Accounting for Governmental & Nonprofit Entities

Transcription

1 Accounting for Governmental & Nonprofit Entities 17/e JACQUELINE L. RECK SUZANNE L. LOWENSOHN Copyright 2016 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill Education. 8-1

2 Accounting for the Business-type Activities of State and Local Governments C H A P T E R 7 8-2

3 Learning Objectives 7-1 Describe the characteristics of proprietary funds, including those unique to internal service and enterprise funds. 7-2 Distinguish between the purposes of internal service funds and enterprise funds. 7-3 Explain proprietary financial reporting requirements, including the differences between the reporting of internal service and enterprise funds in the government-wide and fund financial statements. 8-3

4 Learning Objectives 7-4 Describe accounting procedures and prepare journal entries and financial statements for an internal service fund. 7-5 Describe accounting procedures and prepare journal entries and financial statements for an enterprise fund. 7-6 Explain special topics in accounting for the business-type activities of state and local governments. 8-4

5 Proprietary Funds Proprietary Funds Internal Service Funds Enterprise Funds Purchasing Information Systems Public Utilities Airports 8-5

6 Proprietary Fund Financial Reporting Accounting for proprietary funds is similar to that of investor-owned businesses. Proprietary funds focus on the flow of economic resources recognized on the accrual basis of accounting. These funds account for all assets and liabilities related to their operations, both short-term and long-term. 8-6

7 Proprietary Fund Financial Reporting 8-7

8 Internal Service Funds Internal service funds are established to improve financial management of government resources. The ordinance or other legislative action that authorizes the establishment of an internal service fund should also specify the source or sources of financial resources to be used for fund operations. Examples include contributions, interfund loans, proceeds of tax-supported bond issues, or transfers from other governments that will use the services of the internal service fund. 8-8

9 Internal Service Funds The financial objective of an internal service fund is to recover from operating revenues the full cost of operations including future needs for equipment replacements and upgrades to meet the needs of using funds and departments whose scale of operations is increasing or changing. Administrators and governing bodies need information that will allow them to determine that the costs of operating the fund are reasonable in relation to the benefits provided by the fund. 8-9

10 Town of Brighton Supplies Fund TOWN OF BRIGHTON SUPPLIES FUND Post-Closing Trial Balance As of December 31, 2013 Debits Credits Cash $30,000 Inventory of Supplies 61,500 Net Position Unrestricted $91,500 $91,500 $91,

11 Illustrative Transactions Debits Credits Supplies Fund: 1a. Cash ,000 Interfund Loan from Water Utility Fund Current... 6,500 Interfund Loan from Water Utility Fund Noncurrent 123,500 Governmental Activities: 1b. Cash ,000 Internal Balances ,

12 Illustrative Transactions Debits Credits Supplies Fund: 2a. Land ,000 Buildings ,000 Machinery and Equipment Warehouse ,000 Equipment Delivery ,000 Cash ,000 Governmental Activities: 2b. Land ,000 Buildings ,000 Equipment ,000 Cash ,

13 Illustrative Transactions Debits Credits Supplies Fund and Governmental Activities: 3. Inventory of Supplies ,600 Vouchers Payable ,600 Supplies Fund: 4a. Cost of Supplies Issued ,000 Inventory of Supplies ,000 4b. Due from General Fund ,750 Billings to Departments ,750 Supplies Fund: 5. Cash ,750 Due from General Fund ,

14 Illustrative Transactions Debits Credits Supplies Fund: 6a. Administrative Expenses ,000 Purchasing Expenses ,000 Warehousing Expenses ,000 Delivery Expenses ,000 Cash ,000 Governmental Activities: 6b. Expenses General Government ,000 Cash ,

15 Cash ,000 Illustrative Transactions Debits Credits Supplies Fund: 7a. Cash ,000 Grant Revenue ,000 7b. Warehousing Expense ,000 Cash ,000 Governmental Activities: 7c. Cash ,000 Program Revenue General Government Operating Grants and Contributions ,000 7d. Expenses General Government ,000 Cash ,

16 Illustrative Transactions Debits Credits Supplies Fund and Governmental Activities: 8. Vouchers Payable ,000 Cash ,000 Supplies Fund: 9a. Interfund Loan from Water Utility Fund Current ,500 Cash ,500 9b. Interfund Loan from Water Utility Fund Noncurrent.. 6,500 Interfund Loan from Water Utility Fund Current... 6,500 Governmental Activities: 9c. Internal Balances ,500 Cash ,

