ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA

Transcription

1 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA DATE: THURSDAY DECEMBER 10, 2015 TIME: PLACE: 10:30 AM HEADQUARTERS LIBRARY MEETING ROOM A, 401 EAST UNIVERSITY AVENUE, GAINESVILLE, FL I. APPROVAL OF CONSENT AGENDA A. Warrant Lists B. Minutes of Meetings C Alachua County Library District Investment Performance Report II. III. IV. APPROVAL OF REGULAR AGENDA SPECIAL PRESENTATIONS A. Long Range Facilities & Service Plan Accomplishments Report Fiscal Year Ms. Livingston Library Director BOARD OF TRUSTEES (There were no items submitted in this category.) V. UNFINISHED BUSINESS (There were no items submitted in this category.) VI. VII. VIII. IX. NEW BUSINESS A. Library Director Performance Evaluation Ms. Gerding, Human Resources Director INFORMATIONAL ITEMS THAT REQUIRE NO ACTION A. Monthly Statistical Summary B. Contracts Executed by the Library Director GOVERNING BOARD COMMENT CITIZEN COMMENT X. ADJOURNMENT

2 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA ITEM SUMMARY MEETING DATE December 10, 2015 AGENDA ITEM NO. I.A. REGULAR AGENDA CONSENT AGENDA X ITEM Warrant Lists. BACKGROUND See the attached Warrant Lists. RECOMMENDATION The Governing Board approve the attached Warrant Lists. APPROVED DENIED ADDITIONAL ACTION

3 CLERK OF THE CIRCUIT COURT Finance and Accounting 201 East University Ave. Gainesville, Florida J. K. IRBY TELEPHONE CLERK (352) November 24, 2015 MEMORANDUM TO: VIA: Hon. Leanetta McNealy, Chair Hon. Lee Pinkoson, Vice Chair Hon. Charles S. Chuck Chestnut IV, Governor Hon. Ken Cornell, Governor Hon. Charles Goston, Governor Hon. Helen Warren, Governor Todd Hutchison, Assistant Clerk/Finance Director FROM: Bob Decker, Deputy Clerk SUBJECT: Ratification of Warrant List(s) PERIOD WARRANT TYPE NUMBERED AMOUNT 10/22/2015 Machine $283, /29/2015 Machine $58, /05/2015 Machine $110, /12/2015 Machine $102, /19/2015 Machine $274, The above warrant lists are recommended for ratification by the Governing Board. TH/jmd cc: Shaney Livingston, Library Director

4 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA ITEM SUMMARY MEETING DATE December 10, 2015 AGENDA ITEM NO. I.B. REGULAR AGENDA CONSENT AGENDA X ITEM Minutes of Meeting. BACKGROUND The Minutes of November 12, 2015, have been reviewed and are being submitted for Governing Board approval. RECOMMENDATION The Governing Board approve the Minutes of the November 12, 2015, Regular Governing Board Meetings. APPROVED DENIED ADDITIONAL ACTION

5 Thursday, November 12, :30 A.M. Headquarters Library Meeting Room A 401 East University Avenue Gainesville, Florida The Alachua County Library District Governing Board met in regular session. PRESENT: Chair Leanetta McNealy, Ph. D., presiding, Governors Charles S. Chuck Chestnut IV, Ken Cornell, Charles Goston, and Helen K. Warren ABSENT: Vice-Chair Lee Pinkoson ALSO PRESENT: Library Director Shaney T. Livingston, Assistant County Attorney William Harlan, Assistant Clerk/Finance Director Todd Hutchison, Deputy Clerk Bob Decker The meeting was not televised. Chair McNealy opened the meeting at 10:35 A.M. I. APPROVAL OF THE CONSENT AND REGULAR AGENDAS Governor Chestnut moved adoption of the Consent and Regular agendas. The motion carried 4-0 with Governor Goston out of the room. (The items on the Consent Agenda are of a routine nature. The motion to adopt the Consent Agenda approves all items and recommended actions on the Consent Agenda.) A. Warrant List Staff Recommended Action: Approve the Warrant List. B. Minutes of Meeting Staff Recommended Action: Approve the Minutes of the September 23, 2015 Public Budget Hearing and the Regular Governing Board Meeting. C. Amendments to the Fiscal Year Pay Plan for Bargaining Unit Employees; Across-the-Board Adjustments for Bargaining Unit Employees; and Pay for Performance Increases

6 Thursday, November 12, :30 A.M. Staff Recommended Action: Approve the Fiscal Year Bargaining Unit Pay Plan, which reflects a 3% increase to all pay ranges. Approve a 3% across-the-board increase to the base rate of pay effective retroactively to the first full pay period on or after October 1, 2015, for Bargaining Unit Employees. Approve pay for performance increases based on ratings received on FY annual performance review as follows: 0.5% for an Exceeds Expectations rating and 1% for an Outstanding rating, for Bargaining Unit Employees. D. Pinkoson Family Donation Resolution Staff Recommended Action: Accept the donation from Dr. and Mrs. Charles Pinkoson in the amount of $5,000.00; adopt Resolution 15-14; and authorize the Governing Board Chair to send a thank you letter to the Pinkoson Family for this generous donation. II. SPECIAL PRESENTATIONS A. Introduction of New Technical Services Administrator and Public Services Administrator Staff Recommended Action: No action required. Library Director Shaney Livingston introduced Public Services Administrator Joyce West and Technical Services Administrator Renee Patterson to the Board. Governor Goston entered the room at 10:36 A.M. B. Circulation Department Library Services Staff Recommended Action: No action required. Technical Services Administrator Renee Patterson presented the above item. III. BOARD OF TRUSTEES (There were no items submitted in this category.) IV. UNFINISHED BUSINESS (There were no items submitted in this category.) V. NEW BUSINESS (There were no items submitted in this category.)

7 Thursday, November 12, :30 A.M. VI. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION A. Monthly Statistical Summary September 2015 Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. B. Contracts Executed by the Library Director Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. C. Proclamation Friends of the Library Week October 18-24, 2015 Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. D. Northeast Florida Library Information Network Annual Return on Investment Report Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. E. Carol Combs Hole Award for Exceptional Outreach to the Community Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. F. Fall 2015 Library by Design Article Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. G. Letter to the Editor Gainesville Sun Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item.

8 Thursday, November 12, :30 A.M. H. Truth in Millage (TRIM) Certification and Maximum Millage Levy Calculation Final Disclosure Staff Recommended Action: No action required. Library Director Shaney Livingston presented the above item. VII. GOVERNING BOARD COMMENT Governor Cornell stated that the City of Gainesville, Alachua County, and the University of Florida have recently increased their minimum wage. He requested that the Library consider doing the same for staff as well as for contractors. Chair McNealy congratulated Library Director Shaney Livingston for being elected to the Florida Library Association Executive Board. VIII. CITIZEN COMMENT There were no citizens present who wished to provide comments to the Governing Board. IX. ADJOURNMENT There being no further business the meeting was adjourned at 11:02 A.M. J.K. Irby, Clerk to the Library District Governing Board

9 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA ITEM SUMMARY MEETING DATE December 10, 2015 AGENDA ITEM NO. I.C. REGULAR AGENDA CONSENT AGENDA X ITEM 2015 Alachua County Library District Investment Performance Report. BACKGROUND The Library District s Investment Policy and Florida Statutes require that Income and Investment balances be reported to the Library Governing Board. Generally Accepted Accounting Principles (GAAP) require governments to record certain investments at fair value. The investments are recorded at fair value, and the changes in fair value for the fiscal year are reported along with the interest earned. The 2015 Alachua County Library District Investment Performance Report is attached. RECOMMENDATION The Governing Board accept the Recapitulation Report of Investment Performance for the Fiscal Year APPROVED DENIED ADDITIONAL ACTION

10 Alachua County Clerk of Court, Florida Library Portfolio Investment Performance Review Quarter Ended September 30, 2015 Investment Advisors Steven Alexander, CTP, CGFO, CPPT, Managing Director Robert Cheddar, CFA, Chief Credit Officer, Managing Director D. Scott Stitcher, CFA, Senior Managing Consultant Richard Pengelly, CFA, CTP, Senior Managing Consultant Michael Stewart, Analyst PFM Asset Management LLC One Keystone Plaza, Suite 300 North Front & Market Streets Harrisburg, PA fax 300 S. Orange Avenue, Suite 1170 Orlando, FL (407) (407) fax

11 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Table of Contents Tab I. Section A Market Review Tab II. Section B Library's Executive Summary & Portfolios' Performance Section C Library Portfolio Performance Section D Asset Allocation Chart as of September 30, 2015 Tab III. September 30, 2015 PFM Month-End Statement (Statements are provided online at PFM Funds September 30, 2015 Month-End Statement (Statements are provided online at This material is based on information obtained from sources generally believed to be reliable and available to the public, however PFM Asset Management LLC cannot guarantee its accuracy, completeness or suitability. This material is for general information purposes only and is not intended to provide specific advice or recommendation. The information contained in this report is not an offer to purchase or sell any securities. Table of Contents Section i

