CLIFTON COMMUNITY BOARD

Transcription

1 Clifton Community Board Agenda (17 April 2019) - Agenda AGENDA CLIFTON COMMUNITY BOARD Wednesday 17 April 2019 at 4pm Urenui Community Centre, Urenui Chairperson Mr Ken Bedford Members Mr John McLean Mr Warren Petersen Ms Pamela Street Cr John Williams 1

2 Clifton Community Board Agenda (17 April 2019) - Agenda Community Boards Role of community boards (s52 Local Government Act 2002) a) represent, and act as an advocate for, the interests of its community; and b) consider and report on matters referred by the council and other matters of interest c) maintain an overview of services provided by the council within the community; and d) prepare an annual submission to the council for expenditure within the community; e) communicate with community organisations and special interest groups within the community; and f) undertake any other responsibilities that are delegated to it by the territorial authority. Addressing the community board Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements. Public Forum Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation. Deputations Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. END 2

3 Clifton Community Board Agenda (17 April 2019) - Table of Contents HEALTH & SAFETY APOLOGIES Warren Petersen CONFLICTS OF INTEREST PUBLIC COMMENT Neville Hagenson DEPUTATIONS None advised COMMUNITY BOARD MINUTES Recommendation That the minutes of the Clifton Community Board dated 7 March 2019 (ECM ) and the proceedings of the said meetings, as previously circulated, be taken as read and confirmed as a true and correct record. REPORTS ITEMS FOR DECISION BY CLIFTON COMMUNITY BOARD 1 Members Activity Report Ken Bedford 2 Members Activity Report Pamela Street ITEMS FOR RECOMMENDATION TO COUNCIL 3 New Plymouth District Council s 2018 CDP Scorecard (Emissions Disclosure) 4 Water New Zealand Annual Performance Report 2017/18 5 Award of Term Maintenance Contract Under Delegated Authority 6 Adoption of Schedule of Fees and Charges for 7 Adoption of Annual Plan and Setting of Rates END 3

4 Clifton Community Board Agenda (17 April 2019) - Decision - Members Activity Report Ken Bedford 1 MEMBERS ACTIVITY REPORT KEN BEDFORD PURPOSE 1. This report advises of the community board activities of Ken Bedford in the period to 1 April RECOMMENDATION That, having considered all matters raised in the report, the report be noted. ACTIVITIES Onaero Foreshore Protection Society 2. Attended meeting together with Liam Hodgetts and Mitchell Dyer from NPDC. The object of the meeting was to explain to residents the Council s policy on erosion control. This was a well-attended meeting. The Foreshore Society are investigating taking over the resource consent for the wall. Barbara Kuriger attended the meeting and promised her support for any deputations made to Council. Community Board Chairs Meeting 3. At the March Mayor/Community Board Chairs meeting I brought up the situation of the toilets at Tongaporutu. At the same time, I raised concerns about access at White Cliff s walkway. Water Leaks 4. I have had several phone calls regarding water leaks at Snapper Flat at Urenui. Subsequently the residents have been notified that the asbestos pipes will be replaced with new piping. Bach Owners Association 5. Attended a meeting of the Bach Owners Assoc. No major concerns with Council. Tongaporutu Toilets 6. I have received several phone calls from residents of Tongaporutu over where the toilets should be placed. We will be having a deputation at the next Board meeting over this matter. 4

5 Clifton Community Board Agenda (17 April 2019) - Decision - Members Activity Report Ken Bedford 1 Report Details Prepared By: Ken Bedford Team: Clifton Community Board Ward/Community: North Ward / Clifton Date: 5 April 2019 File Reference: ECM End of Report

6 Clifton Community Board Agenda (17 April 2019) - Decision - Members Activity Report Pam Street 2 MEMBERS ACTIVITY REPORT PAMELA STREET PURPOSE 1. This report advises of the community board activities of Pamela Street in the period to 8 April RECOMMENDATION That, having considered all matters raised in the report, the report be noted. ACTIVITIES 2. Attended the Community Board meeting in Urenui in March. At this meeting the subject of the White Cliffs Walkway, was bought to the attention of the Board. I have been liaising with Harley Betts and Sam Dixon to ensure they had the correct information, and who to contact at the Council so their point could be heard. Sam will be making a deputation at the next Council meeting. 3. On Monday 8 April, I attended a breakfast meeting in Waitara, with our Board and Barbara Kuriger. These meetings are always a useful way of sharing information. 4. I have chosen not to attend the Community Board Conference, being held in New Plymouth, because I will not be seeking re-election to the Board this year. Report Details Prepared By: Pamela Street Team: Clifton Community Board Ward/Community: North/Clifton Date: 5 April 2019 File Reference: ECM End of Report

7 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of... 3 NEW PLYMOUTH DISTRICT COUNCIL S 2018 CDP SCORECARD (EMISSIONS DISCLOSURE) PURPOSE 1. The purpose of this report is to provide an update on the Council s progress under the international CDP emissions disclosure programme and to also provide an update on other energy/emissions related matters. RECOMMENDATION That, having considered all matters raised in the report, the report be noted. SIGNIFICANCE AND ENGAGEMENT 2. This report is provided for information purposes only, and has been assessed as being of some importance. DISCUSSION 3. The CDP website states that Cities consume 78% of energy globally and are responsible for 70% of the world s energy related carbon emissions The purpose of participating in the CDP programme is to better develop the Council s emission database and overtime set goals and make steps towards reducing our municipal emissions. As we progress we will be able to respond to our community s increasing desire for emissions reduction and lead our community towards reducing emissions across the district. 5. The Council has participated in the CDP emissions disclosure programme for the years 2017 and The CDP programme feeds emissions data into the wider Global Covenant of Mayors which the Mayor signed up to in The Global Covenant of Mayors involves a four year programme beginning with gathering emissions data and requires emission reduction targets and climate change adaptation planning with community engagement. 6. Councils from around New Zealand use different systems to measure their emissions. Unfortunately this makes it difficult to compare emission rates due to variations in methodology. However those Councils who sign up to the Global Covenant of Mayors are required to use the same methodology which will make comparison easier. Those Councils currently participating are New Plymouth District Council, Auckland Council, Rotorua Lakes Council, Wellington City Council, Christchurch City Council and Dunedin City Council

8 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of The Council is already doing well in some areas, in particular we have award winning energy efficiency measures in place, encourage active transport and are striving for zero waste. In terms of adapting to the impacts of climate change we are reducing the risk of coastal hazards through the district plan review and focussing on three waters infrastructure resilience. 8. The 2018 CDP Scorecard for the Council is in Appendix 1. A summary of the Scorecard and the Council s performance in relation to its peers can be seen below. Score Scoring band Score description C Awareness A response in the Awareness scoring band is representative of a discloser in the process of assessing the main risks and impacts of climate change. This may be indicative of a city that has begun developing assessment and measuring impacts that climate change has on their city but has not yet reported actions that they are taking to reduce the impact. 9. The C rating reflects the fact that the Council is in the initial stages of the programme but progressing well in some key areas. Refer to section 7 above. 10. The C rating indicates there is opportunity for the Council to take further steps if we seek to achieve a better score in the future. The Council is a large consumer of natural gas across multiple facilities and we currently lack emission reduction targets that are backed up by strategies, policies and action plans. For more information on the Council s emission sources refer to Appendix

9 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of The Council is still near the beginning of our journey towards meaningful emissions reductions and climate change adaptation planning. Participating in the wider Global Covenant of Mayors provides the pathway for the Council to increase its commitment and leadership in this space overtime. A future report to Council will outline the project plan for meeting the requirements of the Global Covenant of Mayors, however the first step of creating a community wide emissions inventory is already underway and will be completed this calendar year. 12. Below is an update on other energy related matters: a) World Energy Cities Partnership The Council is investigating the value of New Plymouth joining the likes of Perth, Doha, Houston and Aberdeen in the World Energy Cities Partnership. Becoming a member of the Partnership is likely to provide the opportunity for the Council and local businesses to actively engage in the global energy industry. Engagement in this Partnership may assist New Plymouth in remaining at the forefront of the energy sector. b) NPDC Energy Policy Review The Council s Energy Management Policy was first written in 2007 and revised in Given the evolution of the energy sector and the community s increasing focus on reducing emissions it is appropriate that this policy is reviewed. The review of this policy is currently being scoped in terms of purpose, inclusions, resourcing and timeline. The review of this policy will assist the Council in meeting its obligations under the Global Covenant of Mayors if it includes emission reduction targets. FINANCIAL AND RESOURCING IMPLICATIONS 13. There are no fees for participating in either the CDP emissions disclosure programme or the wider Global Covenant of Mayors. However in order to participate in the Global Covenant of Mayors a community wide emissions inventory is required. 14. The Council added the $25,000 required for professional assistance with the creation of this inventory to the Long Term Plan by resolution at the 10 April 2018 Council meeting. 15. Officer time is also required in order to manage and integrate this workstream

10 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of... 3 IMPLICATIONS ASSESSMENT 16. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act Specifically: Any decisions made are consistent with the Council's plans and policies. No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council. APPENDICES Appendix CDP Scorecard for the Council Appendix 2 NPDC Emissions Breakdown Report Details Prepared By: Dion Cowley (Senior Infrastructure Planner) Team: District Planning Approved By: Juliet Johnson (District Planning Lead) Date: March 2019 File Reference: ECM End of Report

11 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of New Plymouth District Council CDP Cities 2018 This snapshot report presents the score that New Plymouth District Council received for its response to CDP's 2018 questionnaire. CDP uses the scoring methodology to incentivize cities to measure and manage environmental impacts. Responses are scored by CDP and CDP's scoring partner ADEC, using the 2018 CDP Cities Scoring Methodology. Scores are private to cities although CDP will recognize and reward the highest scoring cities. Scoring Score Scoring band Regional Average Score Global Average Score C Awareness Scoring measures progress towards environmental stewardship The bar chart above shows the count of scores achieved by cities in Southeast Asia and Oceania. The score for New Plymouth District Council is shown in red. The bar chart above shows the count of scores achieved by cities globally. The score for New Plymouth District Council is shown in red. Scoring band explanation A city in the Awareness scoring band is in the process of assessing the main risks and impacts of climate change. These cities have begun developing assessment and measuring impacts to get a holistic understanding of the main impact climate change has on their city but is not yet taking action to reduce the impact. New Plymouth District Council Southeast Asia and Oceania Average Global Average Adaptation City-wide emissions City-wide emissions reductions Climate & social risk Opportunities Water supply C C D- C C C D C D C C D D D D D D D Find more about CDP Cities at 11

