Personal tax interactive worksheet. Calculating car and fuel benefits in kind

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1 Rachel Powell AAT Student Personal tax interactive worksheet Calculating car and fuel benefits in kind The calculation of car and fuel benefits is an important skill for a tax professional and as such is commonly tested in the assessment for Personal tax. In this module, we ll start by summarising the key points you need to remember when applying the rules for car and fuel benefits. We ll then work through a detailed example, and finally you ll get an opportunity to try a practice calculation yourself. Please remember that you are provided with tax tables in the assessment. These will give you data to help you put your answer together. Here is an extract from the 2014/15 Tax Table showing the car and fuel benefit data. Car benefit percentage Emission rating % Zero 0 75g/km or less 5 76g/km to 94g/km 11 95g/km to 99g/km 12 The figure for Fuel is 21,700

2 Key points 1. The starting point for calculating a car benefit in kind is the list price of the car plus accessories. If the accessories are fitted later, they are only added to the list price if they cost at least 100 each. The percentage of the list price that is taxable depends on the car s CO2 emissions. 2. An employee may make a capital contribution towards the cost of the car. Such capital contributions reduce the price of the car used in the benefit in kind calculation in the year the contribution is made and future years. The deduction to the price for capital contributions is capped at 5, As shown in the Tax Table, the car benefit percentage to apply depends upon the CO2 emissions of the car. For vehicles with CO2 emissions in excess of 95g/km, the percentage increases by 1% for every 5g/km (rounded down to the nearest multiple of 5) by which CO2 emissions exceed 100g/km up to a maximum of 35%. 4. Diesel cars have a supplement of 3% of the car s list price added to the taxable benefit although the maximum percentage remains at 35%. 5. The benefit is reduced on a time basis where a car is first made available or ceases to be made available during the tax year. 6. The benefit is reduced by any payment the user must make for the private use of the car, this is separate to capital contributions towards the cost of the car. 7. Where fuel is provided for private use there is a further benefit. This is calculated as a percentage of a base figure. As per the table above, for 2014/15 this base figure is 21,700. The percentage to use is the same percentage as is used to calculate the car benefit. 8. There is no fuel benefit where fuel is only provided for business travel or the employee is required to make good the whole cost of the fuel used for private use (i.e. a reimbursement of only part of the cost of the private fuel does not reduce the benefit). Let s work through an example, building the answer step by step. Worked example Hayley started working for Azetc Blinds Ltd on 1 July She was given a company car which cost 22,500 (with a list price of 25,000) and she made a capital contribution towards the purchase of 6,000. The car is diesel and has CO2 emissions of 159g/km. Hayley s private fuel was only paid for by the company from 1 October Calculate Hayley s car and fuel benefits in kind for the 2014/15 tax year.

3 Let s see how to answer this question in simple steps. Step 1 What is the price of the car for the car benefit calculation? Hint: Remember to ignore the price actually paid for the car. This is irrelevant in the calculation of car benefits. The starting point is the list price of 25,000. Hayley contributed 6,000 to the purchase but capital contributions are capped at 5,000. So the price for the car benefit calculation is: List price Capital contribution (capped at 5,000) = 25,000-5,000 = 20,000 Step 2 What is the car benefit percentage? Firstly, what are the CO2 emissions of the car? 159g/km. Take a look at the car benefit percentages in the Tax Table. You can see that the car fits into the above 95g/km category. So we need to round down the actual percentage to the nearest multiple of 5 i.e. 155g/km. The percentage can then be calculated as: (CO2 emissions 95) x 1% + 12% = (155 95)/5 x 1% + 12% = 24% 5 Hint: Always double check the fuel type of the car given in the question. In this question we have a diesel car so we need to add the 3% supplement to the car benefit percentage. Car benefit percentage = 24% + 3% = 27% Step 3 Calculate the car benefit in kind This is calculated as Car benefit price x Car benefit percentage Hint: Again check the question to make sure benefit was available for the whole tax year. In this question, Hayley did not join the company until 1 July 2014 so the car was only available in 2014/15 for nine months of the year. Car benefit = 20,000 x 27% x 9/12 = 4,050 Step 4 Calculate the fuel benefit The fuel benefit base figure is provided in the Tax Table. For 2014/15 it is 21,700. Remember, the fuel benefit is reduced where private fuel is not available for the whole tax year. In this question, private fuel was only available for 6 months of 2014/15 from 1 October 2014.

4 So fuel benefit is calculated as: 21,700 x car benefit percentage x portion of year = 21,700 x 27% x 6/12ths = 2,930 This worked example should have given you a demonstration of how to build your answer step by step. You can now have a go at putting together an answer yourself in your own time for the example below. Practice question Steffan is a sales manager and had private use of a company car for the whole of 2014/15. The car is petrol and has a list price of 32,500 and has fitted optional accessories of 2,500. The CO2 emissions of the car are 123g/km. Steffan pays 125 per month towards the private use of the car but does not contribute towards the cost of the fuel for private use. Calculate Steffan s car and fuel benefits in kind for the 2014/15 tax year. We ve set out the calculation in steps to help you. When you ve attempted each step, you can check your calculation by clicking on the button to reveal the solution before moving onto the next step. Step 1 What is the price of the car for the car benefit calculation? The price of car for car benefit is: List Price + Cost of optional accessories = 32, ,500 = 35,000

5 Step 2 What is the car benefit percentage? The CO2 emissions of the car are 123g/km. The car fits into the above 95g/km category. The car is petrol driven. (120-95)/5 x 1% + 12% = 17%. NB. The CO2 emissions are rounded down to the nearest whole 5. Step 3 Calculate the car benefit in kind Hint: The benefit is reduced by any payment the user must make for the private use of the car. Price for car benefit x Car benefit percentage = 35,000 x 17% = 5,950 The car is available for the whole of the 2014/15 tax year. Deducting the monthly payment towards the private use, the car benefit is: 5,950 ( 125 x 12) = 4,450 Step 4 Calculate the fuel benefit There is no contribution towards private fuel. As per the Tax Table, the fuel benefit base figure is 21,700. Fuel benefit = Fuel base figure x car benefit percentage = 21,700 x 17% = 3,689