Cloverdale Fire Protection District Annual Report Audit Manager:

Transcription

1 Auditor Controller Treasurer Tax Collector Internal Audit Sonoma County Financial Statement Audit: Cloverdale Fire Protection District Annual Report For the Fiscal Year Ended Audit No: 3090 Report Date: December 18, 2013 Audit Manager: Kanchan K. Charan, CPA Audit Supervisor: Damian Gonshorowski, CPA Auditor: Danielle Scannell, CPA, CIA

2 Annual Report For the Fiscal Year Ended Table of Contents Auditor-Controller s Report Page Management s Discussion and Analysis Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position... 7 Statement of Activities... 8 Fund Financial Statements: Balance Sheet Governmental Fund... 9 Statement of Revenues, Expenditures and Changes in Fund Balance Governmental Fund Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of the Governmental Fund to the Statement of Activities Statement of Revenues, Expenditures and Changes in Fund Balance Budgets and Actual Notes to the Basic Financial Statements Required Supplementary Information: Schedule of Funding Progress... Roster of Board Members

3 DAVID E. SUNDSTROM, CPA AUDITOR-CONTROLLER TREASURER -TAX COLLECTOR 585 FISCAL DRIVE, SUITE 100 SANTA ROSA, CA PHONE (707) FAX (707) DONNA DUNK, CPA ASSISTANT AUDITOR-CONTROLLER JONATHAN KADLEC ASSISTANT TREASURER-TAX COLLECTOR Board of Directors Cloverdale Fire Protection District Cloverdale, CA Auditor-Controller s Report Report on the Financial Statements We were engaged to audit the accompanying government wide financial statements and fund financial statements and the related notes to the financial statements of the Cloverdale Fire Protection District (the District), as of and for the year ended, which collectively comprise the basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these financial statements based on conducting the audit in accordance with auditing standards generally accepted in the United States of America. Because of the independence impairments described in the Basis for Disclaimer of Opinion paragraph, auditing standards require us to disclaim an opinion on the financial statements. Basis for Disclaimer of Opinion As required by various statutes within the California Government Code, County Auditor- Controllers are mandated to perform certain accounting, auditing and financial reporting functions. The Auditor-Controller and Treasurer-Tax Collector (ACTTC) positions are combined. The District s cash is pooled with the Sonoma County Treasurer (a division of the ACTTC), who acts as a disbursing agent for the District. The Accounting Division within the ACTTC maintains internal controls over the financial accounting management information system, and processes transactions that have been approved by the District. The Accounting Division processes County checks for expenditures approved by the District, these checks are signed by the Auditor-Controller-Treasurer-Tax Collector. These non-audit activities create

4 management participation threats to auditor independence, as discussed in Interpretation of the American Institute of Certified Public Accounts Code of Professional Conduct, which mitigated. The audit has been performed by the ACTTC s Audit Division, which has no other responsibility for the accounts and records being audited. The amount that this departure affects the assets, liabilities, net position, deferred outflows of resources, deferred inflows of resources, revenues and expenses of the District has not been determined. Disclaimer of Opinion Because of the independence impairments described in the Basis for Disclaimer of Opinion paragraph, auditing standards require us to disclaim an opinion on the financial statements. Accordingly, we do not express an opinion on these financial statements. Other Matters Accounting principles generally accepted in the Unites States of America require that the Management s Discussion and Analysis (MD&A), on pages 1 through 6, and required supplementary information, on page 26, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the MD&A and the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the MD&A or the required supplementary information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Sonoma County Auditor-Controller December 18, 2013

5 Management s Discussion and Analysis As management of the Cloverdale Fire Protection District (the District), we offer readers of the District's financial statements this narrative overview and analysis of the financial activities of the District for the fiscal year ended. We encourage readers to consider the information presented here in conjunction with the District s financial statements and the accompanying notes to the basic financial statements. Financial Highlights The assets of the District exceeded their liabilities at the close of the most recent fiscal year by $7,956,269 (net position). This amount includes a deficit of $91,270 in unrestricted net position. The District s total net position decreased by 1.66% or $134,454. This decrease is the result of expenses exceeding revenues during the fiscal year. As of the close of the current fiscal year, the district reported an ending fund balance of $37,911, an increase of $2,355, in comparison with the prior year. At the end of the fiscal year the total general fund expenditures were $1,290,111. The District s long-term liabilities decreased by $114,926. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the District s basic financial statements. The District s financial statements are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the basic financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements: The government-wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private-sector business. The statement of net position presents information on all of the District's assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected rental revenue and earned but unused vacation leave). Fund financial statements: A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The -1-

