ADENTAN MUNICIPAL ASSEMBLY

Transcription

1 ADENTAN MUNICIPAL ASSEMBLY IMPLEMENTATION OF DISTRICT MEDIUM-TERM DEVELOPMENT PLAN ( ) ANNUAL PROGRESS REPORT FOR 2014 PREPARED BY: MUNICIPAL PLANNING COORDINATING UNIT

2 TABLE OF CONTENT CONTENT PAGE CHAPTER ONE INTRODUCTION Mission Statement Vision Objective KEY MONITORING AND EVALUATION OBJECTIVES FOR THE YEAR PROCESSES INVOLVED AND DIFFICULTIES ENCOUNTERED STATUS OF IMPLEMENTATION OF MTDP ENSURING AND SUSTAINING MACROECONOMIC STABILITY ENHANCING COMPETITIVENESS IN GHANA S PRIVATE SECTOR Skills Training Business Advisory Centre ACCELERATED AGRICULTURE MODERNISATION AND SUSTAINABLE NATURAL RESOURCE MANAGEMENT West Africa Agricultural Productivity Project (WAAPP) Environmental Health and Sanitation INFRASTRUCTURE AND HUMAN SETTLEMENT DEVELOPMENT Roads Transport Water HUMAN DEVELOPMENT PRODUCTIVITY AND EMPLOYMENT Education Table 1.1 Programmes Organised for Girls or Boys in Challenges of the Department Non-Formal Education Division (NFED) Health Malaria Table 1.2: Top Ten Diseases Seen in the Adentan Municipality Table 1.3: Category of Staff and Ratio to Population in the Adentan Municipality in Availability of Health Workers Infrastructure Table 1.4: Infrastructure Bridging Equity Gap in Access to Health Care Table 1.5: Public Health Facilities in the Zonal Councils in the Municipality as at Table 1.6: Private Health Facilities in the Zonal Councils in the Municipality as at

3 Maternal mortality rate Table 1.7: Prevention of Mother to child transmission of HIV from Table 1.8: Annual HIV Counselling and Testing (CT) 2013 Distribution by Age groups The Vulnerable and Exclusion Early Childhood Centres for Domestic Violence &Child abuse Births and Deaths TRANSPARENT AND ACCOUNTABLE GOVERNANCE Security PURPOSE AND PREPARATION OF THE M&E PLAN CHAPTER TWO INTRODUCTION PROGRAMME AND PROJECT STATUS FOR THE YEAR REPORT ON FUNDING BY SOURCES (GH ) Table 2.1: Sources of Revenue Adentan Municipal Assembly COMMENTS a. Release of Funds REPORT ON DISBURSMENT Table 2.2: Report on Disbursement: Comments on Disbursement UPDATE ON THE CORE MUNICIPAL INDICATORS & TARGET Table 2.3: Update on the Core Municipal Indicators & Target REPORT ON CRITICAL DEVELOPMENT AND POVERTY Implementation of Capitation Grant Ghana School Feeding Programme Local Economic Development National Health Insurance Scheme Evaluation and Participatory M&E CHAPTER THREE The Way Forward Key issues addressed and those yet to be addressed Recommendation TABLE 3.1: ANNUAL PROGRESS REPORT (PROJECTS & PROGRAMMES) FOR ON- GOING PROJECTS FOR ACCESSIBILITY TO PUBLIC PLACES TO THE PHYSICALLY CHALLENGE..35 2

4 CHAPTER ONE 1.0 INTRODUCTION Adentan Municipal Assembly was created by a Legal Instrument (LI 1888) on the 29 th February, Hither-to, Adentan was part of the then Tema Municipal Assembly which is now Tema Metropolitan Assembly Mission Statement The Adentan Municipal Assembly exists to facilitate the improvement of quality of life of the people within the Assembly s jurisdiction through equitable provision of services for the total development of the Municipality within the context of Good Governance Vision The Vision of the Adentan Municipality is to create a modernised, harmonious, environmentally friendly and economically viable Municipality delivering people centered services with dedication Objective This Annual Progress Report is for the year 2014 and is therefore based on the 2014 Annual Plans. The report presents the assessment of the indicators and targets established for the purposes of tracking the progress of the various interventions as well as assessing their impacts on the beneficiaries. The seven (7) indicators as outlined by the National Development Planning Commission (NDPC) form the basis for assessment of progress of implementation of the Annual Plan for KEY MONITORING AND EVALUATION OBJECTIVES FOR THE YEAR Monitoring and Evaluation (M&E) plays a very important role in the implementation of Development Plans. The extent to which the Development Plan will achieve its set goals and objectives depends, to a very large extent, on a well-structured M&E framework that tracks the use of resources and ensures a high level of efficiency. The key Monitoring and Evaluation (M&E) objectives for the year under review were established in line with the objectives stated in the Medium Term Development Plan ( ) and is aimed at achieving the higher goal of to improve the quality of services to the people and promote growth in all sectors within the Municipality. Some of the key M&E objectives for the year 2014 are given under the various thematic areas of the Ghana Shared Growth and Development Agenda II (GSGDAII) as follows: Ensuring and Sustaining Macro Economic Stability Enhancing Competitiveness in Ghana s Private Sector Accelerated Agricultural Modernisation and Sustainable Natural Resource Management 3