17 Illustrative Transactions Debits Credits Supplies Fund: 10a. Administrative Expenses Purchasing Expenses Warehousing Expenses ,300 Delivery Expenses ,000 Allowance for Depreciation Building ,500 Allowance for Depreciation Machinery and Equipment Warehouse ,500 Allowance for Depreciation Equipment Delivery.. 2,000 Governmental Activities: 10b. Expenses General Government ,000 Accumulated Depreciation Building ,500 Accumulated Depreciation Equipment ,

18 Illustrative Transactions Debits Credits Supplies Fund: 11. Billings to Departments ,750 Grant Revenue ,000 Cost of Supplies Issued ,000 Administrative Expenses ,350 Purchasing Expenses ,350 Warehousing Expenses ,300 Delivery Expenses ,000 Excess of Net Billings to Departments over Costs.. 1,750 Supplies Fund: 12. Excess of Net Billings to Departments over Costs.... 1,750 Net Position Unrestricted ,

19 External Financial Reporting of Internal Service Funds For external reporting purposes internal service fund financial information is aggregated and reported as a separate column in the statement of net position proprietary funds; statement of revenues, expenses, and changes in net position proprietary funds; and statement of cash flows proprietary funds. In the government-wide statement of net position and statement of activities, internal service fund financial information is collapsed and reported in the Governmental Activities column of both government-wide financial statements, unless enterprise funds are the predominant participants in an internal service fund. 8-19

20 Dissolution of an Internal Service Fund Mission Accomplished! Convert noncash assets to cash and distribute Transfer assets to another fund to continue activity Distribute assets to another fund 8-20

21 Special Topics: Internal Service Funds The fact that internal service funds are operated on a business basis can lead to conflicts between fund managers and legislators. Legislators may feel that they will lose control of the fund since it will have the ability to generate revenues to cover its operating costs. The illustration on the following slide shows that the legislature still retains control through the budgets of the funds that use the services of the internal service fund. 8-21

22 Special Topics: Internal Service Funds Legislative body General and other budgetary funds Appropriations Internal Expenditures Departments/Programs External Expenditures Proprietary funds Internal service funds Enterprise funds Employees External Contractors Suppliers 8-22

23 Special Topics: Internal Service Funds Internal service funds may be used to produce products, such as printed materials or asphalt. Depending on the type of manufacturing process, the fund should have the appropriate type of cost accounts. As in an investor-owned manufacturing environment, cost standards should be developed and variance analysis performed. 8-23

24 Special Topics: Internal Service Funds Internal service funds are also used to finance risk management, equipment purchases and operations, and other functions. Risk management internal service funds are subject to the same basic guidelines as public entity risk pools. Charges to the other funds benefiting from the risk management fund should be sufficient to cover claim expenses and may include amounts to provide a cushion for future catastrophic losses. 8-24

25 Enterprise Funds Under GASB standards, a government must report certain activities in an enterprise fund if any of the following criteria are met: The activity is financed with debt that is secured solely by a pledge of the revenues from fees and charges of an activity Laws or regulations require that the activity s costs of providing services including capital costs be recovered with fees and charges, rather than with taxes or similar revenues Pricing policies are designed to recover the costs of the activity, including capital costs 8-25

26 Enterprise Funds Enterprise funds use the accrual basis of accounting, and include all assets used in the activity, as well as any long-term debt to be serviced by the fund. Governmental business-type activities generally have investor-owned counterparts, and can take advantage of the accounting structures developed in the private sector. Public utilities are the most common example of enterprise funds. 8-26

27 Water Utility Fund A water utility fund is used to illustrate financial reporting for an enterprise fund. These funds are subject to regulations by the National Association of Regulatory Utility Commissioners (NARUC) and Federal Energy Regulatory Commission (FERC). In part because of this regulation, some unique terminology is used in accounting and financial reporting for utilities. 8-27

28 Utility Terminology Accrued Utilities Revenue Represents unbilled revenue as a result of cycle billing Restricted Assets Cash restricted for return of customer deposits Investments restricted for retirement of bonds 8-28

29 Utility Terminology Source of Supply Plant Land and land rights; structures; improvements; collecting and impounding reservoirs; lake, river, and other intakes; wells; springs; infiltration galleries; tunnels; supply mains; and other items. Customer Advances for Construction Advances received from customers to complete construction requested by customers 8-29