6 District, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The District s funds are governmental funds. Governmental Funds: Governmental funds are used to account for essentially the same functions reported in governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District uses governmental funds to account for its activities, which include fire protection services in the district boundaries. The District adopts an annual appropriated budget for its funds. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. Notes to the basic financial statements: The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. Government-Wide Financial Analysis As noted earlier, net position may serve over time as a useful indicator of a government s financial position. In the case of the District, assets exceeded liabilities by $7,956,269 at the close of the most recent fiscal year. The net position category labeled Net investment in Capital Assets reflects the District s investment in capital assets (e.g., land, buildings and improvements and equipment) less accumulated depreciation and outstanding debt used for the acquisition of these assets. The District uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. At the end of the fiscal year the District s net investment in capital assets exceeded its total net position by $91,

7 Net Position Increase (Decrease) Percentage Change Current and other assets Capital assets $ 149,843 $ 149,040 $ 803 8,575,729 8,831,918 (256,189) 0.5% -2.9% Total assets 8,725,572 8,980,958 (255,386) -2.8% Long-term liabilities outstanding Other liabilities 510, , , ,562 (119,926) (1,006) -19.0% -0.4% Total liabilities 769, ,235 (120,932) -13.6% Net position: Net investment in capital assets Unrestricted 8,047,539 8,193,792 (91,270) (103,069) (146,253) 11, % -11.4% Total net position $ 7,956,269 $ 8,090,723 $ (134,454) -1.7% 0 Governmental Activities: Governmental activities decreased the District s net position by $134,454. This decrease is the result of expenditures exceeding revenues during the fiscal year. -3-

8 Changes in Net Position For the Fiscal Year Ended Revenues: Program Revenues: Charges for services Insurance proceeds Operating Grants and Contributio ns General Revenues: Property taxes Investment income Donations and Miscellaneous $ 90,279 $ 38,700 $ 15, , , , , ,872 8,794 Increase (Decrease) 51,579 15,223 4,224 (683) (349) 1,078 Percentage Change 133.3% 100.0% 1.9% -0.1% % 12.3% Total revenues 1,292,466 1,221,394 71, % Expenses: Program Expenses: Public safety - fire protection General Expenses: Debt service - interest 1,404,479 1,324,959 22,441 26,870 79,520 (4,429) 6.0% -16.5% Total expenses 1,426,920 1,351,829 75, % Change in Net Position (134,454) (130,435) Net position - beginning of the year 8,090,723 8,221,158 (4,019) (130,435) 3.1% -1.6% Net position - end of the year $ 7,956,269 $ 8,090,723 $ (134,454) -1.7% Financial Analysis of the Government's Funds The District uses fund accounting to ensure and demonstrate compliance with legal and governmental accounting requirements. Governmental funds: The focus of the District's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the District's financing requirements. In particular, unreserved fund balance may serve as a useful measure of the government's net resources available for spending at the end of the fiscal year. -4-

