TruckersBooks USA Version 7 JULY Licensed to USER: TruckersBooks US Truckers Version Demo

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1 TruckersBooksUSA Version 7JULY 212. Licensed to USER: TruckersBooks US Truckers Version Demo WELCOME TO TRUCKERSBOOKS BOOKKEEPING MANAGEMENT SYSTEM FOR TRUCKERS GO TO MENU This is your easytouse spreadsheet bookkeeping management system, customized for Software Licensed to TruckersBooks US Truckers Version Demo July 26, 212 truckers to simplify the bookkeeping process and reduce your annual bookkeeping service fees BEFORE YOU GET STARTED, SAVE THIS COPY AS YOUR BOOKKEEPING MASTER. NEXT SAVE A NEW COPY AS YOUR WORKING COPY AND ENTER THE REQUIRED BUSINESS INFORMATION BELOW AS PART OF THE SETUP PROCESS, ENTER YOUR ADDRESS AND OTHER APPLICABLE INFORMATION BELOW IFTA Account # IRP Base State A/C # Address New York HUT # Oregon File A/C # Phone Cell Phone: Kentucky KYU # Kansas DOR # Address New Mexico Tax ID # KCC ID # Number of Trucks 1 Truck/Tractor Number Truck Tractor Plate # DOT Number DRIVER NAME SET YOUR BUSINESS SPREADSHEET DATA MONTH, BUSINESS YEAREND and Analysis % Business Format Sole Proprietorship NO SET YOUR Spreadsheet activity Month JULY Corporation YES LLC SET YOUR Business Year Ending DATE 31Dec11 Business Yearend 31Dec11 SET Estimated Tax Filings due Month and Year 15Apr11 FEDERAL TAX ID NUMBER ESTIMATED TAX FILINGS Quarterly Set your Profit Perload Rate Percentage 1% Estimated tax Rate This Business Year 19.% Click the user guide link for startup information This program developed in Microsoft Excel 21. Microsoft Excel Copyright Microsoft Corporation The User Guide Link will take you to the setup and startup instructions page on our website For Support Help call Toll Free (888) NOTE1: YOU will need internet access. NOTE2: ON All worksheets in this system there is If you need help getting started using the software a USER_GUIDE link that you can click to get information on how to work with EACH worksheet You can also send us an at: support@truckersbooks.com The various user gude links are designed to make this system easy to use TruckersBooks Software Copyright All rights reserved NOTE: You should enter the Driver Pay in the Subcontractor worksheet

2 GO TO SETUP TruckersBooks US Truckers Version Demo Workbook MENU Business Yrend Table of Worksheets in this Workbook. Click the Worksheet Needed Link to go To that Worksheet 31Dec11 Income Information Data Capture Business Income from Trucking Expense US Funds Expense Data Capture Spreadsheet SEND to TTAX Fuel Purchase and Trip Report Data capture Expense Expense Amounts You Paid Your driver Expense Expense or Support Vehicle Expense Report Driver Trip ReportMiles and Fuel Data Capture Meals and Entertainment Expense Details Subcontractors and Driver service Expense Record Home office Expense Auto Expense Profit or Loss Summary and Analysis Report Report Quick ProfitLoss per Load Analysis Report Report Management Info Data Capture Balance Sheet Info Data Capture IRS Tax Audit Support Management Report You Estimated Tax Info IFTA REPORT Profit or Loss Statement PRINTER READY Load Profitability Decision Analysis Report Cash Flow Printable Report Bank Deposits and Owner Drawings Recording Assets Loans and Liabilities Recording Balance Sheet Info Documents Management For Tax Audit Compliance Estimated Tax Report Summary IFTA Summary and TRIP SUMMARY TruckersBooks Software Copyright All rights reserved

