TEXAS WOMAN S UNIVERSITY

Transcription

1 TEXAS WOMAN S UNIVERSITY Annual Financial Report For The Year Ended August 31, 2012

2 About the cover: The photo on the cover features current officers of the TWU Student Government Association. Pictured: (Standing) Martha Mena, SGA Executive Treasurer; (Seated) Sara Blanco, Speaker of the House, House of Representatives; (standing) Alyssa Figueroa, President, Residence Hall Association; (Seated) Joleesia Berry, SGA President; (Seated) Brandon Vance, President, Senate; (Standing front) Monet Yanes, SGA Public Relations Chair (Seated Rear) Brittney Verdell President, Campus Activities Board; (Standing) Brianna Brown, SGA Executive Secretary The Student Government Association (SGA) at Texas Woman's University represents all members of the student body through its various branches. Whether you are a new, returning or graduate student, every student has an opportunity to shape the campus community by participating and getting involved. SGA at TWU is unique in that it includes the following branches: Senate is the legislative branch of SGA and serves as the active voice of the student body. House of Representatives, The House of Representatives is the segment of SGA that works directly with and for student organizations.campus Activities Board is responsible for all large events, social programming, and activities that are available for all TWU students and the Residence Hall Association is the branch of SGA that services the over 1600 student that live on campus. The SGA Executive Board is comprised of the President, Vice President, Secretary, Treasurer, Public Relations and the presidents of each of the branches.

3 TEXAS WOMAN'S UNIVERSITY Annual Financial Report For the Fiscal Year Ended August 31, 2012 UNAUDITED TABLE OF CONTENTS Reference Page Letter of Transmittal Organizational Data Financial Statements Statement of Net Assets Statement of Revenues, Expenses, and Changes in Net Assets Matrix of Operating Expenses Reported by Function Ṡtatement of Cash Flows Notes. to the Financial Statements Schedules A Schedule of Expenditures of Federal Awards B Schedule of State Grant Pass Throughs From/To State Agencies A Schedule of Miscellaneous Bond Information B Schedule of Changes in Bond Indebtedness C Schedule of Debt Service Requirements D Schedule of Analysis of Funds Available for Debt Service E Schedule of Defeased Bonds Outstanding F Schedule of Early Extinguishment and Refunding Schedule of Reconciliation of Cash in State Treasury

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5 Texas Woman s University Organizational Data For the Fiscal Year BOARD OF REGENTS OFFICERS Mr. P. Mike McCullough Mrs. Sue S. Bancroft Mr. John Lawhon Chair/Presiding Officer Vice Chair/Asst. Presiding Officer Secretary MEMBERS Term Expires Ms. Lola Chriss Rowlett, TX 2015 Ms. Debbie Gibson Houston, TX 2017 Dr. Ann Scanlon McGinity Pearland, TX 2015 Dr. Cecilia May Moreno Laredo, TX 2013 Mr. George R. Schrader Dallas, TX 2013 Melissa D. Tonn, M.D. Dallas, TX 2017 Mrs. Mary Pincoffs Wilson Austin, TX 2017 Adriana Blanco (Student Regent) Ft. Worth, TX 2013 Terms for Regents expire February 1 st of the stated year, except for the term of the Student Regent, which expires on May 31 st. UNIVERSITY FISCAL OFFICERS Dr. Ann Stuart Dr. Brenda Floyd Kelly L. McCullar, C.P.A. Chancellor and President Vice President for Finance and Administration Associate Vice President and Controller Page 2

6 UNAUDITED Statement of Net Assets Texas Woman's University August 31, 2012 ASSETS Current Assets Unrestricted Cash on Hand $ 15, Cash in Bank 139, Cash in State Treasury 12,530, Short Term Investments 38,606, Restricted Expendable Cash in Bank 4,096, Short Term Investments 59,698, Legislative Appropriations 27,623, Total Cash and Cash Equivalents $ 142,709, Accounts Receivable Student Receivable 13,753, Federal Receivable 2,093, Other Receivable 2,100, Interest and Dividends Receivable 656, Allowance for Doubtful Accounts (1,959,330.00) Due from Other Agencies 220, Consumable Inventories 847, Prepaid/Deferred Charges 979, Loans and Contracts 7,147, Allowance Loans and Contracts (1,366,240.56) Total Current Assets $ 167,182, Noncurrent Assets Investments Unrestricted $ 71,306, Restricted Expendable $ 21,685, Restricted Non-Expendable 10,033, Capital Assets, non-depreciable Land and Land Improvements 4,846, Capital Assets, depreciable Buildings and Building Improvements 327,240, Less Accumulated Depreciation (110,446,299.54) Infrastructure 11,500, Less Accumulated Depreciation (10,545,805.28) Facilities and Other Improvements 6,782, Less Accumulated Depreciation (5,571,221.28) Furniture and Equipment 22,865, Less Accumulated Depreciation (15,191,830.36) Vehicles, Boats, and Aircraft 2,344, Less Accumulated Depreciation (1,643,858.72) Other Capital Assets Library Books 20,165, Less Accumulated Depreciation (16,608,309.81) Museum and Art 47, Less Accumulated Depreciation (46,616.66) Software 3,334, Less Accumulated Amortization (3,056,141.40) Total Noncurrent Assets $ 339,042, Total Assets $ 506,224, Page 3