9 As of the end of the current fiscal year, the District s governmental fund reported an unassigned fund balance of $37,911, an increase of $2,355 in comparison with the prior year. As a measure of the general fund s liquidity, it may be useful to compare unassigned fund balance and total fund balance to total fund expenditures. Unassigned fund balance represents 2.9% of the total general fund expenditures. General Fund Budgetary Highlights Continued to fund FEMA SAFER grant positions past May Operating capital continued to fund debt service for apparatus and fire station equipment. Expenses for personnel were held flat without inflation during fiscal year Fluctuations in personnel costs were due to unanticipated strike team responses. There were no significant changes to the General Fund during fiscal year Capital Asset and Debt Administration Capital Assets: The District s investment in capital assets, as of, amounts to $8,575,729 (net of accumulated depreciation). This investment in capital assets includes land, construction in progress, buildings and improvements and equipment. The total decrease in the District s investment in capital assets for the current fiscal year was $256,189. Major capital asset events during the current fiscal year included the following: Depreciation of the capital assets $256,189 Additional information on the District s capital assets can be found in note III.B Debt administration: At the end of the fiscal year the District had total long-term obligations of $637,695. This amount is comprised of $128,978 of compensated absences, $52,987 of note payable and $455,730 of capital leases payable. During the current fiscal year, the District s long-term debt decreased by $114,926. Economic Factors and Next Year s Budgets and Rates Property tax revenue remains flat. The reduction of the District s required RDA contribution to the City of Cloverdale, as a result of the dissolution of RDA funds by the State of California, is immaterial. Plan check fees for service remain at historic lows and do not adequately cover costs associated with providing these services. The District anticipates a slight improvement during fiscal year but expects actual costs to continue to exceed revenues. The District does not anticipate receiving mitigation funds during fiscal year Should any mitigation funds be received these revenues will be applied to the District s outstanding debt with City of Cloverdale for fire station building cost overruns. Due to the resignation of one represented full time firefighter/engineer and additional funds from the County of Sonoma Board of Supervisors the District will maintain the remaining SAFER grant position through fiscal year

10 All of these factors were considered in preparing the District s budget for the fiscal year ending June 30, Request for Additional Information This financial report is designed to provide a general overview of the District s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the District, P.O. Box 382, Cloverdale, California

11 Statement of Net Position Assets Cash and investments Cash with fiscal agent Due from other governments Flat charges receivable Capital assets (net of accumulated depreciation) Land Building and improvements Equipment $ 66,194 1,514 28,636 53, ,377 7,253,275 1,052,077 Total assets 8,725,572 Liabilities Accounts payable Salaries and benefits payable Due to other governments Note payable - Due within one year Capital leases payable - Due within one year Accrued interest payable Non-current liabilities: Compensated absences Note payable - Due in more than one year Capital leases payable - Due in more than one year 22,472 17,000 72,460 12, ,461 19, ,978 40, ,269 Total liabilities 769,303 Net Position Net investment in capital assets Unrestricted 8,047,539 (91,270) Total net position $ 7,956,269 The notes to the basic financial statements are an integral part of this statement. -7-

12 Program Expenses Public safety - fire prevention Salaries and employee benefits Services and supplies Interest expense Depreciation Debt service - interest Cloverdale Fire Protection District Statement of Activities For the Fiscal Year Ended $ 907, , ,189 22,441 Total program expenses 1,426,920 Program Revenues Charges for services Intergovernmental revenue Licenses and permits Charges for services 81, ,890 Total charges for services 90,279 Insurance proceeds Operating grants and contributions SAFER grant CalFire VFA grant 15, ,597 9,319 Total operating grants and contributions 231,916 General Revenues Property taxes Donations Total program revenues 337,418 Net program revenues (expenses) (1,089,502) 945,176 9,872 Total general revenues 955,048 Change in net position Net position, beginning of year (134,454) 8,090,723 Net position, end of year $ 7,956,269 The notes to the basic financial statements are an integral part of this statement. -8-

13 Balance Sheet Governmental Fund Assets Cash and investments Cash with fiscal agent Flat charges receivable Due from other governments Total assets Liabilities and Fund Balance Liabilities: Accounts payable Salaries and benefits payable Due to other government Total liabilities $ $ $ $ 66,194 1,514 53,499 28, ,843 22,472 17,000 72, ,932 Fund balance: Unassigned 37,911 Total fund balance 37,911 Total liabilities and fund balance $ 149,843 Reconciliation of Balance Sheet to Statement of Net Position Fund balance - total government funds Amount reported for governmental activities in the statement of net assets is different because: Capital assets, net of accumulated depreciation and capital leases, used in governmental activities are not financial resources and, therefore, are not reported in the governmental funds. $ 37,911 8,119,999 Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the governmental funds. Compensated absences Note payable Accrued interest payable Net position of governmental activities $ (128,978) (52,987) (19,676) 7,956,269 The notes to the basic financial statements are an integral part of this statement. -9-

