Spreadsheet Resources and Assignments

Transcription

1 Spreadsheet Resources and Assignments All of your spreadsheets will require calculations of one kind or another. Study carefully from the types of formulas below to learn their basic use. Make sure you ve gone through the accompanying PowerPoint presentation in the standard before attempting to do these formulas or assignments. Come back to this page as needed for correct formulas. The 6 spreadsheet assignments are below this page. Formulas & Functions Formulas (and functions) always begin with the = sign. The equals sign tells Excel that a calculation is coming. Simple formulas usually just involve working with two cells (example =C1+C3). A more complex formula typically includes a range (column or row) of cells and or multiple steps/operations. Mathematical Operators (usually for more basic formulas) + Addition - Example: =B2+B5 (to add two numbers) - Subtraction - Example: =B2-B5 (to subtract two numbers) * Multiplication - Example: =B2*B5 (to multiply two numbers) / Division - Example: =B2/B5 (to divide two numbers) Formulas for Ranges of Cells (usually for working with rows or columns of numbers) Formulas always begin with the =. This symbols tell Excel that a calculation is coming. Formulas do not include spaces and can include values and/or references to other cells. Ranges include only the first and last cell names in the range. To Sum up a Range: =SUM(Range) - Example: =SUM(B2:B15) To Average: =AVERAGE(Range) - Example: =AVERAGE(B2:B15) Lowest # =MIN(range) - Example: =MIN(B2:B15) Highest # =MAX(range) - Example: =MAX (B2:B15) Count #s =COUNT(range) - Example: =COUNT(B2:B15) Count labels =COUNTA(range) - Example: =COUNTA (B2:B15) Conditional Statement: =IF(condition, then x, else y) Ask instructor On every Spreadsheet: Do: Don t: Merge and Center spreadsheet titles Use a calculator Use formulas Left align or center numbers Left align text but Right align numbers Don t use numbers in formulas where you should us cell coordinates Center align and bold column headings Leave errors in your work Set decimal places in a given column the same Format numbers for what they are ($ % etc.) Be creative with fill and color use Insert Name, Date, and Period in a Header Center the spreadsheet vertically and horizontally One Workbook with six spreadsheets Include your Name, Date and Period in the header

2 Spreadsheet #1 You now are the manager of a video rental store called Entertainment Today. You must prepare a report to convey the number of videos rented for each month, by category, and provide the totals following a specific format. The data is as follows: INSTRUCTIONS: 1. Enter the data below into Excel 2. Widen columns as necessary to accommodate the longest item in the column. 3. Your Spreadsheet will not align exactly like this one. 4. Enter formulas to calculate a total for each month and each category. 5. Format your numbers to zero decimal places and add 1,000 separators 6. Bold and center align the column headings. 7. Make numbers always right aligned 8. Merge and Center titles over the spreadsheet 9. Name your spreadsheet "RENTALS". REDBOX KIOSK #455B QUARTERLY RENTALS REPORT June July August Total New Releases Western Comedy Exercise Movie Classics Sports Disney Action Films Science Fiction Cent Special Total

3 Spreadsheet #2 You have done such a good job at work that your boss has encouraged you to teach a class at night. Below are the test scores for your first session. INSTRUCTIONS: 1. Enter the data below and widen columns as necessary. 2. Your Spreadsheet will not look exactly like this one. 3.Calculate the total and average columns from correct formula. 4.Format the average column to 1 decimal place. 5.Calculate the average, highest, and lowest score for each individual test only. 6.Format all numbers appropriately. 7.Bold and center align the column headings and merge and center title. 8 Place the blank gray box under Total and Average columns to block it out. 9 Name your Spreadsheet CLASS COMPUTER CLASS SPREADSHEET Student Name 1st Test 2nd Test 3rd Test Total Points Average Score Allen, Sam Bell, Wilson Brown, Todd Carter, Steve Harrison, Susan Hood, Barbara Johnson, Christine Anderson, Robert Nguyen, Lui Jimenez, Irina Lau, Jonathan Average Test Score Highest Test Score Lowest Test Score

4 Spreadsheet #3 Title: INTEREST AND PAYOFFS Include these column headings in your spreadsheet: Principal Interest Rate Time Interest Amount Total Payoff Here is your data for Principal, Rate, and Time(in days) Calculate Interest Amount and Total Payoff: Interest Amount = (principal x Interest Rate x (Time/365)) Total payoff = (principal + Interest Amount) Include these at the bottom of the Payoff column: Total Payoff (will be under the payoff column only) Average Payoff (will be under the payoff column only) Highest Payoff (will be under the payoff column only) Make Sure you: 1) Widen columns as necessary to just fit the widest number in the column. 2) Bold and center the column headings and merge and center the title. 3) Calculate Total, Average, and Highest for the Total Payoff Column ONLY. 4) Format the Interest Rate column to number with 3 decimal places. 5) Format all dollar amounts to Currency with 1,000 separators and 2 decimal places. 6) Name your spreadsheet INTEREST.

