Rincon Valley Fire Protection District. Annual Report For the Fiscal Year Ended June 30, 2010

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1 Annual Report For the Fiscal Year Ended RODNEY A. DOLE SONOMA COUNTY AUDITOR-CONTROLLER TREASURER-TAX COLLECTOR

2 Annual Report For the Fiscal Year Ended Table of Contents Auditor-Controller's Report Basic Financial Statements: Government-wide Financial Statements: Statement ofnet Assets... Statement of Activities... Fund Financial Statements: Balance Sheet - Governmental Funds... Reconciliation of the Governmental Funds Balance Sheet to the Statement ofnet Assets... Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds... Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of Governmental Funds to the Statement of Activities... Statement of Revenues, Expenditures, and Changes in Fund Balance Budgets and Actual - General Fund... Budgets and Actual - Special Revenue Fund Required Supplementary Information: Schedule of Funding Progress - CalPERS Miscellaneous Plan... Schedule of Funding Progress - CalPERS Safety Plan... Schedule of Funding Progress - RVFPD Postemployment Healthcare Plan... Roster of Board Members

3 RODNEY A. DOLE AUDITOR-CONTROLLER TREASURER-TAX COLLECTOR Auditor-Controller Treasurer-Tax Collector County of Sonoma DONNA M. DUNK ASSISTANT AUDITOR CONTROLLER ROBERT BOITANO 585 FISCAL DRIVE ASSISTANT SUITE 101F TREAS URER SANTA ROSA, CALIFORNIA PAM JOHNSTON (707) ASSISTANT FAX (707) TAX COLLECTOR/AUDITOR Board ofdirectors Rincon Valley Fire Protection District Santa Rosa, CA Auditor-Controller's Report We have audited the accompanying basic financial statements ofthe Rincon Valley Fire Protection District (the District), as ofand for the year ended, which collectively comprise the basic financial statements as listed in the table of contents. These financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on the financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States ofamerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the fmancial statements are free of material misstatements. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fmancial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described in Note IV.D ofthe, the Auditor-Controller is mandated by various statutes within the California Government Code to perform certain accounting, auditing and fmancial reporting functions. These activities, in themselves, necessarily impair the auditor's independence. However, we believe adequate safeguards and divisions ofresponsibility exist. In our opinion, except for the effects, if any, of the impairment to auditor independence, the basic fmancial statements referred to above present fairly, in all material respects, the financial position of the District as of, and the respective changes in its fmancial position for the year then ended, in conformity with accounting principles generally accepted in the United States ofamerica. The District' s management has not presented the management's discussion and analysis information that the Government Accounting Standards Board has determined is required to supplement, although not required to be a part of, the basic financial statements. January 5, 2011

4 Statement of Net Assets Assets Cash and investments $ 2,208,642 Due from other government 24,205, Flat charges receivable 68,968 Restricted cash and investments 1,134,991 Prepaid expenditures 37,648 Capital assets (net ofaccumulated depreciation) Non-depreciable 74,025 Depreciable, net ofdepreciation 1,708,557 Total assets 5,257,036 Liabilities Accounts payable 38,779 Non-current liabilities: Net OPEB Obligation 233,713 Compensated absences - Due in more than one year 410,662 Total liabilities 683,154 Net Assets Invested in capital assets, net ofrelated debt 1,782,582 Restricted for capital replacement 1,084,470 Restricted for mitigation fund 50,521 Unrestricted 1,656,309 Total net assets $ 4,573,882 The notes to the basic financial statements are an integral part ofthis statement. - 1

5 Statement of Activities For the Fiscal Year Ended Program Expenses Public safety - fire protection Salaries and employee benefits $ 4,331,461 Services and supplies 548,971 Depreciation 128,339 Loss on impairment of capital asset 31,284 Total program expenses 5,040,055 Program Revenues Charges for services Intergovernmental revenue 175,784 Licenses and permits 1,780 Other charges for services 7,085 Total charges for services 184,649 Net program revenues (expenses) (4,855,406) General revenues Property taxes 4,706,972 Investment earnings 23,420 Total general revenues 4,730,392 Change in net assets (125,014) Net assets, beginning of year 4,698,896 Net assets, end of year $ 4,573,882 The notes to the basic fmancial statements are an integral part of this statement. - 2