14 Statement of Revenues, Expenditures and Changes in Fund Balance Governmental Fund For the Fiscal Year Ended Revenues Property taxes Licenses and permits Intergovernmental revenue Charges for services Donations $ 945, ,535 7,890 9,872 Total revenues 1,277,243 Expenditures Current: Salaries and employee benefits Services and supplies Interest expense Debt service Principal Interest 900, , ,949 26,895 Total expenditures 1,290,111 Excess (deficiency) of revenues over (under) expenditures (12,868) Other financing sources (uses) Insurance proceeds 15,223 Total other financing sources (uses) 15,223 Net change in fund balance Fund balance, beginning of year 2,355 35,556 Fund balance, end of year $ 37,911 The notes to the basic financial statements are an integral part of this statement. -10-

15 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of the Governmental Fund to the Statement of Activities For the Fiscal Year Ended Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balance - total governmental fund Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Current year depreciation Long-term debt proceeds provide current financial resources to governmental funds, but issuing debt increases long-term liabilities in the Statement of Activities. While repayment of lease principal is an expenditure in the governmental funds, it reduces long-term liabilities in the Statement of Activities. Note payable Principal payments Long-term liabilities are not due and payable in the current period and therefore are not reported in the governmental funds Change in accrued interest payable Change in compensated absences reported in the statement of activities does not require the use of current financial resources and, therefore, is not reported as expenditures in governmental funds. $ 2,355 (256,189) 12, ,936 4,454 (7,023) Change in net position of governmental activities $ (134,454) The notes to the basic financial statements are an integral part of this statement. -11-

16 Statement of Revenues, Expenditures and Changes in Fund Balance - Budgets and Actual General Fund For the Fiscal Year Ended Variance with Final Budget - Budgeted Amounts Actual Positive Revenues Original Final Amounts (Negative) Property taxes $ 962,502 $ 962,502 $ 945,176 $ (17,326) Licenses and permits 1,855 1, (1,085) Intergovernmental revenue 227, , ,535 41,371 Charges for services ,890 7,840 Donation 1,000 1,000 9,872 8,872 Total revenues 1,193,058 1,237,571 1,277,243 39,672 Expenditures Current: Salaries and employee benefits 870, , ,889 1,863 Services and supplies 232, , ,461 1,489 Interest expense 1,500 1, Debt service: Principal 126, , ,949 4,270 Interest 22,626 22,626 26,895 (4,269) Total expenditures 1,254,047 1,294,047 1,290,111 3,936 Excess (deficiency) of revenues over (under) expenditures (60,989) (56,476) (12,868) 43,608 Other financing sources (uses) Operating transfers in 147, ,845 0 (147,845) Operating transfers out (144,334) (148,847) 0 148,847 Insurance proceeds ,223 15,223 Total other financing sources (uses) 3,511 (1,002) 15,223 16,225 Net change in fund balance (57,478) (57,478) 2,355 59,833 Fund balance, beginning of year 35,556 35,556 35,556 0 Fund balance, end of year $ (21,922) $ (21,922) $ 37,911 $ 59,833 The notes to the basic financial statements are an integral part of this statement. -12-

17 Notes to the Basic Financial Statements I. Summary of Significant Accounting Policies A. Reporting Entity The Cloverdale Fire Protection District (the District) was formed in April 1994 under provisions of the California Fire Protection District Law of 1987 (Health and Safety Code Section et. seq.) to provide the citizens of the District fire protection, rescue, emergency medical, and hazardous material emergency response services. The District s governmental powers are exercised through a five member Board of Directors. B. Government-wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services, or privileges provided by a given function or section and 2) grants and contributions that are restricted to meeting operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds. Major individual governmental funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. -13-

