AGENDA. ***12:30-12:45 Pre-meeting Tour of Piano Lab in Sawtooth Building*** 1. Welcome and Call to Order Stephanie Amaral

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1 Board Meeting Tuesday, June 12, 2018 Sequoia Building, Rm :30 PM 2:00 PM AGENDA ***12:30-12:45 Pre-meeting Tour of Piano Lab in Sawtooth Building*** Item Presenter 1. Welcome and Call to Order Stephanie Amaral 2. Action Items a. Board Meeting Minutes April 3, 2018 Tim Dodson b. Proposed Master Agreement with District Tim Foster c. Project Funding Renewal Recommendation Stephanie Amaral d Operating Budget Tim Foster e. Investment Advisor Recommendation Marla Borges 3. Board of Trustees Report Ken Nunes 4. Superintendent/President Report Stan Carrizosa 5. Foundation Director Report Tim Foster 6. Other Business All a. Brew Festival Update Gerry Schneider b. Next Regular Meeting c. Board Retreat 7. Adjourn Stephanie Amaral

2 Foundation Board Meeting Summary Tuesday, April 3, 2018 Sequoia Bldg., Room 18 12:30 p.m. Members Present: Members Absent: Others Present: Bob Ainley, Stephanie Amaral, Marla Borges, Stan Carrizosa, Tim Dodson, Tom Giampietro, Josh McDonnell, Ken Nunes, Richard Nunes, BJ Perch, Gerry Schneider & JoeAnna Todd Mariann Hedstrom & Mary Johnston Brent Calvin, Tim Foster & Sylvia Stiff 1. Call to Order Meeting called to order by the Board President, Stephanie Amaral at 1:03 p.m. Mr. Foster welcomed two new board members, Richard Nunes and Gerry Schneider. 2. Fundraising In-Service Mr. Foster reviewed the Fast Facts 2017 from Community College League of Calif. He called attention to the following facts. a. Per-student funding by the education system b. Undergraduate fees from CSU & UC Mr. Foster shared these facts to help board members understand and communicate the need to fundraise for our college. Superintendent Carrizosa informed the board that California is the largest community college state in the union. California has 114 community colleges with 2.2 million students enrolled, which makes us the largest education entity in the country. Mr. Calvin shared that if we are to focus on one fast fact focus on the percentage of CSU & UC graduates that come from a California community college, 52% & 31% respectively. 3. Action Items a) Board Meeting Minutes: Ms. Amaral requested a motion to approve the February 8, 2018 meeting minutes. Mr. McDonnell motioned to approve the February 8th meeting minute as submitted with a second from Mr. Schneider. Motion carried unanimously. b) Change in Authorized Check Signers: Mr. Foster presented a proposal to update account signers with the foundation s banking institutions, Central Valley Community Bank and Citizens Business bank to include Mr. Foster, Ms. Borges, Mr. McDonnell, Ms. Amaral and Mr. Giampietro. Also, to authorize Sylvia Stiff account inquiry access. A motion to approve the resolution to update account signers at both of the foundation bank accounts by Mr. Schneider with a second from Mr. McDonnell. Motioned carried unanimously. Foundation Board April 3, of 18