5 Infrastructure, Energy and Human Settlements Human Development, Productivity and Employment Transparent and Accountable Governance 1.2 PROCESSES INVOLVED AND DIFFICULTIES ENCOUNTERED The monitoring of plan implementation was in line with the M&E calendar developed by the Assembly. The Municipal Planning Coordinating Unit (MPCU) and staffs of other departments performed Monitoring activities. Facts finding methods such as interviews, observations of project activities and discussions with projects staff, heads of departments, beneficiaries were adopted to gather information. The focus was to ensure that implementation processes are carried out to have programmes/projects remain on course and be completed on schedule. Data collection and analysis was tedious due to lack of proper logistics and indicators for monitoring. 1.3 STATUS OF IMPLEMENTATION OF MTDP The process of translating the MTDP into visible results was successful with different results chalked by the various implementing departments and agencies. This is due to the varied level of control the departments have over the mobilization, organization and managing the resources needed to undertake actions embodied in the plan. Implementation of the plan entailed the construction of physical infrastructure which includes roads, health, educational and sanitation facilities. Also being implemented are specific technical and professional services like agricultural extension, community health services and literacy programmes among others. The objectives and strategies to ensure the goal of the GSGDA are achieved through the harmonization of the development focus and priorities of the Municipality with national priorities and strategies. The thematic areas are outlined below; ENSURING AND SUSTAINING MACROECONOMIC STABILITY The goal for the above thematic area is to establish a strong local economic development, hence improving revenue mobilization, expenditure management, job creating opportunities and skills development. To also increase Internally Generated Funds via the preparation and implementation of a strategic plan to improve revenue, produce yearly reports on the performance of budgets and develop a reliable database for all properties and businesses in the Municipality. During the 2014 financial year the total budgeted Internally Generated Fund was Three Million Three Hundred and Forty-nine Thousand, Two Hundred and Four Ghana Cedis, Forty Pesewas(GH 3,349,204.48) whereas the actual IGF received was Three Million Two Hundred Thirty-six Thousand, One Hundred and Forty-one, Sixty-nine Pesewas (3,236,141.69), representing 96.6% of budgeted Internally Generated Revenue. Even though the financial performance of the Assembly for the year 2014 was encouraging, the Assembly could not achieve its targeted total revenue of GH 7,489, in The reason is that 4

6 funds released from the Central Government and other sources were below the budgeted figure. For example the Assembly budgeted for a total of GH 1,400, from the Central Government source whereas the actual GoG funds received was 1004, representing 71.70% of fund received. This actually disturbed the development plan of the Assembly. It is hoped that the year 2015 will see a great improvement in District Assembly Common Fund. The Assembly is also initiating strategies to improve Internally Generated revenue in the coming year ENHANCING COMPETITIVENESS IN GHANA S PRIVATE SECTOR This thematic area has a goal to strengthen the capacity of small scale enterprises to enable them operate effectively and also facilitate their access to capital for the expansion of their businesses. It also seeks to promote domestic tourism for revenue generation Skills Training The Co-Operative Department registered seven societies with legal certificate. The Department visited Twenty two societies for educational programmes, resolution of problems and inspection of their accounts records. The Department conducted audit on the operations of Nine (9) co-operatives unions and societies. Seven meetings for the discussions on vital issues bordering the some of the Co-operative societies and election of Executives. The Department had organized a day programme on Conflict Management, a workshop on Secretarial Practice and Accounting, workshop on Leadership and Group Effective and seminar for 100 Co-operative members. Meeting attendance for training programme organized is almost 95% of the number expected to attend. The department succeeded in increasing the number of registered co-operative groups from 48 to 55. Soft loans have been given to some Co-operative Groups in Ashalley Botwe and Adjiringanor to expand their businesses with the support of MEBIA and ASA, a Micro Financial Institution. Challenges Inadequate staff for the department. Lack of transport facility is affecting the regular visitation. Inadequate capital for small enterprises to expand. 5

7 Business Advisory Centre Business Advisory Centre (BAC) - Adenta was established by the Adentan Municipal Assembly in collaboration with the Rural Enterprises Programme (REP) in October 2013 to implement relevant programmes that would contribute to the development of Micro and Small Enterprises MSEs and the unemployed youth through the generation of profit, growth and creation of employment opportunities in the Municipality. The centre carried out sensitization, advisory assistance and training for 30 MSEs in the Municipality. Challenges The Centre requires the following logistics if it is to function efficiently and effectively: Computer and accessories Furniture ACCELERATED AGRICULTURE MODERNISATION AND SUSTAINABLE NATURAL RESOURCE MANAGEMENT The goal of this thematic area is to promote the cultivation of crops and livestock rearing for food security and income. And also ensure restoration of degraded natural resources especially tree planting. Table 1.1Core crop production indicators for selected commodities in Adentan Municipality for the year Crop Acre Acre 2014 Production (Kg) 2014 Maize Cassava Chilli Pepper Okro Tomatoes Yam 0 0 Cucumber Plantain Groundnut Cabbage Garden Eggs Carrot Rice

8 Cowpea Cauliflower onion Total , Table 1.2 Core animal production indicators for selected animals in Adentan Municipality Animal Type 2013 Stock 2014 Stock Goat Sheep Cattle/Dairy Pig Layer Broiler Turkey Local Fowl Cockerel Grasscutter Rabbit Table 1.3 Vaccinations of Animals Vaccination of Animals Diseases Animals species No. Animals Vaccinated Total Dogs Rabies Cat Monkey Total no of pets/yr PPR Goat Newcastle Diseases (i2) Sheep Poultry

9 West Africa Agricultural Productivity Project (WAAPP) This is a project being implemented by the Ministry of Food and Agriculture to increase farmers access to good planting materials through the provision of improved crop varieties to help increase agricultural productivity in the country. The Adentan municipal is a beneficiary and 83 farmers benefitted from the gesture in Table 1.4 List of Technologies showcased to the Participants/Beneficiaries under WAAPP Crop Varieties Area (Acres) Collaborato rs Participants Farmers Participants Mofa&Others M W Youth total MoF others total A staff Maize obataanpa 1 Christopher Laryea Anang Maize obataanpa 1 S.A Kpesese Cassava Etuohia& 2 Christopher Bankyehe maa Laryea Anang Total MAIZE 1. Importance of ploughing across slopes 2. Fertilizer application 3. Effective weed control CASSAVA 1. Importance of ploughing across slopes 2. Integrated weed management 3. Fertilizer application 8