12 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of Information reported This panel indicates what information was provided by New Plymouth District Council in the CDP's 2018 questionnaire which was used to determine your score. It also highlights some key points disclosed by cities globally and within your region. Information disclosed by New Plymouth District Council % Southeast Asia and Oceania % Globally Your city is not yet committed to the Global Covenant of Mayors for Climate & Energy. For more information, contact us. Risk/Vulnerability Assessment 76% 45% Climate Adaptation Commitment 82% 58% Climate Adaptation Plan 82% 33% Climate Action Plan 71% 42% City-wide GHG Emissions Inventory 82% 54% City-wide Emissions Reduction Target 59% 46% Renewable Energy Target 53% 31% Is your city considering setting emission reduction targets? Transparency Your city disclosed publicly How to improve your city's score Sections Questionnaire Next steps Awareness band Introduction and governance Hazards and Adaptation Opportunities City-wide Emissions Energy and Emissions reduction Water Consider addressing climate impacts within the city master plan. This action demonstrates a commitment to addressing and preparing for climate change. A city master plan integrating sustainability would contain key measurable climate targets of the city. Develop an integrated or standalone adaptation plan, which should be informed by a comprehensive risk assessment and is therefore designed to address specific identified hazards. An adaptation plan should be developed with stakeholders to ensure it meets the needs of as many people as possible. Sustainability projects that address climate change can also bring socioeconomic co-benefits to the city through increased private investment and job growth. Once all sources of direct emissions have been included in the inventory, consider assessing Scope 3 (non-scope 2 indirect) emissions as well as all 7 Kyoto Protocol gases (CO2, CH4, N2O, HFCs, PFCs, SF6, NF3). This process will ensure a thorough inventory including upstream emissions has been undertaken. Consider developing a renewable energy target. Increasing renewable energy uptake within the city can drive emissions reduction whilst also increasing new business and economic opportunities within the city. Developing a city-wide climate action plan is key to ensuring a long-term strategy is in place for mitigating the effects of climate change. Identify and report on how your city will reduce water supply risks to ensure a sustainable, stable and clean supply of water for all. Click here for a more detailed explanation of the score per band for each section of the questionnaire, along with CDP s recommendation for cities who receive a Awareness (C) band score. Resources Benchmark Against Your Peers Explore Data Connecting to Finance To see how your city compares to other cities, check out Cities Analytics Explore all public information by accessing our Open Data Portal Showcase relevant projects through our Matchmaker Program 2018 New Plymouth District Council Response Download your full 2018 response Understanding the Questionnaire Read more on the topics highlighted here in the Cities Guidance Learn and Progress Request a score feedback call, cities@cdp.net Find more about CDP Cities at 12

13 Clifton Community Board Agenda (17 April 2019) - Recommendation - CDP (Carbon Disclosure Project) Scorecard and Global Covenant of Appendix 2 NPDC Emissions Breakdown as submitted to CDP programme in 2018 NPDC Natural Gas Consumption (kwh/year)

14 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 WATER NEW ZEALAND ANNUAL PERFORMANCE REPORT 2017/18 4 PURPOSE 1. This report provides Council with a summary of the 2017/18 National Performance Review published by Water New Zealand. RECOMMENDATION That, having considered all matters raised in the report, the report be noted. SIGNIFICANCE AND ENGAGEMENT 2. This report is provided for information purposes only, and has been assessed as being of some importance. DISCUSSION 3. The National Performance Review (NPR) is an annual benchmarking exercise of drinking water, wastewater and storm water (three waters) service delivery across New Zealand. Water New Zealand, an independent not-for-profit organisation, coordinate the NPR. 4. In March 2019, Water New Zealand published the 2017/18 NPR report along with an interactive data portal councils and two Council Controlled Organisations (CCOs) participated in the review (the participants). An additional 16 territorial authorities have responsibility for water, wastewater and storm water services but declined to participate. The participants have jurisdictions that provide for approximately 94% of the population of New Zealand, so the NPR can be considered to have comprehensive coverage of the three waters sector. 6. This report summarises the findings of the NPR and provides commentary on New Plymouth District Council s service delivery performance compared to the national benchmarking. Water Affordability 7. The manner in which water and wastewater are charged varies across participants. The most common form of charging for water and wastewater is to levy a single fixed annual charge using a targeted rate. For water supply a combination of fixed and volumetric charging is also common. 14

15 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 8. Whilst there is currently no official definition of water affordability in New Zealand, there are international water affordability metrics, including the United Nation s benchmark of 3% of household income New Plymouth District Council s water and wastewater charges are amongst the lowest third nationally and they account for 1.29% of the average household income for the district. An individual households income would have to be lower than $25, for water and wastewater services to be considered unaffordable, based on the 3% metric. 10. During the 2017/18 fiscal year, participants collected just over $2.1 billion in revenue for the provision of three waters services. This revenue is used to fund the operation and maintenance of the three waters systems, as well as servicing debt and funding the capital renewal of assets. 11. The operating costs per property for New Plymouth District Council s three waters systems are amongst some of the lowest of all the participants. Whilst not conclusive, this suggests a measure of efficiency and value for money. 12. Capital expenditure per property on the New Plymouth District Council s three waters infrastructure is just below the average of $679/property. Whilst this reveals no discernible trends, it is important to note that capital expenditure on storm water significantly trails expenditure on water and wastewater infrastructure. 15

16 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 4 Wastewater Overflows 13. In total there were 3,987 overflows reported during the 2017/18 year by the participants. Of these, 46% were dry weather overflows and 54% were wet weather overflows. 14. To account for the differences in scale between each participant and allow comparative benchmarking, wastewater overflows are reported as a frequency rate per 1,000 connected properties. 15. New Plymouth District Council had the lowest frequency rate of total overflows, with a wet/dry weather split reflective of the national trend. Whilst this is good performance, there is still room for improvement. The NRP noted that there are a number of methods for detecting wastewater overflows with varying degrees 16

17 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 of sophistication as well as a lack of consistency when setting wastewater containment standards Those organisations utilising Supervisory Control and Data Acquisition Systems (SCADA) in conjunction with calibrated hydraulic models reported, on average, five times more wet weather overflows than those organisations that relied solely on verbal reports from members of the public. This suggests that there is likely to be a degree of under-reporting by those using less sophisticated monitoring methods as wet weather overflows go undetected. 17. New Plymouth District Council s overflow detection is currently moderately sophisticated, using SCADA systems. Work is currently underway to develop a calibrated hydraulic model which will improve the reliability and confidence in the Council s overflow detection data. Water Efficiency & Leakage 18. Collectively, participants supplied 560 million cubic meters of water in 2017/18. Residential consumption (excludes industrial/commercial/agricultural use and leakage) ranged from 139 litres per capita per day up to 830 litres per capita per day. New Plymouth District Council s residential consumption is amongst the upper third at 310 litres per capita per day. As per previous NPR reports, there remains a strong correlation between the use of water meters and low residential water consumption rates. 17

18 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/ Participants lost a total of 108,474,706 cubic meters, approximately 20%, of the total water supplied from their drinking water systems. Water leakage is measured using the Infrastructure Leakage Index (ILI). The ILI is the metric recommended by international experts for comparing water losses across different systems. A lower ILI indicates lower losses. 20. New Plymouth District Council s ILI is 2.46 (the lower the ILI the better). This indicates that the Council s water supply system is performing relatively well; however, further investment in leak detection and repair is likely to remain economic until the ILI reduces below

19 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 4 Asset Management 21. Participants have combined assets worth more than $38 billion. Effective asset management practices are essential to preserving the value and serviceability of these assets. The frequency of pipeline failures, interruptions to supplies, weighted average age of pipelines and asset condition grades can all provide useful insight into the management of these assets. 19

20 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/ Participants commonly assign a 1 to 5 grading to indicate the condition of their assets (with 5 indicating assets are in very poor condition and 1 indicating excellent condition). The distribution of condition grading offers some insight into the state of each participant s assets; however, due to the variability in assessment methodologies, meaningful comparisons are difficult to make. 23. The proportions of New Plymouth District Council s water and wastewater pipes that are in poor or very poor condition are 22% and 35% respectively. The Council does not have current and reliable data on the condition of its storm water pipes. Compared to other participants this weighting of asset condition ratings is towards the high end of the spectrum. 20

21 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 4 Customer Service 24. Being responsive to customer s needs is an important aspect of three waters service delivery. The time taken to attend to urgent callouts is one of the nonfinancial performance measures introduced by the Department of Internal Affairs in Whilst there is no discernible trend in the national performance data, New Plymouth District Council performs well. On average, urgent water callouts are attended to within 23 minutes and urgent wastewater callouts are attended within 27 minutes. 21

22 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 4 FINANCIAL AND RESOURCING IMPLICATIONS 26. There are no immediate financial implications of this report. The NPR benchmarking data is one of many inputs used to inform the Council s asset management practices and Long Term Plan budget setting processes. IMPLICATIONS ASSESSMENT 27. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act Specifically: Council staff have delegated authority for any decisions made; Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most costeffective for households and businesses; Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; Any decisions made are consistent with the Council's plans and policies; and No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council. 22

23 Clifton Community Board Agenda (17 April 2019) - Recommendation - Water NZ Annual Performance Report 2017/18 4 Report Details Prepared By: David Langford (Infrastructure Manager) Team: Infrastructure Approved By: Kelvin Wright (Chief Operating Officer) Ward/Community: District Wide Date: 25 March 2019 File Reference: ECM End of Report

24 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report AWARD OF TERM MAINTENANCE CONTRACT UNDER DELEGATED AUTHORITY 5 PURPOSE 1. This report informs the Council of the Term Maintenance Contract which the Council has entered into under authority delegated to the Chief Executive. RECOMMENDATION That, having considered all matters raised in the report, the report be noted. SIGNIFICANCE AND ENGAGEMENT 2. This report is provided for information purposes only, and has been assessed as being of some importance. DISCUSSION Executive Summary 3. On 30 June 2019 a number of the council s road maintenance contracts are due to reach the end of their maximum allowable term. 4. A review of the cost effectiveness of these contracts was undertaken in line with the requirements of Section 17A of the Local Government Act As a result of this review, a new delivery model was developed that bundled the scope of these expiring contracts, as well as some other capital renewals work, together into a single, 10 year long Term Maintenance Contract. 6. This contract was tendered on the open market and subsequently awarded to Downer NZ for a tendered sum of $155,669, An independent probity auditor from Deloitte oversaw the tender, evaluation and award process in order to ensure the Council s procurement policies and procedures were followed and that a fair and robust tender process was carried out. 8. As a result of the new delivery model a number of benefits are expected including: Cashable efficiency savings in excess of $3.5m over the 10 years Non-cashable staff time savings of about 14,600 hours over the 10 years 24

25 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report Significant investment in workforce skill and capability development that will deliver improvements in infrastructure quality and positive social outcomes Improvements to H&S risk management and elimination These benefits are expected to be realised within the existing approved Long Term plan budgets. Background 10. On 30 June 2019 both the urban and rural road maintenance contracts will reach the end of their maximum term and come to an end. At the same time, a number of other smaller road maintenance contracts also reach their full term. These include the: Road Sweeping and street cleaning contract Road line marking contract CBD cleaning contract Bus shelter cleaning and bin emptying contract Road resealing contract 11. New contracts need to be written, tendered and awarded to suppliers in advance of this date in order to ensure the continuity of service delivery for the community. Service Delivery Review 12. Section 17A of the Local Government Act 2002 (LGA) requires local authorities to review the cost effectiveness of the current arrangements for meeting the community s needs for good quality infrastructure and services. Unless the exemption provisions in the Act are met, these reviews must be undertaken in conjunction with consideration of any significant change to relevant service levels, within two years of the expiry of a contract that relates to infrastructure services, or once every six years. 13. Section 17A service delivery reviews must consider options for funding, governance, and delivery of council services including consideration of alternative models such as Council Controlled Organisations and shared service with other local authorities. 25

