DDOs Role Personal Claims

Transcription

1 Chapter-6 DDOs Role Personal Claims BSNL,India For Internal Circulation Only 1

2 BSNL,India For Internal Circulation Only 2

3 Travelling Allowance - Salient features Pay for determining the entitlements of TA/DA means the basic pay, Non practicing Allowance and Stagnation Increment. Determination of Grade: The Government Servant s Grade is determined by his basic pay of the post actually held by him, whether permanent, temporary or officiating. When officers are promoted or reverted or granted increased rates of pay retrospectively, T.A claims settled in the meantime will not be revised, unless there is actual change of duties. Retrospective effects of promotion may, however, be recognised in case of bills not already presented or audited. Increment accruing while on tour can be taken into account for determining grade and entitlement of daily allowance from the date of increment. In transit between two Posts: An employee in transit from one post to another rank in the lower of the two. SR.19. Gradation of re employed pensioners: i) If he ceased to draw pension, the grade depends on the actual pay received from time to time. ii) If pension is drawn in addition to pay in the re employed post and if the pay in the re employed post is reduced by full pension, the grade will be on the basis of the total pension and pay. If such total exceeds the maximum of the time scale of the re employed post, the grade will be on the basis of the maximum of the scale. The amount of pension taken into account will be the amount sanctioned before commutation, if any. iii) The grade will be decided on the basis of pay alone in the case of re employed civil and military pensioners whose previous pension was ignored while fixing pay on re employment. Mileage Allowance for Journey by Rail Pay Range Entitlement CDA IDA Ordinary train Rajadhani Shatabdi Rs and above Rs and above AC First Class AC First Class Executive Class BSNL,India For Internal Circulation Only 3

4 Rs and above but less than Rs Rs and above but less than Rs AC II Tier Sleeper AC II Tier Sleeper AC Chair Car Rs and above but less than Rs Rs and above but less than Rs First Class/ AC III Tier / AC Chair Car AC Chair Car* AC Chair Car Rs and above but less than Rs Rs and above but less than Rs First Class/ AC III Tier / AC Chair Car AC Chair Car* AC Chair Car Below Rs Below Rs.5860 Second Sleeper. AC Chair Car* AC Chair Car All Government Servants who are entitled to travel on tour/ transfer by first class/ AC III Tier/ AC Chair Car may at their discretion, travel by AC II tier sleeper where any of the trains connecting the originating and destination stations concerned by the direct shortest route do not provide these three classes of accommodation. For Rajadhani Train: Travel by AC II Tier Sleeper will be permissible in trains in which AC Chair Car accommodation is not provided. Mileage Allowance for journeys by Sea or by River Steamer. The General entitlements for journeys by sea or by river under S.R 40 are revised as indicated below: Pay Range CDA Officers drawing pay of Rs and above Rs and above but less than Rs Pay Range IDA Rs and above Rs and above but less than Rs Entitlement Highest Class If there be two classes only on the steamer, the lower class. Rs and above but less than Rs Rs and above but less than Rs If there be two classes only on the steamer, the lower class. If there be three classes, the Middle or the second class. BSNL,India For Internal Circulation Only 4

5 If there be four classes, the Third class Below Rs Below Rs.5860 The lowest Class. Accommodation entitlements to travel between the mainland and Andaman & Nicobar Group Islands and Lakshadweep Group of Islands by ships operated by the Shipping Corporation of India Limited will be as follows: Pay Range (CDA) Pay Range (IDA) Entitlement Rs and above Rs and above Deluxe Class Rs and above but less than Rs Rs and above but less than Rs Rs and above but less than Rs Rs and above but less than Rs First/ A Cabin Class Second/ B Cabin Class Less than Rs Below Rs.5860 Bunk Class. Mileage Allowance for Journeys by Air. Travel by Air within the country will be permissible on tour in the case of officers in receipts of pay of Rs. 16,400 (IDA 19900) and above at their discretion, provided that officers drawing pay between Rs. 12,300 (IDA 17200) and Rs. 16,400 (IDA 19900) may also be permitted to travel by Air at their discretion, if the distance involved is more than 500 KMs and the journey cannot be performed overnight (Ordinarily, journeys covered between 6 P.M and 8 A.M are deemed to be accessible overnight by rail)by direct train service / direct slip coach service. In the case of International travel officers of and above the level of Secretaries to the Government of India and of equivalent status shall be entitled to travel by first class. Officers of the level of Additional Secretaries and Joint Secretaries and of equivalent status by Business/ Club Class and all other officers by Economy class. BSNL,India For Internal Circulation Only 5