10 Environmental Health and Sanitation The Municipality has been divided into 16 zones and given to 8 Waste Management Contractors for the management of waste. A total of 31,360 metric tonnes of wastes were generated in 2014 as compared to 12,775 metric tonnes in The amount of waste collected in 2014 was 19, metric tonnes as compared to 8,361 metric tonnes collected in For the year 2014, 40 Waste Containers and Waste Bins were acquired. There are 26 Public Toilets in the Municipality. There were notices sent to 5,280 landlords to provide toilets at their premises. The department screened 2564 Food Vendors and 2472 were qualified to sell whilst the remaining 92 not qualified. Eight Electoral Areas have been fumigated and 4 schools inspected for good sanitary conditions. Twenty four Clean-up exercises were organized including 4 market fora. The Department also identified inadequate infrastructure at the Zonal Councils as the main challenge affecting smooth operations in the Municipality. CHALLENGES FACED BY THE DEPARTMENT AND THE FARMERS Department Furniture Motor bike Inadequate financing Farmers Loss of farmlands to Urbanization Erratic rainfall; and High cost of agricultural inputs, including credit INFRASTRUCTURE AND HUMAN SETTLEMENT DEVELOPMENT Roads The Adentan Municipal Roads Unit is responsible for managing a road network of 562km. This is made up of 126km and 436km of paved and unpaved roads respectively. The Feeder Roads department planned to undertaken gravelling works, construction of drains and shaping works but could not do them due to delay of fund. On traffic management and planning, the Urban Roads Department used traffic calming on some main roads, road line marking on major roads, speed humps and road signs at some 9

11 specific points to control over speeding in order to prevent both pedestrian and vehicular accidents from occurring within the Municipality Transport Private and commercial transport services operating in the Adentan Municipality include taxis, trotro which convey people and goods to and fro in their day to day business activities. Metro Mass transport services also operate in the Municipality. This has a positive impact as workers and residents in the Municipality no longer spend long hours queuing for transport. The Urban Passenger transport project was also introduced and bye-laws for the operations have been passed and gazetted. A total of 968 vehicles have been registered and stickers issued to them. The department registered 35 vehicle operators in the Municipality for the period under review. The unit facilitated the procurement of 5No. wheel clamp to be used by the Municipal Guards Water The Assembly seeks to improve the supply of portable water within the Municipality. Three boreholes were mechanized by the Assembly to help improve access to water. Plans are underway to mechanize more boreholes and form WATSAN committees to manage these boreholes. Community Water and Sanitation Agency is also currently assisting the Assembly with the mechanization of some boreholes in some schools without access to portable water HUMAN DEVELOPMENT PRODUCTIVITY AND EMPLOYMENT Education The policy direction for education in the Municipality is to improve equitable access to education, quality of education, education management and also improve Science, Technology and Technical vocational education and training. Table 1.5 Pupils/ Teacher Enrolment in S/N Educational Pupils enrolment No. of Teachers Level Trained Untrained Attendants KG Primary JHS Total

12 Table 1.6 Programmes Organised for Girls or Boys in 2014 ACTIVITY Annual Girl Child s Camping at St. Peter s school Organize of 5 th Annual Role Model and Mentoring conference for Girls Girls Club Training of club executives and club facilitators Monitoring of club activities Opening of Girls Club in Private Schools Meeting with P.T.A on sensitization of Girls Education Inter-Schools News Casting Competition - Pre- Independence celebration for Boys OUTCOME 40 girls were camped. 30 public and 10 private 600 students from both public and private participated in the program. It was very successful. All the participants were from the public schools. Seven Girls club had been formed in the private schools at the moment Helga, Pearl Petra, ICON, Big Family & Hill Side PTA from 2 schools had benefited Adjiringanor Basic and Holy Rosary Basic The winning schools of the competition : 1 st Mercy Islamic 2 nd Holy Rosary 3 rd Adjiringanor Challenges of the Department Employment of security men for the schools. Fence wall for some of the schools. Especially Sowa Din Memorial School. Electrification for all public schools not yet connected Office space for the Directorate. Delay of funds for organizing activities. Provision of public schools in areas where there none, compelling children to travel far to access basic education. Eg. Ashiyie, Amafro and New Legon Absence of Public Senior High School Space to accommodate children in areas where class enrolment is so high Adequate furniture for both teachers ad pupils Rehabilitation works in some schools 11

13 Non-Formal Education Division (NFED) The Non-Formal Education Division (NFED), an agency of the Ministry of Education is the only governmental organization which is tasked to carry out the Adult Literacy Programme in the country. The Adentan Municipal office of the Non-Formal Education registered 11 literacy classes within the Municipality for the period under review. The department is currently into two income generating (bread making) activities at Ashalley Botwe and Adjiringanor for batch Seventeen (17). Challenges of the Department i. Lack of funds for effective supervision. ii. Lack of a vehicle to convey and supply logistics to the classes and for effective supervision. iii. Delay of funds from the Assembly to executive activities. iv. Limited office space Health In terms of Health, the main priorities were to provide quality health service delivery and also create an enabling environment to promote private sector participation in health delivery Malaria Malaria continues to be one of the national health problems that affect not only pregnant women but children under 5 years. These categories of the population are all vulnerable with Adentan Municipality not exception. From the table below, malaria is the leading cases of OPD attendance in the Municipality. For the period under review (2014), it accounted for approximately 73.0 % (31,541 cases at OPD in the Municipality. To reduce the disease burden, there is the need to bring all stakeholders under the Municipal Health Advocacy Team (MHAT) to start addressing the underline causes of continuous increasing of communicable diseases in the municipality including malaria. Other communicable diseases including typhoid fever, diarrhea intestinal worms continue to pose threat to health security in the municipality. Meanwhile there is the need to strengthening the Health Promotion Unit/ Information unit of the municipality to come out with strategies to address issues of communicable diseases in the municipality. Other diseases appearing in the Adentan Municipality is seen in the table below. 12