6 Balance Sheet Governmental Funds Total Special Governmental General Revenue Funds Assets Cash and investments $ 3,293,112 $ 50,521 $ 3,343,633 Due from other governments 24,205 24,205 Flat charges receivable 68,968 68,968 Prepaid expenditures 37,648 37,648 Total assets $ 3,423,933 $ 50,521 $ 3,474,454 Liabilities and Fund Balances Liabilities: Accounts payable $ 38,779 $ 38,779 Fund balances: Umeserved 2,232,905 2,232,905 Umeserved, designated for unemp~oyment insurance 67,779 67,779 Reserved for capital improvements 1,084,470 1,084,470 Reserved for mitigation $ 50,521 50,521 Total fund balances 3,385,154 50,521.3,435,675 Total liabilities and fund balances $ 3,423,933 $ 50,521 $ 3,474,454 The notes to the basic financial statements are an integral part ofthis statement. - 3

7 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets Fund balances - total government funds Amount reported for governmental activities in the statement ofnet assets is different because: Capital assets used in governmental activities are not fmancial resources and, therefore, are not reported in the governmental funds. Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the governmental funds. Net OPEB Obligation Compensated absences $ 3,435,675 1,782,582 (233,713) (410,662) Net assets ofgovernmental activities $ 4,573,882 The notes to the basic fmancial statements are an integral part ofthis statement. - 4

8 Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds For the Fiscal Year Ended Total Special Goveinmental General Revenue Funds Revenues Property taxes $ 4,706,972 $ $ 4,706,972 Licenses and permits 1,780 1,780 Investment income 22, ,420 Intergovernmental revenue 175, ,784 Charges for services 5,352 5,352 Miscellaneous 1,733 1,733 Total revenues 4,914, ,915,041 Expenditures Current: Salaries and employee benefits 4,059,466 4,059,466 Services and supplies 548, ,971 Capital outlay 13,568 13,568 Total expenditures 4,622,005 Net change in fund balances 292, Fund balance, beginning ofyear 3,092,550 50,089 4,622, ,036 3,142,639 Fund balance, end of year $ 3,385,154 $ 50,521 $ 3,435,675 The notes to the basic fmancial statements are an integral part of this statement. - 5

9 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of Governmental Funds to the Statement of Activities For the Fiscal Year Ended Amount reported for governmental activities in the statement of activities Net change in fund balance - governmental funds $ 293,036 Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Expenditure for capital assets Current year depreciation Loss on disposal of capital asset Change in compensated absences reported in the statement of activities does not require the use of current financial resources and, therefore, is not reported as expenditures in governmental funds. Change in net assets of governmental activities 13,568 (128,339) (31,284) (271,995) $ ==(=12=5=,0=14=) The notes to the basic fmancial statements are an integral part of this statement. - 6

10 Statement of Revenues, Expenditures and Changes in Fund Balance Budgets and Actual General Fund For the Fiscal Year Ended Variance with Final Budget Budgeted Amounts Actual Positive Revenues Original Final Amounts (Negative) Property taxes $ 4,125,000 $ 4,125,000 $ 4,706,972 $ 581,972 Licenses and permits 1,780 1,780 Investment income 21,000 21,000 22,988 1,988 Intergovernmental revenue 50,000 50, , ,784 Charges for services 5,352 5,352 Miscellaneous 1,733 1,733 Total revenues 4,196,000 4,196,000 4,914, ,609 Expenditures Current: Salaries and employee benefits 4,147,178 4,147,178 4,059,466 87,712 Services and supplies 687, , , ,029 Capital outlay 1,364,848 1,364,848 13,568 1,351,280 Total expenditures 6,199,026 6,199,026 4,622,005 1,577,021 Net change in fund balance (2,003,026) (2,003,026) 292,604 2,295,630 Fund balance, beginning ofyear 3,092,550 3,092,550 3,092,550 Fund balance, end ofyear $ 1,089,524 $ 1,089,524 $ 3,385,154 $ 2,295,630 The notes to the basic financial statements are an integral part ofthis statement. - 7