6 Air Travel on Tour/Transfer to Non-Entitled officers by private airlines with fare restriction of entitled fare by rail/road/steamer etc. A proposal was under consideration for permitting non-entitled officers to travel by private airlines with fare restriction on tour/transfer. Now the Management committee of BSNL in its meeting held on has considered and approved the proposal. Accordingly the non-entitled officers will be permitted to perform air journeys on tour/transfer by private airlines also and the claims will be settled as per provisions of SR 48-D by restricting to actual air fare paid or the fare to which they would have been entitled, if they had traveled by rail (other than Rajdhani /Shatabdi express), road/steamer whichever is less. They have to produce the air-ticket/boarding pass and a receipt from the concerned airlines showing the fare paid, if the ticket does not indicate the air fare, along with TA bills. This takes effect from (BSNL HQ No.7-6/2004-EF(Part) dt ) Regulation of journeys by air while on official tours by non-entitled Government officers The undersigned is directed to state that existing instructions, as per SR 48-D provides that a Government servant who is not authorized to travel by air but who performs a journey by air on tour can draw only mileage allowance to which he would have been entitled, if he had traveled by rail, road or steamer or the mileage allowance as calculated under SR 48-C, whichever is less. 2. A number of representations from different Ministries have been received in this Ministry requesting to allow non-entitled Government servant the reimbursement at the rates for Rajdhani/Shatabdi train in respect of journey under taken by air while on official tour. 3. The matter has been considered in this department and it has been decided that the reimbursement may be allowed at the rates applicable for Rajdhani/Shatabdi trains if operates on the route, provided the Government servant is entitled to it subject to the condition that two stations between which an journey has been performed are connected by Rajdhani/Shatabdi trains. BSNL,India For Internal Circulation Only 6

7 In case the fare paid for air ticket on official tour is less than the fare being charged for Rajdhani/Shatabdi type trains, the reimbursement would be limited to the actual expenditure. 1. Conditions laid down in the Department of Expenditure O.M. No /I /E.IV / 2005, dated , regarding air travel by Government servant within India during official visits would be applicable in case of TA on tour mutatis mutandis. 2. The above orders will be applicable with effect from date of issue of this office memorandum. (G.I., M.F., O.M.No.F.No.19024/1/2007-E.IV dated ) Reimbursement of Service Tax and Education Cess on air travel while on tour/transfer or LTC The under signed is directed to state that a number of representations from difference Mnistries have been received in this Ministry seeking clarification whether the element of Service Tax, Education Cess and other similar levies. The matter has been considered in this Ministry and it has been decided that the element of Service Tax, education Cess and other similar levies being charged by Government on travel by Air/Road/RailSteamer on tour / transfer or LTC are reimbursable to the individual officer. (G.I., M.F., O.M.No.F.No.19023/1/2006-E.IV dated ) Fixation of IDA pay equivalent to CDA pay for TA 1. BSNL is following the provisions of FR/SR & BSNL TA rules for regulating the TA entitlement of its employees performing the journey on tour, transfer and LTC. FR/SR has laid down the minimum basic pay in CDA for determining the eligible class of accommodation by rail/steamer/air admissible to an employee. While BSNL has already fixed the minimum IDA pay for determining the eligible class of travel by train (AC II& III tier/ac Chair Car etc.) vide order No.7-6/2004/EF dated , no minimum IDA pay has been fixed to arrive at the air travel eligibility. BSNL,India For Internal Circulation Only 7

8 2. Since BSNL is following the IDA pay scales for the absorbed and directly recruited employees and minimum IDA pay for air travel eligibility has not been fixed yet, difficulty is being experienced for determining the eligibility for Air travel. 3. In order to obviate these difficulties, fixation of IDA pay equivalent to CDA pay for determining the mode and class of travel entitlement has been under the consideration of the management for some time. Competent authority has now approved the proposal and accordingly the following IDA pay equivalent to the CDA pay given against each has been arrived at for deciding the entitled class of travel while on tour/transfer/ltc etc. S.No. CDA pay IDA pay Remarks Rs. Rs Approval communicated earlier vide no.7-6/2004- EF dated Approved now Approval communicated earlier vide no.7-6/2004- EF dated Approved now Approved now Approved now 4. This approval only fixes the IDA pay equivalent to CDA pay for TA on tour/transfer and entitled travel class for LTC. All other terms and conditions for tour, transfer and LTC will be as per the relevant provisions of BSNL TA rules & FR/SR. This is issued with the approval of competent authority (BSNL HQ No.7-6/2006-EF (Vol.II) dt ) BSNL,India For Internal Circulation Only 8

9 Mileage Allowance for journeys by Road Pay Range Rs. 16,400 and above [IDA RS and above] Entitlement. Actual fare by any type of Public bus, including air conditioned bus Or at prescribed rates for AC Taxi when the journey is actually performed by AC Taxi Or at prescribed rates for Ordinary Taxi when the journey is actually performed by Ordinary Taxi/ Own Car Or at prescribed rates for autorickshaw for journeys by autorickshaw, own scooter / Motor Cycle, moped etc. Rs. 8,000 & above but less than Rs. 16,400 Same as (1) above with the exception that journeys by A.C taxi will not be permissible. [IDA Rs and above but less than Rs ] Rs. 6,500 & above but less than Rs. 8,000 Same as (2) above with the exception that journeys by A.C Bus will not be permissible. [IDA Rs and above but less than Rs ] Rs. 4,100 & above but less than Rs. 6,500 [IDA Rs and above but less than Rs. 8570] Actual bus fare by any type of public bus other than A.C bus. Or At prescribed rates for autorickshaw for journey by autorickshaw/ own scooter/ Motor Cycle, Moped etc. BSNL,India For Internal Circulation Only 9