14 Table 1.7: Top Ten Diseases Seen in the Adentan Municipality Diseases # Of Cases % Of Total # Of Cases % Of Cases Malaria 31, , Typhoid Fever 2, , Diarrhoea 3, , Hypertension 3, , Rheumatism & other 2, , Joint Disease Skin disease /ulcers 3, , Acute Psychosis 1, , Acute Urinary Tract Infection Acute Respiratory Infection Home Accident/ Injuries 3, , , All other diseases 26, , Total 87, , Figure 1.1 Top Ten Diseases in the Municipality P (%)

15 Table 1.8: Category of Staff and Ratio to Population in the Adentan Municipality in 2014 Category of Public Health Private Health Total Ratio to Population Staff staff staff Doctor % Medical assist % Pharmacist % Lab. Tech % Nurses General % Midwives % Other Nurses % Health Assist % Other staff % Total % Availability of Health Workers Human resource capacity continues to grow gradually over the period under review. This has led to improved health staff to population ratio. This is a strong indication that the health sector will meet the challenges when all the public health facilities begin operation. However there is the need to look at the midwifery staff since the few are weak and there is the need to encourage younger staff to go for post-basic course in midwifery to address the gap of supervised delivery. These improved the quality of health care delivery Infrastructure The Municipality has a total of 40 health facilities as at 2013, consisting of 19 Public health facilities and 22 Private health facilities. All the facilities both public and private provide specific services except 3 private hospital which provided comprehensive and emergencies services currently. The breakdown is as follows: Table 1.9: Infrastructure Bridging Equity Gap in Access to Health Care YEAR Public Health Facilities Private Health Facilities TOTAL From the table above, there has been 5 times increase of Public health facilities from four in 2010 to 19 in 2014.This is an indication that the government is increasing geographical access to health by addressing the gap to quality of care. 14

16 The Public health services focus currently on implementing government health policies, diseases surveillance, prevention, control, eradication of diseases of international health security keys among them are Polio, Guinean worm and yaws. Addressing MDGs 4 and 5 are activities that are jointly undertaken by both the private and public health facilities. Emergencies Obstetric Care and other major surgeries are undertaken by the private health facilities. Table 1.10: Public Health Facilities in the Zonal Councils in the Municipality as at 2014 No. Zonal Council Name Of Facility Location 1 Frafraha Health Centre Frafraha 2 Adenta RCH Clinic Adentan 3 Gbentanaa Adenta Old Town CHPS Zone Adenta Old Town 4 New Legon CHPS Zone Ashale Botwe 5 Adenta-Amanfrom Health Centre Koose 6 Amrahia Health Centre Amrahia 7 Ashiyie RCH Clinic Ashiyie 8 Koose Amrahia CHPS Zone Amrahia 9 Fulani Kope CHPS Zone Main Barron Amrahia 10 Ashale Botwe RCH Clinic Ashale Botwe 11 Ogbojo CHPS Zone Ogbojo 12 Aben Woha CHPS Zone Aben Woha 13 Adaman CHPS Zones Adaman 14 Nii Ashale Nanakrom CHPS Zone Nanakrom 15 Old Town CHPS Zone Old Town 16 Adjiringanor RCH Clinic Adjiringanor 17 Otano CHPS Zone Otanor 18 Sutsurunaa Otinshie CHPS Zone Otinshie 19 Adjiringanor Health Center Adjiringano From the above table an average of 4 public health facilities serving each zonal council depending on its population density. Most of the facilities are within a radius of 1 kilometre in densely populated communities. 15

17 Table 1.11: Private Health Facilities in the Zonal Councils in the Municipality as at 2014 No. Zonal Name of facility Location Council 1 Gbentanaa Basel Maternity and Clinic Adentan 2 Oyoko Clinic Adentan Housing Down 3 Adenta Clinic Adentan Estate 4 Amaganaa Clinic Adentan Estate 5 Crystal Eye Clinic Adenta Estate (Housing Down) 6 Health Loop Clinic Ashale Botwe 7 Trust Clinic Adenta Market 8 Mother Love Hospital Adentan 9 Grace & Peace Clinic & Ashale Botwe Maternity Home 10 Koose Ashiyie Community Clinic Ashiyie 11 RCI Mission Clinic Amrahia 12 St. John Of God clinic Amrahia 13 Health Gate Clinic Ashiyie 14 Nii Ashale Peace Be Consultancy Clinic Ashale Botwe 15 Nana Yaa Memorial Trust Ogbojo 16 Universal Bethesda Clinic Ashale Botwe 17 Dr. Rose Clinic Nmai Dzor 18 Liberty Maternity Home Ashale Botwe 19 Sutsurunaa Rinat Clinic Otanor 20]i Twumasiwaa Medical Centre ARS Junction 21 Ghana Canada Specialist Hospital Manor Valley, Adjiringanor 22 Rose Better Maternity Home Adjiringanor From the table above most of the private health facilities are situated in the urban areas of the municipality especially in the Gbentanna Zonal Council Maternal mortality rate Most of the deliveries are being done in the private health facilities in the Municipality. Currently maternal mortality rate continue to be 0 per 100,000 lives birth. On preventive mother to child HIV, there have been gradual increased in willingness of pregnant mothers to be tested for HIV with the prevalence rate of average of 12 per 1,000 in 2010 and stagnated 5 per 1,000 in 2011, 7 per 1,000 in 2012 and 6 per 1,000 in 2013 and 5 per 1,000 in

18 Table 1.12: Prevention of Mother to child transmission of HIV from PMTCT Counselled Tested Positive Babies on ARV Mother on ARV Table 1.13: Annual HIV Counselling and Testing (CT) Distribution by Age groups INDICATORS AGE GROUPS (YEARS) TOTAL AGE GROUPS TOTAL (YEARS) Receiving Pretest Male Information Female , ,333 Tested Male No. receiving results Receiving Positive Test Results Receiving Protest Counselling Female ,140 Male Female Male Female Male Female , ,333 `Total , ,084 Challenge The Health Directorate has no big hospital to meet the health needs of the increasing population in the Municipality The Vulnerable and Exclusion The Department of Social Welfare and Community Development during the year under review registered and supervised 202 Early Childhood Centre s. The Department also registered Ninety three (93) PWDs, registered and supervised Nine (9) NGOs and four (4) sensitization programmes carried out. Furthermore the Department supervised thirty two (32) NGOs in the Municipality and recorded one (1) abuse case. Residents were also educated on 17