11 Statement of Revenues, Expenditures and Changes in Fund Balance Budgets and Actual Special Revenue Fund For the Fiscal Year Ended Variance with Final Budget Budgeted Amounts Actual Positive Revenues Original Final Amounts (Negative) Investment income $ 1,000 $ 1,000 $ 432 $ (568) Total revenues 1,000 1, (568) Expenditures Capital outlay 50,972 50,972 50,972 Net change in fund balance (49,972) (49,972) ,404 Fund balance, beginning ofyear 50,089 50,089 50,089 Fund balance, end ofyear $ 117 $ 117 $ 50,521 $ 50,404 The notes to the basic financial statements are an integral part ofthis statement. - 8

12 I. Summary of Significant Accounting Policies A. Reporting Entity The Rincon Valley Fire Protection District (the District) was formed on January 15, 1948 by resolution of the Board of Supervisors ofthe County of Sonoma as a fire protection district under and pursuant to provisions of the Health and Safety Code of the State of California. The District serves taxpayers and residents in a specific unincorporated area of. the County ofsonoma and a portion ofthe Town ofwindsor, the boundaries ofwhich are set by resolution of the Board of Supervisors. The District's governmental powers are exercised through a Board ofdirectors.. B. Government-wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonflduciary activities of the primary government. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services, or privileges provided by a given function or section and 2) grants and contributions that are restricted to meeting operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate fmancial statements are provided for governmental funds. Major individual governmental funds are reported as separate columns in the fund fmancial statements. c. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses recorded when a liability is incurred, regardless ofthe timing ofthe related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. - 9

13 Governmental fund ftnancial statements are reported using the current ftnancial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. Taxes, interest, and charges for services are accrued when receipt occurs within 365 days ofthe end of the accounting period so as to be both measurable and available. Licenses, permits, ftnes, forfeitures, and other revenues are recorded as revenues when received in cash because they are generally not measurable until actually received. Property taxes are accrued when their receipt occurs within sixty days ofthe end ofthe accounting period. Expenditures are generally recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expendifures related to compensated absences and claims judgments are recorded only when payment is due. Amounts recorded as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided and 2) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than program revenues. Likewise, general revenues include all taxes. D. Assets, Liabilities, and Net Assets or Equity 1. Cash and Investments The District reports certain investments at fair value in the balance sheet and recognizes the corresponding change in the fair value of investments in the year in which the change occurred. 2. Receivables and Payables a. Flat Charges Receivable Flat charges collected are apportioned to the District to supplement property taxes collected for operating costs. Not all ofthe assessments are collected as of ; therefore, the remainder of the uncollected assessments are considered flat charges receivable. - 10

14 June 30,2010 b. Property Taxes The County of Sonoma is responsible for assessing, collecting and distributing property taxes in accordance with state law. Liens on real property are established January 1 for the ensuing fiscal year. The property tax is levied as of July 1 on all taxable property located in the County of Sonoma. Secured property taxes are due in two installments, on November 1 and February 1, and are delinquent after December 10 and April 10, respectively. Additionally, supplemental property taxes are levied on a pro rata basis when changes in assessed valuation occur due. to sales transactions or the completion of construction. Since the passage of California's Proposition 13, beginning with fiscal year , general property taxes are based either on a flat 1 % rate applied to the full value, or on 1 % of the sales price of the property on sales transactions and construction after the 1975/1976 valuation. Taxable values on properties (exclusive ofincreases related to sales and construction) can rise at a maximum of 2% per year. Included within the property tax revenue is $791,123 in Benefit Assessments collected. Benefit Assessments are a type offlat charge applied to each parcel of property within the District, exclusive ofthe property value. On June 30, 1993, the Board of Supervisors adopted the "Teeter" Method of property tax allocation. This method allocates property taxes based on the total property tax billed. At year-end the County advances cash to each taxing jurisdiction equal to its current year delinquent property taxes. In exchange, the County receives the penalties and interest on delinquent taxes when collected. The penalties and interest are used to pay the interest cost ofborrowing the cash used for the advances. 3. Capital Assets Capital assets, which include land, buildings and improvements, and equipment, are reported in the applicable governmental activities columns in the government-wide financial statements. Capital assets are defmed by the District as assets with an initial, individual cost ofmore than $2,500 and an estimated useful life in excess of two years. Such assets are recorded at historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. - 11