18 Notes to the Basic Financial Statements Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when they are both measurable and available. Taxes, interest, and charges for services are considered to be available when receipt occurs within 365 days of the end of the accounting period so as to be both measurable and available. Licenses, permits, fines, forfeitures, and other revenues are recorded as revenues when received in cash because they are generally not measurable until actually received. Property taxes are considered to be available when their receipt occurs within sixty days of the end of the accounting period. Expenditures are generally recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims judgments are recorded only when payment is due. Amounts recorded as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided and 2) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than program revenues. Likewise, general revenues include all taxes. D. Assets, Liabilities, and Net Assets or Fund Balance 1. Cash and Investments The District reports certain investments at fair value on the balance sheet and recognizes the corresponding change in the fair value of investments in the year in which the change occurred. 2. Receivables and Payables a. Flat Charges Receivable Flat charges collected are apportioned to the District to supplement property taxes collected for operating costs. Not all of the assessments are collected as of ; therefore, the remainder of the uncollected assessments is considered flat charges receivable. b. Property Taxes The County of Sonoma is responsible for assessing, collecting and distributing property taxes in accordance with state law. Liens on real property are established January 1 for the ensuing fiscal year. The property tax is levied as of July 1 on all taxable property located in the County of Sonoma. Secured property taxes are due in two installments, on November 1 and February 1, and are delinquent after December 10 and April 10, respectively. Additionally, supplemental property taxes are -14-

19 Notes to the Basic Financial Statements levied on a pro rata basis when changes in assessed valuation occur due to sales transactions or the completion of construction. Since the passage of California s Proposition 13, beginning with the fiscal year 1978/1979, general property taxes are based either on a flat 1% rate applied to the 1975/1976 full value, or on 1% of the sales price of the property on sales transactions and construction after the 1975/1976 valuation. Taxable values on properties (exclusive of increases related to sales and construction) can rise at a maximum of 2% per year. Included within the property tax revenue is $516,232 in Benefit Assessments collected. Benefit Assessments are types of flat charges applied to each parcel of property within the District, exclusive of the property value. On June 30, 1993, the Board of Supervisors adopted the Teeter Method of property tax allocation. This method allocates property taxes based on the total property tax billed. At year-end the County advances cash to each taxing jurisdiction equal to its current year delinquent property taxes. In exchange, the County receives the penalties and interest on delinquent taxes when collected. The penalties and interest are used to pay the interest cost of borrowing the cash used for the advances. c. Due to Other Governments On the District owed the City of Cloverdale $72,460 for additional costs associated with the construction of the fire station. In order to satisfy the debt, the City of Cloverdale will retain and apply Fire District Impact Fees until this liability is paid in full. d. Due from Other Governments Due from other governments includes both receivables for services provided to other governmental entities and reimbursements for grant expenses not collected as of. e. Accrued Interest Payable Accrued interest payable is interest expense that has been incurred but not yet paid. -15-

20 Notes to the Basic Financial Statements 3. Capital Assets Capital assets, which include land, buildings and improvements, and equipment, are reported in the applicable governmental activities columns in the government-wide financial statements. Capital assets are defined by the District as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of two years. Such assets are recorded at historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Buildings and improvements and equipment of the District are depreciated using the straightline method over the following estimated useful lives: 4. Compensated Absences Assets Years Building and improvements 10 Equipment It is the District s policy to permit employees to accumulate earned but unused vacation, administrative leave and sick pay benefits. All vacation and administrative leave and 50% of sick pay is accrued when earned in the government-wide financial statements. A liability for these amounts is reported in the governmental funds only if they have matured, for example, as a result of employee resignations and retirements. 5. Net Position Net position is classified into three components 1) net investment in capital assets, 2) restricted, and 3) unrestricted. These classifications are defined as follows: Net investment in capital assets This category groups all capital assets, including infrastructure, into one component of net assets. Accumulated depreciation and the outstanding balances of debt that are attributable to the acquisition, construction or improvement of these assets reduce the balance of this category. Restricted net position This category presents external restrictions imposed by creditors, grantors, contributors or laws or regulations of other governments and restrictions imposed by law through constitutional provisions or enabling legislation. -16-

