VASIN, HEYN & COMPANY

Transcription

1 CALIFORNIA STATE UNIVERSITY, DOMINGUEZ HILLS Financial Statements and Supplementary Information for the Year Ended June 30, 2018 and Independent Auditor s Report VASIN, HEYN & COMPANY A B O V E T H E B R I G H T L I N E AN ACCOUNTANCY CORPORATION CERTIFIED PUBLIC ACCOUNTANTS AUDITORS AND ADVISERS

2 TABLE OF CONTENTS Page FINANCIAL STATEMENTS Independent Auditors Report 1 Management s Discussion and Analysis (Unaudited) 3 Statement of Net Position 8 Statement of Revenues, Expenses, and Changes in Net Position 9 Statement of Cash Flows 10 Notes to Financial Statements 11 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Changes in the NET OPEB Liability and Related Ratios 29 Schedule of Contributions 30 OTHER SUPPLEMENTARY INFORMATION GASB Statement of Net Position 31 GASB Statement of Revenues, Expenses, and Changes in Net Position 32 Other Information 33

3 VASIN, HEYN & COMPANY A B O V E T H E B R I G H T L I N E AN ACCOUNTANCY CORPORATION CERTIFIED PUBLIC ACCOUNTANTS AUDITORS AND ADVISERS To the Board of Directors of Associated Students, Inc. California State University, Dominguez Hills Carson, California INDEPENDENT AUDITORS REPORT We have audited the accompanying financial statements of Associated Students, Inc., California State University, Dominguez Hills as of and for the year ended June 30, 2018, and the related notes to the financial statements, which collectively comprise the organization s basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of Associated Students, Inc., California State University, Dominguez Hills as of June 30, 2018, and the respective changes in financial position, and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. 1

4 INDEPENDENT AUDITORS REPORT - Continued Report on Summarized Comparative Information We previously audited the Associated Students, Inc., California State University, Dominguez Hills 2017 financial statements, and we expressed an unmodified audit opinion on those audited financial statements in our report dated September 18, In our opinion, the summarized comparative information presented herein as of and for the year ended June 30, 2017, is consistent, in all material respects, with the audited financial statements from which it has been derived. The summary financial statements do not contain all the disclosures required by accounting principles generally accepted in the United States of America. Reading the summary financial statements, therefore, is not a substitute for reading the audited financial statements of Associated Students, Inc., California State University, Dominguez Hills. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management s discussion and analysis information on pages 3 through 7, schedule of changes in the net OPEB liability and related ratios, and schedule of contributions to be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The GASB Schedule of Net Position, GASB Schedule of Revenues, Expenses and Changes in Net Position, and Other Information are presented for purposes of additional analysis and are not a required part of the basic financial statements. The GASB Schedule of Net Position, GASB Schedule of Revenues, Expenses and Changes in Net Position, and Other Information are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the GASB Schedule of Net Position, GASB Schedule of Revenues, Expenses and Changes in Net Position, and Other Information are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Calabasas, California September 17,

5 MANAGEMENT S DISCUSSION AND ANALYSIS (MD&A) (UNAUDITED) This section of Associated Students, Inc. California State University, Dominguez Hills (ASI) annual financial report presents our discussion and analysis of the financial performance of ASI for the fiscal year ended June 30, This discussion has been prepared by management and should be read in conjunction with the financial statements and notes. Introduction to Financial Statements This annual report consists of a series of financial statements prepared in accordance with the Governmental Accounting Standards Board (GASB) Statements No. 34, Basic Financial Statements and Management s Discussion and Analysis for State and Local Governments, No. 35, Basic Financial Statements and Management s Discussion and Analysis for Public Colleges and Universities, No. 37, Basic Financial Statements and Management s Discussion and Analysis for State and Local Governments: Omnibus, and No. 38, Certain Financial Statement Note Disclosures. For reporting purposes, the University is considered a special-purpose government engaged only in business-type activities, which best represent the activities of ASI. The financial statements include the statement of net position; the statement of revenues, expenses, and changes in net position; and the statement of cash flows. These statements are supported by the notes to the financial statements and this section. All sections must be considered together to obtain a complete understanding of the financial picture of ASI. Statement of Net Position The statement of net position includes all assets and liabilities. Assets and liabilities are reported at their book value, on an accrual basis, as of the statement date. It also identifies major categories of restrictions on the net position of ASI. Statement of Revenues, Expenses, and Changes in Net Position The statement of revenues, expenses, and changes in net position presents the revenues earned and expenses incurred during the year on an accrual basis. Statement of Cash Flows The statement of cash flows presents the inflows and outflows of cash for the year and is summarized by operating, noncapital financing, capital and related financing, and investing activities. The statement is prepared using the direct method of cash flows and, therefore, presents gross rather than net amounts for the year s activities. Reporting Entity ASI is a nonprofit auxiliary organization of California State University, Dominguez Hills (the University). ASI sponsors various campus activities that complement the instructional programs of the University campus. 3