12 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 TAB I

13 Alachua County Clerk of Court, Florida Investment Report Quarter Ended September 30, 2015 Summary The U.S. economy continued its forward progress, but more recent economic data suggests it is slowing from the strong second quarter pace. Weakness in emerging market economies, most notably China, changed market psychology, triggering heightened volatility and significant downward pressure on equity markets worldwide. The Federal Open Market Committee (FOMC) chose not to raise the federal funds target rate at either of its two meetings during the quarter, most recently citing concern about recent global economic and financial developments. FOMC officials, however, continue to condition investors for a possible rate hike before year end. Economic Snapshot Concern over Greece s financial state last quarter was quickly resolved, only to be superseded by growth concerns emanating from emerging market economies, especially China, Russia and Brazil. A slowdown in emerging markets also negatively impacted commodity, oil, and export driven economies, such as Australia and Canada. Second quarter gross domestic product (GDP) grew at a 3.9% annualized pace, a strong rebound from the first quarter s lackluster growth. The surge was bolstered by strong consumer spending and a pickup in business investment and inventories. Job growth slowed in the second quarter averaging 167,000 new jobs per month, which was down from 231,000 per month in the prior quarter but the unemployment rate fell further to 5.1%, its lowest rate since April Wage growth remained subdued. Interest Rates Long term Treasury yields trended lower throughout the quarter, supported by low inflation, slowing global growth, and a hesitant FOMC.Theyieldonthe10 year U.S. Treasury fell 31 basis points (0.31%), ending the quarter just above 2.0%. Yields on shorter term instruments (two years and under) initially moved in the opposite direction, rising to peaks in mid September in anticipation of a near term federal funds target rate increase. After the Fed announced it would leave rates unchanged, yields retreated. Short term Treasury yields ended the quarter mostly lower by a few basis points, while money market instruments like commercial paper and bank certificates of deposit held on to most of their rate increases during the quarter. Global sovereign debt yields followed those in the U.S., with lower long term rates and fractionally lower short term yields. Sector Performance U.S. Treasury benchmark indices generated strong returns as yields ended the quarter lower, providing price appreciation in addition to yield based income. While this was true for maturities across the yield curve, longer maturities fared better due to their longer durations and more significant fall in rates. Federal Agency securities modestly outperformed comparable maturity Treasuries as yield spreads tightened modestly. Corporate yield spreads widened throughout the quarter, in some cases significantly. Returns were correlated with credit ratings. BBB rated and high yield issues performed poorly. A rated issuers modestly underperformed government securities, while higherrated issuers performed better. Mortgage backed securities (MBS) underperformed comparable duration government securities as heightened volatility negatively impacted securities with imbedded optionality. This scenario has persisted for much of PFM Asset Management LLC Section A-1

14 Alachua County Clerk of Court, Florida Investment Report Quarter Ended September 30, 2015 Economic Snapshot Labor Market Latest Jun 2015 Sep 2014 Unemployment Rate Sep'15 5.1% 5.3% 5.9% Change In Non-Farm Payrolls Sep'15 142, , ,000 Average Hourly Earnings (YoY) Sep'15 2.2% 2.0% 2.0% Personal Income (YoY) Aug'15 4.2% 4.1% 4.5% Initial Jobless Claims (week) 10/2/15 263, , ,000 10% 8% 6% 4% Unemployment Rate (left) vs. Change in Nonfarm Payrolls (right) Change In Non-Farm Payrolls Unemployment Rate 2% 9/30/12 3/31/13 9/30/13 3/31/14 9/30/14 3/31/15 9/30/15 400K 350K 300K 250K 200K 150K 100K 50K 0 Growth Real GDP (QoQ SAAR) 2015Q2 3.9% 0.6% 4.6% GDP Personal Consumption (QoQ SAAR) 2015Q2 3.6% 1.8% 3.8% Retail Sales (YoY) Sep'15 2.4% 1.8% 4.4% % 4% 2% Real GDP (QoQ) ISM Manufacturing Survey (month) Sep' Existing Home Sales SAAR (month) Aug' mil mil mil. 0% -2% 6/30/12 12/31/12 6/30/13 12/31/13 6/30/14 12/31/14 6/30/15 Inflation / Prices Personal Consumption Expenditures (YoY) Aug'15 0.3% 0.3% 1.5% Consumer Price Index (YoY) Aug'15 0.2% 0.1% 1.7% Consumer Price Index Core (YoY) Aug'15 1.8% 1.8% 1.7% 3% 2% 1% Consumer Price Index Series1 Series2 Crude Oil Futures (WTI, per barrel) Sep 30 $45.09 $59.47 $91.16 Gold Futures (oz.) Sep 30 $1,116 $1,172 $1,211 0% -1% 9/30/12 3/31/13 9/30/13 3/31/14 9/30/14 3/31/15 9/30/15 1. Data as of Second Quarter Data as of Third Quarter 2014 Note: YoY = year over year, QoQ = quarter over quarter, SAAR = seasonally adjusted annual rate, WTI = West Texas Intermediate crude oil Source: Bloomberg PFM Asset Management LLC Section A-2

15 Alachua County Clerk of Court, Florida Investment Report Quarter Ended September 30, 2015 Investment Rate Overview 3.0% U.S. Treasury Note Yields 4% U.S. Treasury Yield Curve 2.5% 3% Yield 2.0% 1.5% Yield 2% 1% 1.0% 0% 0.5% 0.0% 6/30/15 7/31/15 8/31/15 9/30/15 2-Year 5-Year 10-Year -1% 3-yr 2-yr 1-yr 3-mo 5-yr 7-yr 10-yr Maturity September 30, 2015 June 30, 2015 September 30, yr Maturity 9/30/15 6/30/15 U.S. Treasury Yields Change over Quarter 9/30/14 Change over Year 3-month (0.02%) 0.01% (0.03%) 0.02% (0.04%) 5% 4% 3% Yield Curves as of 9/30/ year 0.31% 0.27% 0.04% 0.10% 0.21% 2-year 0.63% 0.65% (0.02%) 0.57% 0.06% 5-year 1.36% 1.65% (0.29%) 1.76% (0.40%) 10-year 2.04% 2.35% (0.31%) 2.49% (0.45%) 30-year 2.85% 3.12% (0.27%) 3.20% (0.35%) Source: Bloomberg Yield 2% 1% 0% -1% 3-yr 2-yr 1-yr 3-mo 5-yr 7-yr 10-yr Maturity U.S. Treasury Federal Agency Industrial Corporates, A Rated 25-yr 30-yr PFM Asset Management LLC Section A-3

16 Alachua County Clerk of Court, Florida Investment Report Quarter Ended September 30, 2015 BofA Merrill Lynch Index Returns As of 9/30/2015 Returns for Periods ended 9/30/ Year Indices Duration Yield 3 Month 1 Year 3 Years U.S. Treasury % 0.31% 1.16% 0.67% Federal Agency % 0.36% 1.29% 0.77% U.S. Corporates, A-AAA rated % 0.36% 1.37% 1.38% Agency MBS (0 to 3 years) % 0.35% 1.11% 0.77% Municipals % 0.57% 0.85% 0.88% 1-5 Year Indices U.S. Treasury % 0.70% 2.15% 0.91% Federal Agency % 0.58% 1.90% 0.98% U.S. Corporates, A-AAA rated % 0.61% 2.18% 1.83% Agency MBS (0 to 5 years) % 0.69% 2.23% 1.55% Municipals % 0.78% 1.09% 1.18% Master Indices (Maturities 1 Year or Greater) U.S. Treasury % 1.90% 4.10% 1.38% Federal Agency % 1.05% 2.93% 1.35% U.S. Corporates, A-AAA rated % 1.23% 2.82% 2.27% Agency MBS (0 to 30 years) % 1.31% 3.34% 1.93% Municipals % 1.70% 3.16% 2.94% Returns for periods greater than one year are annualized Source: BofA Merrill Lynch Indices PFM Asset Management LLC Section A-4

17 Alachua County Clerk of Court, Florida Investment Report Quarter Ended September 30, 2015 Disclosures The views expressed within this material constitute the perspective and judgment of PFM Asset Management LLC (PFMAM) at the time of distribution and are subject to change. Information is obtained from sources generally believed to be reliable and available to the public; however, PFMAM cannot guarantee its accuracy, completeness, or suitability. This material is for general information purposes only and is not intended to provide specific advice or recommendation. The information contained in this report is not an offer to purchase or sell any securities. PFMAM is registered with the Securities and Exchange Commission under the Investment Advisers Act of PFMAM s clients are state and local governments, nonprofit corporations, pension funds, and similar institutional investors PFM Asset Management LLC. Further distribution is not permitted without prior written consent. PFM Asset Management LLC Section A-5

18 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 TAB II

19 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Executive Summary PORTFOLIO STRATEGY The County s Library Portfolio is of high credit quality and invested in U.S. Treasury, Federal Agency, and municipal securities, bank deposits, money market mutual funds, the Florida PRIME, and FLGIT. The Library Portfolio s quarterly total return performance of 0.33% outperformed the benchmark s performance of 0.32% by 0.01%. Over the past year, the Portfolio earned 1.20%, versus 1.17% for the benchmark. Treasury yields moved up and down in response to evolving economic conditions, tracking in part (i) the strength of global economy, (ii) the persistent low inflation environment, and (iii) the expectations for a Fed rate hike. Low inflation and tepid economic data, both in the U.S. and abroad, pushed longer-term yields lower. Yields on securities with maturities of two years or less, the part of the curve that is most dependent on Federal Reserve policy, moved up in advance of the September FOMC meeting, but quickly reversed after the no hike decision. The end result was that the quarter ended with generally lower yields and a flatter yield curve than at the beginning of the quarter. The FOMC continues to monitor economic progress towards its dual objectives of full employment and price stability. It recently added an acknowledgement that global economic instability has the potential to affect Fed policy. Because this creates a new level of uncertainty about the timing and pace of future rate hikes, our strategy may need to adapt to changing conditions throughout the fourth quarter. At present, we believe the Fed will raise rates in late 2015 or early 2016, and the subsequent pace of rate increases will likely be gradual and prolonged. If this occurs as expected, it is likely that rates on the shorter end of the curve will again rise ahead of upcoming FOMC meetings, while longer maturities will remain range bound in response to tempered global growth and dampened inflation expectations. Duration management in this environment will be particularly tricky. We started the fourth quarter with the portfolio s duration shorter and more conservative than the benchmark. We believe this is appropriate given the potential for a Fed rate hike over the next few months. PFM will continue to navigate the market environment with a keen focus on relative value sector analysis, prudent duration management, and efficient yield curve placement. While producing strong investment returns remains a priority, it is secondary to maintaining safety and liquidity, particularly in the current environment where we expect yields to trend higher. PFM Asset Management LLC Section B - 1