3 TruckersBooks US Truckers Version Demo Total Miles This Month. Operating Analysis Summary this Month TruckersBooks US Truckers Version Demo Total Income $ USA Income Data Capture Sheet Date Enter Source and amount in US Funds Amounts US Income Total Operating Expense $ Gross Operating and/or Pre tax Profit $ Total Miles. Operating Cost per Mile Income Per Mile Profit Per Mile Estimated Tax Due This Month $ Estimated Tax Dates Reminder For Jan 1 March 31, payment due Date For April 1 May 31, payment due Date For June 1 August 31, payment due Date For Sept 1 Dec 31, payment due Date Report Estimated Tax Report Summary Report 18Apr12 15Jun12 15Sep12 17Jan12 Total US Funds Income $. TruckersBooks Software Copyright All rights reserved

4 TruckersBooks US Truckers Version Demo WSMENU For the Month of JULY Business Year Ending 31Dec11 Simply go to the type of expense you wish to enter column and enter each expense in US funds from the invoice or other source document. U.S. Operating Expens Spreadsheet Menu of Expense Cell/Office Phone TRUCK LICENCE TRUCK POSTAGE FUEL TAX FUEL & FAXCOMP TRUCK TIRES & PARTS & TRUCK TOLLS WGT OFFICE BANK & INT Categories Phone Cards INSURANCE PERMITS PARKING COURIER SERVICE HVUT TAX SRVINTRNET REPAIRS REPAIRS SUPLIES WASH & SCALES SUPPLIES CHARGES 1 Phone/Service 2 Diesel Fuel 3 Truck Insurance 4 License/Permits 5 Truck Parking 6 Postage 7 IFTA Services 8 IFTAHVUT Tax 9 FaxInternet 1 Truck Repair 11 Tires 12 Truck Parts 13 Truck Wash 14 TollsScales 15 Office Supplies 16 Bank Charges 17 Truck Stop Exp 18 Meals & Ent 19 Motels 21 Work Wear 2 Lumper 22 Truck/Eq Lease 23Accounting 24 Auto Exp 25 Home Office 26 TravelBus Etc 27 Broker Fees 28Personal Ins 29 Driver Serv 3 Mgnt Serv 31 Deliver/Admin TruckersBooks Software Copyright All rights reserved

5 Spreadsheet Back to Workbook Menu TRUCK STP MOTELS CASH EXP WORK TRUCK/Trailer Accounting Travel Broker INSURACBE MISC EXP HOTELS LUMPER WEAR LEASE/Rent LEGAL & Air/Bus/Taxi Fees Disab & Bus

6 TruckersBooks US Truckers Version Demo IFTA Account Driver Name January, 19 Truck Number DRIVER TRIP REPORT MILES & FUEL DATA CAPTURE FORM Kentucky KYU Fuel Purchas Information: DATEGALLONS AND AMOUNT PAID This Report can be printed and provided to your IFTA Service Provider or Company TRIP MILES TOLL MILES Totals. $ JULY TRIP Date Origin City Destination (optional) Enter State Travel Abbreviation Click Here for States Name & Abbreviations TOTAL MILES TRAVELED Miles On Toll Roads Fuel Purchase Dates State or Province of Purchase USFUEL PURCHASE GALs Amount Paid $US Funds FORM NOTES Always enter the miles traveled each month, this way the system will be able to prepare detailed analysis for you of income per mile, cost per mile and profit per mile If you are a IFTA client or must file IFTA returns this is the only driver trip report you need. At the end of each month simply send a copy of this report to your IFTA service provider or agent

7 TruckersBooks US Truckers Version Demo Meals Expense Go to Expense WS Driver Name SEND TTAX For the Month of JULY Business Year End 31Dec11 Meals and Entertainment expense US Owner Operator US Funds Truck Number WSMENU Use this section of this worksheet to input the various meals and entertainment expense receipts to make it easy for you andor your accountant to support the meals write off amounts and make the basic meals deduction decision Week 1 Week2 Week3 Week4 TruckersBooks Software Copyright All rights reserved