30 Utility Terminology Liabilities Payable from Restricted Assets Customer deposits for service Current portion of revenue bonds payable Long-term Liabilities Revenue bonds are secured by a portion of the utility s revenue General obligation bonds are also secured by the government s full faith and credit 8-30

31 Illustrative Transactions Debits Credits 1. Sales of Water ,800 Accrued Utility Revenues , Interfund Loan to Supplies Fund Noncurrent ,000 Cash , Customer Accounts Receivable ,000 Due from General Fund ,000 Sales of Water , Cash ,000 Customer Accounts Receivable , Materials and Supplies ,000 Accounts Payable ,

32 Illustrative Transactions Debits Credits 6. Source of Supply Expenses ,000 Pumping Expenses ,000 Water Treatment Expenses ,000 Transmission and Distribution Expenses ,000 Construction Work in Progress ,000 Materials and Supplies ,

33 Illustrative Transactions Debits Credits 7. Source of Supply Expenses ,200 Pumping Expenses ,700 Water Treatment Expenses ,500 Transmission and Distribution Expenses ,250 Customer Accounts Expenses ,550 Sales Expenses ,250 Administrative and General Expenses ,150 Construction Work in Progress ,400 Taxes Accrued ,800 Tax Collections Payable ,750 Cash ,

34 Illustrative Transactions Debits Credits 8. Interest on Long-term Debt ,530 Unamortized Discount Cash , Construction Work in Progress ,900 Interest on Long-term Debt , Utility Plant in Service ,000 Construction Work in Progress ,000 11a. Customer Deposits ,140 Accumulated Provision for Uncollectible Accounts... 1,270 Customer Accounts Receivable ,410 11b. Cash ,140 Cash Restricted ,

35 Illustrative Transactions Debits Credits 12a. Customer Deposits ,320 Cash Restricted ,320 12b. Cash Restricted ,525 Customer Deposits , Customer Advances for Construction ,000 Customer Accounts Receivable ,000 Capital Contributions from Customers , Accounts Payable ,200 Taxes Accrued ,500 Tax Collections Payable ,000 Cash ,

36 Illustrative Transactions Debits Credits 15. Payment in Lieu of Taxes ,000 Due to General Fund ,000 16a. Cash ,375 Cash Restricted ,125 Interest and Dividend Income ,500 16b. Net Position Unrestricted ,125 Net Position Restricted for Debt Service , Depreciation Expense ,750 Uncollectible Accounts ,980 Accrued Utility Revenues ,920 Accumulated Provision for Depreciation of Utility Plant ,750 Accumulated Provision for Uncollectible Accounts.. 3,980 Sales of Water ,

37 Illustrative Transactions Debits Credits 18a. Investments Restricted ,000 Cash ,000 Cash Restricted ,000 18b. Net Position Unrestricted ,000 Net Position Restricted for Debt Service , Cash ,500 Interfund Loan to Supplies Fund Noncurrent... 6,

38 Illustrative Transactions Debits Credits 20. Sales of Water ,120 Capital Contributions from Customers ,000 Interest and Dividend Income ,500 Source of Supply Expenses ,200 Pumping Expenses ,700 Water Treatment Expenses ,500 Transmission and Distribution Expenses ,250 Customer Account Expenses ,550 Sales Expenses ,250 Administrative and General Expenses ,150 Interest on Long-term Debt ,630 Payment in Lieu of Taxes ,000 Depreciation Expense ,750 Uncollectible Accounts ,980 Net Position Unrestricted ,

39 Illustrative Transactions Debits Credits 21a. Net Position Net Investment in Capital Assets ,280 Net Position Unrestricted ,280 21b. Net Position Unrestricted ,300 Net Position Net Investment in Capital Assets ,

40 Enterprise Fund Financial Statements An enterprise fund prepares the following financial statements: Statement of net position Statement of revenues, expenses, and changes in fund net position Statement of cash flows Enterprise funds are included in the Business-type Activities column in the government-wide financial statements 8-40

41 Looking Forward In this chapter we examined accounting and financial reporting for business-type activities of state and local governments. These activities are reported in proprietary funds, and include both internal service funds and enterprise funds. Chapter 8 discusses how agency and trust funds are used to account for a government s fiduciary activities. 8-41