21 Notes to the Basic Financial Statements Unrestricted net position This category represents net position of the entity, not restricted for any project or other purpose. When both restricted and unrestricted net position is available, restricted resources are used only after the unrestricted resources are depleted. 6. Fund Balance In the fund financial statements, governmental funds report fund balance using the classifications listed in GASB Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. Initial distinction is made in reporting fund balance information identifying amounts that are considered nonspendable, such as fund balance associated with inventories. Spendable fund balance for the governmental fund consists of the following classifications: a. Restricted Fund Balance the portion of fund balance that can only be spent for specific purposes stipulated by constitution, external resource providers, or through enabling legislation. b. Committed Fund Balance the portion of fund balance whose use is subject to formal action of the government s highest level decision making authority. These commitments remain binding unless changed or removed by formal action of the Board as the formal authority that imposed the constraint. The underlying action that imposed, modified, or removed the limitation would need to occur no later than the close of the reporting period. c. Assigned the portion of fund balance that is intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. In funds other than the general fund, assigned fund balance represents the remaining amount that is not restricted or committed. d. Unassigned the residual amount of all general fund spendable resources not contained in the other classifications. 7. Estimates The preparation of financial statements requires management to make estimates and assumptions that affect the reports amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates. -17-

22 Notes to the Basic Financial Statements II. Stewardship, Compliance, and Accountability A. Budgetary Information Budgetary revenue estimates represent original estimates modified for any authorized adjustment which was contingent upon new or additional revenue sources. Budgetary expenditure amounts represent original appropriations adjusted by budget transfers and authorized appropriation adjustments made during the year. All budgets are adopted on a non-gaap basis. The District s budgetary information was amended during the year be resolution of the Board of Directors. III. Detailed Notes A. Cash and Investments The District follows the County's practice of pooling cash and investments of all funds with the County Treasurer, except for funds held by Exchange Bank (for the purpose of payroll distribution), and cash on hand used as a petty cash fund. Deposits with Exchange Bank are FDIC insured up to $250,000. The amount of cash at June 30 is as follows: Cash in County Treasury $ 66,094 Cash with Exchange Bank 1,514 Cash on Hand 100 Total $ 67,708 Investment in the Sonoma County Treasurer s Investment Pool As authorized by Health and Safety Code (a) the District s cash is pooled with the Sonoma County Treasurer, who acts as a disbursing agent for the District. The fair value of the District s investment in this pool is reported in the accompanying financial statements at amounts based upon the District s pro-rata share of the fair value provided by the Treasury Pool for the entire Treasury Pool portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on accounting records maintained by the Treasury Pool, which are recorded on an amortized cost basis. Interest earned on investments pooled with the County is allocated quarterly to the appropriate fund based on its respective average daily balance for that quarter. The Treasury Oversight Committee has regulatory oversight for all monies deposited into the Treasury Pool. -18-

23 Notes to the Basic Financial Statements Investment Guidelines The District s pooled cash and investments are invested pursuant to investment policy guidelines established by the County Treasurer and approved by the Board of Supervisors. The objectives of the policy are, in order of priority: safety of capital, liquidity and maximum rate of return. The policy addresses the soundness of financial institutions in which the County will deposit funds, types of investment instruments as permitted by the California Government Code 53601, and the percentage of the portfolio that may be invested in certain instruments with longer terms to maturity. A copy of the Treasury Pool investment policy is available upon request from the Sonoma County Auditor-Controller Treasurer-Tax Collector at 585 Fiscal Drive, Room 100-F, Santa Rosa, California, Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value is to changes in market interest rates. As a means of limiting its exposure to fair value losses arising from rising interest rates, one of the ways that the Treasury Pool manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturing evenly over time as necessary to provide the cash flow and liquidity needed for operations. As of, approximately 30 percent of the securities in the Treasury Pool had maturities of one year or less. Of the remainder, only 4 percent had a maturity of more than five years. Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The Treasury Pool does not have a rating provided by a nationally recognized statistical rating organization. Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of -19-

24 Notes to the Basic Financial Statements the failure of the counterparty to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the Treasury Pool s investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits and securities lending transactions: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by depository regulated under state law. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. The California Government Code limits the total of all securities lending transactions to 20% of the fair value of the investment portfolio. With respect to investments, custodial credit risk generally applies only to direct investments in marketable securities. Custodial credit risk does not apply to a local government s indirect investment in securities through the use of mutual funds or government investment pools (such as the Treasury Pool). Concentration of Credit Risk The investment policy of the County contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. For a listing of investments in any one issuer (other than U.S. Treasury securities, mutual funds, or external investment pools) that represent 5% or more of total County investments, refer to the 2013 Sonoma County CAFR. -20-