19 their civic rights and responsibilities and information disseminate through study groups and mass meetings. Table 1.14: Activities undertaken by the Department of Social Welfare in 2014 Activity Male Female Total Child Abuse PWD s registered PWD s (Support) Widows (Registration) Domestic Violence Child Labour Child Maintenance Early Childhood Centres for 2014 The total number of Early Childhood Development Centres in the Municipality is 202. Out of a total number of 8,058 children enrolled, 5,073 of the kids are males whilst 2,985 are females ranging from 0-4 years. This does not reflect the normal picture of enrolment level since girls at the lower levels of Education usually have higher percentage than boys. The breakdown is as follows: Table 1.15: Enrolment levels of the Early Childhood Centres Males Females Total 5,073 2,985 8, Domestic Violence &Child Abuse Child Abuse is a physical, sexual or emotional maltreatment or neglect of a child or children by parents, guardians or others responsible for a child s welfare. There are four major categories of child abuse: neglect, physical abuse, psychological or emotional abuse and sexual abuse. Physical abuse is characterized by physical injury usually inflicted as a result of beating or inappropriately harsh discipline. Sexual abuse includes molestation, incest, rape, prostitution, or use of a child for pornographic purposes. Neglect can be physical in nature (abandonment, failure to seek needed health care) educational (failure to see that a child is attending school) or emotional (abuse of a spouse or another child in the child s presence, allowing a child to witness adult substance abuse. 18

20 In 2014, the Social Welfare Department recorded one case of child abuse of a female child in the Adentan Municipality. The case was followed up through visits to the home to ensure compliance. Challenges The challenges of the Department include; Unavailability of means of transport to ease staff movement in the Municipality Inadequate funds to conduct regular practical demonstrations to impart various skills and knowledge to groups Births and Deaths The major activity of the Department is registration of births and deaths. A total of 818 live births were registered. Out of which 415 were males and 403 were females representing 50.7 percent and 49.3 percent respectively. A total of 53 deaths were registered. Out of which 30 were males and 23 were females representing 56.6 percent and 43.4 percent respectively. The Department was able to undertake an awareness creation programmes on the importance of births and deaths registration. Challenges No computer and accessories to use for work Majority of the people within the Municipality are not willing to register dead bodies Difficulties in writing statistical reports on births and deaths as few people turned up for registrations TRANSPARENT AND ACCOUNTABLE GOVERNANCE The focus of the thematic area is to institutionalize District level Planning and budgeting involving all stakeholders through a participatory process at all levels. The Assembly worked effectively and efficiently to ensure timely implementation of Assembly decision through provision of office accommodation, adequate logistics, motivate staff, and ensure transparency and accountability. There was also transparency in all procurement transactions of the Assembly. Contracts were awarded to contactors premised on the procurement Act, Act 633. Public fora were also organised for chiefs, opinion leaders, youth, community members and durbars for staff. All stakeholders were involved in the fee fixing process which led to the preparation of the 2014 Annual Budget on time. The Internal Audit had put internal controls in place to ensure judicious use of funds by the Assembly. The Assembly s activities were also made known to the general public through public fora announcements by the Information Services Department and Adentan News. 19

21 Security The MUSEC and the general public provided the necessary support to the Police for night patrols and other security duties in the Municipality.500 street lights were supplied and installed throughout the Municipality to light up dark areas. 1.4 PURPOSE AND PREPARATION OF THE M&E PLAN Monitoring and Evaluation (M&E) is a concise document that plays a pertinent role in the implementation of Development Plans. The achievement of the Medium Term Development Plan (MTDP) set goals and objectives depends on how well the M&E framework that tracks the use of resources to ensure a high level of efficiency is structured. The purpose of the M&E plan is to serve as a check and guide in the implementation of the Development Plan by; Identifying achievements, constraints and failures so improvement can be made in the MTDP and project designs to achieve better impact. Tracking the use of resources in order to ensure prudent management and accountability so as to sustain the interest of all stakeholders in the plan. Ensuring effective and efficient delivery of services to meet the intended needs of beneficiaries. It provides information for effective coordination of district development at the regional level. Evaluating the level of progress made in implementing the Medium Term Development Plan (MTDP) and its goals, objectives and targets. It helps build the capacity of the stakeholders directly or indirectly affected by the project. It also ensures an easy follow of work and projects from the ex-ante stage to the postante stage. 20

22 CHAPTER TWO 2.0 INTRODUCTION The M&E activities used during the year under review included monthly field visits by the various implementing agencies, monthly field visits by the Municipal Planning Coordinating Unit (MPCU), Quarterly Review Meetings, evaluation and progress review workshops just to mention a few. The major M&E activities that were undertaken were the monthly monitoring and quarterly review meetings held in collaboration with the various departments of the Assembly where departments reported on the progress of programmes and projects implementation for the year under review. The tracking of work was done by interviews with beneficiaries of projects, physical checks, site meetings and departmental level meetings amongst others. 2.1 PROGRAMME AND PROJECT STATUS FOR THE YEAR 2014 The project status for the year under review is given in Annex A. The progress report indicates that implementation is going on despite the various challenges. These have negatively affected the achievement of set targets as well as slowed down implementation. 2.2 REPORT ON FUNDING BY SOURCES (GH ) The main sources of revenue for financing development programmes in the Municipality is from the Districts Assembly Common Fund (DACF), Internally Generated Fund/ Revenue (IGF), Government of Ghana (GOG) Funds and Donor Funds. The total inflow of funds for the 2014 is shown in Table 2.1 while Expenditure for 2014 is shown in Table 2.2. Table 2.1: Sources of Revenue Adentan Municipal Assembly ITEM 2011 (GH ) 2012 (GH ) 2013 (GH ) 2014 (GH ) DACF 2,494, , , , IGF 1,311, ,603, ,969, ,236, GoG 182, , , , Disability 121, , , , MP s Fund 33, , , , Donor Grants DDF 15, ,