20 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library's All Assets Portfolio Statistics Amortized Cost 1 Amortized Cost 1 Market Value 1 Market Value 1 Duration (Years) Account Name September 30, 2015 June 30, 2015 September 30, 2015 June 30, 2015 September 30, 2015 Library Portfolio $8,704, $8,694, $8,733, $8,711, Bank of America Checking 255, , , , BBVA Compass Bank ,007, ,007, N/A TD Bank 1,511, ,510, ,511, ,510, Regions Sweep Account (Fidelity Money Market Fund) 74, , , , Florida Prime Fund 2, 4 2,252, ,923, ,252, ,923, Days Florida Local Government Investment Trust 3 1,624, ,620, ,624, ,620, $14,423, $19,324, $14,451, $19,340, Yield to Maturity Yield to Maturity Yield to Maturity Yield to Maturity at Cost 5 at Cost 5 at Market at Market Duration (Years) Account Name September 30, 2015 June 30, 2015 September 30, 2015 June 30, 2015 June 30, 2015 Library Portfolio 0.78% 0.77% 0.60% 0.67% 1.79 Bank of America Checking 0.25% 0.25% 0.25% 0.25% BBVA Compass Bank N/A 0.24% N/A 0.24% TD Bank 0.25% 0.25% 0.25% 0.25% Regions Sweep Account (Fidelity Money Market Fund) 0.01% 0.00% 0.01% 0.00% Florida Prime Fund 2, % 0.22% 0.25% 0.22% 34 Days Florida Local Government Investment Trust 3 N/A N/A 0.87% 0.93% 1.47 Total 0.54% 0.44% 0.53% 0.52% Benchmarks September 30, 2015 June 30, 2015 Merrill Lynch 3 Month U.S. Treasury Bill Index % 0.00% Notes: 1. End of quarter trade-date market values of portfolio holdings, including accrued interest. In order to comply with GASB accrual accounting reporting requirements; forward settling trades are included in the monthly balances. 2. Weighted Average Maturity (represented in days) 3. SEC Yield and duration, Source The Duration was not available on the website. 4. Florida Prime information source is 5. Past performance is not indicative of future results. 6. Seven day yield as of quarter end. The yields shown above represent past performance. Past performance is no guarantee of future results and yields may vary. The current fund performance may be higher or lower than that cited. The current seven-day yield does not include realized gains and losses on the sale of securities. The yields shown above may reflect fee waivers by service providers that subsidize and reduce the total operating expenses of the Funds. Fund yields would be lower if there were no such waivers. 7. Monthly yield. Source Bloomberg. PFM Asset Management LLC Section B - 2

21 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library's All Assets Composition and Credit Quality Characteristics Security Type 1 September 30, 2015 % of Portfolio June 30, 2015 % of Portfolio U.S. Treasuries $3,996, % $4,149, % Federal Agencies 3,999, % 3,825, % Municipal Obligations 737, % 736, % Bank of America Checking 255, % 501, % SunTrust Muni-Now % % BBVA Compass Bank % 1,007, % TD Bank 1,511, % 2,510, % Regions Sweep Account (Fidelity Money Market Fund) 74, % 66, % Florida Trust Day to Day Fund % % Florida Prime Fund 2,252, % 3,923, % Florida Local Government Investment Trust 1,624, % 2,620, % Totals $14,451, % $19,340, % Notes: Bank of America Checking 1.76% Municipal Obligations 5.10% TD Bank 10.46% Federal Agencies 27.68% Portfolio Composition as of 09/30/15 Regions Sweep Account (Fidelity Money Market Fund) 0.52% Florida Prime Fund 15.59% Florida Local Government Investment Trust 11.24% U.S. Treasuries 27.65% Not Rated* 12.22% AAAm 16.11% AAA 11.24% ### A-1+ (Shortterm) 1.38% Credit Quality Distribution² as of 09/30/15 AA 3.92% AA % 1. End of quarter trade-date market values of portfolio holdings, including accrued interest. 2. Credit rating of securities held in portfolio, inclusive of money market fund/lgip. Standard & Poor's is the source of the credit ratings. * The SBA Investment Pool Fund B is not rated by any ratings agencies. Certificate of Deposits and Bank Deposits are not rated by rating agencies. PFM Asset Management LLC Section B - 3

22 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library's All Assets Maturity Distribution Maturity Distribution 1 September 30, 2015 June 30, 2015 Overnight (Money Market Fund) $4,094, $8,008, Under 6 Months 450, Months 1,207, , Years 5,600, ,422, Years 3,098, ,997, Years Years Years and Over Totals $14,451, $19,340, Percentage of Total Portfolio 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Portfolio Maturity Distribution¹ September 30, 2015 June 30, 2015 #DIV/0! #DIV/0! #DIV/0! 41.4% 38.8% 28.3% 33.2% 21.4% 20.7% 3.1% 8.4% 4.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Overnight Under 6 Months 6-12 Months 1-2 Years 2-3 Years 3-4 Years 4-5 Years 5 Years and Over Notes: 1. Callable securities in portfolio are included in the maturity distribution analysis to their stated maturity date, although they may be called prior to maturity. PFM Asset Management LLC Section B - 4

23 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library Portfolio Performance Total Portfolio Value 1 September 30, 2015 June 30, 2015 Market Value $8,807, $8,778, Amortized Value $8,779, $8,761, Quarterly Return Last Last Last Last Since Inception Total Return 2,3,4 September 30, Months 12 Months 2 Years 3 Years June 30, 2011 Library Portfolio 0.33% 0.46% 1.20% 0.85% 0.67% 0.74% Merrill Lynch 1-3 Year U.S. Treasury/ Agency Index 0.32% 0.47% 1.17% 0.84% 0.69% 0.75% Effective Duration (Years) 5 September 30, 2015 June 30, 2015 Yields September 30, 2015 June 30, 2015 Library Portfolio Yield at Market 0.60% 0.67% Merrill Lynch 1-3 Year U.S. Treasury/ Agency Index Yield at Cost 0.78% 0.77% Portfolio Duration % of Benchmark Duration 90% 99% 0.50% Quarter Total Return Comparison Quarter Ended 09/30/ % Since Inception Total Return Comparison Period Ended 09/30/15 Return 0.25% Library Portfolio 0.33% ML 1-3 Year U.S. Treasury/ Agency Index 0.32% Return 1.00% 0.75% 0.50% Library Portfolio ML 1-3 Year U.S. Treasury/ Agency Index 0.74% 0.75% 0.25% 0.00% Effective Duration (Years) 0.00% Effective Duration (Years) Notes: 1. In order to comply with GASB accrual accounting reporting requirements; forward settling trades are included in the monthly balances. End of quarter trade-date market values of portfolio holdings, including accrued interest. 2. Performance on trade date basis, gross (i.e., before fees), is in accordance with The CFA Institute s Global Investment Performance Standards (GIPS). Quarterly returns are presented on an unannualized basis. Returns presented for 12 months or longer are presented on an annual basis. Past performance is not indicative of future results. 3. The benchmark originally was the Merrill Lynch 1-3 Year U.S. Treasury Note Index. On September 30, 2011, the benchmark was moved to the Merrill Lynch 1-3 Year U.S. Treasury/Agency Note Index. The benchmark's total return performance is a blended performanc the benchmarks for time periods that include dates prior to September 30, Merrill Lynch Indices provided by Bloomberg Financial Markets. 5. Includes money market fund/cash in performance and duration computations. PFM Asset Management LLC Section C - 1

24 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library Portfolio Composition and Credit Quality Characteristics Security Type 1 September 30, 2015 % of Portfolio June 30, 2015 % of Portfolio U.S. Treasuries $3,996, % $4,149, % Federal Agencies 3,999, % 3,825, % Commercial Paper % % Certificates of Deposit % % Bankers Acceptances % % Repurchase Agreements % % Municipal Obligations 737, % 736, % Corporate Notes/Bonds % % Mortgage Backed % % Money Market Fund/Cash 74, % 66, % Totals $8,807, % $8,778, % Money Market Fund/Cash 0.85% Municipal Obligations 8.37% Portfolio Composition as of 09/30/15 U.S. Treasuries 45.38% A-1+ (Shortterm) 2.24% A % AA 6.34% Credit Quality Distribution² as of 09/30/15 AA % Federal Agency Obligations 45.41% Notes: 1. End of quarter trade-date market values of portfolio holdings, including accrued interest. 2. Credit rating of securities held in portfolio, exclusive of money market fund/lgip. Standard & Poor's is the source of the credit ratings. PFM Asset Management LLC Section C - 2

25 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library Portfolio Maturity Distribution Maturity Distribution 1 September 30, 2015 June 30, 2015 Overnight (Money Market Fund) $74, $66, Under 6 Months 450, Months 1,207, , Years 3,976, ,802, Years 3,098, ,997, Years Years Years and Over Totals $8,807, $8,778, Percentage of Total Portfolio 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Portfolio Maturity Distribution¹ September 30, 2015 June 30, % 43.3% 45.5% 35.2% 13.7% 10.4% 5.1% 0.8% 0.8% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Overnight Under 6 Months 6-12 Months 1-2 Years 2-3 Years 3-4 Years 4-5 Years 5 Years and Over Notes: 1. Callable securities in portfolio are included in the maturity distribution analysis to their stated maturity date, although they may be called prior to maturity. PFM Asset Management LLC Section C - 3

26 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 Library Portfolio Maturity Distribution versus the Benchmark¹ 40.0% 35.0% 30.0% Market Value 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Years to Maturity Library Portfolio Merrill Lynch 1-3 Year Treasury/Agency Index Notes: 1. Due to the nature of the security, Mortgage-Backed Securities are represented based on their average life maturity rather than their final maturity. PFM Asset Management LLC Section C - 4