25 Notes to the Basic Financial Statements B. Capital Assets Capital asset activity for the year ended was as follows: Beginning Transfers & Ending Balance Additions Retirements Adjustments Balance Capital assets, not being depreciated: Land $ 270,377 $ $ $ $ 270,377 Capital assets, being depreciated: Buildings and improvements 7,764,715 7,764,715 Equipment 1,710,322 1,710,322 Total capital assets, being depreciated 9,475, ,475,037 Less accumulated depreciation for: Buildings and improvements (340,960) (170,480) (511,440) Equipment (572,536) (85,709) (658,245) Total accumulated depreciation (913,496) (256,189) 0 0 (1,169,685) Total capital assets, being depreciated, net 8,561,541 (256,189) 0 0 8,305,352 Capital assets, net $ 8,831,918 $ (256,189) $ 0 $ 0 $ 8,575,729 Depreciation expense was charged to functions/programs of the District as follows: Governmental activities: Public safety - fire protection $ 256,

26 Notes to the Basic Financial Statements C. Long-term Debt Changes in long-term debt Long-term liability activity for the year ended, was as follows: Long-term liabilities: Compensated absences Note payable Capital leases Beginning Balance $ 121,955 $ 65, ,666 Additions Reductions 7,023 $ (12,013) (109,936) Ending Balance $ 128,978 $ 52, ,730 Due Within One Year 0 12, ,461 Total long-term liabilities $ 752,621 $ 7,023 $ (121,949) $ 637,695 $ 126,948 D. Note and Leases Payable Outstanding note and leases at are as follows: Type of Indebtedness (Purpose) Note payable Engines #6560 and #6530 Engine #6581 Fire Station Maturity 2/2/2017 7/30/2014 6/10/2016 7/17/2019 Interest Rate 3.95% 3.95% 3.75% 4.70% Annual Principal Installments $12,013-$14,026 $41,742-$59,155 $23,380-$27,089 $28,219-$42,663 Original Issue Amount 65, , , ,000 Outstanding as of 52, ,063 78, ,303 Total $ 508,717 The annual debt service requirements on the outstanding loans are as follows: Year Ending June 30 Principal Interest ,948 18, ,156 12, ,085 9, ,198 6, ,919 8, , Total $ 508,717 $ 55,

27 Notes to the Basic Financial Statements E. Subsequent Event Municipal Service Review for the Consolidation of Fire Services On June 18, 2013 the District signed a Memorandum of Understanding (MOU) with the Geyserville Fire Protection District, the City of Healdsburg and the County of Sonoma-County Services Area No. 40 agreeing to cooperate in a municipal service review for consolidation of fire services. As part of this MOU the County of Sonoma agreed to fund the District $180,000 during fiscal year The District received the first installment of $90,000 on July 23, F. Negative Unrestricted Net Position On the District had a negative unrestricted net position balance. This negative balance is because the District s liabilities exceed its current non-capital assets. During the fiscal year 2013/2014 management implemented cost-saving and revenue generating measures to address this deficit. IV. Other Information A. Risk Management The District receives automobile and general liability coverage as a member of the Fire Agencies Insurance Risk Authority (FAIRA). The District is also a member of the Fire Districts Association of California-Fire Association Self Insurance System (FDAC-FASIS) through which it receives workers compensation coverage. As a member of a public entity risk pool, the District is responsible for appointing an employee as a liaison between the District and the system, implementing all policies of the system, promptly paying all contributions, and cooperating with the system and any insurer of the system. The system is responsible for providing insurance coverage as agreed upon, assisting the District with implementation, providing claims adjusting and defense of any civil action brought against an officer of the system. B. New and Future Government Accounting Standards Board (GASB) Pronouncement Pronouncements Implemented during the Current Fiscal Year GASB Statement No. 63 GASB Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position provides financial reporting guidance for deferred outflows of resources and deferred inflows of resources, -23-