26 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report 14. During September 2016 the Council completed a stock take of all services that are required to be reviewed under section 17A of the LGA. A report detailing the findings of the stocktake and proposing a forward programme of reviews was approved by Council in September 2016 (ECM ) This report concluded that the potential benefits of carrying out a Section 17A review of road and footpath services did not justify the costs of undertaking the review. As such, it was agreed that no Section 17A review was required at that time. 16. In late 2017, the Council initiated a further section 17A review of the existing contractual arrangements due to the current contracts for road and footpath services expiring within two years. Given the outcome of the 2016 Section 17A stock take, this review was ring-fenced to service delivery issues only with funding and governance arrangements excluded from the review. 17. This service delivery review included an Investment Logic Mapping (ILM) exercise which examined Council s existing service delivery practices in order to identify opportunities for improvement and the expected benefits. 18. The ILM exercises identified that: Procurement practice focused too heavily on the up-front cost of services instead of long term value for money and quality Services were delivered via a large number of small value contracts, which has resulted in an inconsistent and fragmented services to our community with a large degree of duplication of effort and overheads Service delivery does not adequately plan for the efficient use of contractor resources across the council s work programmes resulting in large resource supply/demand variances. Existing contractual arrangements have created commercial tension between productivity and safety Existing procurement practice dis-incentivised long term investment in the workforces skills, capabilities and capacity to deliver the expected workload Existing procurement practices, specifically the short term of contracts, dis-incentivised long term investment in modern equipment. 26

27 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report 19. The ILM exercise also identified the benefits that could be gained by addressing these problems. These included: 5 Improvements to quality, Efficiency cost savings Reductions in the whole-of-life-cost, Improvements to health and safety management, More reliable and customer focused service delivery Creating positive social and economic sustainable outcomes that could enhance the quality of life for workers who live in our community. 20. After the ILM exercise the Council engaged with local and national contractors via a series of interactive workshops. These workshops were used to seek feedback and test some of the options that could be used to address the problems identified by the ILM. The combined outputs were then used to inform the design of the new Term Maintenance Contract. Tender & Award of the Term Maintenance Contract 21. A new Term Maintenance Contract has been developed that aggregates all of the aforementioned services into a single, 10 year-long contract. 22. In addition, a number of other infrastructure renewals activities have been included within the scope of this contract. These include: Water reticulation renewals Wastewater reticulation renewals Road rehabilitation and area wide pavement construction projects Small to medium bridge maintenance and renewals projects 23. The Term Maintenance Contract has been designed to drive investment into quality of services/products and workmanship in order to achieve the best long term value for money. 24. After openly advertising the contract, two tenders received and evaluated using the Price Quality Method (PQM). 27

28 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report 25. Then using the PQM evaluation method, tenderers are asked to submit their bids in two envelopes, one containing their responses to the tender evaluation questions and the other containing their pricing information. Upon receipt of tenders, only the first envelope containing the responses to the evaluation questions is opened. This ensures that the quality of each submission is evaluated objectively on the merits of its quality without the tender evaluation team being influenced by knowing the associated costs The final quality scores ranged from to out of a total of The quality scores calculate a monetary figure that quantifies the additional value being offered by the respective bidders, either by them offering higher quality services or by mitigating risk to the council. In this case, the quality scores equated to a quality premium for Downer NZ s tender of $11,663,193 over the 10 year period. 28. After confirmation of the quality premium the second envelope containing the prices was opened. Prices for each tender ranged from $147,948,458 to $155,669, After applying the supplier quality premium, Downer NZ was identified as the preferred bidder with their tendered sum of $155,669, An independent Probity Auditor from Deloitte oversaw the tender, evaluation and award process in order to ensure the Council s procurement policies and procedures were followed and that a fair and robust tender process was carried out. Efficiency Savings 31. When procuring infrastructure services, the Council incurs costs for professional services such as drafting engineering technical specifications and legal contract documents. There are also other costs and staff time associated with administering the tender advertisement and evaluation processes. 32. The total direct cost of procuring the Term Maintenance Contract was $335k plus 622 hours of staff time. 33. By comparison, if the existing practices had continued to be used to procure the scope of the Term Maintenance Contract by simply re-tendering the assortment of existing smaller contracts, it is estimated that the legal and engineering professional services would have cost the council circa $3.88 million over the next 10 years and required approximately 14,600 staff hours to administer. 28

29 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report 34. Therefore, this approach will result in a cashable efficiency saving of approximately $3.5 million over the next 10 years and a significant, noncashable saving of staff resource. This will allow staff to focus on other functions that add or protect value, such as continuous improvement, quality control and contractor supervision and performance monitoring In addition, the Term Maintenance Contract is based on a target price payment mechanism. The tendered schedule of prices are used to set the target price for the work to be undertaken. The contractor is then reimbursed their actual costs plus an overheads and profit fee. 36. Once the work is complete, if the actual costs of completing the work are less than the target price then the savings are split 50/50 between the council and the contractor. On the contrary, if the actual costs of delivering the work exceeds the target price, then any overspend is also shared. 37. This pain/gain mechanism is designed to incentivise the council and contractor to work together to continuously identify further efficiency savings throughout the life of the contract. Workforce Capability Development 38. Evidence from a number of sources, including the Ministry of Education, Department of Building & Housing and Census data confirms that the New Zealand construction sector has a problem with a low skilled and low paid workforce. 39. About 85% general construction workers and 55% of skilled builders have no vocational qualifications and about 50% of the construction sector workforce has low levels of literacy and numeracy. 40. Through the Term Maintenance Contract, an additional investment of $457k will be made towards growing and developing the skills and capability of the workforce. This is over and above normal corporate training budgets provided by the contractor. 41. Workforce skills and capabilities are a determining factor in the quality and operational life expectancy of the Council s infrastructure. The return on investment in workforce development is achieved through the mitigation of the risk of premature infrastructure failures, as well as minimising the whole-oflife-cost by improving workmanship and quality. 29

30 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report 42. As an illustrative example, during 2018 an emergency repair was required to the 600mm diameter raising sewer main that connects Bell Block to the wastewater treatment plant. This repair cost $201k and was required due to poor quality control and workmanship during construction. At the time, the sewer main was less than 50% through its design life. If these issues had been addressed at the time of construction, then the associated costs would likely have been of the order of just a few hundred dollars Furthermore, Net Present Value (NPV) economic analysis has shown that even if this investment delivers relatively small increases to asset design life expectancy, then significant savings in capital renewals can be made over the long term. For example, lengthening the renewal cycle of the council s reticulation and road pavement assets by just 1% would result in a NPV cost reduction of in excess of $3 million (NPV) over a 10 year period. 44. Investing in the skill and capability of the workforce will also have a positive social and economic impact for the district. Most of the workforce involved in the Term Maintenance Contract will be residents of the New Plymouth District. A highly skilled workforce compared to a low skill workforce will benefit from the following: They will be more productive, creating more value per hour employed which allows higher wages to be paid They will be less vulnerable to job losses They will be less dependent on welfare and will find re-employment more easily Improvements in basic skills, such as literacy, numeracy and digital literacy, will also improve the workforce s general life prospects. Workforce Capacity Development 45. In July 2018 Austroads, the Australasian road transportation professional body, published its Australia and New Zealand Roads Capability Analysis report for 2017 through to Analysis of the demographics of the road construction sector predicts that the New Zealand workforce will shrink by around 25% to 30% over the next 10 years, despite demand remaining the same or increasing. 46. In response to this, the Term Maintenance Contract has been developed so that it can be used as a vehicle to develop the next generation of workers. Council will be working with Downer to promote construction careers in local secondary schools as well as working with council to create new employment opportunities for school leavers, youth Maori, women, ex-offenders and people on benefits to join the construction sector. 30

31 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report Improving Safety and Eliminating Risk 47. The new Term Maintenance Contract makes a number of step changes to the management and elimination of Health & Safety risks. Two areas of note are the elimination of reversing chip spreaders and the use of bitumen emulsions for road chip sealing operations Typically in New Zealand contractors undertake chip sealing operations by driving a bitumen tanker truck along the road spraying pressurised bitumen that has been cut with kerosene and then heated to around 160 o to 180 o Celsius from a spray bar at the rear of the truck. This is then followed by a series of large tipper trucks that reverse along the road whilst spreading stone chip onto the bitumen coated road surface. 49. This operation creates two significant risks to both the workers and any members of the public who happen to be near the site: Reversing tipper trucks have significant bind spots and workers on foot are at risk of being run over by the trucks Kerosene is highly volatile and there is a risk of the heated bitumen catching fire inside the sprayer truck causing it to explode. 50. In addition, the volatile nature of the kerosene causes particulates of bitumen from the pressurised spray nozzles to become airborne more easily resulting in environmental and health issues from these emissions. 51. By providing a 10 year long term to the contract, Downer will be able to affordably invest in modern, specialist equipment that can spread the stone chip whilst travelling in forward gear and eliminate the reversing truck risk. 52. In addition, under the Term Maintenance Contract, chip sealing operations will be carried out using emulsions instead of traditional bitumen. Emulsions use an emulsifying agent to disperse and mix bitumen with water instead of kerosene. As a result, bitumen can be effectively sprayed onto the road surface without the use of kerosene at much lower temperatures (approximately 80 o Celsius). This virtually eliminates the risk of fire and explosion and also reduces the amount of bitumen particulates emitted into the air. 53. In addition to the safety and environmental benefits, the use of bitumen emulsion on the Term Maintenance Contract supports a business case Downer are currently preparing for their business development. This business case proposes importing bitumen and processing it into emulsion at Port Taranaki rather than trucking it in via road freight, which is the current practice. If this business case comes to fruition, then there will likely be a local economic and employment benefit to the district. 31

32 Clifton Community Board Agenda (17 April 2019) - Recommendation - Term Maintenance Contract Information Report FINANCIAL AND RESOURCING IMPLICATIONS 54. There are no financial implications as the work included in the scope of the Term Maintenance Contract is already budgeted for in the Council s Long Term Plan Analysis to compare the tendered rates in the new Term Maintenance Contract to those in the existing suite of contracts. Whilst there are some variances between individual contract rates, overall the total cost of the new contract is equivalent to the total cost of the existing contracts; i.e. there has been no increase in the total cost of delivering these services due to tendering a new contract. IMPLICATIONS ASSESSMENT 56. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act Specifically: Council staff have delegated authority for any decisions made; Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most costeffective for households and businesses; Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; Any decisions made are consistent with the Council's plans and policies; and No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council. Report Details Prepared By: David Langford (Infrastructure Manager) Team: Infrastructure Approved By: Kelvin Wright (Chief Operating Officer) Ward/Community: District Wide Date: 04 March 2019 File Reference: ECM End of Report