27 Alachua County Clerk of Court, Florida - Library Asset Allocation as of September 30, 2015* United States Treasury Securities 27.57% Federal Instrumentalities 27.67% Florida Prime (SBA) 15.62% Checking/Sweep Accounts 12.25% Amortized Cost (Includes Interest) Allocation Percentage State and/or Local Government Debt 5.11% Money Market Mutual Funds Intergovernmental 0.52% Investment Pool FLGIT 11.26% Permitted by Policy In Compliance Security Type 1 Notes Florida Prime (SBA) 2,252, % 2 100% YES United States Treasury Securities 3,976, % 100% YES United States Government Agency Securities % 100% YES Federal Instrumentalities 3,991, % 100% YES Mortgage-Backed Securities % 0% YES Certificates of Deposit/Savings Account % 100% YES Repurchase Agreements % 100% YES Commercial Paper % 0% YES Corporate Notes % 0% YES Bankers' Acceptances % 0% YES State and/or Local Government Debt 736, % 100% YES Money Market Mutual Funds 74, % 100% YES Intergovernmental Investment Pool - FLGIT 1,624, % 2 100% YES Checking/Sweep Accounts 1,766, % 2 100% YES Notes: 1. End of month trade-date amortized cost of portfolio holdings, including accrued interest. 2. Managed by the County. * All Library Assets PFM Asset Management LLC D - 1

28 Alachua County Clerk of Court, Florida - Library Asset Allocation as of September 30, 2015* Amortized Cost (Includes Interest) Allocation Percentage Permitted by Policy In Compliance Individual Issuer Breakdown 1 Notes Government National Mortgage Association (GNMA) % 100% YES Federal Farm Credit Bank (FFCB) 500, % 100% YES Federal Home Loan Bank (FHLB) 1,710, % 100% YES Federal National Mortgage Association (FNMA) 1,257, % 100% YES Federal Home Loan Mortgage Corporation (FHLMC) 523, % 100% YES University of California Taxable Revenue Bonds 50, % 100% YES Louisiana State Taxable GO Bonds 250, % 100% YES Regional Trans Authority, IL Taxable Revenue Bonds 250, % 100% YES Mississippi State Taxable G.O. Bonds 15, % 100% YES University of Washington Taxable Revenue Bonds 170, % 100% YES Money Market Fund - Fidelity Treasury 74, % 100% YES Money Market Fund - PFM Funds Government Series % 100% YES Money Market Fund - FLGIT Day to Day Fund % 2 100% YES Florida Prime 2,252, % 2 100% YES Checking Account - Bank of America 255, % 2 100% YES Sweep Account - SunTrust Muni-Now Account % 2 100% YES BBVA Compass Bank Money Market Account % 2 100% YES TD Bank Money Market Account 1,511, % 2 100% YES Florida Local Government Investment Trust 1,624, % 2 100% YES Notes: 1. End of month trade-date amortized cost of portfolio holdings, including accrued interest. 2. Managed by the County. * All Library Assets PFM Asset Management LLC D - 2

29 Alachua County Clerk of Court, Florida Investment Report - Quarter Ended September 30, 2015 TAB III

30 ALACHUA COUNTY LIBRARY PORTFOLIO Transaction Summary - Managed Account Managed Account Summary Statement For the Month Ending September 30, 2015 Cash Transactions Summary - Managed Account Opening Market Value $8,701, Maturities/Calls Principal Dispositions Principal Acquisitions Unsettled Trades Change in Current Value (200,000.00) , , Reconciling Transactions Closing Market Value $8,720, Maturities/Calls Sale Proceeds Coupon/Interest/Dividend Income Principal Payments Security Purchases Net Cash Contribution 200, , (199,862.00) Earnings Reconciliation (Cash Basis) - Managed Account Cash Balance Interest/Dividends/Coupons Received Less Purchased Interest Related to Interest/Coupons Plus Net Realized Gains/Losses 12, Closing Cash Balance $74, Total Cash Basis Earnings $12, Earnings Reconciliation (Accrual Basis) Total Ending Amortized Value of Securities Ending Accrued Interest Plus Proceeds from Sales Plus Proceeds of Maturities/Calls/Principal Payments Plus Coupons/Dividends Received Less Cost of New Purchases Less Beginning Amortized Value of Securities Less Beginning Accrued Interest 8,691, , , , (199,862.00) (8,691,554.32) (19,654.40) Total Accrual Basis Earnings $5, Account Page 1

31 ALACHUA COUNTY LIBRARY PORTFOLIO Account Summary Portfolio Summary and Statistics For the Month Ending September 30, 2015 Sector Allocation Description Par Value Market Value Percent U.S. Treasury Bond / Note 3,985, ,989, Municipal Bond / Note 735, , Federal Agency Discount Note 200, , Federal Agency Bond / Note 3,783, ,794, Managed Account Sub-Total 8,703, ,720, % Accrued Interest 13, Total Portfolio 8,703, ,733, US TSY Bond / Note 45.76% Fed Agy Bond / Note 43.51% Unsettled Trades Muni Bond / Note 8.44% Fed Agy DN 2.29% Maturity Distribution Characteristics 45.52% Yield to Maturity at Cost 0.78% 35.47% Yield to Maturity at Market Duration to Worst Weighted Average Days to Maturity 0.60% % 5.17% 0.00% 0.00% 0.00% 0-6 Months 6-12 Months 1-2 Years 2-3 Years 3-4 Years 4-5 Years Over 5 Years Account Page 2

32 Managed Account Issuer Summary For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Issuer Summary Credit Quality (S&P Ratings) Issuer FANNIE MAE FEDERAL FARM CREDIT BANKS FEDERAL HOME LOAN BANKS FREDDIE MAC MISSISSIPPI STATE REGIONAL TRANS AUTH, IL STATE OF LOUISIANA UNITED STATES TREASURY UNIV OF WA TXBL REV BONDS UNIVERSITY OF CALIFORNIA Market Value of Holdings Percent 1,259, , ,709, , , , , ,989, , , AA 6.48% A % Total $8,720, % AA % Account Page 3

33 Managed Account Detail of Securities Held For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S. Treasury Bond / Note US TREASURY NOTES DTD 01/31/ % 01/31/ SC5 250, AA+ Aaa 07/29/14 07/31/14 250, , , US TREASURY NOTES DTD 01/31/ % 01/31/ SC5 360, AA+ Aaa 06/02/14 06/03/14 361, , , US TREASURY NOTES DTD 03/31/ % 03/31/ SM3 215, AA+ Aaa 03/19/14 03/21/14 215, , , US TREASURY NOTES DTD 04/30/ % 04/30/ SS0 350, AA+ Aaa 10/01/14 10/06/14 350, , , , US TREASURY NOTES DTD 08/31/ % 08/31/ TM2 105, AA+ Aaa 02/02/15 02/03/15 104, , , US TREASURY NOTES DTD 10/31/ % 10/31/ TW0 900, AA+ Aaa 10/30/14 10/31/14 894, , , , US TREASURY NOTES DTD 11/30/ % 11/30/ UA6 140, AA+ Aaa 12/01/14 12/03/14 138, , , US TREASURY NOTES DTD 01/31/ % 01/31/ UJ7 250, AA+ Aaa 12/29/14 12/30/14 247, , , US TREASURY NOTES DTD 04/01/ % 03/31/ UU2 445, AA+ Aaa 02/26/15 02/27/15 440, , , US TREASURY NOTES DTD 04/01/ % 03/31/ UU2 640, AA+ Aaa 03/26/15 03/27/15 635, , , US TREASURY NOTES DTD 04/30/ % 04/30/ UZ1 330, AA+ Aaa 05/28/15 05/29/15 326, , , Security Type Sub-Total 3,985, ,967, , ,970, ,989, Municipal Bond / Note LA ST TXBL GO BONDS DTD 02/20/ % 02/01/ S35 250, AA Aa2 02/11/14 02/20/14 249, , , Account Page 4

34 Managed Account Detail of Securities Held For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Municipal Bond / Note REGIONAL TRANS AUTH, IL TXBL REV BONDS DTD 05/07/ % 05/06/ X88 250, AA Aa3 04/24/14 05/07/14 249, , , UNIV OF CAL TXBL REV BONDS DTD 10/02/ % 05/15/ GSX4 50, AA Aa2 09/26/13 10/02/13 50, , , UNIV OF WA TXBL REV BONDS DTD 03/04/ % 12/01/ NMN3 170, AA+ Aaa 01/23/15 03/04/15 170, , , MS ST TXBL GO BONDS DTD 02/18/ % 10/01/ EQ6 15, AA Aa2 02/04/15 02/18/15 15, , , Security Type Sub-Total 735, , , , , Federal Agency Discount Note FEDERAL HOME LOAN BANKS DISC NOTE % 12/18/ QR3 200, A-1+ P-1 09/16/15 09/17/15 199, , , Security Type Sub-Total 200, , , , Federal Agency Bond / Note FFCB (FLOATING) NOTES DTD 08/26/ % 08/26/ ECY99 500, AA+ Aaa 11/06/14 11/07/14 500, , , FNMA NOTES DTD 08/19/ % 09/28/ G0CM3 200, AA+ Aaa 10/01/13 10/03/13 203, , , FHLB NOTES DTD 08/07/ % 09/28/ A2T97 205, AA+ Aaa 08/06/14 08/07/14 204, , , FHLB NOTES DTD 11/17/ % 11/23/ A3J70 450, AA+ Aaa 01/23/15 01/26/15 450, , , , FHLB NOTES DTD 11/09/ % 12/09/ PV2 250, AA+ Aaa 05/06/15 05/07/15 254, , , , FHLMC REFERENCE NOTE DTD 01/16/ % 01/27/ EADU0 183, AA+ Aaa 01/15/15 01/16/15 182, , , Account Page 5