3 c) Acceptance of Audit and 990: Mr. Foster presented the audit and 990 tax returns and indicated that the 990 ties directly to the final audit. No findings reported by the auditors. Ms. Todd motioned to accept the audit and 990 as presented with a second from Mr. Dodson. Motion carried unanimously. d) Project Funding: Mr. McDonnell presented the recommendations from the project funding task force, for the $120k budgeted. Mr. McDonnell informed the board that there are projects that continually requested & renewed year after year. He feels that it is the responsibility of the foundation board to review these on-going requests and the appropriateness of them. Mr. Dodson motioned to accept the proposed project-funding list as presented for with a second from Mr. Schneider. Motion carried unanimously. e) Crush Party 2018: Mr. Foster updated the board for the 2018 Crush Party. The Tulare Chamber and the College of the Sequoias Foundation have come to an agreement that the Tulare Chamber will securing sponsors and vendors without the assistance of the COS Foundation. The COS Foundation will assist in promoting the event and allow the chamber to use the Tulare campus for a $5,000 contribution to the Foundation. Mr. Foster is recommending that the $5,000 contribution to be deposited into the Tulare Campus fund (TCC Promotion Foundation Acct). Mr. Richard Nunes motioned to approve the agreement between the COS Foundation and the Tulare Chamber and place the $5,000 contribution by the Tulare Chamber in the TCC Promotion Foundation account with a second from Ms. Borges. Motion carried unanimously. 4. Investment Committee Report Ms. Borges reported on our February 2018 investment report. Currently the account is at $10 million. During this fiscal year, our portfolio has been under-performing so we are currently in the process of going through a RFP. 5. Board of Trustee & Superintendent/President Report No Reports Given 6. Foundation Director Report Mr. Foster reviewed the March 2018 Foundation Report. He highlighted: Foundation will be receiving $40k through a charitable trust CSF Celebrations coming up this month Review of upcoming events Budgeting $25k for the Brew Fest proceeds; Continuing the 3% for operating expenses and keeping the endowed scholarship accounts to 4% 7. Other Business Mr. Foster shared with the board that he has a gift for President Carrizosa retirement gift that is a 3D replica of the Giant. It will presented at one of the end-of-the-year events. Meeting adjourned at 2:09 p.m. Foundation President Josh McDonnell Respectfully submitted by Sylvia Stiff Foundation Board April 3, of 18

4 Foundation Board Proposal Updated Master Agreement Between District and Foundation June 5, 2018 Issue The College of the Sequoias Foundation was formed in 1985 as an auxiliary organization of the College of the Sequoias Community College District, and was established under California Education Code section et seq. The Foundation established Articles of Incorporation at that time, and the Articles of Incorporation were duly filed with the Secretary of State on April 8, The Foundation created an agreement with the College of the Sequoias over 20 years ago, but the agreement was found to be outdated when compared to the template provided in the newly released California Community Colleges Auxiliary Organizations Manual (August 2017). Analysis Upon further analysis of the new California Community Colleges Auxiliary Organizations Manual, and review of Ed. Code, Community College League of California (CCLC) administrative procedure templates, and various foundation agreements of other community colleges, it was decided that the District and the Foundation needed to revise and renew their master agreement. Information The Vice President of Administrative Services and the Foundation Director worked together to draft a new agreement between the two parties, which includes all the necessary components required by Education Code and recommended by the Community College League of California Auxiliary Organizations Manual. The term of the agreement is for 10 years, but may be revised at any point in time with the agreement of both parties. If new compliance requirements or other guidance necessitates a revision of this Agreement, administration and the Foundation Director will revisit the agreement at that time. The Board of Trustees of the College of the Sequoias Foundation will also review the Agreement for approval at their regularly scheduled meeting on June 12, Recommended Action It is recommended that the Board of Directors approve the Master Agreement between the Sequoias Community College District and the College of the Sequoias Foundation dated June 15, The resolution was approved as recommended by a majority of a quorum. Attested by: Date: Board Secretary, Tim Dodson 4 of 18