15 The costs ofnormal maintenance and repairs that do not add to the value ofthe asset or materially extend assets lives are not capitalized. Buildings and improvements and equipment ofthe District are depreciated using the straight-line method over the following estimated useful lives: Assets Years Buildings and Improvements Equipment Compensated Absences It is the District's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All vacation pay and 25% ofsick pay is accrued when incurred in the government-wide financial statements. A liability for these amounts is reported in the governmental funds only ifthey have matured, for example, as a result ofemployee resignations and retirements. 5. Net Assets Net assets are classified into three components - invested in capital assets, restricted, and unrestricted. These classifications are defmed as follows: Invested in capital assets, net of related debt - This category groups all capital assets, including infrastructure, into one component of net assets. Accumulated depreciation and the outstanding balances of debt that are attributable to the. acquisition, construction or improvement ofthese assets reduce the balance in this category. Restricted net assets - This category presents external restrictions imposed by creditors, grantors, contributors or laws or regulations ofother governments and restrictions imposed by law through constitutional provisions or enabling legislation.. Unrestricted net assets - This category represents net assets of the entity, not restricted for any project or other purpose. When both restricted and unrestricted net assets are available, restricted resources are used only after the unrestrkted resources are depleted. - 12

16 6. Fund Equity In the fund fmancial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations offund balance represent tentative management plans that are subject to change. 7. Estimates The preparation ofthe financial statements requires management to make estimates and assumptions that affect the reports amounts ofassets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts ofrevenues and expenses during the reported period. Actual results could differ from those estimates. II. Stewardship, Compliance, and Acco'!lntability A. Budgetary Information. Budgetary revenue estimates represent original estimates modified for any authorized adjustment which was contingent upon new or additional revenue sources. Budgetary expenditure amounts represent original appropriations adjusted by budget transfers and authorized appropriation adjustments made during the year. All budgets are adopted on a non-gaap basis. III. Detailed Notes A. Cash and Investments The District follows the County's practice ofpooling cash and investments of all funds with the County Treasurer, except for funds held by Exchange Bank (for the purpose of payroll distribution), and cash on hand used as a petty cash fund. Deposits with Exchange Bank are FDIC insured up to $250,

17 Rincon Valley Fire Protection Di~trict The amount of cash at June 30 is as follows: Cash in County Treasury Cash with Exchange Bank Cash on Hand $ 3,343, Total $ 3,343,633 * Cash in County Treasury includes $50,521 in funds restricted for mitigation and $1,084,470 restricted for capital replacement. Investment in the Sonoma County Treasurer's Investment Pool As authorized by Health and Safety Code ( a) the District's cash is pooled with the Sonoma County Treasurer, who acts as a disbursing agent for the District. The fair value of the District's investment in this pool is reported in the accompanying financial statements at amounts based upon the District's pro-rata share ofthe fair value provided by the Treasury Pool for the entire Treasury Pool portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on accounting records maintained by the Treasury Pool, which are recorded on an amortized cost basis. Interest earned on investments pooled with the County is allocated quarterly to the appropriate fund based on its respective average daily balance for that quarter. The Treasury Oversight Committee has regulatory oversight for all monies deposited into the Treasury Pool. Investment Guidelines The District's pooled cash and investments are invested pursuant to investment policy guidelines established by the County TreasUrer and approved by the Board of Supervisors. The objectives of the policy are, in order of priority: safety of capital, liquidity and maximum rate of return. The policy addresses the soundness offmancial institutions in which the County will deposit funds, types ofinvestment instruments as permitted by the California Government Code 53601, and the percentage ofthe portfolio that may be invested in certain instruments with longer terms to maturity. A copy of the Treasury Pool investment policy is available upon request from the Sonoma County Treasurer at 585 Fiscal Drive, Room 100-F, Santa Rosa, California,

18 Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity ofits fair value is to changes in market interest rates. As a means of limiting its exposure to fair value losses arising from rising interest rates, one of the ways that the Treasury Pool manages its exposure to interest rate risk is by purchasing a combination ofshorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturing evenly over time as necessary to provide the cash flow and liquidity needed for operations. As of, approximately 65 percent ofthe securities in the Treasury Pool had maturities of one year or less. Of the remainder, only 6 percent had a maturity ofmore than five years. Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder ofthe investment. This is measured by the assignment ofarating by a nationally recognized statistical rating organization. The Treasury Pool does not have a rating provided by a nationally recognized statistical rating organization. Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event ofthe failure ofa depository fmancial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the Treasury Pool's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits and securities lending transactions: ~ The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by depository regulated under stated law. The market value of the - 15