7 UNAUDITED Statement of Net Assets Texas Woman's University August 31, 2012 LIABILITIES Current Liabilities Accounts Payable $ 2,401, Payroll 8,636, Due to Other Agencies 323, Deferred Revenues 37,861, Employees' Compensable Leave 2,034, Capital Lease Obligations 223, Revenue Bonds Payable - Current Portion 4,530, Premium on Bonds Payable - Current Portion 161, Other Current Liabilities 1,148, Total Current Liabilities $ 57,320, Noncurrent Liabilities Capital Lease Obligations $ 1,167, Employees' Compensable Leave 1,260, Revenue Fin. Sys. Bonds 76,970, Premium on Bonds Payable 1,276, Total Noncurrent Liabilities $ 80,674, Total Liabilities $ 137,995, NET ASSETS Invested in Capital Assets, Net of related Debt 153,126, Restricted for: Debt Retirement 4,923, Capital Projects 59,531, Other 27,800, Funds Held as Permanent Investments Non Expendable Endowment Funds 10,687, Unrestricted 112,159, Total Net Assets $ 368,229, Total Liabilities and Net Assets $ 506,224, Page 4

8 Statement of Revenues, Expenses, and Changes in Net Assets Texas Woman's University For the Fiscal Year Ended August 31, 2012 UNAUDITED OPERATING REVENUES Sales of Goods and Services (PR-Chgs for Services) Tuition and Fees - Pledged $ 89,506, Tuition and Fees 807, Discounts and Allowances (20,885,096.64) Auxiliary Enterprises - Pledged 27,561, Discounts and Allowances (4,963,449.00) Federal Revenue-Operating (PR-OP Grants/Contributions) 3,274, Federal Pass Through Revenue (PR-OP Grants/Contributions) 318, State Grant Pass Through Revenue (PR-OP Grants/Contributions) 5,693, Other Grants and Contracts-Operating (PR-OP Grants/Contributions) 1,059, Other Operating Revenues (GR) 1,476, Total Operating Revenues $ 103,849, OPERATING EXPENSES Cost of Goods Sold $ 58, Salaries and Wages 84,467, Payroll Related Costs 21,129, Professional Fees and Services 2,782, Travel 1,813, Materials and Supplies 13,590, Communication and Utilities 7,075, Repairs and Maintenance 3,800, Rentals and Leases 2,031, Printing and Reproduction 641, State Grant Pass-Through Expense 35, Depreciation and Amortization 14,433, Bad Debt Expense 906, Scholarships 15,790, Other Operating Expenses 6,723, Total Operating Expenses $ 175,280, Operating Income (Loss) $ (71,430,328.94) NONOPERATING REVENUES (EXPENSES) Legislative Revenue (GR) $ 46,290, Additional Appropriations (GR) 11,038, Federal Revenue (PR-OP Grants/Contributions) 20,061, Gifts (PR-OP Grants/Contributions) 1,186, Interest and Investment Income Other 4,566, Interest Expense and Fiscal Charges (3,860,220.70) Gain (Loss) on Sale of Capital Assets (GR) (4,222,535.88) Net Increase (Decrease) in Fair Value of Investments (PR-OP Grants/Contributions) 674, Other Nonoperating Revenues (Expenses) (PR-Chgs for Services) (14,000.00) Total Nonoperating Revenues (Expenses) $ 75,721, Income (Loss) before Other Revenues, Expenses, Gains, Losses and Transfers $ 4,291, Page 5

9 Statement of Revenues, Expenses, and Changes in Net Assets Texas Woman's University UNAUDITED OTHER REVENUES, EXPENSES, GAINS, LOSSES AND TRANSFERS Capital Appropriation HEAF 10,169, Transfers - Out (2,125,022.65) CHANGE IN NET ASSETS $ 12,335, Net Assets, Beginning 355,730, Restatements 162, Net Assets, Beginning as restated 355,893, NET ASSETS, ENDING $ 368,229, Page 6

10 Texas Woman's University Matrix of Operating Expenses Reported by Function For the Fiscal Year Ended August 31, 2012 Operating Expenses Instruction Research Public Service Academic Support Student Services Costs of Goods Sold $ - $ - $ - $ - $ - Salaries and Wages 46,306, ,660, , ,356, ,124, Payroll Related Costs 12,080, , , ,691, ,087, Professional Fees and Services 57, , , , , Federal Pass-through Expenses State Pass-through Expenses - 4, , Travel 575, , , , , Materials and Supplies 929, , , ,324, , Communications and Utilities 22, , , , ,568, Repairs and Maintenance 179, , , , , Rentals and Leases 94, , , , , Printing and Reproduction 10, , , , , Depreciation and Amortization Bad Debt Expense , Scholarships 300, , , , ,035, Other Operating Expenses 1,003, ,259, , , , Total Operating Expenses $ 61,558, $ 3,858, $ 1,002, $ 17,450, $ 10,690, Page 7

11 UNAUDITED Institutional Support Operation and Maintenance of Plant Scholarships and Fellowships Auxiliary Enterprises Depreciation and Amortization Total Expenditures $ - $ - $ - $ 58, $ - $ 58, ,661, ,422, , ,421, ,467, ,262, ,423, , ,196, ,129, ,371, , , ,782, , , , , ,813, , ,410, , ,367, ,590, , ,667, ,924, ,075, , ,529, , ,800, , , ,010, ,031, , , , ,433, ,433, , , , ,017, , ,790, ,101, , , ,217, ,723, $ 15,272, $ 14,810, $ 14,109, $ 22,092, $ 14,433, $ 175,280, Page 8