10 Below Actual fare by ordinary public bus only. Or Rs. 4,100 At prescribed rates for auto-rickshaw / own scooter/ Motor Cycle, Moped etc. [IDA below rs.5860] Where no rates (specific) have been prescribed either by the Director of Transport of the concerned State or of the neighbouring states: For journeys performed in own car/ taxi Rs. 8 per K.M. For journeys performed by auto rickshaw /Scooter Rs.4 per K.M. Mileage Allowance for journeys on foot and bicycle: 60 paise per K.M Service Charges for booking tickets through recognized Traveller s Service Agents reimbursable, for journey on tour and transfer. Reimbursement of service charges levied by the Traveller s Service Agents recognized by the Zonal Railways is allowed to be reimbursed to the Government Servants performing journeys in public interest on tour or transfer. Reimbursement of service charges paid to the recognized Traveller Service Agents for booking of tickets on Leave Travel Concession shall not, however, be allowed. Conveyance Charges for collection of tickets etc. Reimbursement of conveyance charges to those Government Servants who either to themselves or are deputed for collecting air/ rail tickets, passports, visas, etc., from railway stations, booking offices, passport offices, embassies, etc., in connection with official journeys within in India as well as abroad may be allowed under item 3 of Annexure to Schedule V of the Delegation of Financial Powers Rules, 1978, subject to the condition that the facility will be allowed only by Public Transport and will also be subject to control by the Controlling Officer. (G.I., M.F., O.M. No. F.1(29)-E.II(A) dtd. 7 th July, 1987) BSNL,India For Internal Circulation Only 10

11 T.A on Tour Entitlement T.A on tour is from duty point/ resident at headquarters to duty point at the distant station and vice versa. It comprises of - 1. Fare for journeys by rail/ road/ air/ sea; 2. Road mileage for road journey otherwise than by bus; 3. D.A for the entire period of absence from headquarters including journey period. BSNL,India For Internal Circulation Only 11

12 Rate of Road Mileage Actual fare will be paid for travel by public bus. For journeys by autorickshaw/ taxi / own car, entitlement will be at the rates notified by the concerned Director of Transport. Special Entitlements for Taxi fare in Metropolitan Cities For official journeys on tour Taxi fare as prescribed by the respective Director of from Office/ Residence to Transport plus 25% thereon or actual taxi fare whichever is Airport/ Railway Station/ Bus Station and vice versa in Delhi, Bombay, Calcutta & Madras. less or charges paid under pre paid taxi charges system managed by the Police/ Airport authority, if availed. If own car is used, Mileage will be limited to one trip each only at the time of arrival and departure, at the rate approved for taxis. Journeys by Tongas etc. (G.I.O (1) to (3) and (5) SR-34 and GIOs (1) and (2) SR-46) Tonga, Auto rickshaw, cycle rickshaw and man driven rickshaw are equated to journey by scooter/ motor cycle. For travel by a friend s scooter as a pillion rider, the amount will be half of the prescribed rate or the actual cost of propulsion, whichever is less. ( G.I.O (1), SR- 46) Journeys between places connected by Rail Whenever a journey on tour/ transfer is performed by road between places connected by rail, rail being the ordinary mode of conveyance, the road mileage will be regulated as follows: When journey is performed in a public bus the actual fare paid; or the rail fare by the entitled class whichever is less. BSNL,India For Internal Circulation Only 12

13 When the journey is performed otherwise a) the actual expenses; or b) the road mileage as per G.I.O (1), S.R. 46, whichever is less and limited to the fare of the entitled class by rail. A competent authority may relax the above limitation under SR.31 and pay the full rate of road mileage, if the journey is made in the public interest. Road Mileage on tour for journeys in own Scooter/ Car/ Motor Cycle etc. The matter has been examined in consultation with the Ministry of Finance. The rules on the subject are quite clear. However the same reiterated here. In the case of journeys performed by own car/ scooters etc., between places connected by rail, the principle of restricting the road mileage to rail fare admissible should be kept in view (G.O.I decision No.1, Note 8, under S.R.46). The question of granting full allowance for such journeys under S.R.31 is however, to be decided by the Head of the Department. As regards the journeys by own car/ scooter/ motor cycle, etc., between places not connected by rail, the road mileage is to be regulated as provided under G.O.I No.1, Note 9 under S.R.46, viz., that between places connected by public transport system, permission of superior authority will not be necessary to travel by own car/ scooter/ motor cycle. However in view of the extent need for utmost economy in expenditure, tours, etc., may be undertaken with due circumspection and care and as far as possible with prior approval of the controlling officers. (G.I. Dept. of Posts, New Delhi, Letter No. 16-9/88-PAP dtd ) Restriction of road mileage on tour from duty point to Railway station/ Airport/ Bus Stand, where the residence is outside the municipal limits. The undersigned is directed to refer to Government of India s Decision No. 2 below SR 46 under which taxi/ scooter charges can be allowed to an officer for journey from Residence/ Headquarters to Railway Station/ Airport/ Bus stand while on tour. A doubt has arisen as to whether reimbursement of admissible taxi or scooter charges can be allowed to a person residing outside the headquarters of the employee, i.e., Meerut, Sonepat, Ghazibad, Noida etc. It is clarified that taxi charges can be allowed for a journey between the residence/ duty point and Railway station/ Airport only, if the official is residing within the municipal limits of the headquarters. In case of official residing outside the municipal limits of headquarters, reimbursement of taxi/ scooter charges has to be restricted to the expenditure which would have BSNL,India For Internal Circulation Only 13