33 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges ADOPTION OF SCHEDULE OF FEES AND CHARGES FOR MATTER 6 1. The matter for consideration by the Council is the adoption of the Schedule of Fees and Charges for. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, the Council: a) Note that the draft Schedule of Fees and Charges for was considered on 12 February 2019 and it was determined that the changes proposed were not significant and did not require consultation prior to adoption. b) Note that in addition to adjustments for inflation where required, there were a number of updates to the Schedule of Fees and Charges for as outlined in the 12 February 2019 report. c) Adopts the final Schedule of Fees and Charges for as provided for in Appendix One. COMPLIANCE Significance Options Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies This matter is assessed as being of some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Adopt the Schedule of Fees and Charges for. The persons who are affected by or interested in this matter are all residents, ratepayers and visitors to the district. This report recommends option one for addressing the matter. Yes. No. 33

34 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges EXECUTIVE SUMMARY 2. We recommend that the Council adopt the final Schedule of Fees and Charges for The draft Schedule of Fees and Charges for was considered on 12 February 2019 and it was determined that the changes proposed did not require consultation prior to adoption. 4. Adopting the Schedule of Fees and Charges for will ensure that they are in place for 1 July 2019 when the new fees and charges come into effect at the beginning of the financial year. BACKGROUND Council approval of Schedule for 5. On 12 February 2019 the Council considered the draft proposed Schedule of Fees and Charges for. In addition to adjustments for inflation where required, there were a number of other updates to the Schedule of Fees and Charges for as outlined in the 12 February 2019 report. The Council determined that the updates were not significant and did not require public consultation prior to final adoption by the Council. 6. There is one addition to the schedule relating to the outcome of the review of the Encroachment Licences for On-Street Dining Policy. This is the introduction of a renewal of on-street dining licence fee of $ This report presents the final Schedule of Fees and Charges for to be adopted prior to the beginning of the financial year. The new fees and charges will take effect from 1 July The final Schedule of Fees and Charges for is attached in Appendix 1. SIGNIFICANCE AND ENGAGEMENT 9. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance because the proposed updates to the Schedule of Fees and Charges, already approved by the Council, were minor and did not; impact on the Council s statutory purpose, obligations or duties, impact on the levels of service provided by the Council and did not have significant financial costs for the Council and the community. 34

35 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges 10. The Council sought community views and preferences on the fees and charges during the Long-Term Plan (LTP) process. Recognising that the updates to the Schedule were considered to be minor, the Council determined that further consultation on the Schedule was not considered necessary. 6 OPTIONS Option 1 Adopt the Schedule of Fees and Charges for. a) Financial and Resourcing Implications Fees and charges have been reviewed in conjunction with the annual budgets and forecast revenue. A fee or charge enables a level of cost recovery for services delivered by the Council. b) Risk Analysis There are no significant risks associated with this option. c) Promotion or Achievement of Community Outcomes Fees and charges cover services that promote all of the Council s community outcomes. d) Statutory Responsibilities Some fees and charges are set by legislation (e.g. Sale and Supply of Alcohol charges). The final Schedule of Fees and Charges is consistent with these statutory requirements. e) Consistency with Policies and Plans The Schedule of Fees and Charges is consistent with the Revenue and Financing Policy which sets out when fees and charges are used. The Schedule is also consistent with those charges that are set by council policy and bylaws including solid waste fees and charges that are consistent with the Waste Management and Minimisation Plan and resolutions made as part of the LTP. f) Participation by Māori No specific consultation with Māori has occurred. g) Community Views and Preferences The draft Schedule of Fees and Charges for was considered on 12 February 2019 and it was determined that the changes proposed did not require consultation prior to adoption. h) Advantages and Disadvantages Adopting the Schedule of Fees and Charges for will ensure that the fees and charges are in place for 1 July 2019 when they come into effect. 35

36 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Recommended Option This report recommends option one adopt the Schedule of Fees and Charges for for addressing the matter. 6 APPENDIX Schedule of Fees and Charges for (ECM ) Report Details Prepared By: Team: Approved By: Ward/Community: Date: 18 March 2019 File Reference: ECM Richard Mowforth (Senior Policy Adviser), Mitchell Dyer (Policy Development Lead) Council wide Liam Hodgetts (Group Manager Strategy) District Wide End of Report

37 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Schedule of Fees and Charges The Revenue and Financing Policy sets out the basis for determining fees and charges. It emphasises that the fee or charge should reflect the market rate, but take into account the Council s other policies and Community Outcomes. Further guidances is provided by the Council s Fees and Charges Policy. This section covers the Council s review of fees and charges and shows charges from 1 July 2019 to 30 June 2020, with the exception of animal control where the fees are shown from 1 July 2019 to 30 June The Fees and Charges Policy sets out the procedure for an annual review. The Council will consult on proposed fees and charges as one annual consultation process unless it is impractical to do so. In some cases charges are set by statute and cannot be changed and may be listed in this document for completeness. Other fees and charges are delegated to offi cers and have been included for consultation. The Council charges for services where a distinct benefi t to groups or individuals can be identified, e.g. the benefit to an individual for a resource consent for a subdivision, or the benefit to a sports club for exclusive use of a sports ground. In some cases, the Council charges only a portion of the costs, because there is also a community benefi t component. This ensures that charges are fair and reasonable, and that ratepayers do not subsidise those services that have a distinct private benefi t. Where practical, the Council endeavours to recover some of the cost of responding to negative actions caused by identifi ed groups or individuals such as excessively loud music or dangerous dogs. The charges for Council-owned subsidised housing are not included in the schedule of fees and charges. The charges for these properties are set according to location and type of housing. Fees and charges will generally be increased by infl ation on an annual basis. All charges are quoted inclusive of GST. This section contains a schedule of fees and charges for the following activities: Customer Services. Govett-Brewster Art Gallery/Len Lye Centre. Puke Ariki and Community Libraries. Parks and Open Spaces: sport parks and parks and Cemeteries and Crematorium. Venues and Events: event venues (TSB Showplace, TSB Bowl of Brooklands, TSB Stadium and Yarrow Stadium) and Todd Energy Aquatic Centre and swimming pools. Regulatory Services: subdivision consents and associated processes, land use consents and associated processes, building consents and associated processes and enforcement (animal control, district planning, environmental health and parking). Property. Transportation. Water and Wastes: trade waste, water, sewer, stormwater, waste management and miminisation and laboratory. 6.1 SCHEDULE OF FEES AND CHARGES

38 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Customer Services The Council regards the Civic Centre as a facility primarily for Council-related business. Functions of a private nature, such as weddings, birthdays, etc will not normally be permitted. The facilities are only available for hire as meeting rooms or for a special function and are not available for hire on a recurring basis. A hireage agreement applies for all applications. Hirers should be aware that hire involves making security arrangements. A Council officer must be present at all times. 2018/19 Room hire - Civic Centre (plus after hours charge of $45.00 per hour staff supervision and $35.00 per hour cleaning costs) Council Chamber (half day) $ $ Council Chamber (full day) $ $ Council Chamber (evening) $ $ Meeting room (half day) $95.00 $95.00 Meeting room (full day) $ $ Meeting room (evening) $ $ Council Chamber and meeting room (half day) $ $ Council Chamber and meeting room (full day) $ $ Council Chamber and meeting room (evening) $ $ Council Chamber and foyer (half day) $ $ Council Chamber and foyer (full day) $ $ Council Chamber and foyer (evening) $ $ Meeting room and foyer (half day) $ $ Meeting room and foyer (full day) $ $ Meeting room and foyer (evening) $ $ Piano $ $ Room hire - Inglewood and Waitara Library and Service Centres Meeting room (half day) $26.00 $26.00 Meeting room (full day) $46.00 $46.00 Meeting room (half day) with kitchen usage $31.00 $31.00 Meeting room (full day) with kitchen usage $51.00 $51.00 Emergency call out All venues (two hour minimum) $45.00 per hour $45.00 per hour SCHEDULE OF FEES AND CHARGES

39 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Customer Services 2018/19 Property Information charges and Local Government Official Information and Meetings Act 1987 requests Standard research fee (one-off information) $30.00 $30.00 Research charges - photocopying additional $ per hour $ per hour Additional photocopying $0.50 per copy $0.50 per copy Land Information Memorandum (LIM) charges Residential/Rural: Standard Urgent Cancellation fee or actual research fee (whichever is greater) $ $ $60.00 $ $ $60.00 Industrial/Commercial (includes motels, rest homes and factory farming): Standard Urgent LIM charge exceeding base fee per hour cost Cancellation fee or actual research fee (whichever is greater) $ base fee $ base fee $ per hour $60.00 $ base fee $ base fee $ per hour $60.00 Map print outs Standard A4 $6.00 $6.00 Standard A3 $12.00 $12.00 Non standard Price on application Price on application Home Heating Scheme Voluntary targeted rate $ $ SCHEDULE OF FEES AND CHARGES

40 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Govett-Brewster Art Gallery/Len Lye Centre Entry fee for visitors from outside New Plymouth District - over 16 years $15.00 less applicable concessions from 1 August /19 $15.00 less applicable concessions Entry fee for visitors from outside New Plymouth District - senior citizen $10.00 less applicable concessions MUSEUM SERVICES Touring exhibition fees Varies according to number of venues and exhibitions Varies according to number of venues and exhibitions Director talk (starting from) $ per hour $ per hour Curator talk (starting from) $ per hour $ per hour Museum tour (starting from) Price on application Price on application Technical staff costs per staff member $60.00 per hour $60.00 per hour Public programmes Monica Brewster Evening - entrance fee (full price) $16.00 $16.00 Monica Brewster Evening - entrance fee (Friends of the Gallery) $12.00 $ year old programmes (per child per term) $60.00 $61.00 Cinema screenings - weekday $12.00 $12.00 Cinema screenings - evening and weekend $15.00 $15.00 Image reproductions (not including delivery) - for institutional use Books, periodicals, internet $67.00 per image $70.00 per image Orders of three to five images $51.00 per image $55.00 per image Orders of six or more images $46.00 per image $50.00 per image Greeting cards, postcards, tea towels, calendars etc $ $ Book covers $ $ Public display/decoration $92.00 $95.00 Advertising/publicity $ $ SCHEDULE OF FEES AND CHARGES

41 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Govett-Brewster Art Gallery/Len Lye Centre 2018/19 Image reproductions (not including delivery) - for commercial use Commercial fi lming Price on application Price on application Television programmes, commercial fi lms (NZ) $ $ Television programmes, commercial fi lms (World) $ $ Television commercials $ $ Filming time $ per hour $ per hour VENUE HIRE Rebates will apply for community organisations (20% for charitable trusts and non-profit organisations). Charges for staff, security, cleaning, equipment hire and catering are additional costs and will be charged accordingly. Charges stated below are for room only. Govett-Brewster Art Gallery - evening Gallery 1 $ $ Gallery 2 $ $ Gallery 3 $ $ Gallery 4 $ $ Two adjoining galleries $1, $ Galleries 1, 2, 3 and 4 $1, $1, Len Lye Centre - evening Todd Energy Foyer $ $ Gallery 5 $1, $1, Gallery 6 $1, $1, Cinema Cinema - half day $ $ Cinema - full day $1, $ Cinema - evening $ $ Grand piano $ per use $ per use Education studios (1 and 2 individual): Half day Full day Evening $ $ $ $ $ $ SCHEDULE OF FEES AND CHARGES