5 Master Agreement By and Between The Sequoias Community College District and College of the Sequoias Foundation This Agreement is made and entered into this 15th day of June, 2018, by and between the Sequoias Community College District, a California community college District duly organized and existing pursuant to the laws of the State of California; specifically, the California Education Code, hereinafter referred to as the "District," and the College of the Sequoias Foundation, a non profit organization duly organized and existing pursuant to the laws of the State of California and the Internal Revenue Code; specifically section 501(c)(3), hereinafter referred to as the "Foundation," an auxiliary organization established and operated as an integral part of the District. Purpose and Finding The Foundation has been created to provide administration of the functions and activities described herein, instead of administration by the District. The Foundation is deemed to be more effective in accomplishing these functions and activities than would be possible under the District budgetary, purchasing and other fiscal procedures. The governing board of the District has determined that the value of fundraising, community and donor relations, gift and program administration and other services provided by the Foundation greatly exceeds the cost to the District of the provision of any facilities, property and other support as provided by this Agreement. The purpose of this Agreement is to establish the relationship between the District and the Foundation for the Foundation's solicitation and administration of programs involving gifts, bequests, devises and trusts on behalf of the District pursuant to California Code of Regulations, title 5, section 59259, subdivision (j). Areas of Service The Foundation, through amendments to this Agreement and with the agreement of the District, may administer functions or activities defined in California Code of Regulations, title 5, section Other services may be provided if first approved by the Board of Governors, California Community Colleges. The Foundation will engage only in those activities that are in support of and consistent with state and federal Laws and with the policies, rules, regulations and program goals of the District. Use of Facilities The Foundation may occupy, operate and use District facilities and property assigned by the District, either separately or jointly with the District, in accordance with District regulations for auxiliaries of the District. The auxiliary shall occupy, operate and use the facilities and property only for those services and functions that are consistent with the policies, rules and regulations, which have been or may be adopted by the governing board of the District. Operations of the Foundation under this Agreement shall be integrated with the District operations, and shall be under the general supervision of the District officials. Such supervision shall be provided without cost to the Foundation. The right to use any of the District's facilities or equipment included in this Agreement or amendments shall cease upon written notice to the Foundation and the board of trustees by the District CEO that the facilities are needed for the exclusive use of the District. 5 of 18

6 Covenant Re: Existence During the term of this Agreement, the Foundation agrees to maintain its existence and to operate in accordance with California Education Code sections , and with the California Code of Regulations, title 5, sections , as well as the District's implementing regulations. Right of Entry It is understood and agreed that any time the District, officers, employees and agents shall have the right to enter described facilities or any part of thereof for the purpose of examination or supervision and to inspect books and records. Foundation Bylaws and Articles of Incorporation. Periodically, the Foundation board of directors will review its Bylaws and Articles of Incorporation to ensure compliance with law, District policies and regulations, and this Agreement. Any amendments or revisions to the Bylaws or Articles of Incorporation shall be reported to the District s Board of Trustees. Allocation of Earnings Income generated by the Foundation in excess of costs and appropriate provision for equipment, maintenance, working capital and reserves shall be used for the general benefit of the students and college programs as determined by the board of directors of the Foundation and approved by the District Superintendent/President. Money may be expended for services and property, including, but not limited to, parking facilities, stadia, student centers, student union, health centers, bookstores or auxiliary facilities for use of students, faculty members, or employees of the Sequoias Community College District. Good Standing The Foundation must remain in good standing with the District. Otherwise, this Agreement will immediately terminate and the Foundation will terminate any contracts with third parties and meet the provisions of this Agreement entitled Distribution of Assets upon Cessation. Foundation Fund Expenditures With respect to expenditures for public relations or other purposes that would serve to augment the District appropriations for operation of the District, the Foundation may expend funds on an annual basis in such amount and for such purposes as are approved by the board of directors of the Foundation. The Foundation shall file with the District CEO a statement of its policy on accumulation and use of public relations funds. The statement will also include the policy and procedure on solicitation of funds, sources of funds, purposes for which the funds will be used, allowable expenditures and procedures of control. Audit Services The Foundation or District shall select a certified public accountant and contract for an annual audit performed by the certified public accountant, pursuant to Section 72672(a) of the Education Code. The Foundation shall submit the audit report to the District s Board of Trustees and to the State Chancellor s Office. An audited statement of financial condition shall be presented to the District s Board of Trustees annually, and shall be available to any person on request. Attorney and Accountant Services 6 of 18