8 WSMENU RECORD OF DRIVER SERVICE or SUBCONTRACTOR DRIVER EXPENSE SEND TTAX TruckersBooks US Truckers Version Demo U.S DOLLARS Go to Expense WS BUSINESS YEAREND 31Dec11 TruckersBooks US Truckers Version Demo CONTACT PHONE DATE PAID NAME OF YOUR DRIVERS and/or SUBCONTRACTORS Amount Paid Does Driver have Own F.I.D #? (Yes/NO) Driver Domicile Base State TruckersBooks Software Copyright All rights reserved

9 TruckersBooks US Truckers Version Demo JULY Home/Office Expense WSMENU OWNER OPERATOR NAME Truckers Business Year Ending 31Dec11 Home Office Expense USA Home Phone and Cell Utilities Home Insurance Repairs & Maintenance Property Tax Mortgage Interest Mortgage Payments Go to Expense Spreadsheet Rent TruckersBooks Software Copyright All rights reserved

10 TruckersBooks US Truckers Version Demo JULY Support Auto Exp for Truckers WSMENU Go to Expense WS Auto Expense Support Transportation Auto Expense Support Transportation Exp Business Year Ending 31Dec11 Fuel Lease/Rental Repairs & Maintenance Parts & Repairs License Tires & Repairs Insurance

11 TruckersBooks US Truckers Version Demo Go to Expense W S Business Year Ending 31Dec11 JULY Profit/Loss Report and Analysis Total Income $ Go To The Menu Expense Categories Amounts Accounting/Legal & Consulting Total Incomes in US Funds $ Bank Charges & Interest Total Oper Exp Us $ Broker Service Fees Business Cell/Office Phone/Phone Cards Operating Profit In US Funds $ Business Office Supplies & Expenses Cash Exp/Lumper/Casual labor Total Miles. Delivery and Admin exp Drivers Service Subcontracts Operating Analysis Fax, Internet & Computer Services Operating Cost per Mile Fuel Tax Service/ Operating Authority Fees Income Per Mile FUEL.HVUT AND Weight Distance TAXES Profit Per Mile Home Office Expense Insurance Business, Disability, Type Total Miles and Miles/Per Gal Licenses Permits & Fuel Taxes Total Miles Everywhere. Management and Support/Commission Total Fuel GL everywhere. Meals, Entertainment & Gifts Total MPG Motels & Lodging Postage & Courier Fuel Cost Analysis Support Transportation Expense Total Fuel Cost Per Mile Tires & Repairs Tolls, Weight & Scales Go to Expense WS Go To The Menu Travel Taxi and Airline Truck Fuel Diesel Truck Insurance Truck ParkingSpace Rental Truck Parts & Supplies Truck Repair & Maintenance Truck Stop Misc & Showers Truck Wash Truck/Trailer & Equip Leasing Work Wear & Incidentals Total Expenses $ Net Operating Profit $ TruckersBooks Software Copyright All rights reserved

12 TruckersBooks US Truckers Version Demo Statement of Profit/Loss Results for The Month Of: WSMENU JULY Total Income From Trucking $ Income % Operating Expenses Operating Expense Operating Exp as a % of Gross Income Accounting/Legal & Consulting Bank Charges & Interest Broker Service Fees Business Cell/Office Phone/Phone Cards Business Office Supplies & Expenses Cash Exp/Lumper/Casual labor Delivery and Admin exp Drivers Service Subcontracts Fax, Internet & Computer Services Fuel Tax Service/ Operating Authority Fees FUEL.HVUT AND Weight Distance TAXES Home Office Expense Insurance Business, Disability, Type Licenses Permits & Fuel Taxes Management and Support/Commission Meals, Entertainment & Gifts Motels & Lodging Postage & Courier Support Transportation Expense Tires & Repairs Tolls, Weight & Scales Travel Taxi and Airline Truck Fuel Diesel Truck Insurance Truck ParkingSpace Rental Truck Parts & Supplies Truck Repair & Maintenance Truck Stop Misc & Showers Truck Wash Truck/Trailer & Equip Leasing Work Wear & Incidentals Total Operating Expenses $ Net PreTax Profit or (Loss) $ TruckersBooks Software Copyright All rights reserved