6 MANAGEMENT S DISCUSSION AND ANALYSIS (MD&A) (UNAUDITED) Summary ASI operates under an Operating Agreement (the Agreement) with the Board of Trustees of the California State University System (Trustees) that extends through June 30, The ASI offices are housed in the Donald P. & Katherine B. Loker University Student Union (a separate auxiliary) at California State University, Dominguez Hills. The current ASI lease became effective July 1, 2017 and expired June 30, ASI is funded primarily through the receipt of mandatory student fees (identified as Student Activity Fee (SAF) in the University Fee Schedule) established through referenda by a vote of the students and collected by the University at the time of registration, which vary on a per student basis by academic term as follows: Fall semester $70.00 Spring semester $65.00 Summer session $ 3.00 Portions of the SAF revenues have been designated by various student referenda for support of specific student service programs (Technology Referendum Fees, Child Development Center, Toro Learning Center (formerly Center for Learning and Academic Support Services), Intercollegiate Athletics, and the Multicultural Center). The remainder of such revenues is treated as general funds, which have no restrictions and is used for operating expenses. A vote of the students in Spring 2005 reallocated $8 per student per Fall and Spring Semester of the Technology Referendum Fee funds to General Funds effective Fall 2005 which expired effective Fall Through Alternative Consultation, the University President approved continued redirection of this $8 per semester with an additional $4.50 per semester. Also approved by Presidential Alternative Consultation is the reallocation of the Technology Referendum Fee providing an additional $2.50 per semester to the ASI General Fund, an additional $1.00 per semester to the Child Development Center, an additional $3.50 per semester to the Toro Learning Center and a decrease of $7.00 per semester to Technology Referendum Fee. Each referendum supported area presents a proposed annual budget to the ASI Finance Commission for approval. Students have designated their ASI fees as follows: Technology Referendum Fee (TRF) -The Technology Referendum Fee was established through a student referendum vote in Fall A total of $5.50 per student of Fall and Spring Semester SAF revenue is designated for support of providing technology throughout the campus to improve technological skills of California State University, Dominguez Hills students. Child Development Center (the Center) - The Child Development Center of California State University Dominguez Hills was founded in The Center is a campus child care and development program. The primary purpose of the program is to provide affordable and quality childcare and developmental services for children of University students, faculty and staff. A total of $3.75 per student of Fall and Spring Semester SAF revenue is designated for the support of the Center. 4

7 MANAGEMENT S DISCUSSION AND ANALYSIS (MD&A) (UNAUDITED) (CONTINUED) Toro Learning Center (TLC) formerly Center for Learning and Academic Support Services (C.L.A.S.S.) - The Center provides tutorial support for academic programs throughout the campus. A total of $6.25 per student of Fall and Spring Semester SAF revenue is designated for support of TLC. Intercollegiate Athletics (ICA) - Students voted to provide Grants-in-Aid to the University Athletic Program through a series of referenda. Currently, $14.50 per student of Fall and Spring Semester SAF revenue is designated to enhance the University's Athletic Program. Multicultural Center (MCC) - The MCC was created to enrich campus life by cultivating and coordinating student-centered multicultural initiatives that enhance understanding and appreciation of the diversity that distinguishes our campus community. Currently $5.00 per student of Fall and Spring Semester SAF revenue is designated to enhance the University's Multicultural programming. Analytical Overview Overview of Changes that Affected ASI during During , ASI continued to monitor its operational assets, revenues and expenditures. ASI will now be responsible for the tracking and accounting of assets. The University will no longer provide assets management. The ASI accounting software continues to provide checks and balances in relation to University Accounting which has helped provide better reconciliation and reporting capabilities. Moving the CDC Program Director salary from the CCAMPIS grant to the Center has impacted operational spending. The mid-year retirement of the finance manager prompted the hiring of two new staff members. With the changes in ASI staffing student clubs and organizations will have a dedicated advisor for club finances. Based on student demand ASI hosted a free concert featuring a celebrity artist. This was the first concert ever hosted by ASI. ASI completed an actuarial study for postemployment benefits and will now create a funding policy. The corporate bylaws were updated and approved. Significant changes were the elimination of public affairs commissioner and more detailed impeachment process. Organizational spending continued to focus on strengthening of existing programs and services as well as offering new programs and services to students. In full compliance with Section of the California Education Code, ASI utilizes California State University, Dominguez Hills as its accounting service provider. Independently funded student club accounts continue to be accounted for by the California State University, Dominguez Hills Foundation. 5