12 Statement of Cash Flows Texas Woman's University For the Fiscal Year Ended August 31, 2012 UNAUDITED Total Cash Flows from Operating Activities Proceeds Received from Tuition and Fees $ 69,429, Proceeds from Research Grants and Contracts 10,345, Proceeds from Auxiliary 22,598, Proceeds from Other Revenues 1,476, Payments to Suppliers for Goods and Services (31,793,137.17) Payments to Employees for Salaries (84,467,934.96) Payments to Employees for Benefits (21,129,066.41) Payments for Loans Provided (9,594,864.84) Payments for Other Expenditures (6,723,892.53) Net Cash Provided (Used) by Operating Activities $ (49,859,119.38) Cash Flows from Noncapital Financing Activities Proceeds from State Appropriations $ 65,373, Proceeds from Gifts $ 1,186, Proceeds from Loan Programs 20,061, Net Cash Provided by Noncapital Financing Activities $ 86,621, Cash Flows from Capital and Related Financing Activities Proceeds on issue of debt for Refunding $ 17,915, Payments for Additions to Capital Assets (14,480,051.80) Payments of Principal on Debt Issuance (4,550,000.00) Payments of Principal on Debt Refunding (18,860,000.00) Payments of Principal on Capital Lease Obilgations (211,543.82) Payments of Other Interest and Fiscal charges (3,803,503.57) Payments of Interest on Debt Issuance (56,717.13) Net Cash Provided by Capital and Related Financing Activities $ (24,046,816.32) Cash Flows from Investing Activities Proceeds from Sales of Investments $ 39,973, Proceeds from Interest and Investment Income 4,566, Payments to Acquire Investments (52,819,291.53) Net Cash Provided by Investing Activities $ (8,278,426.08) Increase (Decrease) in Cash and Cash Equivalents $ 4,437, Cash and Cash Equivalents, September 1, 2011 $ 12,343, Cash and Cash Equivalents, August 31, 2012 $ 16,781, Page 9

13 Statement of Cash Flows Texas Woman's University For the Fiscal Year Ended August 31, 2012 UNAUDITED Total Cash and Cash Equivalents, August 31, 2012 $ 16,781, Displayed as: Total Cash and Cash Equivalents $ 16,781, Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities Operating Income $ (71,430,328.94) Depreciation Expense 14,406, Amortization Expense 27, Bad Debt Expense 906, (Increase) Decrease in Receivables 12,020, (Increase) Decrease in Inventories (71,568.54) (Increase) Decrease in Due from Other Agencies 554, (Increase) Decrease in Prepaid Expenses 44, Increase (Decrease) in Payables (150,828.62) Increase (Decrease) in Compensable Absences (101,636.17) Increase (Decrease) in Due to Other Agencies (622,296.96) Increase (Decrease) in Deferred Income (5,454,393.13) Increase (Decrease) in Other Liabilities 12, Net Cash Provided (Used) by Operating Activities $ (49,859,119.38) Non Cash Transactions Net Change in Fair Value of Investments (674,458.92) Page 10

14 Notes to the Financial Statements NOTE 1: Entity UNAUDITED Summary of Significant Accounting Policies Texas Woman s University (TWU) was created in 1901 by an Act of the Twenty-Seventh Legislature of the State of Texas, and the enacting statute laid a strong foundation for a multi-purpose institution of higher education. As a publicly funded institution, TWU s financial records comply with state statutes and regulations. This includes compliance with the Texas Comptroller of Public Accounts Reporting Requirements for State Agencies and State Colleges and Universities. Because TWU is a component operating unit of the State Government, the University s financial information is consolidated with other state agencies and institutions in the State s Comprehensive Annual Financial Report (CAFR). The Comptroller of Public Accounts is responsible for preparation of the CAFR, which meets all requirements delineated in Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements and Management s Discussion and Analysis for State and Local Governments. The Comptroller does not require the annual financial report of TWU or other component units to be in compliance with all requirements of this statement. The financial reports of TWU and other component units will be considered for audit by the State Auditor s Office as part of the audit of the State s CAFR. Therefore, an opinion has not been expressed on the financial statements and related information in this report. As part of the preparation of this financial report, consideration was given to the requirements of Governmental Accounting Standards Board Statement No. 39, Determining Whether Certain Organizations Are Component Units. For Texas Woman s University, the results of this consideration show: Blended Component Units No component units have been identified which should have been blended into an appropriated fund. Discrete Component Units No component units have been identified which should have been included in a discrete presentation in the financial report. Page 11

15 Fund Structure UNAUDITED Texas Woman s University is an Enterprise Fund reported in the State of Texas Comprehensive Annual Financial Report as a Proprietary Fund Type. Enterprise funds are used to account for any activity in which a fee is charged to external users for goods or services. Activities must be reported as enterprise funds if any one of the following criteria is met: 1. The activity is financed with debt that is secured solely by a pledge of the net revenues from fees and charges of the activity. 2. Laws or regulations require that the activity s costs of providing services including capital costs (such as depreciation or debt service), be recovered with fees and charges. 3. The pricing policies of the activity establish fees and charges designed to recover its costs, including capital costs. Measurement Focus and Basis of Accounting The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. The basis of accounting determines when revenues and expenditures or expenses are recognized in the accounts reported in the financial statements. Texas Woman s University s financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-agency transactions have been eliminated. The University has the option to apply all Financial Accounting Standards Board (FASB) pronouncements issued after November 30, 1989, unless FASB conflicts with GASB. The University has elected to not apply FASB pronouncements issued after the applicable date. Assets, Liabilities, and Net Assets ASSETS Cash and Cash Equivalents For purposes of the statements of cash flows, the University considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. Restricted Assets Restricted assets include monies or other resources restricted by legal or contractual requirements. These assets include proceeds of enterprise fund general obligation and revenue bonds and revenues set aside for statutory or contractual requirements. Assets held in reserve for guaranteed student loan defaults are also included. Inventories Inventories include both merchandise inventories on hand for sale and consumable inventories. Inventories are valued at cost, generally utilizing the last-in, first-out method. The consumption method of accounting is used to account for inventories. The cost of these items is expensed when the items are consumed. Page 12