42 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Govett-Brewster Art Gallery/Len Lye Centre 2018/19 Education studios (1 and 2 combined): Half day Full day Evening $ $ $ $ $ $ Entire facility Price on application Price on application Special event with Director Price on application Price on application Special tour with Director Price on application Price on application Venue hire booking bond Minimum $100 or 20% of the total venue hire value Minimum $200 or 20% of the total venue hire value SCHEDULE OF FEES AND CHARGES

43 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Puke Ariki and Community Libraries Exhibitions Exhibition admission Free to Puke Ariki members, children and young persons aged 16 years and under. Other charges may be set by the Manager Puke Ariki 2018/19 Free admission to the community. Other charges may be set by the Manager Puke Ariki Education programmes Puke Ariki education programmes, including Walk in the Footsteps (Taranaki schools) Free Free Puke Ariki education programmes, including Walk in the Footsteps (non-taranaki schools) $5.00 per student $5.00 per student Guided tours Guided tour fees of museum galleries Price on application Price on application New Plymouth Guided Historical Walk hosted by North Wing volunteers $15.00 per person (excluding printed booklet) $15.00 per person (excluding printed booklet) 6.1 $25.00 per person (including printed booklet) $25.00 per person (including printed booklet) Specialist tour or talk with curator Price on application Price on application Specialist tour or talk with manager Price on application Price on application Rental charges and reservations Best seller collection $6.00 per fortnight $6.00 per fortnight New DVDs $5.00 per week $5.00 per week All other DVDs $2.00 per week $2.00 per week Reservations $1.50 $1.50 Overdue charges (plus debt collection fees) Adult - books and magazines (excludes best sellers) $0.50 per day $0.50 per day Adult - best sellers and DVDs $1.50 per day $1.50 per day Adult - maximum charge $16.00 per item $16.50 per item Young people - books and magazines (excludes best sellers) $0.30 per day $0.30 per day SCHEDULE OF FEES AND CHARGES

44 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Puke Ariki and Community Libraries 2018/19 Young people - DVDs $1.00 per day $1.00 per day Young people - maximum charge $16.00 per item $16.00 per item Lost book charges Charges based on replacement value Charges based on replacement value Interloans All items loaned from other institutions $5.00 to $30.00 per item Urgent document supply charge Actual and reasonable (includes courier and other associated costs) Library cards Actual costs as charged per reciprocal libraries Actual and reasonable (includes courier and other associated costs) Replacement library cards $5.00 $5.00 Visitor membership cards $20.00 per 3 months $20.00 per 3 months Library bags $7.00 $7.00 Withdrawn books Fiction $1.00 $1.00 Non fiction $2.00 $2.00 Paperback fiction/magazines $0.50 $0.50 Photocopying (per page - self service) A4 black and white $0.20 $0.20 A3 black and white $0.50 $0.50 A4 colour $1.00 $1.00 A3 colour $2.00 $2.00 Information/research First 15 minutes free then per 15 minutes $20.00 $21.00 Plus database charges if applicable As incurred As incurred SCHEDULE OF FEES AND CHARGES

45 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Puke Ariki and Community Libraries Heritage collection Digital image on CD (printing) - standard 300ppi A4 tif black and white or colour image $26.00 per image (fi rst fi ve images), $13.00 per image for every image after that (bulk discount applies to images requested within a single order) 2018/19 $26.00 per image (fi rst five images), $13.00 per image for every image after that (bulk discount applies to images requested within a single order) Manuscript and contract photography Price on application Price on application i-site New Plymouth Visitor Centre bookings, commission and service fees Toll calls within New Zealand $2.00 per call $2.00 per call Faxes within New Zealand (fi rst page) $2.00 $2.00 Faxes within New Zealand (additional pages) $1.00 per page $1.00 per page Faxes worldwide (fi rst page) $5.00 $5.00 Faxes worldwide (additional pages) $2.00 per page $2.00 per page Received faxes $1.00 per page $1.00 per page Commission for bookings of local tourism attractions and accommodation (per booking) 10% of charge 10% of charge exclusive of other third party commissions Origin Air booking fee $10.00 Advertising One year $ $ Six months $ $ Three months $ $ One-off fee for promoting events on the advertising screens $1.50 per day, minimum 30 days Negotiable based on number of advertisements and duration Administration/slide change fee $10.00 per slide $10.00 per slide 6.1 SCHEDULE OF FEES AND CHARGES

46 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Puke Ariki and Community Libraries 2018/19 FUNCTIONS - VENUE HIRE (charges for security, cleaning and equipment hire are included in the fee) Puke Ariki foyer This is hireage of the foyer and is only available outside of opening hours. The venue is unique to the region and is hired for premium events. Consequently it is charged on a rate comparable with event venues such as TSB Showplace. Includes access to galleries: 6pm to midnight $1, $1, Noel and Melva Yarrow Education Room Hire is only available during Puke Ariki opening hours. Cleaning costs are additional if food is supplied. Full day $ $ Half day $86.00 $90.00 Per hour $25.00 $30.00 Functions - costs Function costs include function services provided by Puke Ariki - security, front of house staff and cleaning. These costs will be on-charged to the hirer. Additional resource charges Price on application Price on application SCHEDULE OF FEES AND CHARGES

47 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Parks and Open Spaces 2018/19 SPORTS PARKS AND PARKS Sports parks Rugby union, rugby league, hockey, cricket, association football senior (per fi eld) $ $ Association football (junior fi eld) $ $ Cricket (junior fi eld) $ $ Touch rugby (per fi eld) $ $ Softball (per diamond) $ $ Tennis or netball (per court) $ $ Athletics (Inglewood) $ $ Athletics (junior fi eld) $ $ Amenities fees (per season) $ $ Amenities fees (per game/event) $78.00 $80.00 Pukekura Park Cricket use Negotiated fee Negotiated fee Winter use (plus cost of staff, if required, per game) $ $ Amenities fee (per game) $78.00 $80.00 Line marking, if required At cost At cost Guided tours of Pukekura Park By commercial arrangement By commercial arrangement Commercial use Application fee (non refundable) $ $ Commercial agreements All other commercial use agreements: Non powered sites Powered sites First year of operation or term of one year or less $3,045 per annum (fl at paid monthly via direct credit) 4% of gross annual turnover 4.5% of gross annual turnover First year of operation or term of one year or less $3,045 per annum (flat paid monthly via direct credit) 4% of gross annual turnover 4.5% of gross annual turnover 6.1 SCHEDULE OF FEES AND CHARGES

48 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Parks and Open Spaces 2018/19 Markets Site rental - non power (up to two days per week) $36.00 per week $37.00 per week Site rental - power (up to two days per week) $41.00 per week $42.00 per week Events The Council reserves the right to charge a bond and seek actual costs for power and services if the event is likely to involve significant use of power. Commercial events Case by case according to scale of activity Case by case according to scale of activity Standard events (based on one hour of staff time plus venue hire $55.00) $ $ Community events No Charge No Charge Miscellaneous Club cricket wicket preparation (plus cost of materials) $ Contractor costs on-charged Privileged access $72.00 $73.00 Annual concessional lease rental fee (or the current rental, whichever is higher) - cost of lease preparation to be met by lessee $1.00 $ SCHEDULE OF FEES AND CHARGES

49 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Parks and Open Spaces 2018/19 CEMETERIES AND CREMATORIUM Burial plot purchase Adult $3, $3, Child (under 14) $1, $1, Returned Serviceperson (in cemeteries where Returned Services sections are provided) No charge No charge Cremation plot purchase Plot $1, $1, Returned Serviceperson (in cemeteries where Returned Services sections are provided) No charge No charge Interment fees (includes a contribution to the maintenance of cemeteries) Adult/Returned Serviceperson $1, $1, Stillborn $ $ Child (under 14) $ $ Disinterment fee $3, $3, Public holiday/weekend surcharge $ $ Ash interment fees (includes a contribution to the maintenance of cemeteries) Ashes $ $ Returned Serviceperson $ $ Disinterment $ $ Cremation fees Adult $ $ Stillborn $ $ Child (under 14) $ $ Medical certifi cate No charge No charge Garden of Remembrance fee for non-taranaki Crematorium cremations $ $ Chapel public usage Commital only $42.00 $43.00 Full service $ $ SCHEDULE OF FEES AND CHARGES

50 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Parks and Open Spaces 2018/19 Other fees Transfer/disposal of plot $ $ Record extract fees First 15 minutes free, then $30.50 per 15 minutes thereafter First 15 minutes free, then $31.00 per 15 minutes thereafter SCHEDULE OF FEES AND CHARGES

51 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 EVENT VENUES The rates quoted in this section relate to base hire rates only. Any additional costs incurred as part of venue hire requirements will be charged as and when they occur. TSB SHOWPLACE A 40 per cent rebate will apply to the fi xed rate for not for profi t community group bookings that meet the community booking policy criteria. TSB Theatre 6.1 Performance day - fi rst/single performance (includes eight hours of technical manager and six hours of duty manager). Venue hire is the advertised rate or 10% of gross sales whichever is the highest. $3, $3, Second performance - same day (includes six hours of technical manager and four hours of $1, $1, duty manager) Rehearsal and pack in/out days (staff, energy and cleaning additional) $1, $1, Theatre Royal Full rental (includes four hours of technical manager and six hours of duty manager) $1, $1, Second performance - same day (includes two hours of technical manager and four hours of $1, $1, duty manager) Rehearsal and pack in/out days (staff, energy and cleaning additional) $ $ Alexandra Room Full day (staff additional) $ $ Lounges - booking requirements vary TSB Bowl of Brooklands Prices are quoted per individual booking requirements Prices are quoted per individual booking requirements Full day - concert/public event hire Rehearsal and pack in/out days By negotiation (varies due to event) By negotiation (varies due to event) By negotiation (varies due to event) By negotiation (varies due to event) Function on stage $ $1, Stage only - per hour hire (minimum two hours - conditions apply) $ includes toilets $ includes toilets SCHEDULE OF FEES AND CHARGES

52 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 TSB STADIUM A 40 per cent rebate will apply to the fixed rate for not for profi t community group bookings that meet the community booking policy criteria. A 60 per cent rebate will apply to the fixed rate for school bookings that meet the venue school hire policy. 6.1 Expos/trade shows/sales (includes duty manager, vinyl fl oor covers, power and cleaning) Commercial: Entire stadium - per event day (12 hours) - fi rst day event Entire stadium - per event day (12 hours) - subsequent event day Entire stadium - per pack in/out day (12 hours) Sport/community use (includes duty manager, power and cleaning) International, national, regional sport: Entire stadium - per event day (12 hours) Entire stadium (per hour) Per court - available business hours only $2, plus event on costs $1, plus event on costs (hourly rate can be negotiated if required) $1, plus event on costs $ per hour plus event on costs $4, $2, $1, (hourly rate can be negotiated if required) $2, $ per hour $85.10 per hour Concerts and entertainment showcases Entire stadium - per event day Entire stadium - per pack in/out day Conferences/dinners (includes duty manager, vinyl fl oor covers, power and cleaning) Entire stadium - per event day (12 hours) Entire stadium - per pack in/out day (12 hours) No set fees - by negotiation with hirers No set fees - by negotiation with hirers $1, plus event on costs $ plus event on costs No set fees - by negotiation with hirers No set fees - by negotiation with hirers $3, $1, SCHEDULE OF FEES AND CHARGES