14 been incurred had the journey been undertaken from the duty point to the nearest Railway Station/ Airport. ( G.I., M.F., O.M. No /1/E.IV/98 dated ) In this connection, a doubt was raised by Accountant-General (Audit)-I, Tamil Nadu, Chennai as to whether residences of staff working in Chennai situated within UA(Urban Agglomeration) shall be considered within duty point. The matter was referred to Government of India and it was clarified by them as follows: It may be mentioned here that cities/towns are classified based on population within municipal limits for the purpose of HRA. However, the rates of HRA based on such a classification are admissible to all the central Government employees working in offices located within municipal limits as well as UA limits of the city. If the city is not UA, in that case HRA with reference to the classification is admissible to government employees working in offices within municipal limits of that city. Further, for the purpose of CCA, the cities/towns are classified with reference to population within UA limits of a city and where the city is not a UA, the population within municipal limits of the city is taken into account. In terms of SR-51(2) daily allowance is related to classification adopted for CCA. On that basis, the limits of Headquarters should relate to UA limits in case of cities with UA and municipal limits where the city is not UA. The population of Urban Agglomeration, which is made up of a major city or town, together with the adjoining areas of urban growth is treated as one urban spread. (C & A G Lr.No.189-Audit (rules)24-98(kw)/(56), dtd ) Admissibility of road mileage for journeys performed at an intermediate station while proceeding on or returning from tours: Travelling Allowance Rules do not prohibit payment of road mileage allowance, bus fares etc., for journeys performed between Railway Station and Bus Stand/Airport and vice versa at an intermediate station, while proceeding on or returning from official tour, etc. As such, there is no objection to the payment of bus fare/ road mileage allowance by the shortest route at the intermediate station. ( G.I. Min. of Finance (Dept. of Expenditure) Letter No / 1/81 E.IV dtd. the 3 rd September, 1983 addressed to the Director of Accounts and Treasuries, Government of Pondicherry.) BSNL,India For Internal Circulation Only 14

15 Admissibility of Conveyance Charges, in the context of Transport Allowance The undersigned is directed to refer to the instructions regarding reimbursement of conveyance charges contained in Sl.No. 3 (Column 4) of Annexure to Schedule V of DFPRs and to state that in the context of this Ministry s O.M.No.21 (1)-E.II (B)/ 97 dtd , relating to grant of transport allowance to Central Government employees, clarifications have been sought by the some Departments/ Offices as to whether the above provisions of the DFPRs would undergo any change/ become redundant. The matter has been considered in this Department and it is clarified that transport allowance has been given to Government Employees for meeting expenses incurred on commuting between the place of duty and the place of residence, whereas conveyance charges are reimbursed, subject to the conditions specified in Column (4) Item 3 of Annexure to Schedule V of DFPRs, mainly for the following reasons: a) When a non gazetted employee is deputed on duty to a place at some distance from his office within the municipal limits of the city in which his office is situated or when a gazetted employee performs a journey in the public interest, within the municipal limits of the city in which his headquarters is situated, in a conveyance when a staff car is not available. b) For attending office on Saturdays, Sundays and closed holidays. c) When an employee is summoned to office outside the ordinary hours of duty or is detained in office beyond 2000 hrs and has return home between 2000 hrs and 0600 hrs. With the issue of orders for transport allowance, while (a) and (b) would continue to hold good, (c) above would require to be deleted since the commutation of the employees to and from office is taken care of by the payment of transport allowance. Accordingly, an amendment deleting paragarph 6(vi) in Column(4) against item 3 of Annexure to Schedule V of DFPRs is being issued. Daily Allowance BSNL,India For Internal Circulation Only 15

16 Daily Allowance is a uniform allowance for each day of absence from headquarters on duty at a place beyond a radius of 8 kilometers which is intended to cover the ordinary daily charges incurred by a Government Servant in consequence of such absence while on tour. D.A is admissible for halts during tour and for holidays occuring during tour if such holidays are spent in camp actually and not merely constructively. D.A is not admissible for days of casual leave, if any, taken during tour. Where half day s casual leave is availed of, half D.A for that calendar day will be deducted. No D.A is admissible for restricted holiday availed of while on tour. If on account of holidays at either end of the tour, a Government Servant starts from the headquarters earlier than it is otherwise necessary or returns to headquarters later than otherwise necessary, the controlling officer can make such deductions from the total number of daily allowance as are excessive in his opinion. If the second tour commence on the same day on which a Government Servant returns from the first tour, the two tours may be treated separately for the purpose of calculation of daily allowance subject to the condition that daily allowance so calculated should not exceed one (1/2 for local journeys) for any calendar day. D.A with reference to place of Duty D.A is admissible with reference to place of duty. For example, if an official is on tour to an expensive locality but stays in an ordinary locality and proceeds to duty point daily, D.A at the higher rate admissible for the locality will be paid. For holidays or Sundays when the official does not attend duties at the tour station, no daily allowance will be allowed as the period will be treated as not spent in camp. The admissibility of Daily Allowance for continuous halt at places outside the Government Servant headquarters during tour/ training, temporary transfer will be as follows: a. First 180 days Full DA b. Beyond 180 days No DA Any period of leave including casual leave for which no DA is admissible, availed bya Govt. Servant does not constitute a break in continuity of a halt. If a Government Servant returns to headquarters BSNL,India For Internal Circulation Only 16