16 Capital Assets UNAUDITED Assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of one year should be capitalized. These assets are capitalized at cost or estimated historical cost, if actual historical cost is not available. Donated assets are reported at fair value on the acquisition date. Depreciation is charged to operations over the estimated useful life of the asset using the straight-line method. Other Receivables Other receivables include year-end revenue accruals not included in any other receivable category. LIABILITIES Accounts Payable Accounts Payable represents the liability for the value of assets or services received at the balance sheet date for which payment is pending. Employees Compensable Leave Balances Employees Compensable Leave Balances represent the liability that becomes due upon the occurrence of relevant events such as resignations, retirements, and uses of leave balances by covered employees. Liabilities are reported separately as either current or non-current in the statement of net assets. Bonds Payable-Revenue Bonds Revenue bonds are reported at par. Payables are reported separately as either current or non-current in the statement of net assets. NET ASSETS The difference between fund assets and liabilities is Net Assets. Net assets are divided into three components invested in capital assets, restricted, and unrestricted. Invested in Capital Assets, Net of Related Debt This amount represents the total amount of capital assets, net of accumulated depreciation and net of outstanding balances for bonds and other debt that is attributed to the acquisition, construction, or improvement of those assets. Restricted Restricted net assets represent resources that are constrained to a particular purpose, and are presented according to the purposes to which they are limited. Grants, Student Loan Funds and Endowment assets are included in this category. Restricted net assets result when constraints placed on net assets are either externally imposed by creditors, grantors, contributors, and the like, or imposed by law through constitutional provisions or enabling legislation. Generally, when an expense is incurred that can be paid using either restricted or unrestricted resources, the University s policy is to first apply the expense towards the restricted resources and then towards the unrestricted resources. Unrestricted This represents all resources not included in the other components. These resources can be considered usable for any purpose, though they may not be in a spendable form, like cash. Unrestricted net assets often have constraints on resources, which are imposed by management but can be removed or modified. Page 13

17 CLASSIFICATION OF REVENUE Operating Revenues UNAUDITED Operating revenues include activities that have the characteristics of exchange transactions, such as (1) student tuition and fees, net of scholarship discounts and allowances, (2) sales and services of auxiliary enterprises, net of scholarship discounts and allowances, and (3) most Federal, state and local grants and contracts. Non-operating Revenues Non-operating revenues include activities that have the characteristics of non-exchange transactions such as gifts and contributions, and other revenue sources that are defined as non-operating revenues by GASB No. 9 and GASB No. 34, such as state appropriations and investment income. Note 2: Capital Assets A summary of changes in Capital Assets for the year ended August 31, 2012, is presented below: Balance Page 14 PRIMARY GOVERNMENT Reclassifications Inc- Int' agy Trans Balance Dec- Int' agy Trans Additions Deletions 08/31/12 09/01/11 Adjustments Completed CIP BUSINESS-TYPE ACTIVITIES Non-depreciable or Non-amortizable Assets Land and Land Improvements 4,846, ,846, Infrastructure - Construction in Progress 10,316, (21,798,390.37) 11,481, Other Capital Assets - Land Use Rights Permanent - Total Non-depreciable or Non-amortizable Assets 15,163, (21,798,390.37) ,481, ,846, Depreciable Assets Buildings and Building Improvements 315,128, ,945, (8,833,824.07) 327,240, Infrastructure 10,647, , ,500, Facilities and Other Improvements 6,782, ,782, Furniture and Equipment 21,895, ,183, (1,213,062.87) 22,865, Vehicle, Boats and Aircraft 2,074, , ,344, Other Capital Assets 20,583, , (653,158.00) 20,212, Total Depreciable Assets at Historical Cost 377,112, ,798, ,735, (10,700,044.94) 390,946, Less Accumulated Depreciation for: Buildings and Building Improvements (103,796,016.17) (11,447,777.05) 4,797, (110,446,299.54) Infrastructure (10,494,722.56) (51,082.72) (10,545,805.28) Facilities and Other Improvements (5,367,962.30) (203,258.98) (5,571,221.28) Furniture and Equipment (14,322,817.38) (1,895,870.36) 1,026, (15,191,830.36) Vehicles, Boats and Aircraft (1,482,848.45) (161,010.27) (1,643,858.72) Other Capital Assets (16,660,769.08) (647,315.39) 653, (16,654,926.47) Total Accumulated Depreciation (152,125,135.94) (14,406,314.77) 6,477, (160,053,941.65) Depreciable Assets, Net 224,987, ,798, (11,670,787.55) (4,222,535.88) 230,892, Intangible Capital Assets Amortizable Land Use Rights Term - Computer Software Intangible 3,199, , (127,334.56) 3,334, Other Intangible Capital Assets Term - Total Intangible Assets at Historical Cost 3,199, , (127,334.56) 3,334, Less Accumulated Amortization for: Land Use Rights Term - Computer Software Intangible (3,156,293.07) (27,182.89) 127, (3,056,141.40) Other Intangible Capital Assets Term - Total Accumulated Amortization (3,156,293.07) (27,182.89) 127, (3,056,141.40) Amortizable Assets, Net 42, , , Business-Type Activities Capital Assets, Net 240,193, (0.00) , (4,222,535.88) 236,017,246.41