23 MSHAP Aids 7, , , School Feeding 310, , , ,045,80 GAMA , TOTAL 4,476, ,490,717 3,441, ,045, In 2014, the IGF contributed the highest to revenue representing about 51% of the total revenue followed by DACF which was 9.4% COMMENTS A number of issues were identified relating to revenue and expenditure and these include the following: a. Release of Funds The District Assemblies Common Fund (DACF) was not released on time. This affected the implementation of most of the programmes and projects earmarked and performance for the fiscal year. b. Efforts to Generate Funds In efforts to generate funds the Assembly had involved a private company to collect Revenue. Due to the rapid urbanization and haphazard physical development and non-existence of valuation figures for most properties in the Municipality, the Assembly contracted Valuation Board to value all properties within the Municipality in order to ensure that property owners pay realistic rates. c. Challenges with regard to generating funds The Challenges encounted were the negative tendency of developing without approved development permits, inadequate logistic to generate Revenue and Over reliance on the District Assemblies Common Fund. 2.3 REPORT ON DISBURSMENT From Table 2.2 below, out of a total disbursement of GH 3,404, in 2014, 33.88% of the expenditure was on Personnel Emoluments, 38.55% on Administration, 8.05% on GoG. The Capital Investments (DACF) in total was 16.9% of the total expenditure for 2014 and Capital Projects (IGF) were 2.6%. 22

24 Table 2.2: Report on Disbursement: ITEM 2013 (GH ) 2014 (GH ) Compensation of Employees 1,403, ,586, Goods & Services 1,317, ,9558, Consumption of fixed Assets 88, , Social Benefits 10, , Other Expenses 232, , DACF 814, , DDF 585, , Central GoG 32, , PWD 19, , School Feeding 308, , MSHAP MPs Fund - 89, AdMA GAMA Project TOTAL 4,814, ,457, Comments on Disbursement. a. Adequacy of funds Funds released for the implementation of projects /programmes is woefully inadequate. For instance the DACF has a lot of strings attached to it and even before the release of funds to the Assembly; a lot of deductions have been made leaving only small amount for the projects/programmes. b. Utilization of funds in accordance with the Budget The Assembly used the funds according to the provision in the budget to enable her optimize objectives. c. Challenges with regard to disbursements The challenges with regards to disbursement are. Statutory deductions on the DACF 23

25 Untimely release of funds (DACF) Shortfalls in the allocations also affect the projects and programmes earmarked for the year. 2.4 UPDATE ON THE CORE MUNICIPAL INDICATORS & TARGET The core Municipal indicators and targets for the year are shown in the table below. Table 2.3: Update on the Core Municipal Indicators & Target No Accelerated Agricultural Modernization and Sustainable Natural Resource Management 2013 Target 2013 Indicator Level 2 Per capita production of key staple foods and livestock in kg/annum or animal/annum: (Crop- Maize, Cassava and Yam) 1: : Target 2014 Indicator Level 1: : Livestock(Goat, Sheep and Cattle) 1: : : Infrastructure, Energy And Human Settlements Proportion/length of roads maintain/rehabilitated Trunk roads (in Km) N/A N/A N/A N/A Urban roads (in Km) 562Km 312 Km 562Km 315 Km Feeder roads (in Km) 36.9 Km 31.9Km 36.9 Km - % of households covered by electricity supply 80% 85.05% 80% 89.06% Enhancing Competiveness In Ghana s Private Sectors 3 % increase in tourist arrivals N/A N/A N/A N/A 4 Teledensity/Penetration rate: N/A N/A N/A N/A Human Development, Productivity And Employment 5 HIV/AIDS prevalence rate (% of adult population, yrs. HIV 0.36% 1.40% 0.80% 1.46% positive) 6 Maternal mortality ratio (number of deaths due to pregnancy and childbirth per 100,000 live births) 0 per 100,000 0 per 100,000 0 per 100,000 0 per 100,000 Under-five mortality rate (number of deaths occurring between birth and exact age five per 1000 live 16/1000 0/1000 0/1000 5/

26 births) Malaria case fatality in children under five years per 10,000 population Percent of population with sustainable access to safe water sources % of population with access to improved sanitation (flush toilets, KVIP, household latrine) Gross Enrolment Rate (Indicates the number of pupils/students at a given level of schooling-regardless of age-as proportion of the number of children in the relevant age group) -Primary -JSS -SSS Net Admission Rate in Primary Schools (Indicates Primary one enrolment of pupils aged 6 years) Gender Party Index (Ratio between girls and boys enrolment rates, the balance of parity is 1.00) Proportion of unemployed youth benefiting from skills/apprenticeship and 0 Per 10,000 0 Per Per /1000 N/A N/A N/A N/A 65% 65.07% 65% 67.05% N/A N/A N/A 0.30% N/A 0.29% entrepreneurial training Ensuring and Sustaining Macroeconomic Stability Total amount of internally generated revenue 2,541, ,973, ,349, ,236, Amount of Development Partner and NGO funds contribution to DMTDP Implementation N/A 15, N/A 200, % of DA expenditure within the DMTDP budget (How much of DA s expenditure was not in the annual budget?) N/A N/A Transparent and Accountable Governance Number of reported cases of abuse (children, women and men) 2 1 N/A 1 Police citizen ratio N/A 1:584 N/A 1:674 25