53 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 Mezzanine Meeting Room (includes duty manager, power and cleaning) Full day hire (eight hours) $ Half day hire (four hours) $ Note. Event on costs include functional services provided by the stadium: energy use, security, front of house staff, ushers, ticket sellers, cleaning, waste disposal, duty manager and maintenance crew, chairs, tables and partitions and any other equipment and resource requested by hirers not normally supplied by the TSB Stadium. YARROW STADIUM - Function Facilities All prices include electricity and cleaning. All pricing is exclusive of food and beverages, staffing, security, technical requirements. Stadium management may determine that specifi c functions require security. Legends Lounge - space not currently available Southern Room - Presidents Room - space not currently available Concourse - space not currently available Media Room Business day (8am to 5pm) $ $ Suites Suite $ $ Double suite $ $ YARROW STADIUM - Community Sports Hire Any additional costs incurred as part of venue hire requirements will be charged as and when they occur. Training: Per field per season $ $ Flood lighting - per fi eld $10.00 per hour $10.00 per hour Match Day: Facility hire Power and gas Cleaning Front of house staff Technical Security Flood lighting $ $50.00 Actual cost Actual cost $ $51.00 Actual cost Actual cost Actual cost Actual cost Actual cost 6.1 SCHEDULE OF FEES AND CHARGES

54 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 TODD ENERGY AQUATIC CENTRE AND SWIMMING POOLS All children under eight must be accompanied by a parent/caregiver actively supervising the child. Todd Energy Aquatic Centre - entry fees Adult $5.50 $ Adult - happy hour $4.50 $4.50 Child/senior - happy hour $3.00 $3.00 Child (at school) $4.00 $4.00 Senior citizen (over 60) $4.00 $4.00 SuperGold card holder $2.80 $2.80 Spectator $1.50 $1.50 Caregiver (this includes a parent/caregiver of a child under eight plus the child or a parent/ $4.00 $4.00 caregiver of a disabled person plus the disabled person) Preschooler Free with paying adult Free with paying adult Fitness Centre entry (gym) - casual $15.00 $15.00 Sauna and steam room $4.00 plus entry $4.00 plus entry Hydroslide all day pass (unlimited rides) $4.00 plus entry $4.00 plus entry Group booking 10 people or more: Child swim only Child swim and hydroslide Adult swim only Adult swim and hydroslide School group booking 10 people or more: Child structured activities, learn to swim etc $3.60 $6.50 $5.00 $8.00 $3.20 $3.60 $6.50 $5.00 $8.00 $3.20 Child fun swim $3.60 $3.60 Pool staff hire - normal operating hours $25.00 plus entry $25.00 plus entry Pool staff hire - after operating hours $40.00 plus entry $40.00 plus entry Locker per two hours $2.00 $2.00 Tog/towel/rash top hire (plus security deposit of car keys or watch) $5.00 $ SCHEDULE OF FEES AND CHARGES

55 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 Todd Energy Aquatic Centre - concession cards Adult - swim x 50 $ $ Adult - swim x 25 $ $ Adult - swim x 11 $55.00 $55.00 SuperGold card holder - swim x 11 $27.50 $27.50 Child/senior - swim x 50 $ $ Child/senior - swim x 25 $85.00 $85.00 Child/senior - swim x 11 $40.00 $40.00 Adult - swim/sauna x 50 $ $ Adult - swim/sauna x 11 $85.00 $85.00 Adult - gym/swim/sauna/steam x 50 $ $ Adult - gym/swim/sauna/steam x 25 $ $ Adult - gym/swim/sauna/steam x 11 $ $ Student (high school student aged 14 or above) - gym/swim/sauna/steam x 50 $ $ Student (high school student aged 14 or above) - gym/swim/sauna/steam x 25 $ $ Student (high school student aged 14 or above) - gym/swim/sauna/steam x 11 $83.00 $83.00 Senior citizen - swim/sauna x 11 $80.00 $ s forward - gym/aqua x 11 $55.00 $55.00 Child/senior - aquarobics x 11 $65.00 $65.00 Adult - aquarobics x 11 $75.00 $75.00 Adult - happy hour x 11 $45.00 $45.00 Todd Energy Aquatic Centre - gym/swim membership 12 months $ $ Six months $ $ One month $90.00 $90.00 Direct debit $55.00 per month $55.00 per month Fitness consultation $50.00 $50.00 Fitness professional tuition - one hour $50.00 $50.00 Aqua programme $20.00 $ SCHEDULE OF FEES AND CHARGES

56 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 Todd Energy Aquatic Centre - learn to swim lessons (includes entry) Adult x 10 $ $ Child x 10 $ $ Water baby x 10 $ $ Toddler x 10 $ $ One on one lesson (half hour) $35.00 $35.00 Todd Energy Aquatic Centre - Aquarobics and 50s Forward programmes (includes entry) Senior citizen $6.50 $6.50 Adult $7.50 $7.50 Child $6.50 $ s forward $5.50 $5.50 Pre and post natal class $7.00 $7.00 Todd Energy Aquatic Centre - childminding One child $4.00 per hour $4.00 per hour Two children $5.00 per hour $5.00 per hour Additional child $2.00 per hour $2.00 per hour Todd Energy Aquatic Centre - additional charges Barclay Room hire (peak) $25.00 per hour $25.00 per hour Barclay Room hire (off peak) $20.00 per hour $20.00 per hour Lane hire: 50m lane 25m lane $20.00 per hour $15.00 per hour $20.00 per hour $15.00 per hour BBQ hire $20.00 per hour $20.00 per hour SCHEDULE OF FEES AND CHARGES

57 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Venues and Events 2018/19 Inglewood/Waitara/Okato pools - entry fees Adult $3.00 $3.00 SuperGold card holder $2.00 $2.00 Child $2.00 $2.00 Adult with child up to age eight $2.00 $2.00 Spectator $1.00 $1.00 School group booking 10 people or more: Child - structured activities, learn to swim etc Child - fun swim Free $1.80 Free $1.80 Pool staff hire - normal operating hours $25.00 per hour $25.00 per hour Pool staff hire - after operating hours $40.00 per hour $40.00 per hour Inglewood/Waitara/Okato pools - concession cards Adult - swim x 11 $30.00 $30.00 Child - swim x 11 $20.00 $20.00 SuperGold card holder - swim x 11 $20.00 $20.00 Adult season pass $ $ Child season pass $60.00 $ SCHEDULE OF FEES AND CHARGES

58 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Subdivision Consents and Associated Processes Charge out rates There are two resource consent processing group charge out rates: 1. The administration charge out rate applies to front of house carrying out application/documentation acceptance and support services functions including record keeping and other incidental administrative tasks. 2. The technical charge out rate applies to all inputs by environmental planners (including team leaders and managers), technical offi cers and monitoring officers. The hourly charge out rates include the use of vehicles, phone calls, internet charges, use of equipment, stationery, incidental business support and incidental photocopying. 6.1 Other charges 1. External inputs. These are Council technical inputs external to the Resource Consents Team staff and contractors. These include policy advisors, development engineers, roading engineers, secretariat and Councillor hearing related costs. 2. Specialist inputs. These are inputs of skills and expertise external to the Council needed to address application issues such as legal, archaeological, iwi consultation, hazard assessment, traffic engineering, arboreal, landscape assessment, specialised resource management advice and the use of hearings commissioners. Contractors fulfilling the roles normally handled by the Resource Consents Team are not specialist inputs. Fee types There are three fee types: 1. Fixed fee. This fee covers all costs for a process, product or aspect of an application. The amount is fi xed no additional costs will be charged by the Council in regard to the application up to the stage the document or consent is issued. 2. Set base fee. This is an all inclusive fee covering the administration and technical processing work by the Resource Consents Team which covers receiving, processing and issuing the document or consent. Additional charges will apply for external and specialist inputs if required. 3. Base fee. The base fee is non-refundable except in accordance with the refund criteria. This fee is set at a level intended to cover a straight-forward application with no external inputs or other case specific costs. This fee will cover the receipt and issue of the application and initial monitoring together with up to a specifi ed number of hours of resource consents processing group technical inputs that typically remain after these costs are deducted. Applications requiring external or specialist inputs will reduce the number of processing hours from that stated. In some instances the base fee will be exceeded. Matters that could cause the base fee to be exceeded include external or specialist inputs, pre hearing or other meetings, signifi cant mail outs or photocopying, amendments or additional information or application complexity. Invoices will be sent out where fees paid are exceeded. Payment of fees Application fees are to be paid at the time of lodgement unless alternative payment arrangements have been formally approved. A reduced application fee may be considered by the Planning Lead where unusual circumstances or the characteristics of the application would make it inappropriate to charge the normal fee. Additional fees will be required to be paid before the continuation of processing where an application belongs within a higher fee category. Where an application falls within more than one fee category, the higher fee category will apply. Initial monitoring fees (if applicable) are due for payment at the time of consent issue. These normally will be deducted from the application fee. 22 SCHEDULE OF FEES AND CHARGES

59 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Subdivision Consents and Associated Processes Processing costs exceeding the fee paid will be invoiced. Invoicing may be periodic or at the completion of processing. Non-payment of fees or invoiced additional processing costs will result in processing or consent issue being suspended unless alternative payment arrangements have been formally agreed. Refunds Where applications are withdrawn a refund will be considered. Refunds will exclude all charges incurred up to the date of withdrawal of application. 6.1 Consent processing - non-notified Minor boundary adjustment $ set base fee (including 2.5 hours technical processing) Cross lease amendment $ base fee (includes up to 2.5 hours technical processing) Other non-notified subdivision consents: 2018/19 $ set base fee (including 2.5 hours technical processing) $ base fee (includes up to 2.5 hours technical processing) Controlled. A controlled subdivision consent refers to those resource consents for subdivision that are a controlled activity under the District Plan. $1, base fee $1, base fee Discretionary. A discretionary consent refers to those resource consents for subdivision that are a discretionary activity under the District Plan. This will include all discretionary subdivision triggered by overlay rules and all discretionary subdivision under that category of subdivision of land parameter within each environment area. Non-complying. Non-complying consent refers to those resource consents for subdivision that are a non-complying activity under the District Plan. $1, base fee $1, base fee $2, base fee Combined land use and subdivision. This category refers to resource consents for a comprehensive development where the land use (for up two rules only) and subdivision are an integrated package. $2, base fee $2, base fee Consent processing - limited notification Limited notifi cation subdivision consents $6, base fee $6, base fee Consent processing - public notification Publicly notifi ed subdivision consents $8, base fee $8, base fee SCHEDULE OF FEES AND CHARGES