8 MANAGEMENT S DISCUSSION AND ANALYSIS (MD&A) (UNAUDITED) (CONTINUED) ASI s significant development for June 30, 2018 and 2017 are as follows: $ Change Assets: Current assets $ 2,678,953 $ 2,756,829 $ (77,876) Other noncurrent assets (986) Total assets 2,678,953 2,757,815 (78,862) Deferred outflows of resources Liabilities: Current liabilities 420, ,204 57,543 Other noncurrent liabilities 1,155, , ,393 Total liabilities 1,576,002 1,201, ,936 Deferred inflows of resources 11,669-11,669 Net position: Invested in capital assets (986) Unrestricted 1,091, , ,219 Restricted - expandable - 998,700 (998,700) Total net position $ 1,091,282 $ 1,556,749 $ (465,467) Operating Revenues: Student fees $ 1,922,359 $ 1,859,741 $ 62,618 Grants and contracts 243, ,986 31,659 Other Operating revenues 160, ,843 28,497 Nonoperating Revenues (Expenses): Investment income 44,951 34,812 10,139 Total revenues 2,371,295 2,238, ,913 Operating Expenses: Student services 2,624,842 2,267,248 $ 357,594 Depreciation 986 1,972 (986) Total operating expenses 2,625,828 2,269, ,608 Change in net position (254,533) (30,838) (223,695) Beginning net position 1,556,749 1,587,587 (30,838) Restatement adjustment (210,934) - (210,934) Beginning net position, as restated 1,345,815 1,587,587 (241,772) Ending net position $ 1,091,282 $ 1,556,749 $ (465,467) 6

9 MANAGEMENT S DISCUSSION AND ANALYSIS (MD&A) (UNAUDITED) (CONTINUED) For the year ended June 30, 2018 net assets decreased by $465,467. Although there was an increase in revenues from student fees a number of factors influenced the overall decrease in net assets. Enactment of the GASB 75 requirement caused postemployment liabilities to increase by $320,000. ASI anticipates designating funds towards this obligation in the current year. Operating expenses for the ASI Children s Center continue to increase in preparation for NAEYC accreditation. ASI hosted a CSSA conference for the 22 sister campuses. Additionally, increases in active and retired staff increased employee benefits. The current ASI programs and services offered are consistent with the mission, vision and purpose of the corporation. ASI is committed to providing programming that reflects the organization's emphasis on enhancing student life. ASI will started the process for a new five year strategic plan in April Factors Impacting Future Periods ASI monitors enrollment numbers very closely to determine potential changes in the annual budgeted revenue. The campus continued to increased headcount and higher FTES. CSU enrollment management and policy decisions appear to favor a more robust future. In the upcoming year ASI has increased its headcount projections. Annual budgeted revenue has increased. ASI will focus spending on engaging our constituents to more fully to provide the services that will enhance student life, fund student growth initiatives, and allow for stronger advocacy efforts. ASI continues to support campus programming through partnerships with campus entities or clubs and organizations. To maximize the sphere of programming offered to the CSUDH community ASI will host large scale events that will enhance pride and school spirit. ASI continues to focus on improved customer service while evaluating the programs and services that are provided to enhance the educational experience. As the ASI student internship program expands students will find added value in the organization. The Child Development Center (the Center) continues to monitor the Federal and State program changes that will have some significant impact in the delivery of services to assist students attending college with child care. ASI must look for opportunities in the university master plan to create new revenue streams. There is a campus discussion around the Loker Student Union and ASI merging. In addition, we are in discussion around the Foundation Infant Toddler Center and ASI Child Development Center merging. Management will continue to monitor operating costs in both ASI and the Center and review its operations and make adjustments accordingly. In addition, ASI has set up an evaluation process to monitor programs, services and activities provided to the campus community and the recently conducted survey has identified both existing expansion of services needed as well as identified possible new services. ASI completed work on a referendum reallocation campaign. Through Presidential Consultation ASI will strategically divest from annual allocations to University departments and discontinue the Technology Resource Fee. Monies previously allocated to these initiatives will become a part of the ASI General Fund. This will help ASI fund programs and services that meet the needs of constituents, as well as funding opportunities for future years. It has been a challenging year due to the increases in operating expenses, but both ASI and the Center staff have reacted well to the challenges and continue to keep both organizations operating at optimal performance within the boundaries of the funding received. Relative to Chancellor s Office Executive Order 1000 (EO 1000), the formula developed by the CFO to recover costs will continue to increase in the current fiscal year. The full fiscal impact of this on ASI continues to be monitored and has yet to be determined. 7