19 pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. ~ The California Government Code limits the total of all securities lending transactions to 20% ofthe fair value ofthe investment portfolio. With respect to investments, custodial credit risk generally applies only to direct investments in marketable securities. Custodial credit risk does not apply to a local government's indirect investment in securities through the use of mutual funds or government investment pools (such as the Treasury Pool). Concentration of Credit Risk The investment policy ofthe County contains no limitations on the amount that can be invested in anyone issuer beyond that stipulated by the California Government Code. For a listing of investments in anyone issuer (other than U.S. Treasury securities, mutual funds, or external investment pools) that represent 5% or more of total County investments, refer to the 2010 Sonoma County CAFR. - 16

20 B. Capital assets Capital asset activity for the year ended was as follows: Beginning Transfers & Ending Balance Additions Retirements Adj ustments Balance Capital assets, not being depreciated: Land $ 74,025 $ $ $ $ 74,025 Capital assets, being depreciated: Buildings and improvements 631,223 13, ,378 Equipment 2,640, (114,301) 2,526,292 Total capital assets, being depreciated 3,271,403 13,568 (114,301) 0 3,170,670 Less accumulated depreciation for: Buildings and improvements (374,911) (16,669) (391,580) Equipment (1,041,880) (111,670) 83,017 (1,070,533) Total accumulated depreciation (1,416,791) (128,339) 83,017 0 (1,462,113) Total capital assets, being depreciated, net 1,854,612 (114,771) (31,284) 0 1,708,557 Capital assets, net $ 1,928,637 $ (114,771) $ (31,284) $ 0 $ 1,782,582 Depreciation expense was charged to functions/programs of the Rincon Valley Fire Protection District government as follows: Governmental activities: Public safety - fire protection $ 128,339 The retirement noted above represents one of the Districts fire trucks which became permanently impaired during the current fiscal year. - 17

21 C. Long-Term Obligations Changes in long-term obligations Long-term liability activity for the year ended, was as follows: Beginning Ending Due within Balance Additions Reductions Balance One Year Long-term liabilities: Compensated absences $ 372,380 $ 38,282 $ $ 410,662 D. Net Other Post Employment Benefit (OPEB) Obligation The cumulative sum of differences between the District's annual OPEB cost and the amount actually contributed to the plan makes up a liability (or asset) called the Net OPEB Obligation. The District's Net OPEB Obligation as of is as follows: Annual required contribution (ARC) $ 513,370 Contributions made (279,657) Increase in net OPEB obligation 233,713 NetOPEB obligation, beginning ofyear Net OPEB obligation, end of year $ 233,713 ======== IV. OTHER INFORMATION A. Risk Management The District receives automobile and general liability coverage as a member of the Fire Agencies Insurance Risk Authority (FAIRA). The District is also a member of the Fire Districts Association of California-Fire Association Self Insurance System (FDAC F ASIS) through which it receives workers' compensation coverage. As a member of a public entity risk pool, the District is responsible for appointing an employee as a liaison between the District and the system, implementing all policies of the - 18

22 system, promptly paying all contributions, and cooperating with the system and any insurer of the system. The system is responsible for providing insurance coverage as agreed upon, assisting the District with implementation, providing claims adjusting and defense of any civil action brought against an officer ofthe system. B. Employee Retirement Plan Beginning on July 1,2004 California Public Employees' Retirement System (CaIPERS) required all participants with fewer than 100 employees to convert from an agent multipleemployer Defined Benefit Pension Plan to a cost-sharing multiple-employer Defmed Benefit Pension Plan. Incost-sharing multiple-employer plans the benefit obligations are pooled. A single actuarial valuation is performed covering all participants, all employers contribute at the same rate, and all plan assets are available to pay plan benefits pertaining to the employees and retirees of any employer. Plan Description All full-time employees are eligible to participate in the Public Employees' Retirement Fund (the "Fund") of the State of California's Public Employees' Retirement System ("CaIPERS") under the Miscellaneous Plan and the Safety Plan ofthe Rincon V alley Fire Protection District. The Fund is a cost-sharing multiple-employer Defined Benefit Pension Plan (DBPP) administered by CaIPERS. The Fund provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefit provisions and all other requirements are established by state statute and Resolution ofthe Board. Copies ofcalpers' annual fmancial report may be obtained from their Executive Office by writing or calling the Plan: California PERS, P.O. Box , Sacramento, CA , (916) A separate report for the District's plan is not available. Funding Policy The Plan's funding policy provides for periodic District contributions at actuarially determined amounts sufficient to accumulate the necessary assets to pay benefits when due as specified by contractual agreements. The individual entry age normal cost method is used to determine the normal cost. Under this method, projected benefits are determined for all members and the associated liabilities are spread in a manner that produces level annual cost as a percentage of pay in each year from the age of hire (entry age) to the assumed retirement age. - 19