60 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Subdivision Consents and Associated Processes 2018/19 Other consent related processes Extension of time (s125 Resource Management Act 1991 (RMA)) $ base fee $ base fee Change or cancellation of conditions (s127 RMA) $ base fee $ base fee Review of conditions (s128 RMA) $ base fee $ base fee Approval (s226 RMA) $ set base $ set base Building line restriction cancellation (s327a Local Government Act 1974 (LGA 1974)) $ set base $ set base Right-of-way (s348 LGA 1974) approval $ set base $ set base Pre-application process Development enquiries or meetings and related work At cost $ per hour (no charge for fi rst 30 minutes) Post approval processes Cancellation/variation of a consent notice (s221 RMA), cancellation/variation of amalgamation condition (s240 RMA), cancellation/variation of resource consent (s138 RMA) Plan approval s223 RMA certificates: $1, base fee (includes up to 6.5 hours technical processing) $1, base fee (includes up to 6.5 hours technical processing) 6.1 Up to eight lots Greater than eight lots Records system fee - payable with request for s223 RMA approval: $ fi xed fee $ fi xed fee $ fi xed fee $ fi xed fee Subdivision with two to eight lots (per lot) Subdivision with greater than eight lots (per lot) $27.50 fi xed fee per lot $24.50 fi xed fee per lot $28.00 fixed fee per lot $25.00 fixed fee per lot Engineering plan approvals: Major engineering works/consent for drainage works Minor engineering works and rights-of-way $1, base fee $ base fee $1, base fee $ base fee Road naming (roads and rights-of-way) $ fi xed fee $ fi xed fee Inspection of engineering infrastructure works and monitoring associated with subdivision consent At cost At cost 24 SCHEDULE OF FEES AND CHARGES

61 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Subdivision Consents and Associated Processes Completion of conditions certifi cate (s224(c) RMA): 2018/19 No engineering conditions Engineering plan - right-of-way for up to six lots Engineering conditions included, servicing allotments, but not vesting infrastructure Engineering conditions where land/work vesting in Council on deposit of plan and inspections have been carried out under NZS4404:2004 S $ fi xed fee $ base fee (includes up to 1.5 hours technical processing) $ base fee (includes up to 2 hours technical processing) $1, base fee (includes up to 7 hours technical processing) $ fi xed fee $ base fee (includes up to 1.5 hours technical processing) $ base fee (includes up to 2 hours technical processing) $1, base fee (includes up to 7 hours technical processing) All other certifi cates (s221, S222, S224(f), s230, s232, s238, s240, s241, s243 RMA; $ fi xed fee $ fi xed fee s32(2)(a) Unit Titles Act 2010; s348 LGA 1974) Cancellation/variation of all other certifi cates (s234, s240, s241, s243 RMA) $ fi xed fee $ fi xed fee Objection to conditions (s357 RMA) - administration fee $ base fee $ base fee Bond: 6.1 Preparation through to release or cancellation Legal/engineering inputs Charges for advice or information Requests for advice or information (excludes requests under Offi cial Information and Meetings Act where Council policy applies). Charges will normally apply after the fi rst half hour of work on any topic $ fi xed fee At cost At cost $ fi xed fee At cost Charges for other inputs External inputs - these are Council inputs external to the Resource Consents Team At cost At cost Use of specialist or external resources for facilitation, mediation, hearings, consultation, legal advice or referral, specialised or expert advice, or peer review for consents or monitoring processes Actual cost plus 10% Actual cost plus 10% At cost SCHEDULE OF FEES AND CHARGES

62 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Subdivision Consents and Associated Processes 2018/19 Processing group hourly rates Development Engineer $ per hour $ per hour Administrative fee - includes front of house and support services $ per hour $ per hour Technical charge - includes environmental planners, technical offi cers and monitoring offi cers $ per hour $ per hour Development Contributions (refer to the Policy on Development Contributions in the Long-Term Plan ) Development contributions are collected to ensure that infrastructure and community facilities support the needs of the growing community and that the costs of new development are shared by developers rather than being funded entirely by ratepayers. Development contributions are required if a development: 1. Increases demand on stormwater, wastewater, water or road assets, or increases the demand for community facilities; and 2. Is a new residential, commercial, retail or industrial development. Development contributions are payable before issuing a s224(c) (RMA) certifi cate SCHEDULE OF FEES AND CHARGES

63 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Charge out rates There are two resource consent processing group charge out rates: Regulatory Services Land Use Consents and Associated Processes 1. The administration charge out rate applies to front of house carrying out application/documentation acceptance and support services functions including record keeping and other incidental administrative tasks. 2. The technical charge out rate applies to all inputs by environmental planners (including team leaders and managers), technical officers and monitoring offi cers. The hourly charge out rates include the use of vehicles, phone calls, internet charges, use of equipment, stationery, incidental business support and incidental photocopying. 6.1 Other charges 1. External inputs. These are Council technical inputs external to the Resource Consents Team staff and contractors. These include policy advisors, development engineers, roading engineers, secretariat and Councillor hearing related costs. 2. Specialist inputs. These are inputs of skills and expertise external to the Council needed to address application issues such as legal, archaeological, iwi consultation, hazard assessment, traffic engineering, arboreal, landscape assessment, specialised resource management advice and the use of hearings commissioners. Contractors fulfi lling the roles normally handled by the Resource Consents Team are not specialist inputs. Fee types There are three fee types: 1. Fixed fee. This fee covers all costs for a process, product or aspect of an application. The amount is fi xed no additional costs will be charged by the Council in regard to the application up to the stage the document or consent is issued. 2. Set base fee. This is an all inclusive fee covering the administration and technical processing work by the Resource Consents Team which covers receiving, processing and issuing the document or consent. Additional charges will apply for external and specialist inputs if required. 3. Base fee. The base fee is non-refundable except in accordance with the refund criteria. This fee is set at a level intended to cover a straight-forward application with no external inputs or other case specific costs. This fee will cover the receipt and issue of the application and initial monitoring together with up to a specifi ed number of hours of resource consents processing group technical inputs that typically remain after these costs are deducted. Applications requiring external or specialist inputs will reduce the number of processing hours from that stated. In some instances the base fee will be exceeded. Matters that could cause the base fee to be exceeded include external or specialist inputs, pre hearing or other meetings, significant mail outs or photocopying, amendments or additional information or application complexity. Invoices will be sent out where fees paid are exceeded. Payment of fees Application fees are to be paid at the time of lodgement unless alternative payment arrangements have been formally approved. A reduced application fee may be considered by the Planning Lead where unusual circumstances or the characteristics of the application would make it inappropriate to charge the normal fee. Additional fees will be required to be paid before the continuation of processing where an application belongs within a higher fee category. Where an application falls within more than one fee category, the higher fee category will apply. Initial monitoring fees (if applicable) are due for payment at the time of consent issue. These normally will be deducted from the application fee. SCHEDULE OF FEES AND CHARGES

64 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Land Use Consents and Associated Processes Processing costs exceeding the fee paid will be invoiced. Invoicing may be periodic or at the completion of processing. Non-payment of fees or invoiced additional processing costs will result in processing or consent issue being suspended unless alternative payment arrangements have been formally agreed. Refunds Where applications are withdrawn a refund will be considered. Refunds will exclude all charges incurred up to the date of withdrawal of application. 6.1 Airport flight path Erection of structures and planting of trees (OL1, 2, 3, 4 New Plymouth District Plan) within the airport designation only Significant Natural Areas (SNA s) Erection of fences or other minor works within the dripline of an SNA which requires some removal of the bush Trimming/fencing of the boundary line (application to establish and fence an SNA boundary line) Indigenous vegetation disturbance within an SNA (OL60 New Plymouth District Plan) $1, set base (includes up to 5 hours technical processing) No set base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required No set base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required No set base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required 2018/19 $1, set base (includes up to 5 hours technical processing) No set base fee for non-notified applications, additional charges will apply for external and specialist inputs if required No set base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required No set base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required 28 SCHEDULE OF FEES AND CHARGES

65 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Land Use Consents and Associated Processes Category A Heritage Buildings Alterations and additions to heritage buildings and items (OL36 New Plymouth District Plan) Notable Trees Work to or within the dripline of a notable tree (OL43-49; OS4, 50, 51,61 New Plymouth District Plan) Removal or destruction of a notable tree (OL50, OS62 New Plymouth District Plan) Waahi Taonga/Sites of Significance to Mäori Erection of fences and other structures and earthworks Relocation of buildings From within the district (Res19, Rur33, Bus23, OS19 New Plymouth District Plan) From outside the district (Res19, Rur33, Bus23, OS19 New Plymouth District Plan) No set base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required $1, base fee (includes up to 5 hours technical processing) $1, base fee (includes up to 5 hours technical processing) $ base fee for non-notifi ed applications, additional charges will apply for external and specialist inputs if required $1, base fee (includes up to 5 hours technical processing) $1, base fee (includes up to 5 hours technical processing) 2018/19 $1, base fee. A decision to reimburse resource consent fees can be made at the discretion of the Council. Eligibility and assessment criteria apply. $1, base fee (includes up to 5 hours technical processing) $1, base fee (includes up to 5 hours technical processing) $ base fee for non-notified applications, additional charges will apply for external and specialist inputs if required $1, base fee (includes up to 5 hours technical processing) $1, base fee (includes up to 5 hours technical processing) Temporary events Operation of a temporary event in accordance with the controlled temporary event provisions $ $ Temporary event bonds (if required) $69.00 $70.00 Deemed permitted activities (boundary/marginal/temporary activity) $ set fee $ set fee 6.1 SCHEDULE OF FEES AND CHARGES

66 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Land Use Consents and Associated Processes Controlled activity Single rule Controlled or restricted discretionary activity Up to two rules not met Three to fi ve rules not met More than fi ve rules not met Land use consents Limited notification Publicly notified $ base fee (includes up to 4 hours technical processing) $1, base fee (includes up to 5.5 hours technical processing) $1, base fee (includes up to 8.5 hours technical processing) $3, base fee (includes up to 16 hours technical processing) $6, base fee (includes up to 32 hours technical processing) $9, base fee (includes up to 32 hours technical processing) 2018/19 $ base fee (includes up to 4 hours technical processing) $1, base fee (includes up to 5.5 hours technical processing) $1, base fee (includes up to 8.5 hours technical processing) $3, base fee (includes up to 16 hours technical processing) $6, base fee (includes up to 32 hours technical processing) $9, base fee (includes up to 32 hours technical processing) Pre-application process Development enquiries or meetings and related work At cost $ per hour (no charge for fi rst 30 minutes) Further RMA processes Extensions of consent lapse period, change or cancellation of conditions $ base fee $ base fee Review of conditions (s128) $ actual cost $ actual cost Surrender a resource consent (s138) $ fi xed fee $ fi xed fee Objections to conditions (s357) $ base fee $ base fee SCHEDULE OF FEES AND CHARGES