7 The board of directors of the Foundation shall engage at least one attorney admitted to practice law in California and at least one licensed certified public accountant to provide advice and counsel, as needed, on legal and financial matters. The attorney and/or the accountant may be paid for their services, or may provide services at a reduced fee or without compensation for charitable purposes. Real Property Matters The Foundation board of directors shall not enter into any contract or other business arrangement involving real property without prior approval of the District CEO or designee in accordance with District procedures and regulations. Third Party Agreements By The Foundation The Foundation shall not enter into any contract that would obligate the District, its facilities, equipment or personnel, without the prior written approval of the District. Submission of Annual Program and Budget The board of directors shall submit its program and budget for the next fiscal year to the District CEO for his/her approval on or before the beginning of each fiscal year. Should the District CEO determine that any program or appropriation planned by the Foundation is not consistent with the policies of the board of trustees, the program or appropriation shall not be included in the approved budget. Further, should a program or appropriation which had received approval, upon review, be determined by the District CEO to be operating outside of the scope of the policies of the board of trustees, then that program or appropriation shall be discontinued by direction of the District CEO until further review is accomplished and an appropriate adjustment is made. Insurance, Indemnification and Restoration The District shall provide for the Foundation all risk liability coverage under the terms and conditions of the District's all risk blanket policy. Further, the District will extend its liability coverage to include the Foundation board members, officers, and managers to the same degree of coverage afforded District board members, officers, and managers. In the event that the District is unable to maintain such coverage for the Foundation, the District shall provide (30) days notification to the Foundation of the District policy cancellation. In the event of such notice of cancellation by the District, the Foundation shall secure the appropriate coverage under its own name. The Foundation agrees to indemnity, defend and hold harmless the District, its officers, agents and employees from any and all loss, damage, or liability that may be suffered or incurred by the District, its officers, agents, and employees caused by, arising out of, or in any way connected with the use of the described facilities by the Foundation or in connection with this Agreement, provided that the loss, damage, or liability does not arise from the intentional or negligent acts or omissions of the District, its officers, agents, or employees. Upon termination of this Agreement, the District shall have the option to require the Foundation, at its own expense and risk, to restore the facilities as nearly as possible to the condition existing prior to the executive of the Agreement. But, if the Foundation shall fail to do so within ninety (90) days after the District exercises this option, the District may restore the property at the risk of the Foundation, and all costs and expenses of such removal of restoration shall be paid by the Foundation upon demand of the District. The District shall have 7 of 18

8 the right to exercise this option within thirty (30) days after the expiration of this Agreement, but not thereafter. Conflict of Interest Prohibited According to Section of the Education Code, no member of the board of directors of the Foundation may be financially interested in any contract or other transaction entered into by the board of directors, except as provided in Section of the Education Code. Specifically for this Section of the Education code, such contract is permissible if the fact of related financial interest is disclosed or known to the board of directors and noted in the minutes, the contract is approved or ratified by the board of directors in good faith without counting the vote of the financially interested member, and the contract or transaction is just and reasonable. Additionally, no member of the Foundation board of directors may utilize any information, not a matter of public record, received by reason of his or her membership on the board for personal gain, regardless of whether he/she is still a member of the board of directors at the time the gain is realized. Term The term of this Agreement shall commence on June and shall continue in full force and effect thereafter until June 30, The District and the Foundation will review the agreement and revise the agreement with the consent of both parties upon expiration, or the agreement may be amended by a fully executed written agreement of the parties at any time prior. If the agreement is not revised and executed by June 30, 2028, it will be automatically renewed for another five (5) years, and shall continue with automatic five (5) year renewals until revised and adopted by both parties. Termination of Agreement This Agreement may be terminated by either party giving sixty (60) days' written notice, subject to the provision of this Agreement entitled Distribution of Assets Upon Cessation. The Foundation shall have necessary use of facilities and assets for the Foundation to operate until termination. Distribution of Assets Upon Cessation Upon cessation of the operations of the Foundation under this Agreement, unless extended or renewed, the net assets of this Foundation resulting or arising from this agreement shall be either transferred to the District or expended for the benefit of the District or automatically revert to the District. If necessary, Foundation funds will first be used to restore District facilities used by the Foundation to the condition existing prior to the agreement. 8 of 18