18 UNAUDITED One notable change in the Depreciable Capital Asset category is seen in the Deletion column above. With the consolidation of the University s Dallas-based operations at the TWU T. Boone Pickens Institute of Health Sciences-Dallas Center, the sale of the old campus building near Presbyterian Hospital was completed, resulting in a net reduction of approximately $10 Million in this asset category. Note 3: Deposits, Investments, & Repurchase Agreements Deposits of Cash in Bank As of August 31, 2012, the carrying amount of deposits was $4,235, as presented below. Governmental and Business-Type Activities CASH IN BANK CARRYING VALUE 4,235, Less: Certificates of Deposit included in carrying value and reported as Cash Equivalent Less: Uninvested Securities Lending Cash Collateral included in carrying value and reported as Securities Lending Collateral Less: Securities Lending CD Collateral included in carrying value and reported as Securities Lending Collateral Cash In Bank per AFR 4,235, Governmental Funds Current Assets Cash in Bank Governmental Funds Current Assets Restricted Cash in Bank Governmental Funds Non-Current Assets Restricted Cash in Bank Proprietary Funds Current Assets Cash in Bank 461, Proprietary Funds Current Assets Restricted Cash in Bank 3,773, Proprietary Funds Non-Current Restricted Cash in Bank Cash in Bank per AFR 4,235, As of August 31, 2012, the total bank balance was as follows: Governmental and Business-Type Activities 5,767, Investments As of August 31, 2012, the carrying value and fair value of investments are as presented below. Governmental and Business-Type Activities Fair Value U.S. Government U.S. Treasury Securities 24,669, U.S. Government Agency Obligations (Ginnie Mae, Fannie Mae, Freddie Mac, Sallie Mae, etc) 20,724, U.S. Government Agency Obligations (Texas Treasury Safekeeping Trust Co) Corporate Obligations 43,030, Corporate Asset and Mortgage Backed Securities 7,328, Equity 7,234, Other Commingled Funds 949, Other Commingled Funds (Texpool) 97,392, Real Estate Total 201,330, Standard & Poor s Fund Type GAAP Fund Investment Type AAA AA+ A U.S. Government Agency Obligations 2,325, ,076, ,322, Corporate Obligations 4,680, ,343, ,006, Corporate Asset and Mortgage Backed Securities 7,328, Page 15

19 UNAUDITED NOTE 4: Short-Term Debt The University has no short-term debt. NOTE 5: Summary of Long-Term Liabilities Changes in Long Term Liabilities During the year ended August 31, 2012, the following changes occurred in liabilities. Balance 9/1/2011 Additions Reductions Balance 8/31/2012 Amounts Due Within One Year Amounts Due Thereafter Revenue Bonds Payable 87,156, ,161, ,380, ,937, ,691, ,246, Other Non-Current Capital Lease Oblg. 1,602, , ,390, , ,167, Compensable Leave 3,488, ,726, ,919, ,295, ,034, ,260, Totals 92,246, ,887, ,511, ,623, ,948, ,674, Employees Compensable Leave A state employee is entitled to be paid for all unused vacation time accrued, in the event of the employee s resignation, dismissal, or separation from State employment, provided the employee has had continuous employment with the State for six months. Full-time state employees earn annual leave from eight to twenty-one hours per month depending on the respective employees years of state employment. The State s policy is that an employee may carry his accrued leave forward from one fiscal year to another fiscal year with a maximum number of hours up to 532 for those employees with 35 or more years of state service. Employees with at least six months of state service who terminate their employment are entitled to payment for all accumulated annual leave up to the maximum allowed. The University recognizes the accrued liability for the unpaid annual leave. For the year ended August 31, 2012, the accrued liability totaled $3,295, The University made lump sum payments totaling $337, for accrued vacation (and/or compensatory time) to employees who separated from state service during fiscal year ending August 31, Sick leave, the accumulation of which is unlimited, is earned at the rate of eight hours per month and is paid only when an employee is off due to illness or to the estate of an employee in the event of his/her death. The maximum sick leave that may be paid an employee s estate is one-half of the employee s accumulated entitlement or 336 hours, whichever is less. The University s policy is to recognize the cost of sick leave when paid and the liability is not shown in the financial statements since experience indicates the expenditure for sick leave to be minimal. NOTE 6: Bonds Payable Bonded Indebtedness Detailed supplemental bond information is disclosed in six separate Schedules (2A 2F). A significant restructuring of bonded indebtedness was completed during the fiscal year. Page 16