35 Managed Account Detail of Securities Held For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Federal Agency Bond / Note FHLB GLOBAL NOTES (CALLABLE) DTD 03/24/ % 03/24/ A4QV7 200, AA+ Aaa 03/17/15 03/24/15 200, , , FHLB GLOBAL NOTES DTD 05/15/ % 05/30/ A5EP0 240, AA+ Aaa 05/14/15 05/15/15 239, , , FREDDIE MAC GLOBAL NOTES DTD 06/25/ % 07/28/ EADJ5 50, AA+ Aaa 08/12/14 08/14/14 49, , , FREDDIE MAC GLOBAL NOTES DTD 06/25/ % 07/28/ EADJ5 80, AA+ Aaa 03/19/15 03/20/15 80, , , FREDDIE MAC GLOBAL NOTES DTD 06/25/ % 07/28/ EADJ5 210, AA+ Aaa 08/12/14 08/14/14 209, , , FHLB NOTES DTD 07/24/ % 08/28/ A62S5 160, AA+ Aaa 07/23/15 07/24/15 159, , , FNMA NOTES DTD 08/25/ % 09/27/ G0ZL0 130, AA+ Aaa 08/21/14 08/25/14 129, , , FNMA NOTES DTD 08/25/ % 09/27/ G0ZL0 550, AA+ Aaa 04/28/15 04/30/15 552, , , FANNIE MAE GLOBAL NOTES DTD 04/15/ % 05/21/ G0WJ8 375, AA+ Aaa 07/01/15 07/06/15 372, , , , Security Type Sub-Total 3,783, ,789, , ,786, ,794, Managed Account Sub-Total 8,703, ,691, , ,691, ,720, Securities Sub-Total Accrued Interest Total Investments $8,703, $8,691, % $13, $8,691, $8,720, $13, $8,733, Account Page 6

36 Managed Account Fair Market Value & Analytics For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective Duration YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration to Worst at Mkt U.S. Treasury Bond / Note US TREASURY NOTES DTD 01/31/ % 01/31/ SC5 250, MERRILL , , US TREASURY NOTES DTD 01/31/ % 01/31/ SC5 360, CITIGRP , (75.11) US TREASURY NOTES DTD 03/31/ % 03/31/ SM3 215, BARCLAYS , , , US TREASURY NOTES DTD 04/30/ % 04/30/ SS0 350, GOLDMAN , , , US TREASURY NOTES DTD 08/31/ % 08/31/ TM2 105, HSBC , US TREASURY NOTES DTD 10/31/ % 10/31/ TW0 900, MERRILL , , , US TREASURY NOTES DTD 11/30/ % 11/30/ UA6 140, MERRILL , US TREASURY NOTES DTD 01/31/ % 01/31/ UJ7 250, CITIGRP , , , US TREASURY NOTES DTD 04/01/ % 03/31/ UU2 445, BARCLAYS , , , US TREASURY NOTES DTD 04/01/ % 03/31/ UU2 640, HSBC , , , US TREASURY NOTES DTD 04/30/ % 04/30/ UZ1 330, CITIGRP , , , Security Type Sub-Total 3,985, ,989, , , Municipal Bond / Note LA ST TXBL GO BONDS DTD 02/20/ % 02/01/ S35 250, WELLSFAR , REGIONAL TRANS AUTH, IL TXBL REV BONDS DTD 05/07/ % 05/06/ X88 250, JPMCHASE , UNIV OF CAL TXBL REV BONDS DTD 10/02/ % 05/15/ GSX4 50, BARCLAYS , Account Page 7

37 Managed Account Fair Market Value & Analytics For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective Duration YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration to Worst at Mkt Municipal Bond / Note UNIV OF WA TXBL REV BONDS DTD 03/04/ % 12/01/ NMN3 170, CITIGRP , MS ST TXBL GO BONDS DTD 02/18/ % 10/01/ EQ6 15, RBC CAP , Security Type Sub-Total 735, , , Federal Agency Discount Note FEDERAL HOME LOAN BANKS DISC NOTE % 12/18/ QR3 200, TD SEC U , Security Type Sub-Total 200, , Federal Agency Bond / Note FFCB (FLOATING) NOTES DTD 08/26/ % 08/26/ ECY99 500, CITIGRP , (116.00) FNMA NOTES DTD 08/19/ % 09/28/ G0CM3 200, BNP PARI , (1,399.82) FHLB NOTES DTD 08/07/ % 09/28/ A2T97 205, MORGANST , FHLB NOTES DTD 11/17/ % 11/23/ A3J70 450, WELLSFAR , FHLB NOTES DTD 11/09/ % 12/09/ PV2 250, CITIGRP , (783.75) FHLMC REFERENCE NOTE DTD 01/16/ % 01/27/ EADU0 183, BARCLAYS , FHLB GLOBAL NOTES (CALLABLE) DTD 03/24/ % 03/24/ A4QV7 200, CITIGRP 03/24/ , FHLB GLOBAL NOTES DTD 05/15/ % 05/30/ A5EP0 240, CITIGRP , FREDDIE MAC GLOBAL NOTES DTD 06/25/ % 07/28/ EADJ5 50, BARCLAYS , FREDDIE MAC GLOBAL NOTES DTD 06/25/ % 07/28/ EADJ5 80, BARCLAYS , Account Page 8

38 Managed Account Fair Market Value & Analytics For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Security Type/Description Next Call Market Market Unreal G/L Unreal G/L Effective Duration YTM Dated Date/Coupon/Maturity CUSIP Par Broker Date Price Value On Cost Amort Cost Duration to Worst at Mkt Federal Agency Bond / Note FREDDIE MAC GLOBAL NOTES DTD 06/25/ % 07/28/ EADJ5 210, BARCLAYS , , , FHLB NOTES DTD 07/24/ % 08/28/ A62S5 160, BARCLAYS , FNMA NOTES DTD 08/25/ % 09/27/ G0ZL0 130, MORGANST , , FNMA NOTES DTD 08/25/ % 09/27/ G0ZL0 550, BMO , (449.17) FANNIE MAE GLOBAL NOTES DTD 04/15/ % 05/21/ G0WJ8 375, MERRILL , , , Security Type Sub-Total 3,783, ,794, , , Managed Account Sub-Total 8,703, ,720, , , Securities Sub-Total $8,703, $8,720, $28, $28, % Accrued Interest $13, Total Investments $8,733, Account Page 9

39 Managed Account Security Transactions & Interest For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Transaction Type Principal Trade Settle Security Description CUSIP Par Proceeds BUY Accrued Realized G/L Realized G/L Sale Interest Total Cost Amort Cost Method 09/16/15 09/17/15 FEDERAL HOME LOAN BANKS DISC NOTE % 12/18/ QR3 200, (199,862.00) 0.00 (199,862.00) Transaction Type Sub-Total 200, (199,862.00) 0.00 (199,862.00) INTEREST 09/01/15 09/17/15 09/24/15 09/26/15 09/27/15 09/27/15 09/28/15 09/28/15 09/30/15 09/30/15 09/30/15 09/01/15 MONEY MARKET FUND MONEY /17/15 FHLB NOTES (CALLED, OMD 03/17/17) DTD 03/17/ % 09/17/ /24/15 FHLB GLOBAL NOTES (CALLABLE) DTD 03/24/ % 03/24/ /26/15 FFCB (FLOATING) NOTES DTD 08/26/ % 08/26/ /27/15 FNMA NOTES DTD 08/25/ % 09/27/ /27/15 FNMA NOTES DTD 08/25/ % 09/27/ /28/15 FNMA NOTES DTD 08/19/ % 09/28/ /28/15 FHLB NOTES DTD 08/07/ % 09/28/ /30/15 US TREASURY NOTES DTD 03/31/ % 03/31/ /30/15 US TREASURY NOTES DTD 04/01/ % 03/31/ /30/15 US TREASURY NOTES DTD 04/01/ % 03/31/ A4M58 200, A4QV7 200, ECY99 500, G0ZL0 130, G0ZL0 550, , , G0CM3 200, , , A2T97 205, SM3 215, , , UU2 445, , , UU2 640, , , Transaction Type Sub-Total 3,285, , , MATURITY 09/17/15 09/17/15 FHLB NOTES (CALLED, OMD 03/17/17) DTD 03/17/ % 09/17/ A4M58 200, , , Account Page 10

40 Managed Account Security Transactions & Interest For the Month Ending September 30, 2015 ALACHUA COUNTY LIBRARY PORTFOLIO Transaction Type Principal Trade Settle Security Description CUSIP Par Proceeds Transaction Type Sub-Total 200, , Accrued Realized G/L Realized G/L Sale Interest Total Cost Amort Cost Method , Managed Account Sub-Total , , Total Security Transactions $ $12, $12, $0.00 $0.00 Account Page 11

41 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA ITEM SUMMARY MEETING DATE December 10, 2015 AGENDA ITEM NO. III.A. REGULAR AGENDA X CONSENT AGENDA ITEM Long Range Facilities & Service Plan Accomplishments Report Fiscal Year BACKGROUND Ms. Livingston, Library Director, will present the Long Range Facilities & Service Plan Accomplishments Report for the Fiscal Year The Board of Trustees accepted the Long Range Facilities & Service Plan Accomplishments Report Fiscal Year , at their regular meeting on November 18, RECOMMENDATION The Governing Board accept the Long Range Facilities & Service Plan Accomplishments Report for the Fiscal Year APPROVED DENIED ADDITIONAL ACTION