23 Miscellaneous Plan and Safety Plan members are required to contribute 7.00% and 9.00%, respectively, oftheir annual covered salary. During fiscal year 2009/2010 the District contributed all ofthe members contribution. The District is required to contribute at an actuarially determined rate. The contribution rate for the fiscal year ending is 0% for miscellaneous employees, and % for safety employees ofannual covered payroll. The contribution requirements ofplan members and the District are established and may be amended by CaIPERS. The three year trend information for the Fund of the actuarially required employer contribution are as follows: Schedule of Employer Contributions Safety Plan Fiscal Year Annual Pension Percentage of Net Pension Ending Cost (APC) APC Contributed Obligation 06/ , % 06/ , % 06/ , % Funded Status and Funding Progress ofthe Plan Miscellaneous Plan As of June 30, 2009, based on CalPERS most recent actuarial report the Miscellaneous Plan is 78.2% funded. The actuarial accrued liability for benefits was $2,140,438,884, and the actuarial value ofthe asset was $1,674,260,302, resulting in an unfunded liability of$466, 178,582. The covered payroll (annual payroll ofactive miscellaneous employees covered by the plan) was $440,071,499, and the ratio ofthe unfunded liability to the covered payroll was 105.9%. Safety Plan As ofjune 30, 2009, based on CalPERS most recent actuarial report the Safety Plan is 84.3% funded. The actuarial accrued liability for benefits was $1,862,882,330, and the actuarial value ofthe asset was $1,520,081,328, resulting in a unfunded liability of $282,801,002. The covered payroll (annual payroll of active safety employees covered by the plan) was $221,600,192, and the ratio ofthe unfunded liability to the covered payroll was 127.6%. - 20

24 The Schedule 'of Funding Progress, presented as RSI, following the Notes to Financial Statements, presents three-year trend information about whether the actuarial value ofthe plan assets ofboth the Miscellaneous Plan and the Safety Plan are increasing or decreasing over time relative to the actuarial liability for benefits. Actuarial Assumptions and Methods CalPERS uses the rate stabilization methodologies in its actuarial valuations which have been shown to be very effective in mitigating rate volatility. A summary of principal assumptions and methods used by CalPERS to determine the District's annual required contributions to the Miscellaneous Plan and the Safety Plan is shown below: Valuation date June 30, 2009 June 30, 2008 June 30, Actuarial cost method Entry age nonnal cost method Entry age nonnal cost method Entry age nonnal cost method Amortization method Level percent of payroll Level percent of payroll Level percent ofpayroll Average remaining period 19 years as ofthe valuation date for Closed; 16 years as ofthe valuation Closed; 16 years as ofthe valuation the Miscellaneous Plan; and 17 date for the Miscellaneous Plan; and date for the Miscellaneous Plan; and years as ofthe valuation date for the 16 years as ofthe valuation date for 16 years as of the valuation date for Safety Plan. the Safety Plan. the Safety Plan. Asset valuation method 15 year smoothed market 15 year smoothed market 15 year smoothed market Inverstment rate ofreturn 7.75% (net ofadministrative 7.75% (net of administrative 7.75% (net ofadministrative expenses) expenses) expenses) Projected salary increases 3.55% to 14.45% depending on age, 3.25% to 14.45% depending on age, 3.25% to 14.45% depending on age, service and type ofemployment service and type ofemployment service and type ofemployment Inflation 3.00% 3.00% Payroll growth 3.25% 3.25% 3.25% Individual Salary Growth A merit scale varying by duration of A merit scale varying by duration of A merit scale varying by duration of employment coupled with an employment coupled with an employment coupled with an assumed assumed annual inflation growth of assumed annual inflation growth of annual inflation growth of3.00% and 3.00% and an annual production 3.00% and an annual production an annual production growth of 0.25% growth of0.25% growth of 0.25% 3.00% c. Other Postemployment Health Benefits (OPEB) Plan Description The Rincon Valley Fire Protection District defmed benefit Postemployment Healthcare Plan (RVFPDPHP) provides medical benefits to eligible retired district employees and their beneficiaries. The authority to amend this plan rests with the District's Board of Directors. The RVFPDPHP is affiliated with the California Employer's Retiree Benefit - 21

