Montachusett Regional Vocational Technical School District
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1 Montachusett Regional Vocational Technical School District 18 Communities 2 Cities 16 Towns 22 School Committee Members 1,435 Students FY15 Budget $25,640,833
2 Montachusett Regional Vocational Technical School District Financial Reports As of September 30, 2014 Included: Balance Sheet Statement of Income and Expenses General Fund Income Summary Summary By Function Code (Subtotal) Summary By Function Code (Function Detail) General Ledger Expense Report Grants Revolving Funds
3 TOTAL LIABILITIES AND RESERVES $ 44,761, MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT BALANCE SHEET September 30, 2014 ASSETS CASH INVESTMENT $10,334, PETTY CASH ASSESSMENTS RECEIVABLE ASHBURNHAM 331, ASHBY 292, ATHOL 178, BARRE 226, FITCHBURG 1,307, GARDNER 613, HARVARD 74, HOLDEN 554, HUBBARDSTON 353, LUNENBURG 570, PETERSHAM 42, PHILLIPSTON 136, PRINCETON 217, ROYALSTON 86, STERLING 508, TEMPLETON 436, WESTMINSTER 565, WINCHENDON 584, ,080, ESTIMATED RECEIPTS 11,295, AMOUNT TO BE PROVIDED FOR RETIREMENT OF TAX EXEMPT LEASE PAYMENTS 9,754, AMOUNT TO BE PROVIDED FOR RETIREMENT OF GENERAL LONG TERM OBLIGATIONS 6,296, TOTAL ASSETS $44,761, LIABILITIES AND RESERVES PAYROLL DEDUCTIONS PAYABLE (2,999.07) TAXES PAYABLE (405.79) REVOLVING ACCOUNTS 517, GIFTS & CONTRIBUTIONS 9, FEDERAL, STATE & LOCAL GRANTS 72, ENCUMBRANCES FY , NON-RESIDENT TUITION 51, SCHOOL CHOICE TUITION 776, EXCESS & DEFICIENCY 1,206, APPROPRIATION CONTROL 21,772, PETTY CASH HEALTH CLAIMS TRUST FUND 4,120, TAX EXEMPT LEASE PROGRAM 9,754, GENERAL LONG-TERM OBLIGATIONS 6,296,000.00
4 TOTAL CASH AVAILABLE 10,334, MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT STATEMENT OF INCOME AND EXPENSES SEPTEMBER 1 THRU SEPTEMBER 30TH, 2014 CASH AVAILABLE AUGUST 31, ,858, INCOME: ASSESSMENTS STATE AID CHAPTER 70 1,150, SCHOOL CHOICE TUITION 11, SBAB AID 948, REVOLVING ACCOUNTS 407, GIFTS & CONTRIBUTIONS FEDERAL / STATE GRANTS 62, INTEREST 1, MISC. INCOME 5, PAYROLL DEDUCTIONS 375, HEALTH CLAIMS TRUST FUND 354, TOTAL INCOME 3,316, TOTAL CASH AND RECEIPTS 13,175, EXPENDITURES: WARRANT #1508 OPERATING & CAPITAL 613, WARRANT #1509 OPERATING & CAPITAL 738, WARRANT #1510 OPERATING & CAPITAL 89, WARRANT # PAYROLL & TAXES 729, WARRANT # PAYROLL & TAXES 653, SCHOOL CHOICE TUITION ASSESSMENTS 17, VOID CHECKS # &57853 (350.40) TOTAL EXPENDITURES 2,840,942.54
5 MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL SCHOOL General Fund- Income Summary General Fund Income Budgeted Received through 9/30/14 Anticipated Receipts Over/(Under) Budget State Aid Chapter 70 13,800,675 3,450,168 10,350,507 - Transportation Reimbursement 970, ,279, ,440 School Building Authority Aid 948, , Local Receipts Community Assessments 9,441,464 4,371,730 5,069,735 0 Interest Income 0 2, ,264 Miscellaneous Receipts 0 56, ,470 Appropriation from E&D 480, , Fund Transfers Total General Fund Income $25,640,833 $9,308,845 $16,700,163 $368,174