10 STATEMENT OF NET POSITION JUNE 30, 2018 (WITH COMPARATIVE TOTALS FOR 2017) ASSETS Current assets Cash and cash equivalents $ 156,831 $ 42,974 Short-term investments 2,355,313 2,581,175 Accounts receivable, net 166, ,680 Total current assets $ 2,678,953 $ 2,756,829 Capital assets Capital assets, net (0) 986 Total noncurrent assets (0) 986 Total assets 2,678,953 2,757,815 Deferred outflows of resources Net other postemployment benefit obligation - - Total deferred outflows of resources - - LIABILITIES AND NET POSITION Current liabilities Accounts payable $ 293,894 $ 199,671 Accrued compensated absences 1,328 6,236 Unearned revenue 124, ,749 Other liabilities Total current liabilities 420, ,204 Noncurrent liabilities Accrued compensated absences, net of current portion 20,621 23,369 Postemployment benefits other than pensions 1,134, ,493 Total noncurrent liabilities 1,155, ,862 Total liabilities 1,576,002 1,201,066 Deferred inflows of resources Net other postemployment benefit obligation 11,669 - Total deferred inflows of resources 11,669 - Net Position Net investment in capital assets Unrestricted 1,091, ,063 Restricted - expendable - 998,700 Total net position $ 1,091,282 $ 1,556,749 See accompanying auditors report and notes to financial statements. 8

11 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION (WITH COMPARATIVE TOTALS FOR 2017) REVENUES Operating revenues: Student fees $ 1,922,359 $ 1,859,741 Grants and contracts, noncapital: Federal 60,965 62,476 State 182, ,510 Other operating revenues 160, ,843 Total operating revenues 2,326,344 2,203,570 EXPENSES Operating expenses: Student services: Child Development center 597, ,184 Technology 82, ,911 Student events 174, ,073 Athletics 441, ,000 Tutorial 112, ,850 Administrative 1,216,387 1,004,230 Depreciation 986 1,972 Total operating expenses 2,625,828 2,269,220 Operating income (299,484) (65,650) Nonoperating revenues (expenses): Investment income 44,951 34,812 Nonoperating revenues (expenses) 44,951 34,812 Decrease in Net Position (254,533) (30,838) Net Position at Beginning of Year 1,556,749 1,587,587 Restatement adjustment (Note 10) (210,934) - Net position - beginning of year, as restated 1,345,815 1,587,587 Net Position at End of Year $ 1,091,282 $ 1,556,749 See accompanying auditors report and notes to financial statements. 9

12 STATEMENT OF CASH FLOWS (WITH COMPARATIVE TOTALS FOR 2017) CASH FLOWS FROM OPERATING ACTIVITIES: Student fees $ 1,891,334 $ 1,815,751 Federal grants and contracts 50,489 21,024 State and local grants and contracts 162, ,692 Payments to suppliers (1,336,080) (1,367,648) Payments to employees (1,081,320) (824,164) Other revenues 156,054 87,557 Net cash provided by operating activities (156,956) (123,788) CASH FLOWS USED IN CAPITAL AND RELATED FINANCING ACTIVITIES: Acquisition of capital assets - - Net cash used by capital and related financing activities - - CASH FLOWS FROM INVESTING ACTIVITIES: Investment income 44,951 34,812 Net purchase of investments 225,862 66,911 Net cash used by investing activities 270, ,723 Net increase(decrease) in cash and cash equivalents 113,857 (22,065) Cash and cash equivalents at beginning of year 42,974 65,039 Cash and cash equivalents at end of year $ 156,831 $ 42,974 Reconciliation of operating income to net cash provided by operating activities: Operating income $ (299,484) $ (65,650) Adjustments to reconcile operating loss to net cash provided in operating activities: Depreciation 986 1,972 Restatement adjustment for postemployment benefit obligation (210,934) - Deferred outflows of resources - - Deferred inflows of resources 11,669 - Change in assets and liabilities: Accounts receivable, net (34,129) (96,357) Accounts payable 94,223 (22,517) Accrued compensated absences (7,656) (1,752) Unearned revenue (31,772) (39,189) Other liabilities Postemployment benefits other than pensions 320,141 99,157 Net cash provided by operating activities $ (156,956) $ (123,788) See accompanying auditors report and notes to financial statements. 10