20 UNAUDITED On June 5, 2012 the University issued $17,915,000 in Revenue Financing System Refunding Bonds (RFSRB-2012) with an average interest rate of 2.422% to refund $18,860,000 of outstanding bonds from 3 earlier series with an average interest rate of 4.922%: Summary of Refunded Bonds Date of Coupon Series Maturities Par Amount Redemption Range Combined Fee Revenue Bonds, Series $ 3,965, Jun % to 4.750% Combined Fee Revenue Bonds, Series ,830,000 1-Jul % to 5.000% Revenue Financing System Refunding and Improvement Bonds, Series 2004A ,065,000 1-Jul % Total $ 18,860,000 The net proceeds of $19,695, (after payment of underwriting fees and other costs of issuance) were deposited in an irrevocable trust with an escrow agent (Bank of New York-Mellon) to provide for all future debt service payments on the bonds listed above. As a result, the refunded bonds are considered to be defeased and the liability for them has been removed from the Statement of Net Assets. In June and July the escrow agent applied $15.3 Million account to pay interest and principal on called bonds. At August 31, 2012 the escrow account holdings consisted of 4 U.S. Treasury securities with a market value of $ 4,452, These funds will be applied to make interest payments and call the remaining bonds in The refunding transaction resulted in deferred expenditures of $638 Thousand, but TWU also received an original issue premium of $2 Million on the new bonds. As a result of this refunding transaction, the University reduced its aggregate debt service payments by almost $3.8 Million over the next 12 years and obtained an economic gain (difference between the present values of the old and new debt service payments) of $2.6 Million. All of the defeased debt was supported by the State of Texas (Tuition Revenue Bonds), so the savings are passed through to the citizens of the State. General information related to each series of bonds is summarized below: Combined Fee Revenue Bonds, Series 1999 To provide funds for the renovation of the TWU Denton Campus Human Development Building, Arts and Science Building, major repairs and renovations of other education and general buildings, and for paying costs of issuance for the bonds. Issued The issue is defeased. $8,500,000; all bonds have been issued. All bonds still outstanding were called Source of revenue for debt service Pledged revenues including a General Revenue Appropriation. Page 17

21 UNAUDITED Combined Fee Revenue Bonds, Series 2002 To provide funds for the renovation and upgrading of buildings on the Denton and Dallas campuses, including, but not limited to, fire safety compliance, ADA improvements, environmental health and safety issues, electrical system upgrades, and for paying costs of issuance for the Bonds. Issued The issue is defeased. $17,500,000; all bonds have been issued. All bonds still outstanding were called Source of revenue for debt service Pledged revenues including a General Revenue Appropriation. Revenue Financing System Bonds, Series 2004 To provide funds for acquiring, purchasing, constructing, improving, renovating, enlarging or equipping property, buildings, structures, facilities, roads or related infrastructure for the University and paying certain costs of issuing the Bonds. Issued $15,000,000; all bonds have been issued. Source of revenue for debt service Pledged revenues. Revenue Financing System Refunding and Improvement Bonds, Series 2004A To provide funds for acquiring, purchasing, constructing, improving, renovating, enlarging or equipping property, buildings, structures, facilities, roads or related infrastructure for the University, refunding certain outstanding debt obligations of the Board, and paying certain costs of issuing the Bonds. Issued The issue is partially defeased. $11,820,000; all bonds have been issued. Source of revenue for debt service Pledged revenues including a General Revenue Appropriation. Revenue Financing System Bonds, Series 2008 To provide funds for acquiring, purchasing, constructing, improving, renovating, enlarging or equipping property, buildings, structures, facilities, roads or related infrastructure for the University and paying certain costs of issuing the Bonds. Issued $21,670,000; all bonds have been issued. Source of revenue for debt service Pledged revenues including a General Revenue Appropriation. Page 18

22 Revenue Financing System Bonds, Series 2009 UNAUDITED To provide funds for acquiring, purchasing, constructing, improving, renovating, enlarging or equipping property, buildings, structures, facilities, roads or related infrastructure for the University, specifically, without limitations, to pay costs of constructing and equipping a new Institute for Health Sciences Dallas Center on land leased by the University in the City of Dallas, Texas, and (ii) paying certain costs of issuing the Bonds. Issued $20,400,000; all bonds have been issued. Source of revenue for debt service Pledged revenues. Revenue Financing System Bonds, Series 2009A To provide funds for acquiring, purchasing, constructing, improving, renovating, enlarging or equipping property, buildings, structures, facilities, roads or related infrastructure for the University, specifically, without limitation, to pay costs of constructing and equipping a new fitness and recreation center on the Denton campus, and (ii) paying certain costs of issuing the Bonds. Issued $14,980,000; all bonds have been issued. Source of revenue for debt service Pledged revenues. Revenue Financing System Refunding Bonds, Series 2012 To provide funds for refunding certain outstanding obligations of the Board to realize a net present value debt service savings and to pay costs of issuance of the Bonds. Issued $17,915,000; all bonds have been issued. Source of revenue for debt service Pledged revenues including a General Revenue Appropriation. Revenue Pledged for Debt Service (See table below) Pledged Future Revenues Pledged Revenue Required for Future Principal and Interest on Existing Revenue Bonds 116,419, Term of Commitment Year Ending 08/ Percentage of Revenue Pledged 54% Current Year Pledged Revenue 230,409, Current Year Principal and Interest Paid 8,068, NOTE 7: Derivative Instruments Not Applicable. Page 19

23 UNAUDITED NOTE 8: Leases The Agency has entered into long-term leases for financing the purchase of certain fixed assets. Such leases are classified as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments at the inception of the lease. The following is a summary of original capitalized costs of all such property under lease as well as the accumulated depreciation as of August 31, 2012: Assets Under Capital Leases Business-Type Activities Building Improvements 2,809, Less: Accumulated Depreciation 1,213, Total 1,596, Future minimum lease payments under these capital leases, together with the present value of the net minimum lease payments at fiscal year-end, are as follows: Future Minimum Lease Payments Business-Type Activities Principal Interest Total , , , , , , , , , , , , , , , , , , Total Minimum Lease Payments 1,390, , ,628, Operating Leases Future minimum lease rental payments under non-cancelable operating leases having an initial term in excess of one year are as follows: Year Ended August 31, , , Total Minimum Future Lease Rental Payments 53, FY 12 Lease Cost by Fund Type Education and General 2, Designated 218, Auxiliaries 62, Restricted 3, Current Restricted 4, Total Lease Payment FY , Page 20

