Annual Notice Batch Data Entry Grid Key

Transcription

1 Annual tice Batch Data Entry Grid Key Column Name Details Checklist Location Editable Plan Name Plan Name A.2a and A.2b Checklist Checklist Type: Prototype Volume Submitter CV Checklist Version: EGTRRA PPA Resp Indicates whether you are responsible for the plan (default to ). Only plans that have selected will appear. Drop-down box on the Edit Plan screen within the Plan Modules box for Plan Documents. Err Doc Edit Check status for the plan. If one section of the document checklist (A-I) in t-ok or???, the system will show Sections A-I status of (t-ok). =??? (edit checks have not yet been run); = OK Err Forms Edit Check status for the administrative portion of the checklist. Section J If Section J is t-ok or???, system will show status of (t-ok). Year End Plan year end A.4a Month Month of the plan end (in number format). te: Editable option found within the Annual tice Work Flow.

2 Safe Harbor Maybe Neg Elec EACA Neg Elec Date Def Elect Time Indicates whether a plan has Safe Harbor provisions. Maybe corresponds to nonelective contributions with follow-up notice. Only applicable if Safe Harbor is Maybe. If is selected, a follow-up notice will be included with the Annual tice for the next year plan. Follow-up notice includes: 1. A consent action to amend the plan for the current plan year only; and 2. A notice to participants that a contribution will be made for the current year. Indicates whether the plan has auto-enrollment for elective deferrals. This will be inapplicable if the plan is a QACA Safe Harbor or does not allow Elective Deferrals. Indicates whether the plan is an Eligible Automatic Contribution Arrangement. This is not applicable if the plan does not have an auto-enrollment feature (N/S/ if Neg Elec is o and the plan is not a QACA Safe Harbor). The due date of election forms for auto-enrollment. This can be a calendar date or a description ( 30 days after the form is received, for example). When Participants May modify/start/stop elections regarding Elective Deferrals/Voluntary Contributions. C. 1a EGTRRA: J. 35 to 403(b) plans PPA: J. 75 EGTRRA: C. 7a PPA: C. 6a EGTRRA: C. 7f PPA: C. 9a EGTRRA: J. 32 PPA: J. 73a EGTRRA: C. 6a C. 11a for 403(b) plan PPA: C. 4a Def Elect (Admin Proc) Only applicable if Def Elect Time (above) is Admin Proc. If selected, the Annual tice reads: You can change your contributions by. EGTRRA: J. 33 PPA: J. 74

3 Def Elect Method The method of making deferral elections. EGTRRA: J. 30a Def Elect Other This is applicable if Def Elect Method is not Paper Form. If Def Elect Method is not Other and not Paper Form, the information entered here should be a complete sentence with punctuation. If Other is selected, the Annual tice reads: You can change how your Plan account is invested, among the Plan s offered investment funds, by. PPA: J. 70a EGTRRA: J. 30b PPA: J. 70b Inv Elect Method The method of making investment elections. EGTRRA: J. 31a Inv Other QDIA QDIA Default Invest This is applicable if Inv Elect Method is not Paper Form. If Inv Elect Method is not Other and not Paper Form, the information entered here should be a complete sentence with punctuation. If Other is selected, the Annual tice reads: You can change how your Plan account is invested, among the Plan s offered investment funds, by. Indicate whether the Plan is intended to provide for a QDIA (Qualified Default Investment Alternative). This will not be applicable if the plan does not allow for participant direction in G. 3. Required information about default investments. Annual tice reads: Unless you choose a different investment fund or funds, your Plan account will be invested as follows:. PPA: J. 71a VolSub PS J. 29a EGTRRA: J. 31b PPA: J. 72b VolSub PS J. 29a.i EGTRRA: J. 50a PPA: J. 80 VolSub PS J. 31 EGTRRA: J. 50b PPA: J. 82 VolSub PS J. 33 QDIA Self Direct Required information about the right to self-direct, including EGTRRA: J. 50c

4 fees and expenses. Appears as its own paragraph in the Annual tice. PPA: J. 83 VolSub PS J. 34 QDIA Fund Info Where Participants can find required information about the Plan's Investment funds and procedures for changing how accounts are invested. Annual tice reads: "To learn more about the Plan's Investment funds and procedures for changing how your Plan account is invested please refer to." EGTRRA: J. 50d PPA: J. 84 VolSub PS J. 35 Maybe SH EGTRRA: Work with Batch Grid If is selected, the Annual tice reads: The plan may be amended during the plan year to reduce or suspend safe harbor nonelective contributions. The reduction or suspension will not apply until at least 30 days after you are provided notice of the reduction or suspension. PPA: J. 76 VolSub PS J. 31 Plan ID Used for working with the workgrid csv only. Does not appear in the Annual tice. Custom Date PPA: J.72b Indicate if the annual notice will have a custom date. If "" is selected then the date calculated based on the Plan Year end will be used..j.32b (VolSub PS, VolSubGov PS) J.84b(ProtoNS TG, PrototNS MP,VolSub MP, ProtoSTD MP) CustomDateText Indicate the custom date for the annual notice. May be in either text or numeric form. i.e. January 1, 2016 or 1/1/2016 PPA: J.72b.i.J.32b.i (VolSub PS, VolSubGov PS) J.84b.i (ProtoNS TG,

5 PrototNS MP,VolSub MP, ProtoSTD MP) Invest Change PPA: J.5 daily J.4 (VolSub PS) once each pay period J.3 (VolSubGov PS) once a month once a quarter once every six months once a year Plan Administrator set procedure other If the Plan allows for participant direction of Plan investments indicate how often the Participant can change their investment elections. Invest Change Other If "other", describe other times investments changes can be made by the Participant. PPA: J.5a J.4a (VolSub PS) J.3a (VolSubGov PS) Contact Name Contact name found on the "Edit Company" page. Used for working with the workgrid csv only. Does not appear in the annual notice. Financial Advisor PPA: J.96 J.44 (VolSub PS) The Financial Advisor information will display on the Annual tice, SPD, Highlights, Benefits Statement and Loan Application Forms. J.34 (VolSubGov PS) J.36 (VolSubGov MP)

6 Financial Advisor Name Name will be in a drop down menu. If you need to add an additional name, it will need to be added within the plan, using the "Edit Contacts" link. PPA: J.96a J.44a (VolSub PS) J.34a (VolSubGov PS) J.37 (VolSubGov MP)