27 2.5 REPORT ON CRITICAL DEVELOPMENT AND POVERTY Implementation of Capitation Grant There are at the moment thirteen (14) public schools within the Municipality benefitting from the capitation grant. This has boosted enrolment figures since its commencement. By the close of the fiscal year 2014 the capitation grants received and distributed to the schools amounted to GH 34, out of an expected amount of GH 51, The amount received represents two-thirds of the total amount. The inconsistencies in giving out the capitation grants are hampering effective quality education. There is also the challenge of inadequate infrastructure. It is hoped that Government will help construct more classrooms to prevent overcrowding, provide furniture and books to make learning easier Ghana School Feeding Programme Under the School Feeding Programme eleven (11) basic schools comprising 7,509 pupils are benefiting from the Ghana School Feeding Program in the Municipality. There is however some number of public basic schools in the Municipality the programme needs to take on board due to the poverty levels in those communities. Aside attracting an increase in school enrolments and retention, the program included creating additional employment openings for catering services. Some children who hitherto often attended schools on empty stomach are now able to obtain a balanced diet, and the opportunity to eat nutritionally balanced meal at school. Major challenges to the school Feeding programme are delays in release of funds to caterers and inadequate funds due to increase in prices of food items over the years and payment of 0.50p per child per day since the programme started. Also rice supplied to caterers by the Ghana School Feeding Program (GSFP) secretariat tends to be of poor quality. As at the end of the year under review, a total amount of Two Hundred and Three Thousand, One Hundred and Twenty Ghana Cedis, (GH 203,120.00) was released to caterers for the feeding of the children. The table below shows the enrolment figures of beneficiary schools under the GSFP. Table 2.5: Enrolment Figures of Beneficiary Schools under the GSFP for the year No. Beneficiary Schools Males Females Total 1 Adenta KG Adenta Community Amrahia Basic Christ Faith Mission Holy Rosary KG Ogbojo Presby Nii Sowah Din

28 8 Nii Sowah Din St. Francis Catholic Basic Mercy Islamic KG &PRIM Adjiringanor KG &PRIM GRAND TOTAL 3,594 3,915 7, Local Economic Development The Local Economic Development strategy; focuses on the promotion of economic activities through education, improved governing policies; improved financing, better transportation and the creation of new businesses in the locality to maximize and keep returns within the Municipality. The publication of a monthly newspaper Adentan News is promoting businesses within the Municipality through advertisement. It promotes businesses by showcasing what the business community has to offer. This has resulted in increase of sales for businesses in the Municipality. In effect, the Local Economic Development Plan for the Adentan Municipality has raised awareness of opportunities businesses can have from the Assembly in promoting their financial and economic affairs through local and external partnerships Gender Gender mainstreaming is defined as the process of assessing the implications for women and men of any planned action, including legislation, policies or programmes, in all areas and at all levels. Most household in the Adentan Municipality are headed by women and this is due to high rate of single parenthood. These women are forced to raise their children single handily. They are the household managers and provide food, nutrition, water, health, education and Family Planning. There is therefore the need to implement relevant socio-economic intervention targeted at this current situation to improve the lot of these women. Gender Specific activities carried out in 2014 No Activity Age Range Male Female 1. Facilitate scholarships for girls through the Gender Responsive Skill And Comm Dev t Project 2. Organize one-day seminar on Group Development Skills 70 for 70 group executives by 31 st December, Organize 3-day training workshop on liquid soap and 13 parazone making TOTAL National Health Insurance Scheme The National Health Insurance Scheme registered 60,728 people through the Municipality. Out of this figure, New Registration was 30,916, Renewals was 27,403 and a Delayed Card was 2,409. The special registration was 52 times. The following activities were undertaken: 27

29 Figure 2.1: Total NHIS Registration 2014 TOTAL REGISTRATION 2,409 27,403 30,916 NEW REGISTRATION RENEWALS DELAYED ID CARDS The Scheme was also able to deliver 60,728 ID cards in There is the need however to provide office equipment and directional signs to enable clients locate the office easily. 2.6 Environment, Climate Change and Green Economy The mainstreaming of Environment, Climate Change and Green Economy is most relevant in ensuring sustainable development in the Municipality. The Assembly therefor undertook the following activities to protect the environment and ensure sustainable development. Prevent encroachment on protected areas,(water bodies, farm lands etc) Sensitization of residents on climate change Tree planting Waste sorting in schools 2.7 Evaluation and Participatory M&E Evaluation and monitoring share some similarities, but they are entirely two different activities. They differ in terms of their scope and content. Evaluation is a more detailed or accurate activity meant to assess the impacts of goals and objectives implemented. It looks at the social, economic and the environmental impacts of goals and objectives. Some activities undertaken included 28

30 Review of all quarterly and Annual Progress Reports Monitoring of Physical Projects Monitoring of Programmes 29

31 CHAPTER THREE 3.0 The Way Forward The preparation of Annual Progress Report for 2014 has brought to the fore various implementation challenges. These include inadequate logistics and financial resources. These have adversely affected the setting and achievement of targets. The way forward to ensure effective and efficient implementation of the Development Plan is to address these challenges and also manage effectively the limited resources. 3.1 Key issues addressed and those yet to be addressed The management of the implementation processes is a key issue that is yet to be addressed. Besides the release of funds to the various departments is also not coordinated to ensure that implementation is on schedule. Furthermore, financial resources especially the District Assemblies Common Fund are not released on time and this stalls the progress of projects and programs. The situation of deadlines not being met due to non-availability of data or late collection of data is also yet to be addressed. Some of the indicators could not be assessed because data was not available or there is no base line data. Other issues that are being addressed include the following: Improving the mobilization of IGF as well as the training of revenue collectors Provision logistics Smooth implementation of the Composite Budget. 3.2 Recommendation A number of observation in the monitoring results as well as the challenges encountered during the preparation of this document calls for the under listed recommendations to be implemented by the Municipal Assembly as well as the various implementing departments and funding Agencies. The Municipal Assembly should ensure that coordination between planning and other departments should be improved The Municipal Assembly should provide adequate logistical support especially office equipment, vehicles and motor bikes among others to various departments. The release of funds for the implementation of programmes and projects should be on time and be adequate The Municipal Assembly and decentralized departments should make conscious efforts to improve the implementation process The MPCU should be strengthened to work as a special implementation management structure to ensure that plans are properly implemented. 30