17 on the same day from tour to an expensive locality he will draw daily allowance at the ordinary rates only. Daily Allowance is related to the classification of the cities/ towns on population basis for the purpose of CCA: The rates of daily allowance for different cities/ towns shall be related to the classification of the cities/ towns for purpose of grant of Compensatory (City) Allowance. For the purpose of Compensatory (City) Allowance, the limits of the locality shall be those of the Urban Agglomeration adopted for the population census or, if the named place is not an Urban Agglomeration, the named Corporation/ Municipality. For halts at places where drawal of Compensatory(City) Allowance is sanctioned for special reasons at the rates applicable to higher class cities, the daily allowance is to be regulated with reference to the original classification of such cities/ towns. ( G.I. M.F., O.M No /1/76-E.IV(B) dated the 30 th January 1978 and Note 2 in paragraph 1 of G.I. M.F, O.M No. F.2(37)-E.II(B)/64 dated the 27 th November 1965, as amended from time to time and O.M. No. F.19043/2/82-E.IV dated the 25 th November 1983) Definition of Day For the purpose of T.A Rules, day means a full calendar day of 24 hours reckoned from midnight to midnight. For absence from headquarters for broken periods, daily allowance is regulated as follows: i) Absence not exceeding 6 hours Nil. ii) Absence exceeding 6 hours but not exceeding 12 hours. 70 % iii) Absence exceeding 12 hours Full. In case one period of absence from headquarters falls on two calendar days, it is reckoned as two separate days and daily allowance is calculated for each broken periods as above. Similarly daily allowance for days of departure from and arrival at headquarters will also be regulated accordingly. How to reckon period of absence from headquarters a) Journeys by rail : The entire absence from headquarters will be reckoned with reference to the scheduled departure/ arrival time of the train from/ to the Railway BSNL,India For Internal Circulation Only 17

18 station. If the train is late by more than 15 minutes, actual arrival time will be taken into account. b) Journeys by Bus : The entire absence will be reckoned with reference to the actual departure/ arrival time from / at the bus station. c) Journeys by Air.: The entire absence from headquarters will be reckoned with reference to scheduled reporting / arrival time from/ at the airport. If the plane is late by more than 15 minutes, the actual time will be taken into account. Tour to ordinary and expensive locality: If tour involves halt at an expensive locality as well as ordinary locality, the period of halt at the expensive locality should be calculated and deducted from the total period of absence. Higher rate of D.A will be allowed for the period of halt at the expensive station while ordinary D.A is admissible for the remaining period, which includes period of stay in ordinary locality and journey period. However, if calculation of D.A in the above manner result in hardship to the employee in any case, D.A may be drawn either with reference to the period spent on journey first and thereafter for the period spent in expensive locality or the other way round, whichever is more beneficial to the touring official. Luxury Tax: Luxury Tax if charged and shown separately by hotels will be reimbursed in full subject to the overall limits of entitlements of D.A included in the claim for hotel stay. Local Journeys Local journeys mean journeys on duty on any day beyond 8 km from the duty point at Headquarters and with in the limits of suburban or other Municipalities, Notified Areas or Cantonments contiguous to the Municipality/corporation of the town or City in which the duty point is located. Journeys performed within the limits of an Urban Agglomeration within which the employee's headquarter is located will also be treated as 'local journeys'. Entitlement: For local journeys mileage allowance for the journey involved plus 50% of the D.A admissible at ordinary rate for ordinary locality will be allowed. ( For absence not exceeding 6 hours no D.A is admissible; for absence exceeding 6 hours and below 12 hours 35% of D.A and for absence exceeding 12 hours 50% of D.A will be allowed) BSNL,India For Internal Circulation Only 18

19 Free Conveyance: If free conveyance is provided for the local journey, only D.A as above will be allowed and no mileage allowance. Restrictions : Local journeys are to be performed only by public conveyances, viz., bus, train, etc., or by own conveyance. Journeys by taxi, auto rickshaw etc., requires previous permission of the superior authority. If more than one official are deputed, they should share such conveyance. The mileage in all cases will be restricted to the actual distance travelled. Admissible for all days: If such local journeys are performed for a number of days mileage allowances as above will be allowed for all days. Maximum limit for D.A: The maximum limit of 180 days will be applicable for local journeys also. If one assignment at a temporary duty point is performed in two or more spells, total of such periods should be taken into account for this purpose. Option to claim conveyance charges: A Government Servant can choose to claim conveyance charges even for local journeys beyond 8 Kms as in the case of journeys within 8 Kms. TRAVELLING ALLOWANCE ON TRANSFER. Transfer means the movement of a Government Servant from one headquarters station to another such station to take up the duty of a new post or due to change of headquarters. T.A is admissible only if the transfer is in public interest. It is not allowed if transfer is made on own request. In the absence of a clear indication in the transfer order that the transfer is on the request of the official, it should be taken as in public interest and T.A allowed. Definition of Family: Family includes (1) Husband residing with Government Servant (need not be dependent) (2) Wife and the following members provided they are residing with and dependent on the Government Servant ( income not exceeding Rs.1,500 excluding dearness relief on Pension); (3) legitimate children, step children/ adopted children/ wards, including (a) major sons, (b) unmarried daughters and (c) married daughters if wholly dependent on the official due to divorce, abandonment or separation from husband; BSNL,India For Internal Circulation Only 19