13 NOTES TO FINANCIAL STATEMENTS 1. ORGANIZATION Nature of Organization Associated Students, Inc., California State University, Dominguez Hills (ASI), is a nonprofit auxiliary organization of California State University, Dominguez Hills (the University). ASI sponsors various campus activities that complement the instructional programs of the University campus. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of Presentation The accompanying basic financial statements have been prepared using the economic resources measurement focus and the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America, as prescribed by the Governmental Accounting Standards Board (GASB). Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Grants and similar items are recognized as revenue as soon as all eligibility requirements have been met. Election of Applicable FASB Statements ASI has elected to follow standards of accounting and financial reporting issued by the Financial Accounting Standards Board (FASB) prior to November 30, 1989, unless those standards conflict with or contradict guidance of the GASB. ASI also has the option of following subsequent private-sector guidance subject to the same limitation. ASI has elected not to adopt the pronouncements issued by the FASB after November 30, Financial Reporting Entity The financial statements include the accounts of ASI. ASI is a government organization under accounting principles generally accepted in the United States of America and is also a component unit of the University, a public university under the California State University system. ASI has chosen to use the reporting model for special-purpose governments engage only in business type activities. Basis of Accounting and Reporting ASI records revenue in part from registration fees and other charges for services to external users and, accordingly, has chosen to present its basic financial statements using the reporting model for special-purpose governments engaged only in business-type activities. This model allows all financial information for ASI to be reported in a single column in the basic financial statements. The effect of internal activity between funds or groups of funds has been eliminated from these basic financial statements. 11

14 NOTES TO FINANCIAL STATEMENTS 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Classification of Current and Noncurrent Assets and Liabilities ASI considers assets to be current that can reasonably be expected, as part of its normal business operations, to be converted to cash and be available for liquidation of current liabilities within 12 months of the statement of net position date. Liabilities that reasonably can be expected, as part of normal ASI business operations, to be liquidated within 12 months of the statement of net position date are considered to be current. All other assets and liabilities are considered to be noncurrent. Net Position ASI s net position is classified into the following net asset categories: Net investment in capital assets Capital assets, net of accumulated depreciation. ASI does not have any outstanding principal balances of debt attributable to the acquisition construction, or improvement of those assets. Unrestricted All other categories of net position. In addition, unrestricted net position may be designated for use by management of ASI or have legislative or bond indenture requirements associated with their use. These requirements limit the area of operations for which expenditures of net position may be made and require that unrestricted net position be designated to support future operations in these areas. ASI has adopted a policy of utilizing temporarily restricted funds, when available, prior to unrestricted funds. Restricted expendable Net position subject to externally imposed conditions that can be fulfilled by the actions of ASI or by the passage of time. Deferred Outflows and Deferred Inflows Deferred outflows and deferred inflows of resources related to postemployment benefit plan are certain changes in total liabilities and fiduciary net position that are to be recognized in future postemployment benefit plan expense. 12

15 NOTES TO FINANCIAL STATEMENTS 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Cash and Cash Equivalents ASI considers all highly liquid investments with an original maturity date of three months or less to be cash equivalents. The deposits of ASI are maintained at financial institutions and are fully insured or collateralized. The carrying amount of the ASI s deposits represents the bank balance adjusted for outstanding checks and deposits in transit. The ASI, through the University, maintains its cash balance at one financial institution and is exposed to credit risk for amounts exceeding federally insured limits ($250,000) in the event of nonperformance by the financial institution. The University has not experienced any losses in such accounts and believes it is not exposed to any significant credit risk for cash and cash equivalents. There is no cash balance exceeding the federally insured limits at June 30, Short-Term Investments Investments are reflected at fair value using quoted market prices. Gains and losses are included in the statements of revenues, expenses, and changes in net position as investment income. Accounts Receivables, Net Accounts receivables are primarily unsecured amounts due from grantors on cost reimbursement or performance grants, student fees and parent fees. Receivables are stated at the amount management expects to collect from outstanding balances. The accounts receivable totaled $166,809 at June 30, Management provides for probable uncollectible amounts through a provision for an adjustment to a valuation allowance based on its assessment of the current status of individual accounts. Balances that remain outstanding after management has used reasonable collection efforts are written off through a charge to the valuation allowance and a credit to accounts receivable. Capital Assets Capital assets are stated at cost or estimated historical cost if purchased, or if donated at estimated fair value at date of donation. Capital assets with a value of less than $5,000 are not capitalized. ASI is required to capitalize infrastructure assets that have been acquired, or that have received major improvements, in fiscal years ending after June 30, Title to all assets is held by ASI. Depreciation is determined using the straight-line method over the estimated lives of the assets ranging from five to ten years. Leasehold improvements are amortized using the straight-line method over the shorter of their estimated useful lives or the term of the lease. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend its life are not capitalized. 13