42 Accomplishments Report for fiscal year 2014~2015

43 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 alachua county library district governing board Leanetta McNealy, Ph.D., Chair Lee Pinkoson, Vice-Chair Charles S. Chestnut, IV, Alachua County Commissioner Ken Cornell, Alachua County Commissioner Charles Goston, City of Gainesville Commissioner Helen K. Warren, City of Gainesville Commissioner november 18, 2015 t o t h e g o v e r n i n g b o a r d, b o a r d o f t r u s t e e s a n d r e s i d e n t s o f a l a c h u a c o u n t y : It is an honor and pleasure to present the Annual Accomplishments Report for Fiscal Year This report demonstrates the Alachua County Library District s commitment to deliver excellent service to the residents of Alachua County in accordance with our Long Range Facilities and Service Plan for Fiscal Years Last year, we were excited about bringing new programs to our great community. These new programs allowed us to attract new users and explore different venues for the Library District. For the first time, we held a Fandomonium, a Library Comic-Con, an Author Series, Learners Conference for literacy, and initiated a Sensory Storytime program. Overall, we increased our programs by 20% and attendance by 14%, compared to the previous year. clerk of the district J.K. Irby board of trustees Michael P. Allard, Chair Susan H. Sonsini, Vice-Chair Sheila K. Dickison, Ph.D. Bessie G. Jackson, Ph.D. Ellen Vause Elmira K. Warren Robert L. Woody for more information Library Director, Alachua County Library District Headquarters Library 401 East University Avenue Gainesville, FL Phone: (352) Fax: (352) The Alachua County Library District is an independent special taxing district located in the Gainesville Metropolitan Area in North Central Florida. It is the sole provider of public library services within Alachua County (as established by Chapter , as amended by , Laws of Florida). The Library District and Alachua County s boundaries are congruent. a lwa y s l o o k i n g a h e a d The Alachua County Library District continues to proactively plan for changes in the scope of library services as we see how the role of 21st century public library services continues to evolve. Rather than look solely at ways to make library services better, the more relevant approach is to determine how the Library District can make our community better. In recent years, the Library District s greatest challenge to providing excellent and broad community service has been the property tax limitations imposed by the state legislature and uncertainty regarding financial support through the State Library of Florida (Library Construction Grants, Library Cooperative Grants, Library Services and Technology [LSTA] Grants, State Aid to Libraries, and Community Libraries in Caring [CLIC] Grants). The Library District continues to experience significant usage increases as more persons turn to borrowing rather than buying books, movies, music, and information. The increase in persons using egovernment services and seeking jobs results in more library visits and more demand for one-on-one time with our expert staff. 1

44 accomplishments report fiscal year 2014 ~ 2015 Successful collaborations with organizations have resulted in more community groups recognizing how much value the Library District can add to their agencies. As a result, the Library District continues to explore other collaborative opportunities. r e s u l t s The Accomplishments Report for Fiscal Year is reflective of new services and programs we are dedicated to providing which will enrich the lives of our users and contribute to the betterment of our community. We strive to be a community necessity, not an amenity. Increased demand for our traditional services and successful partnerships are cultivating new users, service demands and supporters, and plays a major part as the Library District defines its long range community role. While we continually strive to provide new and innovative services, we remain dedicated to providing efficient, cost-effective, informed and accessible routine library services through the day-to-day management required of a public library system committed to excellence. Special thanks are extended to the entire staff for the care and attention they gave to the planning document. Good planning has allowed the Alachua County Library District to best allocate existing resources, prioritize current and new services, demonstrate accountability, and with the accomplishments report, document the completion of goals and objectives. Active staff participation in the planning process has resulted in the Alachua County Library District being the standard for public library service in Florida. ACLD MISSION STATEMENT A key to building a better community by creating opportunities to participate, connect and discover. CORE VALUES Diversity of people and ideas. Free and equal access. Excellent and innovative service. Open exchange of ideas. In meeting future challenges, the Library District will continue to be community focused, and continuously seek to improve itself. We must remain agile and able to quickly respond to trends, technologies, and opportunities that we cannot predict. The effective implementation of the Long Range Plan is demonstrated in these accomplishments and is attributable to the commitment of our staff, their acceptance of the plan elements and their ability to interpret our goals. Daily staff interaction with the public continues to provide the most reliable source of feedback where we can identify improvements to future Long Range Plans which will lead to enhanced services and practices. Respectfully submitted, Shaney T. Livingston Library Director 2 In support of our core values, the Library District provides an environment where both patrons and staff shall be free from discrimination and harassment based upon race, color, religion, ethnicity, age, sex, sexual orientation, gender identity or gender expression, marital status, national origin or disability. In addition, the Library District supports equal employment opportunities for all staff and applicants. Discrimination against any person in recruitment, examination, appointment, training, promotion or any other employee action because of political or religious opinions or affiliations, or because of race, color, ethnicity, age, sex, sexual orientation, gender identity or gender expression, marital status, national origin, disability or genetic information (in employment per the Genetic Information Nondiscrimination Act of 2008) is prohibited.

45 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 ORGANIZATIONAL CHART Citizenry Library Advocates Shaney T. Livingston Library Director Terry Rasch Assistant to the Library Director MANAGEMENT TEAM Jodie Patterson Archer Branch Manager vacant Circulation Services Senior Manager Library District Governing Board Library Director Administrative Services Division Administrative Services Financial Services Automated Services Facilities / Safety Services Friends of the Library ACLD Foundation Library Board of Trustees Alachua County Support Services Clerk of the Court Finance & Accounting County Attorney Administrative Services Information Services Public Services Division Headquarters Library Services Branch Library Services Outreach Services Technical Services Nicole Kortus Public Relations & Marketing Manager Vivian M. Alexander Director, Administrative Services Division vacant Administrative Services Administrator Clinton McNair Automated Services Administrator Diana A. Sanchez Financial Services Administrator Daniel S. Whitcraft Facilities / Safety Services Administrator vacant Facilities Maintenance Manager Janice M. Scales Administrative Assistant Christine Culp Director, Public Services Division Joyce West Public Services Administrator Phillis Filer Public Services Administrator Renee Patterson Technical Services Administrator vacant Adult Services Senior Manager Ross Woodbridge Alachua Branch Manager 3 Diane Johnson Cone Park Branch Manager Otto Pleil-Muete ebranch Manager Keith Harmon Hawthorne Branch Manager Beth S. Noll High Springs Branch Manager Anita Jenkins Library Partnership Branch Manager Elizabeth Allerton Micanopy Branch Manager Emily Young Millhopper Senior Branch Manager Marlin E. Day Newberry Branch Manager David H. Fuller, Jr. Outreach Services Manager Lauren M. Brosnihan Tower Road Senior Branch Manager Bruce Stewart Waldo Branch Manager Erin Phemester Youth Services Senior Manager Theresa Sterling Literacy Coordinator

46 accomplishments report fiscal year 2014 ~ 2015 KUDOS FROM OUR PATRONS FROM WILLIE PRICE, ADULT LEARNER IN LITERACY PROGRAM AFTER HIS ESSAY WAS PUBLISHED: FROM GREG VIA TO TECHNICAL SERVICES ABOUT ORDERING AUDIOBOOKS: FROM GRACE BURMESTER VIA FACEBOOK: FROM RAWLINGS ELEMENTARY SCHOOL: To have you Thank you for I love my library! You don t know how (Literacy Coordinator) finding the answer Thank you for the much we appreciate and Janice (my tutor) out. :) My wife magic you provide how you and the tell me to write about and I are over the all year long. other librarians what I know that was road truck drivers have sort of taken big. I got published. and love listening Rawlings under It was a great honor. to audio books. your wing. It makes And thank you for us feel special. If I can give others the all you do at your The kids here need courage to take the library. We wouldn t luxuries and extras first step and call you, know what to do and don t have them that s important to me. without you guys. except when great It s a difficult thing to do. people like you all I get courage from the fact jump in and help! that people believe in me especially Janice.

47 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 RESPONSIBLE MANAGEMENT FISCAL MANAGEMENT OF REVENUES AND EXPENDITURES TOTAL MATERIAL CHECKOUTS 3,374,804 3,652,436 3,640,407 3,576,044 3,562,732 3,768,864 Prepared a balanced budget for Fiscal Year with millage rate constant for 5th year State of Florida TRIM compliance for Fiscal Year Actuarial Valuation Report completed for General Pension Plan Fiscal Year 2014 Annual Audit in compliance with Florida Statutes and Rules of Auditor General Received 9th Certificate of Achievement for Excellence in Financial Reporting Monitored agreements and expenditures for compliance with procurement, policies and procedures Received State Aid to Public Libraries Grant for $588,493 Awarded Public Library Construction Grant for $500,000 for Tower Road Branch construction Received $120,000 State Aid as member of Putnam-Alachua-Levy Cooperative (PAL) Literacy Training Grant from Plum Creek Foundation for $2,000 Science, Technology, Engineering, Arts and Math (STEAM) Grant from Dollar General Literacy Foundation for $2,900 Received $150,000 from Friends of the Library (FOL) Received $50,000 from ACLD Foundation E-Rate reimbursement of $88,514 Negotiated with Communications Workers of America (CWA) Local #3170 Newberry Branch Expansion/Renovation completed under budget by $242,914 Participation in Alachua County s classification and compensation study Managed book budget of $2,056, EFFICIENT AND EFFECTIVE DAY-TO-DAY MANAGEMENT Prepared Long Range Facilities and Service Plan and Accomplishment Reports Reviewed policies and procedures for updates as appropriate Automated Services implemented remote tools assistance to serve staff and patrons Enhanced District s Twitter account Updated staff portal 5