20 (4) unmarried sisters; (5) widowed sisters if their father is either not alive or himself dependent on the Government Servant; (6) minor brothers; and (7) parents including step mother. Children studying away at the time of transfer who come later to spend the vacation may be considered as members of family. Transfer T.A., is allowed to family members existing on the date of transfer and not for any member added to the family thereafter. The number of fares admissible will be as on the date of journey. BSNL,India For Internal Circulation Only 20

21 Entitlements: The following are the entitlements: 1) Composite Transfer Grant. 2) Actual fare for journey by rail/ steamer/ air/ road for self and family; 3) Cost of transport of personal effects; 4) Cost of transport of conveyance; and 5) One additional fare to and fro for the Govt. Servant if he has to leave the family behind, due to non availability of Govt. accommodation at the new station. Additional fare by the entitled class to Government employee on transfer As per the existing orders as contained in para. 7 to the annexure of O.M.No.19030/5/86-E.IV, dated the 24 th November, 1986, an employee on transfer is entitled to an additional fare by the entitled class for both onward and return journeys, in addition to the normal transfer T.A. entitlement, if he has to leave his family behind because of non-availability of government residential accommodation at the new place of posting. 2. It has come to notice that some officers are at a disadvantage who do not have a family or they have a family but their family members are not in a position to accompany the officer on transfer due to certain pre-occupations such as studies, etc., as per the existing orders, such officers are not entitled to an additional to and fro fare for self though these officers require to visit their last station for bringing their household luggage, etc. 3. To avoid hardship to such employees, the existing provision contained in para. 7 to the Annexure of O.M.No.19039/5/86-E.IV, dated the 24 th November, 1996 may be read as under:- 7. Additional fare by the entitled class to Government employee on transfer:- An employee will be entitled to an additional fare by the entitled class for both onward and return journeys, in addition to the normal transfer T.A. entitlement, if he has to leave his family/household effects behind because of non-availability of Government residential accommodation at the new place of posting. Government officials who could not take family members along with him/her on their second trip due to genuine reasons may also be entitled to an additional to and fro fare by the entitled class. (G.I.M.F.O.M.No.19030/1/2006-E.IV, dated ) BSNL,India For Internal Circulation Only 21

22 For journeys by rail/ steamer: The Govt. Servant and the family members will be allowed a single fare each and half fare for the child below 12 years actually paid, limited to the fares of entitled class. Steamer fare will be excluding dies charges if any. For journeys by air: Officers authorized to travel by Air are entitled to the air fares actually paid. For officers not authorized for air travel, the air fares paid will be limited to (i) the fares admissible for the highest entitled class by rail/ steamer and (ii) road mileage admissible for journeys between places connected by road. Mileage Allowance for journeys by road Between places connected by road only: Actual bus fare paid for each member of the family will be reimbursed. Between places connected by rail: Bus fares actually paid or road mileage as above, as the case may be, will be limited to the rail fares of entitled class for self and each member of family. T.A for the family: Travelling allowance for family members will be admissible if they accompany him, or follow him within six months from the date of relief, or precede him by not more than one month before the date of taking over at the new station. Extension of these time limits may be sanctioned by the Head of Departments in exceptional cases. The Govt. Servant has to apply before the expiry of six months/ immediately on transfer, as the case may be, for sanction for extension of time limit. Travel by family members from / to other stations: T.A is admissible if family members travel to the new station from a place other than the old headquarters, or from the old headquarters to a place other than the new station; but the claim will be limited to the entitlement as for journey from old to the new headquarters and by the class actually travelled. Transport of Conveyance i) Transport by rail: Actual amount charged for transport by passenger is admissible. If it is transported by goods train, the cost of packing, transporting the packed vehicle to an from the goods shed, cost of crating the car, loading/ unloading charges etc., are allowed subject to the overall limit of transport charges by passenger train. BSNL,India For Internal Circulation Only 22

23 ii) Rate of allowance for transportation of motor car/ motor cycle/ scooter on transfer by road. Between places connected by rail Between places not connected by rail i) When the conveyance is sent under its own propulsion. Prescribed rate at the starting point limited to the charges by passenger train. Prescribed rate at the starting point. Note: Where the conveyance is sent under its own propulsion, the Government Servant and the family members will not be entitled for mileage allowance if they travel by the conveyance under its own propulsion. ii) When the conveyance is sent loaded on a truck: Actual expenses limited to the prescribed rate or transportation charges by passenger train, whichever is less. Actual expenses limited to the prescribed rate. Note: Prescribed Rate means, the rate prescribed by the Director of Transport for taxi or autorickshaw as the case may be. Transport of Personal Effects i) By rail/ steamer : the entitlement will be the cost of carriage by goods train/ steamer. ii) By road between places connected by rail: Actual expenditure limited to 125% of the admissible amount on transport of the maximum quantity by rail is admissible. Transport by different modes: A Govt. Servant may transport personal effects by different modes either in full or in part, viz., by passenger train, or by air, but the total claim will be limited to the maximum entitlement by goods train. Transportation of Personal Effects by Rail BSNL,India For Internal Circulation Only 23