6 MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL SCHOOL FY2015 SUMMARY BY FUNCTION CODE FY14 FY15 FY15 FY15 FY15 FY15 Approved Approved Expenditures Unexpended Bal Encumbrances Unencumbered Function Code Function Description Budget Budget Through 9/30/14 Through 9/30/14 Through 9/30/14 9/30/ DISTRICT LEADERSHIP 964, , , , , , INSTRUCTION 12,673,632 12,968,750 1,645,613 11,323,137 98,875 11,224, STUDENT SERVICES 2,424,489 2,601, ,893 2,368,026 1,503, , OPERATIONS & MAINT 2,897,024 3,250, ,068 2,761, ,288 1,913, FIXED CHARGES 4,055,702 4,071,835 1,109,958 2,961,877 2,915,638 46, FIXED ASSETS 315, , , , DEBT RETIREMENT 1,213,204 1,210, ,550 1,083,549-1,083, TUITION 242, ,500 53, , ,686 Transfer to Stabilization Fund 25,000-25,000-25,000 Total $ 24,785,280 $ 25,640,833 $ 3,868,320 $ 21,772,513 $ 5,481,302 $ 16,291,211
7 MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL SCHOOL Total $ 24,785,280 $ 25,640,833 $ 3,868,320 $ 21,772,513 $ 5,481,303 $ 16,291,210 FY2015 SUMMARY BY FUNCTION CODE FY14 FY15 FY15 FY15 FY15 FY15 Approved Approved Expenditures Unexpended Bal Encumbrances Unencumbered Function Code Function Description Budget Budget Through 9/30/14 Through 9/30/14 Through 9/30/14 9/30/ School Committee 40,183 38,183 12,897 25,287 5,702 19, Superintendent's Office 248, ,126 68, ,793 41, , Finance and Legal 501, , , ,819 64, , District Technology 174, ,000 4, ,782 4,218 96,564 FUNCTION 1000 DISTRICT LEADERSHIP 964, , , , , , Curriculum Supervision 869, , , , , Principal's Office 354, ,771 84, ,698 11, , Building Technology 360, ,802 89, , , Teaching Services 8,467,943 8,874, ,473 7,943,853-7,943, Medical/Therapeutic Services 15,900 17,132 6,758 10,374-10, Professional Development 200, ,600 57, ,890 54,228 72, Textbooks and Instructional Materials 872, , , , , Instructional Technology 277, ,000 3, ,800 5, , Student Services 1,154,504 1,169, , ,052 28, , Psychological Services 99, ,351 6,345 96,006-96,006 FUNCTION 2000 INSTRUCTION 12,673,632 12,968,750 1,645,613 11,323,137 98,875 11,224, Health Services 184, ,605 19, ,112 11, , Student Transportation 1,608,903 1,765, ,580 1,580,576 1,389, , Athletic Services 329, ,293 12, ,709 38, , Student Activities 184, ,735 3, , , Security 116, ,130 14, ,114 63,272 38,842 FUNCTION 3000 STUDENT SERVICES 2,424,489 2,601, ,893 2,368,026 1,503, , Custodial Services 684, , , ,515 8, , Heating of Building 380, ,000 5, , ,833 (0) 4130 Utilities 816,000 1,437,057 74,412 1,362, , , Maintenance of Grounds 70,000 65,000 8,668 56,333 12,514 43, Maintenance of