48 accomplishments report fiscal year 2014 ~ 2015 MARKET LIBRARY DISTRICT SERVICES Received valuable sponsorships from The Gainesville Sun and Cox Communications in support of marketing efforts Partnered with City of Gainesville to produce a video and promotional spot for Juneteenth Celebration Created campaigns for multiple formats to market programs and services Won six American Library Association (ALA) PR Xchange Best of Show Awards which were awarded at ALA s annual national conference o Volunteer Luncheon Event Program o Youth Services Directional and Collection Signage o THINK Spring 2015 Newsletter o Kids Summer Reading Game Brochure o Adult Summer Reading Brochure o Teen Summer Reading Bookmark Marketing Staff collaborated with ebranch and other department/branch staff to use blogs and social media (Facebook, Twitter, etc.) as marketing strategies Created and sourced images that can be used across multiple digital platforms and within library displays and handouts Held Annual Volunteer Appreciation Luncheon Celebrated Friends of the Library during National Friends of the Libraries Week Celebrate Our Friends Of The Library With Us! BEST IN NATION Our marketing team won six PR Xchange awards from the American Library Association. VOLUNTEER APPRECIATION LUNCHEON David Ballard, owner of Fool of Moxie and Events Coordinator for the City of Gainesville, was the featured speaker and entertainment. 6

49 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 SERVICES PROVIDE LITERACY, EDUCATIONAL AND INFORMATIONAL SERVICES FOR ALL AGES INCREASE IN NUMBER OF PROGRAMS 3,427 3,725 4,139 5,292 6,617 7, Initiated a Sensory Storytime program, targeted at young children on the autism spectrum, in cooperation with the University of Florida s Center for Autism and Related Disabilities (CARD) Won Northeast Florida Library Information Network s (NEFLIN) Innovation Award for Sensory Storytime Overall programming increased dramatically with 20% more programs and overall attendance increased by 14% compared to the previous year First annual Fandomonium, a Library Comic-Con with overall attendance reaching over 1,400 Provided programs for Money Smart Week, a national initiative between ALA and the Federal Reserve Bank (Chicago) to provide financial literacy programming to help members of the community First formal Author Series featured five nationally known, award-winning authors for adult audiences One unique program enjoyed by Cone Park Branch patrons, entitled Exceptional Programs for Exceptional People, met the social and developmental needs of adults with disabilities. Cone Park Branch also added the Arthropod Petting Zoo Alachua Branch developed the first Summer STEAM (Science, Technology, Engineering Arts, Math) program for teens, including robotics and 3D printers Archer Branch implemented several new programs this year for elementary aged children, including a Lego Club and Full STEAM Ahead. New teen programming included a Teen Art Lab and Book Club First Learning Conference, an educational event targeting individuals, volunteers and programs serving adult non-traditional learners and providing information about reading difficulties and dyslexia, certificate/training programs and removing legal barriers to employment Literacy Office implemented new training for basic literacy tutoring provided by NOW! Corporation Created Early Literacy Kits for each branch for in-house use by young children and their caregivers 7

50 accomplishments report fiscal year 2014 ~ AUTHOR SERIES brought five nationally known, award-winning authors to our libraries. 2. SENSORY 1 STORYTIME provides opportunities for children on the autism spectrum LEARNING CONFERENCE 3 addressed the needs of non-traditional adult learners. 4. BATTLE OF THE BOOKS featured Rick Yancey, 4 5 author of The 5th Wave. High Springs Branch teen team won the competition. 5. TEEN ART SHOW was the 10th and most successful with 151 art pieces submitted from 6 79 local teen artists. 6. TODDLER STORYTIME includes stories, music and dance to engage toddlers in fun learning.

51 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 SUMMER READER INCREASE IN PROGRAM ATTENDANCE 81,519 81,809 91, , , , Summer Reading Program for all ages continued to be successful o The number of minutes read this summer by children increased by 8% o The number of teens registered increased by 14% o Adult participation increased by 20% Held the 2nd Annual Summer Reader PALOOZA with vendors and activities with an attendance of 118 Hawthorne Branch met with Shell Elementary School educators to plan expansion of the Branch s monthly curriculum support programs to accommodate inclusion of students from Waldo Library Partnership Branch staff implemented a Boys Bash program that is designed to help boys gain self-esteem and learn new skills. Adult Urban Fiction Book Club and a Seniors Arts and Craft Program were also started Teen Art Show increased its number of teen artists by 132% with the number of art submissions increasing by 114% Ensured that the heart of the Library District s technology, the integrated library system Polaris, was maintained and upgraded Ensured all computer equipment was in working order and that patrons have the latest version of Microsoft Windows and Office for their use Expanded one-on-one computer classes to more branches Participation for the Battle of the Books program increased by 39% Millhopper Branch began offering Spanish Storytimes Youth Services added a Toddler Storytime this fiscal year and toddler programming attendance increased by 170% 9

52 accomplishments report fiscal year 2014 ~ 2015 ENHANCE AVAILABILITY OF TECHNOLOGY RESOURCES Replaced patron computers at nine branches which allowed more sessions per day per branch High Springs Branch received a network speed increase for no cost after negotiating with Gainesville Regional Utilities to extend their fiber to the branch, increasing speed from three megabits per second to one hundred megabits per second New network equipment was installed at the Newberry Branch Purchased additional bandwidth from Cox Communications at a reduced rate Expanded remote library services by utilizing tablets and MiFi s for community events Expanded wireless access with additional network points at Newberry Branch Upgraded existing equipment to provide scan and fax capabilities at the Alachua Branch Maintained mobile computer lab using two sets of 10 computers for programming Offered one-on-one downloadable assistance and instructions on mobile devices Dollar General Literacy Foundation grant resulted in the purchase of a 3D printer, robotics equipment, and electrical circuitry kits to enhance digital literacy skills for teens during the summer Outreach programs to Grace Market Place and Gardenia Gardens offered online résumé building and job search assistance Migrated the Library District s reference statistics software to a new Springshare platform which was more mobile friendly, resulting in tripling traffic Developed Instagram account to reach teens, which has grown to a following of 375 Instagram users Installed two new AWE Early Literacy computers in the children s area and three new computers in the Teen Zone at Newberry Branch ALACHUA BRANCH purchased equipment using grant money to create a Summer STEAM program that continues to expand digital literacy learning for teens. 375 INSTAGRAM FOLLOWERS now engage teens with their libraries. 10

53 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 COLLABORATIONS COLLABORATE ON JOINT PROGRAMS AND PROJECTS WITH COMMUNITY ORGANIZATIONS LAW IN THE LIBRARY brought experienced attorneys and professionals into libraries to share their knowledge on pertinent legal issues. HEADQUARTERS LIBRARY hosted the Legislative Delegation in its convenient and spacious downtown Gainesville location. Continued Law in the Library series in partnership with the Eighth Judicial Circuit Florida Bar Association Continued participation in United Way campaign and Strike Out Hunger Community-wide Food Drive Hosted the Alachua County Legislative Delegation Hearing at Headquarters Continued partnership with University of Florida s College of Medicine for Headquarters, Cone Park, Library Partnership, and Tower Road Branches to serve as sites for its Mobile Outreach Clinic Tower Road Branch continued to serve as a polling place. Millhopper, Tower Road and Cone Park Branches served as early voting sites Hosted the annual Kiwanis Club of the University City Citizen of the Year program for area fifth graders. Provided winners with bookmark and poster as a souvenir at the annual awards ceremony Hosted kickoff of the Alachua County Civic Education Series (ACCESS) 2015 class Supported the Department of Children and Families scanning stations at some library locations Collaborated with more than 250 community organizations CONE PARK BRANCH was added to UF Mobile Outreach Clinic s schedule to expand its free healthcare services. 11

54 accomplishments report fiscal year 2014 ~ 2015 COLLECTIONS DEVELOP COLLECTIONS TO MEET COMMUNITY NEEDS Added DVDs and music to the Sizzler collection of popular browsing materials which increased total circulation by 20,000 Added Flipster, a new digital magazine service, to provide patrons with popular Time Inc. titles Added Talking Books (ebooks with narration) to the Library District s digital book collection Enhanced the collection of phonetically-based beginning readers and made them easier to find in the catalog Additional materials were supplemented to support the Fandomonium program and the expansion of the Newberry Branch. More than 2,000 titles were added at Newberry Branch Added Book Club Kits to the collection to address patron requests Re-catalogued popular juvenile titles to make it easier for patrons to identify anime titles in the collection and provide easier access to titles such as Superman, Batman, Barbie and American Girl Relocated Adult Graphic Novels/Manga at Headquarters to a centralized location allowing patrons the opportunity to browse the collection Cone Park Branch employed a book bundle concept, as a reader s advisory tool, to spur circulation in Easy Readers Playaway Bookpacks were added to the New Readers collection serving adult emerging readers and English language learners Branches utilized Polaris reports to review circulation statistics and patron use patterns 12 SIZZLER COLLECTION offers books, DVD s and music selections from the shelves of each library. A L I B R A R Y C O M I C C O N E V E N T ADDITIONAL MATERIALS were added to the collection to appeal to the crowd attending the Fandomonium Comic Con Event.