24 Pay Range. Rs. 16,400 and above. Rs, 8,000 and above but less than Rs.16,400 Rs. 6,500 and above but less than Rs.8,000 Rs. 4,100 and above but less than Rs. 6,500 Below Rs.4,100 Personal Effects that can be carried. Full four wheeler wagon or 6000 Kgs by goods train or one double container. Full four wheeler wagon or 6000 Kgs by goods train or one single container Kgs by goods train 1500 Kgs by goods train 1000 Kgs by goods train Transportation of Personal Effects by Road Pay Range A1/A/B1 Cities Other Cities Rs Rs Rs. 8,000 and above Rs.6,500 and above but less than Rs.8,000 Rs.4,100 and above but less than Rs.6, Below Rs.4, Note: Such of those employees as are in receipt of a revised pay of Rs. 3,350 & above will, however, be entitled to the rates of allowance prescribed for employees in the next higher pay range of Rs. 4,100 and above but less than Rs.6,500. Transportation Conveyance Pay Range Rs. 6,500 and abvoe Less than Rs. 6,500 Scale. One Motor Car or one Motor Cycle/ Scooter or one horse One Motor Cycle/ Scooter/ Moped or one bicyle. Transfer Grant and Packing Allowance The lump sum transfer grant and packing allowance presently admissible on transfer will be replaced by a composite transfer grant w.e.f The composite Transfer Grant shall be equal to one month s basic pay + DP (CDA) in case of transfer involving a change of station located at a distance of BSNL,India For Internal Circulation Only 24

25 or more than 20 KM from each other. In case of transfer to station which are at a distance of less than 20 KMs from the old station and of transfer within the same city, the composite transfer grant will be restricted to one third of the basic pay + DP(CDA) provided a change of residence actually involved. Further the transfer incidentals for the Government Servants and the members of his family as well as the road mileage for the journeys between the residence and the railway station/ bus station/ air port at the old and new stations which are presently admissible shall no longer be admissible. These will instead be subsumed in the composite transfer grant. With a view to encouraging the adoption of small family norms by Central Government employees, it has also been decided that travelling allowance on transfer will be restricted to only two dependent children of an employee. This restriction, which will come into effect from 1 st January 1999, shall not, however, be applicable in respect of those employees who already have more than two children prior to the issue of these orders. Further, children of employees born between the date of issue of these orders and 31 st December 1998 will also be entitled to such benefits as are admissible under the Travelling Allowance Rules to employees and their families on transfer irrespective of the number of children that they may already have. This restriction shall not also be applicable in respect of those employees who are presently issueless or have only one child and the subsequent pregnancy results in multiple births as consequence of which the number of children exceeds two. Where the distance between the two stations is more than 20 kms, but there is no change of residence involved, No transfer Grant is to be allowed. Transfer Within the Same Station/ Short Distance (M.O.F.O.M.No.19018/1/E-IV/2001 dt ) 1) Same Station: A Government Servant transferred to another office within the same station i.e., within the city including sub urban Municipalities, Cantonments, etc., contiguous to the city, will be entitled to T.A as under. a) If no change of residence is involved, no T.A is allowed. b) If change of residence is involved, the composite transfer grant will be restricted to one third of the basic pay. Transport of Personal Effects will be allowed at the rates applicable for regular transfer.( Change of Residence is obligatory and necessitated solely on account of transfer). BSNL,India For Internal Circulation Only 25

26 2) Nearby Station: If the new place of posting is outside the city but within 20 Kms by road as also by rail, no TA is allowed if there is no change of residence. If there is change of residence, the entitlement will be as per para (I) (b) stated above. Payment of Composite Transfer Grant on revised pay in respect of all employees working in BSNL The issue of payment of Composite Transfer Grant on revised pay has been under consideration in this office, subsequent to revision of pay of the Executive and Non-executive employees in IDA pay scales w.e.f and un-absorbed officers (deputationists/deemed deputationists) in CDA pay scales w.e.f The approval of the Board of Directors of BSNL is, herby, conveyed for payment of Composite Transfer Grant subject to other regulatory conditions applicable in this case in respect of following categories of employees on their revised basic pay w.e.f. dates mentioned below:- (a) From in respect of un-absorbed employees working on deputation/deemed deputation basis in BSNL. (b) From in respect of absorbed or directly recruited executive employees of BSNL. (c) From in respect of absorbed or directly recruited non-executive employees of BSNL. 3. The payment of composite transfer grant will be admissible subject to following:_ (i) The composite transfer grant may be equal to one month s revised basic pay in the case of transfer involving a change of station located at a distance of more than 20 km from each other. (ii)in cases of transfer to stations which are located at a distance of less than 20 kms from the old station and of transfers within the same city, one third of the above composite transfer grant will be admissible, provided a change of residence is actually involved. BSNL,India For Internal Circulation Only 26