Buildings 421, , , ,302 27, , Maintenance of Equipment 269, ,800 46, , , , Extraordinary Maintenance 37,500 70,000-70,000-70, Networking & Telecomm 140,000 56,807 12,750 44, , Technology Maintenance 78,000 78,000 50,557 27,443 27,444 (0) FUNCTION 4000 OPERATIONS & MAINT 2,897,024 3,250, ,068 2,761, ,288 1,913, Employee Retirement 217, ,000 51, , , Employee Benefits 2,814,673 2,875, ,925 2,156,857 2,119,141 37, Retired Employee Benefits 909, , , , , Other Non-Employee Insurance 97, , , Fixed Charges 17,000 21,000 2,119 18,881 10,358 8,523 FUNCTION 5000 FIXED CHARGES 4,055,702 4,071,835 1,109,958 2,961,877 2,915,638 46, Acquisition of Fixed Assets 315, , , ,000 FUNCTION 7000 FIXED ASSETS 315, , , , Long Term Debt - Principal 923, , , , Long Term Debt - Interest 290, , , , ,549 FUNCTION 8000 DEBT RETIREMENT 1,213,204 1,210, ,550 1,083,549-1,083, Tuition to other districts 242, ,500 53, , ,686 FUNCTION 9000 TUITION 242, ,500 53, , ,686 Transfer to Stabilization Fund 25,000-25,000 25,000
8 Montachusett Regional Vocational Technical School Statement of Account FY15 From Date: 7/1/2014 To Date: 9/30/2014 Fiscal Year: Include pre encumbrance Print accounts w ith zero balance Filter Encumbrance Detail by Date Range Account Number Description Budget Adjustments GL Budget Current YTD Balance Encumbrance Budget Bal % Rem SOCIAL SECURITY - EMPLOYER $37, $0.00 $37, $5, $5, $31, $0.00 $31, % MEDICARE - EMPLOYER $210, $0.00 $210, $45, $45, $164, $0.00 $164, % Func: EMPLOYEE RETIREMENT $247, $0.00 $247, $51, $51, $195, $0.00 $195, % HEALTH INSURANCE ACTIVE $2,794, ($111,163.00) $2,683, $603, $603, $2,079, $1,916, $163, % EM PLOY DENTAL INSURANCE ACTIVE $95, $11, $106, $25, $25, $81, $81, $ % EM PLOY LIFE INSURANCE ACTIVE $33, $0.00 $33, $6, $6, $27, $26, $ % EM PLOY UNEM PLOYM ENT INSURANCE $25, $11, $36, $12, $12, $23, $23, $ % WORKERS COMPENSATION $65, $5, $70, $70, $70, $0.98 $0.00 $ % Func: EMPLOYEE INSURANCE $3,013, ($82,391.00) $2,930, $718, $718, $2,211, $2,047, $163, % HEALTH INSURANCE RETIRED $799, $76, $876, $215, $215, $660, $660, $ % EM PL LIFE INSURANCE RETIRED $1, $0.00 $1, $ $ $1, $1, $ % EM PLOY EARLY RETIREM ENT INCENTIVE $5, $0.00 $5, $0.00 $0.00 $5, $0.00 $5, % Func: RETIREE INSURANCE $806, $76, $882, $215, $215, $667, $661, $5, % TREASURERS BOND $3, $0.00 $3, $0.00 $0.00 $3, $0.00 $3, % INSURANCE COMPREHENSIVE $55, $25, $80, $80, $80, $0.00 $0.00 $ % UM BREL INSURANCE LIABILITY $25, ($15,735.00) $9, $9, $9, $0.40 $0.00 $ % INSURANCE VEHICLES $23, ($1,821.00) $21, $21, $21, $0.00 $0.00 $ % INSURANCE STUDENTS $13, ($1,764.00) $11, $11, $11, $0.00 $0.00 $ % Func: NON EMPLOYEE INSURANCE $119, $5, $125, $121, $121, $3, $0.00 $3, % SAFETY INSPECTIONS $5, $0.00 $5, $0.00 $0.00 $5, $ $4, % BANK CHGS & P/R SVC FEES $16, $0.00 $16, $2, $2, $13, $10, $3, % Func: OTHER CHARGES $21, $0.00 $21, $2, $2, $18, $10, $8, % CAPITAL EQUIP - NON INSTRUCT $265, $0.00 $265, $0.00 $0.00 $265, $0.00 $265, % Func: ACQUISITION & IMPROVE EQUIPMENT $265, $0.00 $265, $0.00 $0.00 $265, $0.00 $265, % VEHICLES & SCHOOL BUSES $40, $0.00 $40, $0.00 $0.00 $40, $0.00 $40, % Func: ACQUISITION VEHICLES $40, $0.00 $40, $0.00 $0.00 $40, $0.00 $40, % PRINCIPAL PYMTS LONG TERM $957, $0.00 $957, $0.00 $0.00 $957, $0.00 $957, % DEBT Func: LONG TERM DEBT RETIREMENT $957, $0.00 $957, $0.00 $0.00 $957, $0.00 $957, % INTEREST PYMTS LONG TERM $253, $0.00 $253, $126, $126, $126, $0.00 $126, % DEBT Func: LONG TERM DEBT SERVICE $253, $0.00 $253, $126, $126, $126, $0.00 $126, % TUITION NON-M EM BER $ $0.00 $ $0.00 $0.00 $ $0.00 $ % COLLAB(SPED Func: PAYMENTS TO OTHER DISTRICTS $ $0.00 $ $0.00 $0.00 $ $0.00 $ % SCHOOL CHOICE TUITION $240, $0.00 $240, $53, $53, $186, $0.00 $186, % Func: SCHOOL CHOICE TUITION $240, $0.00 $240, $53, $53, $186, $0.00 $186, % Grand Total: $ 25,640, $ 0.00 $ 25,640, $ 3,868, $ 3,868, $ 21,772, $ 5,481, $ 16,291, % End of Report
9 MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT FEDERAL, STATE AND LOCAL GRANTS FY15 FY15 FY14 FY14 FY14 FY14 FY14 FY14 STATE LEAD PERKINS SHINE PERKINS SPED SPED PERKINS TITLE I TITLE II PART A PROF DEVELOP VOC EQUIPT JROTC INITIATIVE BALANCE 7/1/14 85, , (77,352.93) (8,405.80) 4, , (10,917.76) 5, REVENUE 19, , , , , , Subtotal 19, , , , (77,352.93) (8,405.80) 4, , , , EXPENSES Salaries 8, , , , , Fringe , , Contract Services 25, , Supplies & Materials 1, , , Travel 3, , , Other Costs Indirect Costs Equipment 50, Subtotal 9, , , , , , , , Balance at 9/30/14 9, , , , (149,223.89) (9,700.80) 4, , , ,966.21
10 MONTACHUSETT REGIONAL VOCATIONAL TECHNICAL REVOLVING/SPECIAL REVENUE ACCOUNT BALANCES JULY 1, SEPEMBER 30, 2014 Account Name Ledger Balance Balance Balance after 7/1/2014 Revenue Expenses 9/30/2014 Receivables Receivables Athletics 23, , , , Auto Body Auto Tech 9, , , Building and Grounds 2, , , Building Use 18, , , , , , Bulldog Pride Carpentry/Cabinetmaking 8, , , Child Care 152, , , , , Continuing Education 7, , , , , Construction Cluster , , PN Program 6, , , , , Cosmetology 14, , , , Culinary Arts 2, , , , , Drafting Technology 3, , , Driver Education 29, , , , , Electrical Engineering Tech Glasses 7, , , Graphic Communications 7, , , Hazardous Waste 5, , , Health Occupations Industrial Technology Professional Development Machine Shop Masonry 1, , , Parking 27, , , , Plumbing 5, , , School Lunch (147,652.90) 149, , (167,302.84) 46, (120,695.53) School Store 3, , , Surplus Equipment 5, , , Textbooks 5, , , Welding/Metal Fab 5, , , TOTALS $ 208, $ 724, $ 415, $ 517, $ 72, $ 589,479.98
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