13 Load Profit Analysis Report Licensed to TruckersBooks US Truckers Version Demo Step1ENTER the Load to Go Delivery Price Offer in US Funds Truckers Summary READ THIS FIRST. Step2ENTER the Total Trip miles How to Use this Profit Analysis Step3ENTER the estimated Tolls for the trip This is an easy to use Profit on Loads analysis system, designed to give you PROFIT or LOSS information on Average Mpg (Total Miles Everywhere) any Load you are offered, prior to you backingup to Fuel Required GALLONS the Loading DOCK to pick up the LOAD. Total fuel cost per mile Trip fuel cost Total Trip costing Cost of Fuel Required This way, when you get your next call from a shipper or Broker to move a load, you simply open your computer use the menu to quickly come to this page and enter the following information. Tolls $ 1. The price you are offered to move the LOAD Truck Operating cost % 2. The total roundtrip miles Licenses Permits & Fuel Taxes $ 1.% 3. Any tolls you will have to pay Tires & Repairs $ 1.% The System will do the rest. Truck Insurance $ 1.% Calculate the total fuel for the trip Truck Repair & Maintenance $ 1.% Tell you your total fuel cost for the trip Truck/Trailer & Equip Leasing $ 1.% Keep in mind in order for the system to do its work, have set the truck operating expense percentage you Total Trip cost $ 5.% wish to allocate to moving each load Potential Trip Gross profit At the report bottomline you will know the following: Total trip cost Dollars Total Trip Profit per mile Total potential gross pretax profit or loss Total trip profit or loss per mile Income Per Mile Trip Cost Per Mile TruckersBooks Software Copyright All rights reserved Total Income Per Mile Total trip Cost Per Mile

14 WSMENU TruckersBooks US Truckers Version Demo Year Ending December 31, 211 Note: To get a true Cash Flow activity Picture Cash Flow Analysis Report As Of Today 6Aug12 Enter your Beginning Cash Balance from Beginning Cash Balance $ Cash Inflows (Income): Loan Proceeds $ Sales Gross Incomes $ % Your Bank statement at the beginning of each business Month here Total Cash Inflows $ % Available Cash Balance $ 1% Cash Outflows (Expenses): Accounting, Legal & Consulting Bank Service Charges & Interest Broker Deductions and Fees Business and Office Supplies Cash Paid Road Exp, Lumper Delivery and Administration Office Expenses Licenses and Permits Meals and Entertainment Fuel Tax Service Fees Fuel and HVUT Taxes Fax, Internet & Computer Services Outside Driver Service Postage and Courier Road Cell/Office Phone Service Support Vehicle Tires and Repairs Tolls, Weight and Scales Truck Trailer & Equipment Lease Truck Fuel Diesel Truck Insurance Truck Parking Motels and Lodging Truck Parts and Supplies Truck Repairs and Maintenance Truck Stop Misc., and Showers Truck Wash Work Wear and Incidentals Workman Comp/Occupation Insurance Management and Consulting Services Subtotal of Cash Outflow $ % Other Cash Out Flows: Capital Equipment Purchases $ Bank Loan Payments $ Owners Drawings Advances $ Travel and Taxi/Air $ Truck Finance Payments $ Subtotal Other Cash Outflow $ Total Cash Outflows $ Ending Cash Balance or (Cash Required) $ TruckersBooks Software Copyright All rights reserved Report Print Date 8/6/212

15 Bank Account Activity for the Month of JULY TruckersBooks US Truckers Version Demo Bank Deposits Withdrawals or account Debits Business Income Deposit Dates Business Incomes Deposit Amounts Bank Loans or Transfer Deposits Total Deposits this Month Owner Drawings Capital Equipment Purchases Bank Loan Payments Truck/Equipmen t Finance Payments Account Debits Description of expense Debits FROM BANK STATEMENTS not included on Expense Spreadsheet TruckersBooks Software Copyright All rights reserved