27 (iii)where husband and wife both are working in BSNL and the transfer of both of them takes place within six months, but the transfer of husband/wife takes place after 60 days of the transfer of the spouse, fifty percent of the transfer grant on transfer shall be allowed to the spouse transferred later. No transfer grant shall be admissible to the spouse transferred later, in case both the transfers are ordered within 60 days. The existing provisions shall continue to be applicable in case of transfers after a period of six months or more. Other rules precluding transfer grant in case of transfer at own request or transfer other than in public interest, shall continue to apply, unchanged in their case. 4. Error and Omissions occurred while calculating the arrears therein are subject to rectification and correction. Over payments made, if any, shall be recovered as per rules. (BSNL HQ No.1-10/2010-PAT(BSNL)/Comp.Trans.Grant dt & ) BSNL,India For Internal Circulation Only 27

28 T.A on Retirement Travelling Allowance as per entitlement for regular transfer including Composite Transfer Grant, transport of personal effects, transport of conveyance etc., is admissible to a Government Servant on retirement, for proceeding to the place where he proposes to settle, either during LPR or within one year of retirement. The journey by the family members as also the transport of personal effects can taken place within one month before or within six months after the date of journey by the Government Servant. Extension of time limits may be sanctioned in exception cases by the Head of the Department. The concession is admissible to the permanent Government Servants retiring on superannuation / retiring / invalid / compensation pension but not those who resign or are retired compulsorily, or who are dismissed/ removed from service. Temporary employees retiring on superannuation after a minimum of 10 years service are also entitled to the concession. Controlling Officers have to satisfy themselves that the journey was actually performed to the place of settlement as per claim and may insist on the production of proof viz., original vouchers for transport of personal effects, etc. The claims of officers will be countersigned by their superior officers. Advance of T.A: Advance of T.A for journeys after retirement will not be admissible. The claim has to be preferred after completion of the journey. The advance will, however, be given for journey during LPR. T.A for the Family of the Deceased Government Servant T.A as per entitlements for retirement will be admissible to the family members of the deceased Government Servant for journeys to the place of settlement within one year of death of the official. If any family member perform journey from or to a place other than the last headquarters or the place of settlement, the T.A is allowed subject to the overall limit as for journey from last headquarters to the place of settlement. The concession is not admissible to the families of temporary Employees who have not rendered 3 years of service. Payment: The amount of T.A will be paid in the orders of precedence to the eldest surviving widow, husband, eldest surviving dependent major child, a legal guardian, or to any other person fit to receive the payment subject to the production of a bond duly signed by two sureties. BSNL,India For Internal Circulation Only 28

29 Advance : T.A advance for the journeys may be paid up to 3/4 th of the probable amount of reimbursement admissible and adjustment watched. Only one advance is allowed even if the family members perform journeys separately. Claim : The final T.A claim should be submitted within one month of the completion of the journeys or within one month of the completion of the journey by the last member. In any case, the journeys should be completed within one year of death of the official. For local or nearby place of settlement : As in the case of T.A on retirement, if the family wishes to settle at the same place or nearby place at relatively short distance, the admissibility of T.A will be as for T.A on transfer. T.A for Journey to attend A Training Course Regulation of D.A i) Government Servants deputed for training will draw T.A as on tour but the daily allowance will be regulated as under: a) When boarding and lodging are not provided: First 180 days Beyond 180 days Full D.A Nil. b) Training institutes where boarding and lodging facilities exist: First 30 days Next 150 days Beyond 180 days Full D.A Half D.A Nil. c) When Boarding and lodging are provided at fixed rates: Outstation participants Actual Expenditure on Boarding and Lodging + 1/4 th D.A. Irrespective of the period of training Local participants. Actual expenditure only. No D.A BSNL,India For Internal Circulation Only 29

30 (Participants permitted to stay outside such residential Training Institutes will, however, draw full D.A as in (a) above.) ii) For periods of training beyond 180 days, Government Servants may choose to draw T.A as above or as for Transfer T.A. iii) Halt at training centres will be treated as continuous even if a trainee is required to proceed on tour to other stations during training. However, if theoretical and practical training are given at different places, the limit of 180 days will be applied to each training period separately. iv) No T.A/ D.A is admissible for training at the headquarters irrespective of the distance between normal duty point and the training centre. Advance on Tour In all cases of journeys in respect of which travelling allowance as for a journey on tour is admissible, an advance may be granted:- To a Govt. Servant, proceeding on tour, of an amount sufficient to cover his personal travelling expenses for a month. ( Rule. 410) If the Government Servant, who has drawn T.A advance, does not submit the T.A claim immediately after completion of tour ( i.e. within a reasonable period of 15 days), the T.A advance should be recovered in one installment from the next payment of salary, irrespective of the fact whether the T.A bill has been submitted or not. However, if he submits his T.A claim within one year but after recovery of T.A advance as stated above, there would be no bar for entertaining the claim. In cases where a Government Servant is required to proceed on tour frequently at short notice and under emergent circumstances, necessitating the undertaking of journey soon after completion of earlier one, thus leaving little time for the official to prefer his T.A bill, a second T.A advance may be sanctioned by the competent authority subject to the following conditions being fulfilled. i) the second journey is required to be undertaken soon after the first one i.e within a week after completion of the first tour. ii) the bills for the advances drawn should be submitted latest within a week after completion of the second journey. BSNL,India For Internal Circulation Only 30