9 Notices All notices herein required to be given, or which may be given by either party to the other, shall be deemed to have been fully given when made in writing and received. Notice to the Auxiliary shall be addressed as follows: Mr. Tim Foster, Foundation Director College of the Sequoias Foundation 915 S. Mooney Blvd Visalia, CA Notice of the District shall be addressed as follows: Mr. Brent Calvin, Superintendent/President Sequoias Community College District 915 S. Mooney Blvd Visalia, CA Supersedure and Authorization This Agreement supersedes all prior contracts between the parties with respect to its subject matter. It may be amended at any time by a fully executed written agreement of the parties. The individuals whose signatures appear below certify that this Agreement has been approved by their respective governing boards and has received all approvals required under California Law. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto as of the date first above written. Sequoias Community College District By: College of the Sequoias Foundation By: Ratified and Approved by the Board of Trustees Sequoias Community College District By: Ratified and Approved by the Board of Directors College of the Sequoias Foundation By: 9 of 18

10 Project Funding Renewal Application Deadline: Project Title: Project Lead Staff: Renewal Amount Requested: (Original amount: $ ) Project Implementation Summary 1. Provide a brief description of the project s overall implementation (<250 Words) 10 of 18

11 Project Title: Page 2 of 6 2. Describe the project s progress toward achieving the measurable objectives offered in the original funded application. (<500 words) 11 of 18

12 Project Title: Page 3 of 6 3. Describe project adjustments needed to complete the project for the cycle that will also be utilized through the cycle, if funded. (<500 words) 12 of 18

13 Project Title: Page 4 of 6 4. Describe any adjustments to the funding levels, if any, needed to achieve the same objectives as the original application and provide justification. (<500 words) 13 of 18

14 Project Title: Page 5 of 6 Attachments Provide any relevant attachments you wish to have the COS Foundation Board to consider with this funding renewal request. 14 of 18

15 Project Title: Page 6 of 6 Certifications The undersigned parties certify that the following funding terms are true and correct should the project application be awarded by the COS Foundation Board. The Project Lead Staff will keep Foundation staff apprised of the progress of the project. The COS Foundation will be included in funding recognitions and publicity where applicable. The Project Lead Staff will submit at least one written project evaluation within one year of initial funding. The Project Lead Staff will follow COS Foundation policy and procedures appropriate for financial transactions and Foundation records. The department or program affected by the Project currently has a satisfactory or above rating in the most recent program review. Not applicable Project Lead Staff Name: Signature Date COS Office Use: Date Received: By: Approved for Board Review: Foundation Director Signature Date 15 of 18