25 Trust (CERBT), an agent multiple-employer postemployment benefit trust administered by CalPERS for the purpose ofprefunding postemployment benefits. CalPERS issues a publically available financial report that includes fmancial statements and required supplemental information for CERBT. Copies ofcerbt' s annual financial report may be obtained by writing the plan: California PERS, CERBT (OPEB), P.O. Box , Sacramento, CA Funding Policy The District contributes up to a maximum of $1, per month towards retiree and spouse premiums ofa District sponsored health plan. The District is required to recognize the annual required contribution ofthe employer (ARC), an amount actuarially determined in accordance with the parameters of GASB 45. The ARC represents a level offunding 'that, ifpaid on an ongoing basis, is proj ected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. Annual OPEB Cost For the fiscal year ending the District's annual OPEB cost (expense) of $279,657 was equal to 55% ofthe ARC. Funded Status and Funding Progress ofthe OPEB Plan As ofjanuary 1, 2009, based on the District's most recent actuarial report from Bickmore Risk Services and Consulting (BRS), the Postemployment Healthcare Plan was 0% funded. The actuarial accrued liability for benefits was $5,232,011, and the actuarial value ofthe asset was $0, resulting in an unfunded liability of$5,232,011. The covered payroll (annual payroll ofactive employees covered by the plan) was $1,976,524, and the ratio of the unfunded liability of covered payroll was 264.7%. Actuarial Assumptions and Methods Projections ofbenefits for fmancial reporting purposes are based on the substantive plan (the plan as understood oy the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value ofassets, consistent with the long - 22

26 term perspective of the calculations. A summary ofprincipal assumptions and methods used by BRS to determine the District's annual required contributions to the Postemployment Healthcare Plan is as follows: Valuation date January 1, 2009 Actuarial cost method Amortization method Asset valuation method Discount rate Projected salary increases Assumed increase for amortization payments Entry age nonnal cost method Level percent ofpayroll Market value of assets ($0, plan not yet funded as ofjanuary 1,2009) 4.5% if unfunded; 7.75% iffunded 3.25% per year 3.25% per year where determined on a percent ofpay basis D. Auditor Independence As required by various statutes within the California Government Code, County Auditor Controllers are mandated to perform certain accounting, auditing and financial reporting functions. These activities, in themselves, necessarily impair the auditor's independence. SpecifIcally, "Auditors should not audit their own work or provide non audit services in situations where the amounts or services involved are significant or material to the subject matter ofthe audit." Although the office ofthe Auditor-Controller is statutorily obligated to maintain accounts of departments, districts or funds that are contained within the County Treasury, we believe that adequate safeguards and divisions ofresponsibility exist. Therefore, we believe that subject to this qualification and disclosure, the reader can rely on the auditor's opinion contained in this report. E. Proposition la Borrowing by the State of California Under the provisions ofproposition la and as part ofthe budget package passed by the California state legislature on July 28,2009, the State of California borrowed 8% of the amount of property tax revenue, including those property taxes associated with the in-lieu motor vehicle license fee, the triple flip in lieu sales tax, and supplemental property tax, apportioned to cities, counties and special districts (excluding redevelopment agencies). The state is required to repay this borrowing plus interest by June 30, After repayment ofthis initial borrowing, the California legislature may consider only one additional borrowing within a ten-year period. The amount of this borrowing pertaining to the Rincon Valley Fire Protection District was $319,