55 CONNECT PARTICIPATE DISCOVER accomplishments report fiscal year 2014 ~ 2015 EVALUATE USE, RELEVANCE, QUALITY AND ACCESSIBILITY OF PRINT AND DIGITAL COLLECTIONS Reviewed initial use of Edifact ordering and invoicing with Baker and Taylor, then implemented Edifact with other vendors Added esource subscriptions to the Polaris catalog esource committee evaluated different esources quarterly and compared them to new potential products Implemented automatic renewal feature for patrons resulting in monthly checkouts increasing more than 25% ENVIRONMENT HEADQUARTERS CHILLED OUT with the installation of ice-generating air conditioning technology. IMPROVE ACCESSIBILITY AND SAFETY OF PATRONS AND STAFF Updated/created master basic and emergency floor plans District-wide Equipped all locations with both security and pathway lighting Installed new network camera systems at multiple branches Installed visually impaired software on all patron computers Updated anti-virus software Installed down-view monitors for patron privacy Significant accessibility improvements made to the Library District website so it is more compliant with Web Content Accessibility Guildelines (WCAG) 2.0 and Section 508 of the Rehabilitation Act of 1973 standards Redesigned Tower Road Branch s Teen Area ENSURE WELL MAINTAINED, COST EFFECTIVE ENVIRONMENTS NEWBERRY BRANCH expansion and renovation featured a farmthemed childrens area. Installed a CGAM air-cooled chiller for Headquarters o Reduced tonnage from 195 to 130 tons o CALMAC Thermal Energy Storage Tanks (TES) generate ice overnight in five large ice storage tanks. Ice melts during the day and cools Headquarters, requiring no energy consumption from chiller during the daytime when higher rates are charged o Expecting savings of $40,000/year o First TES system in Alachua County 13

56 accomplishments report fiscal year 2014 ~ 2015 Expanded/renovated Newberry Branch to a total of 6,700 square feet Converted Alachua Branch Teen Room into Quiet Reading Room Enclosed Millhopper Branch s Teen Space Installed Mini-split HVAC units at Millhopper Branch Began Architectural and Engineering design for the upcoming High Springs Branch expansion/renovation Utilized County surplus technology equipment in lieu of purchasing new equipment Purchased energy efficient computers without sacrificing performance Completed technology study that resulted in the reduction of the Library District s virtual server infrastructure: o 4 new hosts for virtual environment; replaced 5 existing units o Moved 3 physical servers into virtual environment HIGH SCHOOL INTERNSHIPS teach job skills and provide career training. STAFF PROVIDE STAFF DEVELOPMENT Participated in 672 trainings/webinars/workshops/conferences Provided internships for 50 high school students Provided training to all Public Services supervisors on hiring process and financial procedures ebranch provided Social Media training Launched the Core Competencies modules to ensure that all staff are at the same level of basic technology competency Received NEFLIN s Golden Apple Award for the 6th year in a row for the Library District s commitment to staff training and development and its active participation in NEFLIN s training programs NEFLIN Member of the Year Award was given to Linda Dean, librarian at Alachua Branch NEFLIN AWARD WINNERS Sensory Storytimes / Innovation, Golden Apple and Member of the Year. 14

57 al achua branch NW 140 Street Alachua (386) archer branch SW State Road 45 Archer (352) cone park branch 2801 E University Avenue Gainesville (352) haw thor ne branch 6640 SE 221 Street Hawthorne (352) headquarters 401 E University Avenue Gainesville (352) tdd (352) high springs bran ch 135 NW 1st Avenue High Springs (386) library partnership branch 1130 NE 16th Avenue Gainesville (352) micanopy branch 706 NE Cholokka Blvd. Micanopy (352) millhopper branch 3145 NW 43rd Street Gainesville (352) newberry branch 110 S Seaboard Drive Newberry (352) tower road branch 3020 SW 75 Street Gainesville (352) waldo branch Cole Street Waldo (352)

58 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA ITEM SUMMARY MEETING DATE December 10, 2015 AGENDA ITEM NO. VI.A. REGULAR AGENDA X CONSENT AGENDA ITEM Library Director s Performance Evaluation. BACKGROUND Ms. Gerding, Human Resources Director, will review the Performance Evaluation procedure with the Governing Board and answer questions. Attached is a copy of the procedure, as approved by the Governing Board, for the Library Director s Annual Performance Evaluation and the Performance Evaluation Form to be used by the Governing Board. Also attached is the Library Director s Self Evaluation. Each Governing Board member should use the ACLD Long Range Facilities and Service Plan Accomplishments Report (distributed at this meeting) and the Library Director s Self Evaluation (attached) to individually complete the performance review form. The Governing Board will receive the Board of Trustees recommended Library Director evaluation and salary adjustment at the January 14, 2016 Governing Board meeting. The Governing Board Chair has set a completion date of Wednesday, December 23, 2015, by which time each Governor will individually complete the performance evaluation form and return to the Governing Board Chair, via Ms. Rasch in Library Administration. RECOMMENDATION The Governing Board complete the performance evaluation form and submit to the Governing Board Chair, via Ms. Rasch in Library Administration, by Wednesday, December 23, APPROVED DENIED ADDITIONAL ACTION

59 Alachua County Library District Director Performance Evaluation PURPOSE The purpose of the Employee Performance Evaluation is to increase communication between the Board of Trustees, the Governing Board, and the Library District Director concerning the performance of the District Director in the accomplishment of his/her assigned duties and responsibilities and the establishment of specific work-related goals and objectives. PROCESS The Board of Trustees (BOT) shall conduct an annual review and evaluation of the Library District Director s work performance. The results of such evaluation shall commend areas of good performance and point out areas for improvement. The review and any recommendation for a salary increase shall be presented to the Library District Governing Board for action. Following is the timetable that will be followed: October At a BOT meeting, the annual evaluation process for the Library Director is reviewed. November The Accomplishments Report is presented to the BOT for review, discussion, and approval. The Accomplishments Report is forwarded to the GB with a recommendation for approval. The Library Director distributes the BOT version of the annual evaluation form and his/her self-evaluation. The BOT Chair sets a completion date (prior to the next BOT meeting) by which time each BOT member will individually complete the forms and return them to the BOT Chair. Each BOT member uses the Accomplishments Report and Library Director s self-evaluation to individually complete the evaluation forms. Each BOT member forwards his/her completed form to the BOT Chair by the set date. Prior to the December BOT meeting, the BOT Chair compiles the evaluations and meets with the Library Director to review the summarized evaluation. December (BOT) The BOT Chair presents the compiled annual evaluation for discussion. The BOT discusses the evaluation, recommends approval and any salary adjustment. The approved Accomplishments Report, BOT summarized evaluation, and any recommended salary adjustment are forwarded to the Governing Board. December (GB) At a GB meeting, the GB version of the annual evaluation process for the Library Director is reviewed. Also, the GB receives the BOT approved Accomplishments Report for review, discussion, and approval. January The Governing Board receives the BOT recommended Library Director evaluation and salary adjustment, and the Library Director s self-evaluation report. The GB receives their version of the Library Director s annual evaluation form. The GB Chair sets a completion date (prior to the next GB meeting) by which time each GB member will individually complete the forms and return them to the GB Chair. 1 ACLD Governing Board: August 9, 2007

60 After the meeting, each GB member uses the Accomplishments Report, the BOT evaluation, and Library Director s self-evaluation to individually complete the GB evaluation forms. Each GB member forwards his/her completed form to the GB Chair by the set date. Prior to the next GB meeting, the GB Chair compiles the evaluations and meets with the Library Director to review the summarized evaluation. February The GB Chair presents the compiled annual evaluation for discussion. The GB discusses the evaluation, recommends approval and any salary adjustment. INSTRUCTIONS Review the District Director s work performance for the entire period. Try to refrain from basing judgment on recent events or isolated incidents only. Evaluate the District Director on the basis of standards you expect to be met for the job to which assigned. When evaluating the District Director s work performance, utilize the rating definitions that follow. 2 ACLD Governing Board: August 9, 2007

61 Alachua County Library District Director Performance Evaluation Rating Definitions Unsatisfactory Improvement Needed Meets Job Standard Exceeds Job Standard Outstanding The employee s work performance is inadequate and definitely inferior to the standards of performance required for the job. Performance at this level cannot be allowed to continue. The employee s work performance does not consistently meet the standards of the position. Serious effort is needed to improve performance. The employee s work performance consistently meets the standards of the position. The employee s work performance is frequently or consistently above the level of a satisfactory employee, but has not achieved an overall level of outstanding performance. The employee s work performance is consistently excellent when compared to the standards of the job. 3 ACLD Governing Board: August 9, 2007

62 Alachua County Library District Director Performance Evaluation Date: I. ACHIEVEMENTS RELATIVE TO OBJECTIVES FOR THIS EVALUATION PERIOD: Review attached Self Evaluation and Accomplishments Report to determine if Objectives have been met. II. SUMMARY RATING Performance Rating - Considering the results obtained against established performance standards as well as overall job performance, the following rating is provided: Unsatisfactory Improvement Meets Job Exceeds Job Outstanding Needed Standards Standards Comments: 4 ACLD Governing Board: August 9, 2007

63 Alachua County Library District Director Performance Evaluation Date: III. FUTURE GOALS AND OBJECTIVES List the specific goals and objectives that you believe the Library Director should achieve in the next evaluation period: 5 ACLD Governing Board: August 9, 2007

64 Alachua County Library District Director Performance Evaluation Date: This evaluation has been reviewed and discussed between the Governing Board and the Library District Director Shaney T. Livingston. Concurrence Leanetta McNealy, Ph.D., Chair Lee Pinkoson, Vice Chair Charles S. Chestnut, IV, Governor Ken Cornell, Governor Charles Goston, Governor Helen K. Warren, Governor Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No 6 ACLD Governing Board: August 9, 2007

65 ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA ITEM SUMMARY MEETING DATE December 10, 2015 AGENDA ITEM NO. VII.A. REGULAR AGENDA X CONSENT AGENDA ITEM Monthly Statistical Summary. BACKGROUND The Monthly Statistical Summary for October 2015 is attached. RECOMMENDATION No action required. APPROVED DENIED ADDITIONAL ACTION

66 Monthly Statistical Summary District-wide October 2015 Current Year Prior Year Month YTD Month YTD YTD % Change Program Attendance 12,447 12,447 16,908 16,908-26% Overall Checkouts 374, , , ,241 23% ebook Checkouts 38,076 38,076 41,557 41,557-8% Overall Reserves Placed 64,053 64,053 63,002 63,002 2% ebook Reserves Placed 8,737 8,737 7,704 7,704 13% Library Visits 131, , , ,042-6% Website Visits 92,753 92, , ,644-9% Public Computer Time in Hours 24,776 24,776 28,118 28,118-12% Total Wireless Connections 36,749 36,749 30,376 30,376 21% Card Holders 161,273 n/a 165,718 n/a -3% Items Owned 745,941 n/a 758,450 n/a -2% Interlibrary Loans Received % Interlibrary Loans Provided % Volunteer Hours 1,998 1,998 2,083 2,083-4%