16 COS Foundation Budget Analysis and Proposal Foundation Budget Activity Budget Income Budget YTD Income* Variance Income Variance Unresticted Contributions $ 45,000 $ 62,506 $ 17,506 $ 65,000 $ 2,494 Full Board Power of the Purse $ 25,000 $ 26,000 $1,000 $ 26,000 $ Incrimental increase in sponsors over last year's successful implimentation CSF Celebrations $ 3,000 $ 1,098 ($1,902) $ 1,500 $402 Consolidated event activities. Improved sponsorships. Increased food costs Tulare Tulare Event $ 10,000 $ 11,513 $1,513 $ 5,000 ($6,513) Renegotiated partnership with Tulare Chamber $5k flat donation, Chamber operates event Hanford Hanford Event $ 7,000 $ ($7,000) $ 5,000 $5,000 Need to plan an new event Visalia Brew Fest $ 25,000 $25,000 New event August 2nd, in partnership with Visalia Rotary Community Foundation, 50% of expected Net Regatta $ 22,500 $ ($22,500) $ $0 Discontinued event to concentrate on Brew Festival Total $ 112,500 $ 101,117 $ (11,383) $ 127,500 $26,383 Expenses Expense YTD Expense* Variance Expense Variance Scholarship Payments $ 75,000 $ 87,629 ($12,629) $ 56,000 $ 31,629 $6k Pres (other $14k from Rotary, $15k Incoming, $15k Continuing, $15k Transfer, $20k POP Project Funds $ 120,000 $ 134,950 ($14,950) $ 135,000 ($50) Project Funds = $120,000 committed operationally + $15k for additional CTE Renewal project from carry over and surplus Tulare Campus Projects $ 25,000 $ 25,000 $0 $ $25,000 No projects planned Hanford Campus Projects $ 30,000 $ $30,000 $ $0 No projects planned Visalia Campus Projects $ 22,500 $ 6,070 $16,430 $ 23,000 ($16,930) New floor covering system for Porter Field House. Estimate plus 20% contingency President's Discretionary Fund $ 10,000 $ 16,378 ($6,378) $ 10,000 $6,378 Foundation Operations Temp Support $ 1,200 $ 246 $954 $ 2,500 ($2,254) Adding event hourly support, student worker project support starting in the summer Contract Services $ 10,000 $ 5,173 $4,827 $ 10,000 ($4,827) Event and project professional support, Grant writer, Event Support, Accounting Support for new Budget/Report Buidling Software $ 3,700 $ 3,516 $184 $ 11,080 ($7,564) Ongoing subscription pmts DonorPerfect, Constant Contact Migrate to QuickBooks Online, Planned Giving module Marketing/Promotion $ 8,000 $ 8,238 ($238) $ 15,000 ($6,762) FDN, COS, COS Alumni marketing pieces. Less community event sponsorships and participation. More alumni engagement Office Operations $ 3,500 $ 2,125 $1,375 $ 3,000 ($875) Standard office supply budget Volunteer Development $ 2,000 $ 1,830 $170 $ 2,000 ($170) More task force meetings and event volunteer thank yous Printing $ 8,000 $ 6,688 $1,312 $ 8,000 ($1,312) More printing for Alumni engagement, COS Annual Report printing contribution Bank Fees $ 4,000 $ 3,874 $126 $ 4,000 ($126) Increased utilization of online/credit card processing Conferences $ 1,100 $ 1,080 $20 $ 1,800 ($720) State CASE NCCCF Confrerence (Tim and Sylvia), NCCCF Board Meetings Travel $ 5,000 $ 2,779 $2,221 $ 4,000 ($1,221) Milage for out of district travel for CASE Conference (2) and NCCCF Board mtgs, Airfare, Hotel Expenses, CASE Planned Giving Conf. Denver Memberships/Dues $ 1,800 $ 1,644 $156 $ 2,570 ($926) Rotary Club Dues, NCCCF Annual Membership MISC $ 1,000 $ 1,996 $ (996) $1,996 Total $ 331,800 $ 309,216 $22,584 $ 287,950 $ 21,266 Net Cash from Current Operations $ (219,300) $ (208,099) $ 11,201 $ (160,450) $ 47, Foundation Budget Activity Budget Fund Balance Planned Spending Budget YTD Income* Variance Income Variance Invested Assets Spend $ 201,295 $ 201,295 $ $ 219,503 18,208 Tulare Campus Fund Dep/(With) $ 15,000 $ $ (15,000) Hanford Campus Fund Dep/(With) $ 23,000 $ 25,000 $ 2,000 (25,000) Visalia Campus Fund Dep/(With) $ 22,500 $ 610 $ (21,890) (610) Total Fund Balance Spending $ 261,795 $ 226,905 $ (34,890) $ 219,503 $ (7,402) Net Operation Surplus/Deficit $ 42,495 $ 18,806 $ (23,689) $ 59,053 $ 40,247 of analysis from 4/2017 Spend Analysis. $6,709,827 in 2017 vs. $6,341,240 in 2016 $ Current balance: $31,102 $ Current balance: $38,963 $ Current balance: $70,392 Notes: *YTD Figures include actuals through May 16, 2017 and estimates through June 30, 2017 Assumes continued District underwriting of 100% associated Foundation costs for personnel, facilities, insurance, annual audit, scholarship software, and accounting support Scholarships = $75,000 for award planning purposes Project Funds = $140,000 for RFP Planning Purposes 16 of 18