5 Spreadsheet #4 Given the data below, complete the report with the payroll details for a 2-week pay period ending last Friday Payroll Register for the pay period ending: {insert last Friday's date here} Hours Worked Gross Earnings Deductions Net Name Regular OT Pay Rate Reg. Pay OT Pay Total Pay FICA Fed With Insur Pension Total Ded. Pay Homer Simpson Gray Davis Tiger Woods Barbara Tran Sean Connery Chris Pine Adam Smith Jack Kevorkian Nancy Reagan Andy Griffith Shania Twain John Candy Luis Armstrong Carl Lewis Florence Griffith Mia Farrell William Clinton Harriet Tubman Betty Rubble Julia Roberts Pete Frampton INSTRUCTIONS: FORMULAS 1) Enter the data above and widen columns as necessary. 2) Calculate remaining columns from the formulas. Regular Pay- multiply pay rate & # of hours worked 3) Format all decimals to 2 places, except the hour s columns. O.T. Pay- multiply pay rate & # of OT hours worked * 1.5 4) Use appropriate formats and alignments). Total Pay- add regular pay and OT pay 5) Total all columns except rate. FICA- 8 percent of total pay 6) Fit on ONE page. Federal Withholding- 12 percent of total pay 7) Name it "PAYROLL". Insurance- 1.8 percent of total pay Pension- 2.1 percent of total pay Total Deductions- Add all deductions Net Pay- Subtract Total Deductions from Total Pay

6 Spreadsheet #5 - Students will use Google Apps to create a spreadsheet that will be shared with one other person, and your teacher, for editing. Google Apps is a suite of Web-based applications from Google that includes , calendar, word processing, spreadsheet (Sheets) and presentations. In the business world it is common to collaborate with other workmates to create projects used in your job. In this assignment you will create the spreadsheet and use the feature of Google Apps. This will allow you to request another student to enter additional information into the Sheet that you have created via the cloud. 1. Open the web browser Google Chrome 2. Click on the Google apps link in the top, right hand side 3. Click on More 4. Scroll down to the Home & Office section 5. Click on Google Sheets 6. Log on using your school user name (student id #@egusd.net) and password. 7. Click on Start a New Spreadsheet-Blank ***Read the instructions below (for Spreadsheet #5 Budget) and build the following spreadsheet in Google Sheets. Build the entire spreadsheet with all correct formulas and formatting as described in the assignment, however, you will leave the Income and Expense data BLANK for the month of April. Next, follow the instructions to share your sheet. 1. Highlight the April Column and click Comments 2. Type a Comment to another student telling them to fill in the data for April. 3. After typing the comment, Post Comment by clicking the comment button 4. Share your document with another student and your teacher in the class. Click the Share button 5. Find another student in class and get their school Google address (studentid@egusd.net). After typing the students address, type a semicolon (;) and type your teachers address (below) to share. Share it with the student and your teacher. Mr. Retherford mretherf@egusd.net Mr. Shuping cshuping@egusd.net Mr. Akuna pakuna@egusd.net Mr. McIntyre dmcintyr@egusd.net Mrs. DeHerrera sdeherre@egusd.net

7 6. Ask the other student to open Google Chrome and visit address. Have them open your spreadsheet, that you ed to them, and enter the data for April. If the student has not used Google Sheets, you may have to explain steps to log on to Google Apps. 7. Also, have them Highlight the April data and leave an appropriate comment. 8. Check to make sure your spreadsheet is formatted correctly. 9. When completed, close Google Sheets and your spreadsheet will be saved. Spreadsheet #5 - Budget Create a budget to keep track of your money. Make sure you do the following: 1) Format all numbers to Currency with 2 decimal places. 2) Adjust column width appropriately. 3) Bold and center align the column headings and merge and center the title 4) Calculate totals for each type of expense and for each month. 5) Include a grand total for all 4 months of expenses. 6) Add another column to calculate the percentage of total expenses for each category by dividing each category total by the grand total. 7) Add another row to calculate the percentage of total expenses for each month by dividing each monthly total by the grand total. 8) Show how much is going into savings. (Total income minus total expenses) ***Hint: Since you have fewer months than expenses you might be better off putting expenses as rows and months as columns so it ll fit on one page. Your income and expenses: JANUARY: Income $900; Rent $400; Car payment $199; Groceries $125; Utilities $89.50; School Expenses $25.75; Movie Tickets $21 FEBRUARY: Income $1000; Rent $400; School books $278.97; Groceries $79.16; Utilities $76.57; Car Payment $ MARCH: Income $1400; Rent $400; Car payment $199; Groceries $73.93; School Expenses $55.99; Medical Expense $100; Car Insurance $350; Utilities $69.51 This data will be entered by the shared student APRIL: Income $1100; Rent $425; IRS expenses $279.54; Car payment $199; Utilities $58.88; Groceries $88.85; Misc Expenses $ ) Use additional tools to make the report attractive. (Possibilities include: fill colors, text colors, font and size changes, word art, etc.) 2) Make sure it all fits on one page. 3) Name it "BUDGET".

8 Spreadsheet #6 BEST VACUUM: Salesmen by Territory Scenario: You have been hired to create an Excel spreadsheet for the BEST Vacuum company sales supervisor. She needs information below to be included in a neat and organized way so she can keep track of all of the salesmen s productivity. The spreadsheet must be well formatted as you have learned and then saved for future updates. Layout the following info: (You make up names and numbers.) Territory - (4 territories Name them: North, South, East, West) Salesmen Names - (Have 4 salesmen per territory) Day Sales - (# of vacuums sold during the day) Night Sales - (# of vacuums sold during the night) Along with the columns above Calculate the following: Total Sales - (per salesman) Territory Sub-totals - (add sales for each territory) Territory Incremental - (*** please don t ask the teacher how to get this. What might this mean? Boss is not available! So, you look up the word incremental and YOU decide what to do.) % of Total Sales - (% of that territory for each salesman) hint: salesman total divided by territory sub-total *** please don t ask the teacher how to get this. Give it YOUR best shot. Below the data portion, the supervisor needs a summary with the following information for each territory AND for salesmen: Highest Individual Sales Lowest Individual Sales Average Territory Sales Number of Total Salesmen Relative Sales Range -- (difference between highest ind. sales and lowest ind. sales) 1) Format columns, numbers, titles, and headings appropriately. 2) Make sure it all fits on one page for your supervisor. 3) Name your spreadsheet BEST.