16 NOTES TO FINANCIAL STATEMENTS 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Unearned Revenue Unearned revenue consists primarily of fees collected in advance for summer school and fall semester. Accrued Compensated Absences Accrued compensated absences are accrued on a monthly basis based on length of service and job classification. Full-time employees accrue vacation time based upon job classification and years of service to ASI as follows: Years Employed Annualized Accrual 0-3 years 10 Days 4-6 years 15 Days 7-15 years 20 Days 16 + years 24 Days Management Employees 24 Days Accrued leave will be paid at the time of termination. Total accrued compensated absences at June 30, 2018 was $21,949. Classification of Revenues and Expenses ASI considers operating revenues and expenses in the statements of revenues, expenses, and changes in net position to be the revenues and expenses that result from exchange transactions or from other activities that are connected directly to the ASI s primary functions. Exchange transactions include charges for services rendered and the acquisition of goods and services. Certain other transactions are reported as nonoperating revenues and expenses in accordance with GASB Statement No. 33. These nonoperating activities consist of net investment income and the disposition of research equipment. Government Revenue Government revenue is recognized when the qualifying costs are incurred for cost-reimbursement grants or contracts or when a unit of service is provided for performance grants. Government revenue from federal agencies is subject to independent audit required by the Uniform Guidance and review by grantor agencies. The review could result in the disallowance of expenditures under the terms of the grant or reductions of future grant funds. Based on prior experience, ASI s management believes that costs ultimately disallowed, if any, would not materially affect the net position of ASI. 14

17 NOTES TO FINANCIAL STATEMENTS 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Income Taxes ASI is exempt from Federal income taxes under Section 501(c)(3) of the Internal Revenue Code and California income taxes under section 23701(d) of the California Revenue and Taxation Code. The IRS classified the organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). ASI has evaluated its tax positions and the certainty as to whether those tax positions will be sustained in the event of an audit by taxing authorities at the federal and state levels. The primary tax positions evaluated are related to ASI's continued qualification as a tax-exempt organization and whether there is unrelated business income activities conducted that would be taxable. Management has determined that all income tax positions will more likely than not be sustained upon potential audit or examination; therefore, no disclosures of uncertain income tax positions are required. ASI s Forms 990, Return of Organization Exempt from Income Tax, for each of the three years ended June 30, 2017, 2016, and 2015, are subject to examination by the IRS, generally for 3 years after they were filed. Estimates The preparation of these financial statements requires management to make estimates and assumptions. Those estimates and assumptions affect the reported amounts of assets, liabilities, revenues and expenses, as well as the disclosure of contingent assets and liabilities. Actual results could differ from those estimates. Management also determines the accounting principles to be used in the preparation of the financial statements. A description of the significant accounting policies employed in the preparation of these financial statements follows. Comparative Totals The financial statements include certain prior-year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States of America. Accordingly, such information should be read in conjunction with ASI s financial statements for the year ended June 30, 2017 from which the summarized information was derived. 15

18 NOTES TO FINANCIAL STATEMENTS 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Fair Value Measurements ASI reports its fair value measures using a three-level hierarchy that prioritizes the inputs used to measure fair value in accordance with GASB 72, Fair Value Measurement and Application. Fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction in the principal or most advantageous market at the measurement date under current market conditions regardless of whether that price is directly observable or estimated using another valuation technique. Inputs used to determine fair value refer broadly to the assumptions that market participants would use in pricing the asset or liability including assumptions about risk. Inputs may be observable or unobservable. Observable inputs are inputs that reflect the assumptions market participants would use in pricing the asset or liability based on market data obtained from sources independent of the reporting entity. Unobservable inputs are inputs that reflect the reporting entity s own assumptions about the assumptions market participants would use in pricing the asset or liability based on the best information available. GASB 72 establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. This hierarchy, established by GAAP, requires that entities maximize the use of observable inputs and minimize the use of unobservable inputs when measuring fair value. The three levels of inputs used to measure fair value are as follows: Level 1 - Quoted prices for identical assets or liabilities in active markets to which ASI has access at the measurement date. Level 2 - Inputs other than quoted prices included in Level 1 that are observable for the asset or liability, either directly or indirectly. Level 2 inputs include: - quoted prices for similar assets or liabilities in active markets; - quoted prices for identical or similar assets in markets that are not active; - observable inputs other than quoted prices for the asset or liability (for example, interest rates and yield curves); and - inputs derived principally from, or corroborated by, observable market data by correlation or by other means. Level 3 Unobservable inputs for the asset or liability. Unobservable inputs should be used to measure the fair value to the extent that observable inputs are not available. The carrying amounts of cash and cash equivalents, accounts receivable and related party receivables approximate fair value because of the terms and relatively short maturity of these financial instruments. The investments are valued at quoted market prices, which represent the net asset value held by ASI at year end. The carrying amounts of liabilities, approximate fair value because of the relatively short maturity of these financial instruments. When available, ASI measures fair value using Level 1 inputs because they generally provide the most reliable evidence of fair value. 16