17 COS Foundation Budget Analysis and Proposal Foundation Budget Variance Report Income Budget YTD Income* Variance General Contributions $ 45,000 $ 62,506 $ 17,506 Additional general support from employee giving and year end campaigning Full Board Power of the Purse $ 25,000 $ 26,000 $1,000 Slight improvement in auction outcomes CSF Celebrations $ 3,000 $ 1,098 ($1,902) Fewer sponsors in Tulare and Hanford, more attendees Tulare Tulare Event $ 10,000 $ 11,513 $1,513 50/50 net split with Tulare Chamber of Commerce Hanford Xmas Tree Auction $ 7, ($7,000) No participation in Hanford Chamber Event Visalia Brew Fest 0.00 No share in 2017 event event, 50/50. Regatta $ 22, ($22,500) Discontinued to focus on Brew Fest 2018 Total $ 112,500 $ 101,117 $ (11,383) Expenses Expense YTD Expense* Variance Scholarship Payments $ 75,000 $ 87,629 ($12,629) $5,129 Over in Pres Scholars; $1,500 in Foundation; 1000 in POP Project Funds $ 120,000 $ 134,950 ($14,950) Board approved a $144, 240 schedule of projects, including $24,240 in carried over funds Tulare Campus Projects $ 25,000 $ 25,000 $0 Hanford Campus Projects $ 30,000 $ $30,000 Visalia Campus Projects $ 22,500 $ 6,070 $16,430 Purchase of equipment for the Pool renovation President's Discretionary Fund $ 10,000 $ 16,378 ($6,378) Foundation Operations $0 Temp Support $ 1,200 $ 246 $954 Contract Services $ 10,000 $ 5,173 $4,827 Quickbooks Service Agreement $3,250 Software $ 3,700 $ 3,516 $184 Donor Software Marketing/Promotion $ 8,000 $ 8,238 ($238) Alumni Apparel from Smith Promotion $2,812, for resale and giva aways Office Operations $ 3,500 $ 2,125 $1,375 Volunteer Development $ 2,000 $ 1,830 $170 Printing $ 8,000 $ 6,688 $1,312 Bank Fees $ 4,000 $ 3,874 $126 Conferences $ 1,100 $ 1,080 $20 Travel $ 5,000 $ 2,779 $2,221 Memberships/Dues $ 1,800 $ 1,644 $156 MISC $ 1,000 $ 1,996 $ (996) Strategic Plan Summit/Pres Statue/Regional Foundation Dir Mtg. Total $ 331,800 $ 309,216 $22,584 Net Cash from Current Operations $ (219,300) $ (208,099) $ 11, Foundation Budget Activity Fund Balance Planned Spending Budget YTD Income* Variance Invested Assets Spend $ 201,295 $ 201,295 $ Porter Fund $ $ Tulare Campus Fund $ 15,000 $ 25,000 $ 10,000 Bal remaining for Equine shade structure Hanford Campus Fund $ 23,000 $ 610 $ (22,390) Pavilion ribbon cutting Visalia Campus Fund $ 22,500 $ 6,070 $ (16,430) Lane lines & platforms Total Fund Balance Spening $ 261,795 $ 232,975 $ (28,820) Net Operation Surplus/Deficit $ 42,495 $ 24,876 $ (17,619) Notes: *YTD Figures include actuals through May 16, 2017 and estimates through June 30, 2017 Assumes continued District underwriting of 100% associated Foundation costs for personnel, facilities, insurance, annual audit, scholarship software, and accounting support Scholarships = $75,000 for award planning purposes Project Funds = $120,000 for RFP Planning Purposes 17 of 18

18 Foundation Report May 2018 COS Scholarship Night Supported Many Students o Awards for were 448 to 312 students for a total of $419,650 o Compared to , 482 awards for a total of $402,233 o Over 400 students, donors, volunteers and family members attended COS Graduation Opened Alumni Opportunity o COS Foundation provided alumni license plate frames with alumni info o COS Foundation launched an alumni apparel line for sale online COS Hall of Fame Inductees Selected o 1957 Baseball Team the only team to win a state championship so far o Harry Tow Long-time local civil engineer, businessman and city leader o Darin Padua Doctor, professor, and leading authority on ACL injury prevention o Alan Wiechman Engineer and developer for many top-secret aeronautic projects, primarily for military; including the Lockhead bomber, Blackbird COS Upcoming Event Dates o COS Football Golf Tournament, June 30 th, 7:30AM, Ridge-creek Golf Club o COS Football Kickoff Dinner, Aug.18 th, 5:30-8:00PM, Porter Field House o Rotary Brew Fest, Aug. 2 nd, 5:30-8:30PM, Porter Field House 18 of 18