24 UNAUDITED NOTE 9: Retirement Plans The State of Texas has joint contributory retirement plans for substantially all its employees. One of the primary plans in which the University participates is administered by the Teacher Retirement System of Texas (TRS). The contributory percentages of participant salaries for FY 2012 provided by the State and by each participant are 6.0% and 6.4%, respectively, of annual compensation. For FY13, the State s contribution rate is 6.4%. The Teacher Retirement System does not separately account for each of its component government agencies, since the Retirement System itself bears sole responsibility for retirement commitments beyond contributions fixed by the State Legislature. Further information regarding actuarial assumptions and conclusions, together with audited financial statements are included in the Retirement System s annual financial report (see ). The State has also established an optional retirement program (ORP) for institutions of higher education. For eligible individuals, participation in the ORP is elective in lieu of participation in the TRS. The ORP provides for the purchase of mutual fund and annuity contracts. The contributory percentages on salaries for participants entering the program prior to September 1995 are 8.5% and 6.65% by the state and each participant, respectively. The state s contribution is comprised of 6.0% from the ORP s appropriation and 2.5% from other funding sources. The 6.0% contribution is mandatory with the 2.5% state contribution being at the discretion of the board. TWU s Board of Regents has approved the additional contributions for employees of the University. The contributory percentages on salaries for participants entering the program after August 31, 1995 are 6.0% and 6.65% by the state and each participant, respectively. Since these are individual contracts, the State has no additional or unfunded liability for this program. The state has established an optional retirement program for institutions of higher education. Participation in ORP is in lieu of participation in the Teacher Retirement System and is available to certain eligible employees. The contributions made by plan members and employers for the fiscal year ended 08/31/12 are: Year ended Aug. 31, 2012 Member Contributions $ 1,634, Employer Contributions $ 1,756, Total $ 3,391, NOTE 10: Deferred Compensation The state of Texas offers a deferred compensation plan to all state employees. This plan is in accordance with Internal Revenue Code Section 457 and permits employees to defer a portion of their salary until future years. The deferred compensation funds are not available to employees until distribution due to termination, retirement, death or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts and all income attributable to those amounts, property or rights are held in trust by the Employees Retirement System (ERS) Board of Trustees for the exclusive benefit of participants and their beneficiaries and may not be used for, or diverted to, any other expense, except to defray the reasonable expenses of administering the plan. Page 21

25 UNAUDITED The Board of Trustees is not liable to participating employees for the diminution in value or loss of all or part of the participating employees deferred amounts or investment income because of market conditions or the failure, insolvency or bankruptcy of a qualified vendor. The state also administers the Texa$aver 401(k) plan. The assets of this plan do not belong to the state and the state has no liability related to this plan. NOTE 12: Interfund Activity and Transactions Texas Woman s University experienced routine transfers with other state agencies that were consistent with the activities of the fund making the transfer. Repayment of interfund balances will occur within one year from the date of the financial statement. Individual balances and activity at August 31, 2012, follows: Interfund Receivables and Payables - Current Current Portion Interfund Receivable Interfund Payable Not Applicable - - Purpose Interfund Receivables and Payables - Non-Current Interfund Non-Current Portion Receivable Not Applicable Interfund Payable Purpose Legislative Legislative Transfer In Transfer Out GENERAL (01) Appd Fund 7999, D23 Fund 7999 Appd Fund 0001, D23 Fund 0001 Total Legislative Transfers Due From Other Agencies PROPRIETARY (02) Appd Fund 0001, D23 Fund 0001 (Agency 781, D23 Fund 0001) 5, State P-T Appd Fund 9999, D23 Fund 9999 (Agency 530, D23 Fund 0001) 96, Federal P-T (Agency 551, D23 Fund 0001) State P-T (Agency 556, D23 Fund 7999) State P-T (Agency 744, D23 Fund 7999) 2, Federal P-T (Agency 760, D23 Fund 7999) 8, State P-T (Agency 781, D23 Fund 0001) 301, State P-T (Agency 781, D23 Fund 0001) 74, State P-T (Agency 781, D23 Fund 0001) 33, Federal P-T (Agency 781, D23 Fund 0002) 22, Federal P-T Total Due From/To Other Agencies 220, , Page 22 Due To Other Agencies Source