19 NOTES TO FINANCIAL STATEMENTS (CONTINUED) 3. INVESTMENTS At June 30, 2018, the investment portfolio of the ASI consists of investments held in the California State University investment pool. Investments related to ASI are carried in the investment pool in the name of the University, but are distinguished from investments of the University in the University s financial records. Gains and losses on the investments of the ASI are recorded separately from those related to the investments of the University. None of ASI s investments are represented by specific identifiable investment securities and, accordingly, are not subject to custodial risk categorization as prescribed by GASB Statement No. 3, and as amended by GASB No. 40. ASI measures fair value in accordance with GASB 72, Fair Value Measurement and Application. GASB 72 establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. This hierarchy consists of three broad levels; Level 1 inputs consist of unadjusted quoted prices in active markets for identical assets and have the highest priority, Level 2 inputs, other than the quoted prices in active markets, are observable either directly or indirectly, and Level 3 unobservable inputs in which there is little or no market data, which requires the ASI to develop its own assumptions. ASI uses appropriate valuation techniques based on the available inputs to measure the fair value of its investments. When available, ASI measures fair value using Level 1 inputs because they generally provide the most reliable evidence of fair value. Level 3 inputs are only used when Level 1 or Level 2 inputs are not available. Assets reported at fair value at June 30, 2018, are Level 1 and Level 2 inputs. Investments consist of the following at June 30, 2018: Quoted Prices in Active Markets for Identical Assets Fair Value Measurements Using Significant Other Observable Inputs Significant Unobservable Inputs Net Asset Value (Level 1) (Level 2) (Level 3) (NAV) Total Asset Backed Securities $ - $ 171,505 $ - $ - $ 171,505 Certificates of Deposit - 118, ,428 Corporate Bonds - 670, ,454 Money Market Funds ,721 5,721 Mortgage Backed Securities Municipal Bonds - 30, ,372 Mutual Fund - 74, ,919 Repurchase Agreement - 5, ,990 U.S. Agency Securities - 692, ,239 U.S. Treasury Securities - 585, ,527 Total $ - $2,349,592 $ - $ 5,721 $2,355,313 17

20 3. INVESTMENTS - Continued ASSOCIATED STUDENTS, INC. NOTES TO FINANCIAL STATEMENTS At June 30, 2018, ASI did not have any investments measured using Level 1 and 3 inputs. The composition of the investment return reported in the statement of revenues, expenses, and changes in net position is follows: Investment income $ 44,951 Total investment income $ 44,951 Interest rate risk Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment is, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the University manages its exposure to interest rate risk is by purchasing a combination of short-term and mid-term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or nearing maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. The University monitors the interest rate risk inherent in its portfolio by measuring the weighted average maturity of its portfolio. The weighted average maturity of the University s investment portfolio for each investment type as of June 30, 2018 is presented in the table below. Credit risk Credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The following table presents the fair value, weighted average maturity, and actual rating by investment type of the University s investment portfolio as of June 30, 2018: Investment Type Weighted Average Maturity Fair Value in Years AAA AA A B+ B Not rated Asset Backed $ 171, $ 171,505 $ - $ - $ - $ - $ - Securities Certificates of 118, ,723-74, Deposit Corporate Bonds 670, , , , Money Market 5, ,721 Funds Mortgage Backed Securities Municipal Bonds 30, ,930 16,916 1, Mutual Funds 74, ,746 16,494 4,495 4,495 45,689 Repurchase 5, ,990 Agreement U.S. Agency 692, , , Securities U.S. Treasury Securities 585, , Total $2,355,313 $ 247,395 $1,401,135 $ 640,393 $4,495 $4,495 $57,400 18