27 Authorized with the State budget package, the Proposition 1A Securitization Program was instituted by the California Statewide Communities Development Authority ("California Communities"), a joint powers authority sponsored by the California State Association ofcounties and the League ofcalifornia Cities, to enable local governments to sell their Proposition 1A receivables to California Communities. Under the Securitization Program, California Communities simultaneously purchased the Proposition 1A receivables and issued bonds ("Prop 1A Bonds") to provide local agencies with cash proceeds in two equal installments, on January 15, 2010 and May 3, The purchase price paid to the local agencies equaled 100% ofthe amount ofthe property tax reduction. All transaction costs of issuance and interest were paid by the State of California. Participating local agencies have no obligation on the bonds and no credit exposure to the State. The Rincon Valley Fire Protection District participated in the securitization program and accordingly property taxes have been recorded in the same manner as ifthe State had not exercised its rights under Proposition 1A. The receivable sale proceeds were equal to the book value and, as a result, no gain or loss was recorded. F. New Accounting Pronouncements Statement No Fund Balance Reporting and Governmental Fund Type Definitions, issued in February This Statement establishes accounting and fmancial reporting standards for all governments that report governmental funds. It establishes criteria for classifying fund balances into specifically defmed classifications and clarifies definitions for governmental fund types. GASB Statement No. 54 is effective for fmancial statements for fiscal years beginning after June 15,2010. The impact on the basic financial statements of the District of these pronouncements which have been issued, but not yet adopted, is unknown at this time. - 24

28 Roster of Board Members Schedule of Funding Progess CalPERS Miscellaneous 2.7% at 55 Risk Pool Actuarial Accrued UAAL Actuarial Liability Unfunded Asa Actuarial Value of (AAL) AAL Funded Covered Percentage Valuation Assets Entry Age (UAAL) Ratio Payroll ofcovered Payroll Date (A) (B) (B-A) (AlB) (C) ((B-A)/C) 06/30107 $ 1,362,059,317 $ 1,627,025,950 $ 264,966, % $ 376,292, % 06/30/08 $ 1,529,548,799 $ 1,823,366,479 $ 293,817, % $ 414,589, % 06/30/09 $ 1,674,260,302 $ 2,140,438,884 $ 466,178, % $ 440,071, % *Note: On March 8, 2010 the District approved a change from the CalPERS Miscellaneous 2% at 55 Risk Pool Plan to the CalPERS Miscellaneous 2.7% at 55 Risk Pool Plan. This increased benefit became effective on July 1, Schedule of Funding Progess CalPERS Safety 3% at 55 Risk Pool Actuarial Accrued UAAL Actuarial Liability Unfunded Asa Actuarial Value of (AAL) AAL Funded Covered Percentage Valuation Assets Entry Age (UAAL) Ratio Payroll ofcovered Payroll Date (A) (B) (B-A) (AlB) (C) ((B-A)/C) 06/30107 $ 1,422,143,105 $ 1,648,159,522 $ 226,016, % $ 200,537, % 06/30/08 $ 1,517,609,609 $ 1,755,559,311 $ 237,949, % $ 210,590, % 06/30/09 $ 1,520,081,328 $ 1,802,882,330 $ 282,801, % $ 221,600, % Schedule of Funding Progess- Rincon Valley Fire Protection District Postemployment Healthcare Plan Actuarial Accrued UAAL Actuarial Liability Unfunded Asa Actuarial Value of (AAL) AAL Funded Covered Percentage Valuation Assets Entry Age (UAAL) Ratio Payroll ofcovered Payroll Date (A) (B) (B-A) (AlB) (C) ((B-A)/C) 01/01/09 $ 5,232,011 $ 5,232, % $ 1,976, % $ - 25

29 Roster of Board Members As of January 5,2011, the District Board consisted of the following members: Directors: Term Expires Darrel J. Mead... Chair... November, 2012 Don Wilson... Vice Chair... November, 2014 John Hamann... November, 2012 Dan O'Donnell... November, 2014 Michael Prickett... November, 2012 Secretary: Douglas Williams Regular Meetings: The regular meeting ofthe Board of Directors is held at 5:30 P.M. on the second Monday of each month at the Larkfield Station, located at 45 Lark Center Drive, Santa Rosa, California. (707)

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