26 Note 12 Interfund Balances/ Activity (Continued) UNAUDITED Transfer In Transfer Out Purpose (Disclosure Required) PROPRIETARY (02) Appd Fund 0001, D23 Fund 0001 (Agency 347, D23 Fund 0507) 1,242, (Intrafund Transfer) (Agency 347, D23 Fund 0735) 74, (Intrafund Transfer) (Agency 781, D23 Fund 5103) 784, (Intrafund Transfer) Appd Fund 0253, D23 Fund 0253 (Agency 781, D23 Fund 0001) 23, (Intrafund Transfer) Total Transfers - 2,125, The detailed State Grant Pass Through information is listed on Schedule 1B Schedule of State Grant Pass Through From/To State Agencies. NOTE 13: Not Applicable. Continuance Subject to Review NOTE 14: Adjustments to Fund Balances and Net Assets During FY 2012, the following adjustments were made which required the restatement of the amounts in fund balances and fund equity as shown and discussed below: Fund Bal/Equity August 31, ,730, Adjust Loan Balances for Perkins Nursing Loans 164, Adjust Grant Receivable Balance (2,114.21) Fund Bal/Equity Sept. 1, 2011, As Restated 355,893, NOTE 15: Contingent Liabilities At August 31, 2012, there were no material pending lawsuits or claims involving Texas Woman s University. Any claims incurred but not asserted against the University cannot be reasonably estimated at this time, and any such liability, to the extent not provided for by insurance or otherwise, is not likely to have a material effect on the University. The University has received several grants for specific purposes that are subject to review and audit by the grantor agencies. Such audits could lead to a request for reimbursements to grantor agencies for expenditures disallowed under the terms of the grant. Based on prior experience, management believes such disallowance s if any, will be immaterial. NOTE 16: None. Subsequent Events Page 23

27 UNAUDITED NOTE 17: Risk Management The state now utilizes an allocation program that funds both workers' compensation benefits and risk management costs through annual assessments that participating agencies pay to the State Office of Risk Management (SORM). The University is required by certain bond covenants to carry fire and extended coverage and boiler insurance on buildings financed through the issuance of bonds using pledged Auxiliary Enterprise or other non-educational and General Funds. The insurance protects the bondholders from a disruption to the revenue stream that is being utilized to make the bond interest and principal payments. In Fiscal Year 2012 this coverage was also purchased for buildings that are not financed with bonds. The total limit of liability is $400,000,000 and the carrier is Zurich American Insurance Company. The University carries a Commercial General Liability Policy through Travelers Insurance Company which provides insurance protection to pay for bodily injury or property damages. The policy provides coverage for liability arising from personal injury and advertising injury. While the general total limit of coverage is $1,000,000 for each occurrence and $2,000,000 general aggregate. An Umbrella Excess Liability Protection Policy provides additional $10,000,000 coverage. The Texas Motor Vehicle Safety Responsibility Act requires that every non-governmental vehicle operated on a state highway be insured for minimum limits of liability in the amount of $20,000/$40,000 bodily injury and $15,000 property damage. However, Texas Woman's University has chosen to carry liability insurance on its licensed vehicles in the amount of $1,000,000 combined bodily injury and property damage. This coverage is provided by Travelers Insurance Company. In addition, the University carries the same coverage for leased vehicles. A Medical Professional Liability Policy is carried to cover Officers of the University, and employees of the Student Health Services Clinic, the University Family Counseling Clinic, the University Dental Hygiene Clinic, the Speech and Hearing Clinic, the TWU Counseling Center, the Stroke Center, the Fitness & Recreation Center, the Dysphagia Clinic, and the Exercise & Sports Nutrition Clinic. The University participates in the United Educators Insurance Risk Retention Group, Inc., with a limit of liability of $5,000,000 for each claim. This legal liability policy covers Directors, Trustee, or Officers of the University. In addition, the University carries crime coverage through Travelers Insurance as follows: $1,000,000 Employee Dishonesty $1,000,000 Forgery and Alteration $1,000,000 Computer Fraud $1,000,000 Funds Transfer Fraud Page 24

28 UNAUDITED NOTE 18: Management Discussion and Analysis Financial Position of the University Texas Woman s University continues to maintain a strong financial position as a result of a longstanding tradition for conservative management of fiscal resources. The Annual Financial Report for Fiscal Year 2012 provides evidence of that enduring financial strength, as shown by the year to year comparison below: Fiscal Year Comparison Statement of Net Assets FY11 FY12 % Change $ Change Total Assets 504,564, ,224, % 1,660,536 Total Liabilities 148,833, ,995, % (10,838,274) Net Assets Invested in Capital 151,626, ,126, % 1,500,562 Restricted 99,421, ,943, % 3,522,125 Unrestricted 104,683, ,159, % 7,476,123 Total Net Assets 355,730, ,229, % 12,498,810 Statement of Revenues, Expenditures and Changes in Net Assets FY11 FY12 % Change $ Change Total Operating Revenue 98,623, ,849, % 5,225,949 Total Operating Expenses 168,287, ,280, % 6,992,242 Operating Income (Loss) (69,664,035) (71,430,329) 2.54% (1,766,294) NonOp Rev (Exp) 98,811,416 89,439, % (9,372,009) Gains, (Losses) & Xfrs (2,072,059) (5,673,100) % (3,601,041) Change in Net Assets 25,275,045 12,335, % (12,939,067) Net Assets, Beginning 328,733, ,730, % 26,996,811 Net Assets, Ending 355,730, ,229, % 12,498,810 Off-setting the Operating Losses depicted in TWU s Financial Statements are appropriations from the State of Texas: NOTE 19: Nonoperating Revenue (Expenses) FY11 FY12 % Change $ Change Legislative Revenue 54,329,322 46,290, % (8,038,967) Additional Appropriations 11,242,438 11,038, % (203,562) HEAF Appropriation 10,169,695 10,169, % 0 Total State Appropriations 75,741,455 67,498, % (8,242,529) The Financial Reporting Entity Texas Woman s University is an Enterprise Fund reported in the State of Texas Comprehensive Annual Financial Report as a Proprietary Fund Type. The University does not have any component units or related parties to be included in its financial statements. Because the University is considered a component unit of the State of Texas, and because its financial information is included in the State s audited Annual Financial Report, the University s financial statements are not independently audited. Page 25