32 TABLE 3.1: ANNUAL PROGRESS REPORT (PROJECTS & PROGRAMMES) FOR ON-GOING PROJECTS FOR 2014 S/N Description of Project Location Contractor Contract Sum 1. Construction of community clinic and 3 bedroom nurses quarters at Adentan 2. Extension works to Existing CHIP Compound at Adjiringanor 3. Continuation And Completion Of Otano Presby School 4. Construction of 3 storey, 18 unit classroom at Adentan Community School (Phase 1- Const. of 6-unit classroom with ancillary facility. Adenta Adjiringanor Otano Adenta Date of Award Expected Completio n Date Messrs AkuyaLtd 110, /11/09 6 Months Messrs MBJ CO.Ltd 12, Months Messrs Best Results. G. Ltd. 35, Messrs Zakat Const. Ltd 284, /01/11 One year Source of Funding DACF IGF DACF GETFund Expenditur e to Date GH General Remark Level of Completion % of Work Done 80% 12, % 26, % _ 60% Outstanding works to be reawarded works completed Work Practically Completed Substructure 100% completed. 1 st Floor Slab Constructed. S/N Description of Project Location Contractor Contract Sum 5. Construction of 3-storey 18-unit classroom block at Adentan Comm. Adenta Messrs Hanza Ltd. 282, Date of Award Expected Completio n Date Source of Funding Expenditur e to Date GH One year GETFund _ General Remark Level of Completion % of Work Done 25% Substructure works under construction 31

33 6. Construction of 2 storey, 12 unit classroom at Adjiriganor Primary SchooI 7. Construction of 3 Storey, 9 unit classroom at Adjiriganor Primary School (Phase 1- Const. of 6-unit block) 8. Construction of 5 unit office accommodation 9. Mechanisation of 2No Borehole at the 3 Community Clinics 10. Construction of 2 storey, 12 unit classroom at Ogbojo(Phase 1- Const. of 6-unit block with ancillary facilities) 11. Construction of 2 storeys, 12 unit classroom at Sraha. PHASE 1 Adjiriganor Adjiriganor Ogbojo Amanfrom Amrahia Frafraha Ogbojo Sraha Messrs Ralph- J Global Ventures Ltd Messrs Sando Const. Ltd 199, Messrs Messrs Rizcom Ltd Messrs Mdumolca Hydrogeologi cal Services Ltd Messrs Jadafco Ltd Messrs Rizcom Investment Ltd. _ 21/01/11 One year GETFund - One year GETFund 92% 50% Major works completed. Outstanding works remaining are painting and fixing of windows. Lentil level ongoing 64, /06/13 4 months IGF _ 100% Completed 48, /09/13 3 Months IGF _ 100% Completed 284, /01/11 One year 404, _ One year GETFund GETFund _ 80% _ 90% Substructure walling under Construction. Major Concrete works done Finishing works under way S/N Description of Project Location Contractor Contract Date of Expected Source of Expenditur General Remark 32

34 12. Extension of Electricity to 3 no. Selected Schools Ogbojo,Amrahia 13. Construction of Corn Millers Shops,Ogbojo Market Lot Construction of Corn Millers Shops,Ogbojo Market Lot Construction of Corn Millers Shops,Ogbojo Market Lot Construction of borehole at Sraha AdMA School Ogbojo, Amrahia Ogbojo Ogbojo Ogbojo Sraha Messrs Big Boss Electricals Messrs Afojin Ltd Messrs Danbort Company ltd Messrs Grans Investment Ltd Messrs Mdumolca Hydrogeologi cal Services Ltd Sum Award Completio n Date Funding e to Date GH % of Work Done Level of Completion 29, /10/12 01/04/13 IGF 28, % completed 49, /06/13 4 months IGF 19, % Roofing ongoing 49, /06/13 4 months IGF 36, % Roofing ongoing 48, /06/13 4 months IGF 23, % Roofing ongoing 3 months Community Water and Sanitation Authority _ 70% On-going 17. Mechanisation of 2No Borehole at Fire Service &Commandos Fire Service Commandos Messrs Mdumolca Hydrogeologi cal Services Ltd 48, /09/13 3 Months IGF 23, % 1. Project at Commandos completed and handed over. 2.Project at Fire Service to be relocated 18. S/N Description of Project Location Contractor Contract Date of Expected Source of Expenditur General Remark 33

35 19. Procure and install 250No. Streetlight(Lot1) 20. Procure and install 250No. Streetlight(Lot1) 21. Installation Of Street Signage s 22. Construction of borehole at Adjiriganor School 23. Construction of borehole at St. Francis Catholic School 24. Construction of borehole at Sowah Din School Municipal wide Municipal wide Adenta Adjiriganor Ashalle Botwe Ashalle Botwe Delovely Co.Ltd Delovely Co.Ltd Duratech Signs Messrs Mdumolca Hydrogeologi cal Services Ltd Messrs Mdumolca Hydrogeologi cal Services Ltd Messrs Mdumolca Hydrogeologi cal Services Ltd Sum Award Completio n Date Funding e to Date GH % of Work Done Level of Completion 152, months IGF/DACF/DDF 152, % On-going 152, months IGF/DACF/DDF 152, % On-going 46, months DDF 46, % Completed 01/04/13 Community Water and Sanitation Authority 4 months Community Water and Sanitation Authority 4 months Community Water and Sanitation Authority _ 70% On-going _ 70% On-going - 70% On-going 34

36 ACCESSIBILITY TO PUBLIC PLACES TO THE PHYSICALLY CHALLENGE 35