28 Notes to the Basic Financial Statements introduced and defined in GASB Concepts Statement No. 4. This Statement amends the net asset reporting requirements in Statement No. 34, Basic Financial Statements and Management s Discussion and Analysis for State and Local Governments, and other pronouncements by incorporating deferred outflows of resources and deferred inflows of resources into the definitions of the required components of the residual measure and by renaming that measure as net position, rather than net assets. This statement was implemented by the District during fiscal year ended. The District has determined this pronouncement has no impact on the financial statements beyond changing the name of the statement of net assets to the statement on net position and changing invested in capital assets net of related debt to net investment in capital assets. Pronouncements to be Implemented in Fiscal Year 2013/2014 GASB Statement No. 65 GASB Concepts Statement No. 4, Elements of Financial Statements, specifies that recognition of deferred outflows and deferred inflows should be limited to those instances specifically identified in authoritative GASB pronouncements. Consequently, guidance was needed to determine which balances being reported as assets and liabilities should actually be reported as deferred outflows of resources or deferred inflows of resources, according to the definitions in Concepts Statement 4. Based on those definitions, Statement 65 reclassifies certain items currently being reported as assets and liabilities as deferred outflows of resources and deferred inflows of resources. In addition, this Statement recognizes certain items currently being reported as assets and liabilities as outflows of resources and inflows of resources. GASB Statement No. 65 is effective for the fiscal year ending June 30, The District has not determined the impact this new pronouncement will have on its financial statements. GASB No. 66 Statement 66 amends Statement No. 10, Accounting and Financial Reporting for Risk Financing and Related Insurance Issues, by removing the provision that limits fund-based reporting of a state and local government s risk financing activities to the general fund and the internal service fund type. As a result, governments would base their decisions about governmental fund type usage for risk financing activities on the definitions in Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. This Statement also amends Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements, by modifying the specific guidance on accounting for (1) operating lease payments that vary from a straight-line basis, (2) the difference -24-

29 Notes to the Basic Financial Statements between the initial investment (purchase price) and the principal amount of a purchased loan or group of loans, and (3) servicing fees related to mortgage loans that are sold when the stated service fee rate differs significantly from a current (normal) servicing fee rate. These changes would eliminate any uncertainty regarding the application of Statement No. 13, Accounting for Operating Leases with Scheduled Rent Increases, and result in guidance that is consistent with the requirements in Statement No. 48, Sales and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future Revenues, respectively. GASB Statement No. 66 is effective for the fiscal year ending June 30, The District has not determined the impact this new pronouncement will have on its financial statements. GASB Statements No. 67 and No. 68 GASB Statement No. 67 replaces the requirements of Statements No. 25, Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans, and No. 50, Pension Disclosures, as they relate to pension plans that are administered through trusts or equivalent arrangements (hereafter jointly referred to as trusts) that meet certain criteria. The requirements of Statements 25 and 50 remain applicable to pension plans that are not administered through trusts covered by the scope of this Statement and to Defined Contribution plans that provide postemployment benefits other than pensions. Statement No. 68, Accounting and Financial Reporting for Pensions, establishes accounting and financial reporting requirements related to pensions for governments whose employees are provided with pensions through pension plans that are covered by the scope of this Statement, as well as for non-employer governments that have a legal obligation to contribute to those plans. Statements 67 and 68 establish a definition of a pension plan that reflects the primary activities associated with the pension arrangement determining pensions, accumulating and managing assets dedicated for pensions, and paying benefits to plan members as they come due. GASB Statements No. 67 and 68 are effective for the fiscal year ending June 30, The District has not determined the impact these new pronouncements will have on its financial statements. C. Employee Retirement Plan Beginning on July 1, 2004 California Public Employees' Retirement System (PERS) required all participants with fewer than 100 employees to convert from an agent multiple-employer Defined Benefit Pension Plan to a cost-sharing multiple-employer Defined Benefit Pension Plan. In cost-sharing multiple-employer plans the benefit obligations are pooled. A single actuarial valuation is performed covering all participants, all employers contribute at the same rate, and all plan assets are available -25-