16 TruckersBooks US Truckers Version Demo Business Year Ending 31Dec11 WSMENU Assets Loans and Liabilities Management Report For the month of JULY This is your yearend Balance Sheet and Asset Management report form TOTAL HOLDBACK DEDUCTED BY YOUR CARRIER $ EQUIPMENT PURCHASED AND/OR SOLD DURING THE YEAR Equipment PURCHASED EQUIPMENT YEAR/MAKE PURCHASE PRICE DOWN PAYMENT MONTHLY PAYMENT Please send us a copy of the agreement or contract $ $ $ $ $ $ $ $ $ EQUIPMENT SOLD EQUIPMENT YEAR/MAKE SELLING PRICE SALES TAX COLLECTED NOTES/COMMENTS EQUIPMENT LEASED DURING THE YEAR. $ $ $ $ $ $ EQUIPMENT YEAR/MAKE TOTAL PRICE DOWN PAYMENT MONTHLY LEASE $ $ $ $ $ $ Bank or Finance Company Loans Date Bank or Financial Institution Loan Opened Original Loan AMOUNT $ $ $ $ $ $ Monthly Payments Monthly Interest If Not included in The Payments Current Loan Balance $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

17 Business Income and Expense Source Documents Management System TruckersBooks US Truckers Version Demo Business Year Ending Operating Expense transactions for the Month of JULY # of Records US Funds Transactions 31Dec11 US Funds Income Records 23 Accounting/Legal & Consulting $ 16 Bank Charges & Interest $ 27 Broker Service Fees $ 1 Business Cell/Office Phone/Phone Cards $ 15 Business Office Supplies & Expenses $ 2 Cash Exp/Lumper/Casual labor $ 31 Delivery and Admin exp $ 29 Drivers Service Subcontracts $ 9 Fax, Internet & Computer Services $ 7 Fuel Tax Service/ Operating Authority Fees $ 8 FUEL.HVUT AND Weight Distance TAXES $ 25 Home Office Expense $ 28 Insurance Business, Disability, Type $ 4 Licenses Permits & Fuel Taxes $ 3 Management and Support/Commission $ 18 Meals, Entertainment & Gifts $ 19 Motels & Lodging $ 6 Postage & Courier $ 24 Support Transportation Expense $ 11 Tires & Repairs $ 14 Tolls, Weight & Scales $ 26 Travel Taxi and Airline $ $ 2 Truck Fuel Diesel $ 3 Truck Insurance $ 5 Truck ParkingSpace Rental $ 12 Truck Parts & Supplies $ 1 Truck Repair & Maintenance $ 17 Truck Stop Misc & Showers $ 13 Truck Wash $ 22 Truck/Trailer & Equip Leasing $ 21 Work Wear & Incidentals $ Total Other Expenses $ TruckersBooks Software Copyright All rights reserved

18 TruckersBooks US Truckers Version Demo For The Month of JULY US IFTA Summary Report TOTAL MILES WSMENU States of Travel Jurisdiction US Miles US Distance Travelled % US Fuel Purchases Gallons Fuel Purchased Dollars. TOTAL FUEL.. GALLONS TOTAL FUEL.. PURCHASED.. DOLLARS.. $ $. Summary Fuel purchase in US Funds Total Fuel Purchased everywhere in US Funds $ Total Miles everywhere Total Cost per mile TruckersBooks Software Copyright All rights reserved

19 TruckersBooks US Truckers Version Demo Estimated Tax Report for The Month Of: WSMENU JULY Federal Tax ID Number Total Income From Trucking $ Income % Total Operating Expenses $ Net PreTax Profit or (Loss) $ Estimated Total Net Profit this month $ Estimated SelfEmployment Tax this Month $ Income Tax on Taxable Income this Month $ Estimated Tax Due This Month $