21 NOTES TO FINANCIAL STATEMENTS (CONTINUED) 4. ACCOUNTS RECEIVABLE, NET Accounts Receivable, Net at June 30, 2018 consisted of the following: Student receivables $ 29,148 Child Development Center receivables 142,540 Other receivables 6,391 Less allowance for doubtful accounts (11,270) Total $ 166, CAPITAL ASSETS Capital assets for the year ended June 30, 2018 consisted of the following: Beginning of End of Year Year 7/1/17 Additions Deletions 6/30/18 Computer software $ 18,484 $ - $ - $ 18,484 Accumulated depreciation (18,484) - - (18,484) Equipment 40, ,818 Accumulated depreciation (39,832) (986) - (40,818) 986 (986) - - Net Property and Equipment $ 986 $ (986) $ - $ - Depreciation expense for the year ended June 30, 2018 was $ COMPENSATED ABSENCES Accrued compensated absences at year end are included in accrued expenses and other liabilities in the Statement of Net Position and consists of the following activity during the year ended June 30, 2018: Beginning Ending Balance as of Balance as of Current July 1, 2017 Additions Reductions June 30, 2018 Portion Liabilities: Compensated absences $ 29,605 $ 27,360 $ (35,016) $ 21,949 $ 1,328 Total current liabilities, net $ 29,605 $ 27,360 $ (35,016) $ 21,949 $ 1,328 Accrued compensated absences will paid at the time of termination. 19

22 NOTES TO FINANCIAL STATEMENTS (CONTINUED) 7. PENSION PLAN ASI provides a variable annuity plan (the Plan) which covers ASI s management and other qualifying participants after the first year of employment. The Plan is a defined contribution plan which provides for an employer contribution in an amount determined from year to year at the employer s discretion to individual accounts of qualifying participants. Matching contributions were $25,579 for the year ended June 30, The Plan is administered by various carriers including Metlife, Vanguard and TIAA-CREF. 8. POSTEMPLOYMENT HEALTHCARE BENEFITS Plan Description In addition to ASI s employer defined benefit plan, ASI provides lifetime postretirement medical coverage to employees who satisfy certain eligibility requirements. Retirees receive the same monthly allowance toward the cost of coverage as active employees. In fiscal year ended June 2011, the ASI participated in the Auxiliaries Multiple Employer VEBA (Voluntary Employees' Beneficiary Association) and contributed $50,000 in fiscal year ended June The Auxiliaries Multiple Employer VEBA is a separate 50l(c)(9) organization established in August 2010 to assist in funding post -retirement healthcare benefits for recognized auxiliaries of the California State University System. The plan does not issue separate financial statements. The fair value composition of the Voluntary Employers Beneficiary Association consists of the following at June 30, 2018: Quoted Prices in Active Markets for Identical Assets Fair Value Measurements Using Significant Other Observable Inputs Significant Unobservab le Inputs Net Asset Value (Level 1) (Level 2) (Level 3) (NAV) Total Cash $ - $ - $ - $ 90 $ 90 Due From/To Broker (90) (90) Mutual Funds: Domestic Equity 34, ,115 Fixed Income 29, ,978 International Equity 8, ,412 Real Estate 4, ,335 Total investments $ 76,840 $ - $ - $ - $ 76,840 In accordance with GASB Statement No. 75 Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, ASI has recorded the cost and obligation of these benefits in the basic financial statements. 20

23 NOTES TO FINANCIAL STATEMENTS 8. POSTEMPLOYMENT HEALTHCARE BENEFITS Continued Total OPEB Liability, Fiduciary Net Position and Net OPEB Liability In accordance with the parameters of Government Accounting Standards Board Statement 75, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions (GASB 75), the OPEB expense and deferred outflows of resources and deferred inflows of resources related to OPEB that are required to be reported by an employer primarily result from changes in the components of the net OPEB liability-that is, changes in the total OPEB liability and in the OPEB plan s fiduciary net position. This statement requires that most changes in the net OPEB liability be included in OPEB expense in the period of the change. For example, changes in the total OPEB liability resulting from current-period service cost, interest on the total OPEB liability, and changes of benefit terms are required to be included in OPEB expense immediately. Projected earnings on the OPEB plan s investments also are required to be included in the determination of OPEB expense immediately. In circumstances in which the net OPEB liability is determined based on the results of an actuarial valuation, the effects of certain other changes in the net OPEB liability are required to be included in OPEB expense over the current and future periods. The effects on the total OPEB liability of (1) changes of economic and demographic assumptions or of other inputs and (2) differences between expected and actual experience are required to be included in OPEB expense in a systematic and rational manner over a closed period equal to the average of the expected remaining service lives of all employees that are provided with benefits through the OPEB plan (active employees and inactive employees), beginning in the current period. Generally accepted accounting principles require that the reported results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used: Valuation Date June 30, 2017 Measurement Date June 30, 2017 Measurement Period July 1, 2016 to June 30, 2017 Information about the OPEB Plan The following is a table of plan participants: Inactive Employees Receiving Benefits 3 Inactive Employees Entitled but Not Receiving Benefits 0 Participating Active Employees 10 Total Number of Participants 13 21