67 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Land Use Consents and Associated Processes 2018/19 Monitoring and compliance (excluding deemed permitted activity consents) File keeping, communications, meetings, research, site visit time $ per hour at cost $ per hour at cost Specialist inputs Actual cost plus 10% Actual cost plus 10% Monitoring programme fee (to be paid at time of application lodgement) Controlled activities including those with no application fee $83.50 base fee $85.00 base fee Restricted Discretionary and Discretionary activities including those with no application fee $ base fee $ base fee and designations Certificates Certificate of Compliance $1, base fee (includes up to 5 hours technical processing) $1, base fee (includes up to 5 hours technical processing) Existing use certifi cates $1, base fee (includes up to 5 hours technical processing) $1, base fee (includes up to 5 hours technical processing) Sale of liquor - new or reapproval with changes $ fixed fee $ fixed fee Sale of liquor - reapproval with no changes $ fi xed fee $ fi xed fee Overseas Investment Certifi cate $ fi xed fee $ fi xed fee Designations Notice of requirement for a new designation (s168 or s168(a)) $6, $6, Alteration of a designation (other than a notice under s181(3)) $6, $6, Notice of requirement for an alteration under s181(3) $1, base fee $1, base fee Notice to withdraw requirement under s168(4) $ fi xed fee $ fi xed fee Notice to remove a designation $ fixed fee $ fixed fee Application for an outline plan $1, base fee $1, base fee Waiver for an outline plan $ fi xed fee $ fixed fee Heritage order Process review indicates that dependent upon issues, the stance of submitters and process costs can range from $7, to greater than $18, Actual costs are very diffi cult to predict. There will usually be additional invoiced costs $7, base fee (includes up to 30 hours technical processing) $7, base fee (includes up to 30 hours technical processing) 6.1 SCHEDULE OF FEES AND CHARGES

68 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Land Use Consents and Associated Processes Plan changes Process review indicates that the cost of most plan changes is significant. The deposit (base fee) set is at a minimal level and there will usually be additional invoiced costs $19, base fee (includes up to 30 hours technical processing) 2018/19 $20, base fee (includes up to 30 hours technical processing) Charges for information requests Request for information or research (excludes requests under Offi cial Information and At cost At cost Meetings Act where Council policy applies) Charges for other inputs External inputs - these are the Council inputs external to the Resource Consents Team At cost At cost Specialist inputs - these are inputs external to the Council such as a facilitator, mediator, commissioner, legal, technical advice on matters such as hazardous substances, noise and landscapes Actual cost plus 10% Actual cost plus 10% Inspection of building to be relocated outside the district $ $ Pre-application fee, including request for bond reconciliation $ $ Processing team hourly rates Development engineer $ per hour $ per hour Administration - includes front of house and support services $ per hour $ per hour Technical - includes environmental planners, technical offi cers and monitoring offi cers $ per hour $ per hour Development Contributions (refer to the Policy on Development Contributions in the Long-Term Plan ) Development contributions are collected to ensure that infrastructure and community facilities support the needs of the growing community and that the costs of new development are shared by developers rather than being funded entirely by ratepayers. Development contributions are required if a development: 1. Increases demand on stormwater, wastewater, water or road assets, or increases the demand for community facilities; and 2. Is a new residential, commercial, retail or industrial development. These are to be paid prior to the commencement of the consented activity or within 180 days of consent being granted whichever comes first SCHEDULE OF FEES AND CHARGES

69 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Building Consents and Associated Processes Fee types There are two fee types: 1. Fixed fee. This fee covers projects where the costs are easily identifi ed before application, or where an average rate is appropriate. The amount is fi xed. No additional costs will be charged by the Council in regard to the fee quoted. 2. Base fee. The base fee is based on the anticipated costs for the project and is non-refundable.. In some cases actual costs of a project may exceed the estimated minimum fee, due to external or specialist inputs, amendments, additional information submitted, application complexity, inspection complexity or additional inspections undertaken. At the end of a project, if the actual costs have signifi cantly exceeded the minimum fee, an invoice for the additional costs will be sent and are required to be paid prior to issue of a code compliance certificate. 6.1 Cancellations When an application is withdrawn before the consent is issued and fees are outstanding, an invoice for the work completed to date will be sent to the fee payer. If an application is withdrawn after the consent is issued, a refund will be sent to the payer for monies not used by the activities to date. Payment of fees The total fee and levies applicable will be asked for when you submit your application. We would appreciate that this is paid when applications are lodged, however if the applicant is not responsible for the cost an invoice can be sent to the owner when the consent is ready to be issued and must be paid in full when the consent is picked up. Extra inspections or re-inspection will be involved at the end of the project and are required to be paid prior to the issue of a code compliance certifi cate. A reduced application fee may be set by the Manager Building (Building Lead) where unusual circumstances or the characteristics of the application would make it inappropriate to charge the normal fixed or base fee. Where an application belongs within a higher fee category, additional fees will be required to be paid before the continuation of processing. This will apply when work is undervalued. The estimated value of the fi nished work will be used. Where an application falls within more than one fee category, the higher fee category will apply. Non-payment of fees or the invoiced additional processing costs will result in processing or inspection being suspended unless alternative payment arrangements have been formally agreed. A typical calculation of the fee you are to pay can be done using this formula: Value of work is $20,000 or under - base fee for category + Accreditation Levy. Value of work is over $20,000 - base fee category + DBH (MBIE) Levy + BRANZ Levy + Accreditation Levy. SCHEDULE OF FEES AND CHARGES

70 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Building Consents and Associated Processes 2018/19 TABLE 1: Building consent process (building consent and project information memorandum inclusive) Note: Unless otherwise specified, for uses that fall into more than one category, the higher cost category applies. Dwellings - new and additions (includes attached garages and any external buildings used for habitation. It also includes any component that is part of the building at the time of construction, e.g. decks, pergolas.) Note: An addition is building work that results in an increase in the size of the footprint and/or the building envelope. RES1 < $15,000 $ $ RES2 $15,000 < $25,000 $1, $1, RES3 $25,000 < $80,000 $1, $1, RES4 $80,000 < $130,000 $2, $2, RES5 $130,000 < $250,000 $3, $3, RES6 $250,000+ $4, $4, Community, Commercial and Industrial - new and additions (includes all community, commercial and industrial buildings, plus ancillary/ external works $100,000 or greater.) Note: An addition is building work that results in an increase in the size of the footprint and/or the building envelope. COM1 < $15,000 $ $ COM2 $15,000 < $25,000 $ $1, COM3 $25,000 < $80,000 $2, $2, COM4 $80,000 < $130,000 $3, $3, COM5 $130,000 < $250,000 $5, $5, COM6 $250,000+ $6, $6, Outbuildings - new and additions (includes non-habitable buildings in all areas, e.g. conservatories, sheds, detached garages, carports, glass/ shade houses, barns etc; minor buildings: sheds up to 15m 2 in area, conservatory on existing slab; carports, other conservatories) OUT1 Minor buildings 1 $ $ OUT2 Minor buildings 2, other works < $15,000 $ $ OUT3 $15,000 < $25,000 $ $ OUT4 $25,000+ $1, $1, Farm shed exemption $ $ Milking sheds COW1 $1, $1, Buildings - alterations (includes plumbing and drainage) ALT0 < $4,000 $ $ SCHEDULE OF FEES AND CHARGES

71 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Building Consents and Associated Processes 2018/19 ALT1 $4,000 < $7,000 $ $ ALT2 $7,000 < $20,000 $ $1, ALT3 $20,000+ $1, $1, Buildings - relocation (Relocation refers to the placement of a building onto a new site. Relocation includes placement on new foundations, reinstatement of the original structure and connection to an existing sewer or on-site wastewater treatment system. It does not include any alterations or additions to the original structure. For any such alterations or additions, the relevant additional fee will apply.) MOVE $1, $1, Buildings - demolition or removal DEMR Residential or rural $ $ DEMO Other $ $ Note: Detached dwelling, no more than three stories high, removed off-site or being demolished does not require a building consent. The appropriate application forms for disconnecting reticulation services need to be completed and submitted. Ancillary and external work (Ancillary and external works can be joined to, or separate from, a building, are constructed subsequent to or separate from the building and are non-habitable. Note: where an ancillary or external work is constructed as part of the construction of a building, it is incorporated into that consent and costs are assessed accordingly. Ancillary and external works include minor works such as signs, fences and pergolas; other works such as decks, retaining walls and in-ground swimming pools. Note: For ancillary/external works $100,000 or greater, refer to the Community, Commercial and Industrial - New and Additions fee category.) ANC1 <$5,000 $ $ ANC2 $5,000 < $15,000 $ $ ANC3 $15,000 < $100,000 $ $ Log fires FIR1 Inbuilt or with plumbing $ $ FIR2 Freestanding without plumbing $ $ Solar water heating installation SH2 Solar water heater only $ $ Buildings - minor plumbing and drainage Minor plumbing and drainage only (value less than $4,000) $ $ Buildings and structures - temporary (includes marquees, grandstands etc) TEMP $ $ Certificate of Acceptance 1.75 x base fee for the relevant building consent 1.75 x base fee for the relevant building consent 6.1 SCHEDULE OF FEES AND CHARGES

72 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Building Consents and Associated Processes TABLE 2: Additional fees and charges Levies Building research levy: Estimated value of work under $20,000 Values $20,000 and over Department of Building and Housing levy: Nil $1.00 per $1,000 building work 2018/19 Nil $1.00 per $1,000 building work 6.1 Estimated value of work under $20,000 Values $20,000 and over Accreditation levy Costs for additional staff time (hourly rates for the Processing Team have been rationalised into a single administrative and single technical hourly rate): Nil $2.01 per $1,000 building work $1.65 per $1,000 building work Nil $2.01 per $1,000 building work $1.70 per $1,000 building work Development Engineer Administration Technical Building inspection $ per hour $ per hour $ per hour $ per inspection $ per hour $ per hour $ per hour $ per inspection Costs for engineering review or other professional services not available in-house Actual cost plus 10% Actual cost plus 10% Other Natural Hazards (s71 Building Act 2004) $ $ Building over boundary (s75 Building Act 2004) $ $ Application for waiver $ $ Certificate for public use $ $ Cancellation of building consent The Council will determine processing and administration costs and provide a refund for unused monies or invoice for additional costs The Council will determine processing and administration costs and provide a refund for unused monies or invoice for additional costs 36 SCHEDULE OF FEES AND CHARGES

73 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Building Consents and Associated Processes 2018/19 Sale of liquor building certifi cate $ $ Extension of building consent $50.00 $51.00 Separate Project Information Memorandum (PIM) application (not applied for with building consent) Dwellings and relocations $ base fee $ base fee Community/commercial/industrial $ base fee $ base fee Outbuildings, milking sheds, alterations, demolition, ancillary and external works $ base fee $ base fee Compliance Schedule and Building Warrant of Fitness New compliance schedule (includes preliminary compliance schedule and building statement of fitness) $ plus $75.00 per fixed fee $ plus $76.50 per fi xed fee New building warrant of fi tness $65.00 $66.00 Changes to compliance schedule $ plus $75.00 per feature fixed fee $ plus $76.50 per feature fi xed fee Feature installation only $ $ Building warrant of fitness audit (high, medium and low risk) At cost At cost IQP approval Approval $ $ Re-approval $ $ Documents lodged with the Council for record purposes A4 sheet $1.50 $1.50 A3 sheet $3.00 $3.10 A2 sheet $5.75 $5.90 A1 sheet $12.25 $12.50 Inspections Late cancellation of inspection (less than 24 hours) $56.00 $57.00 Change of use (assessment and record of) $ base fee $ base fee Application for exemptions Bulk exemption. A bulk exemption may be applied for where an activity is carried out on a regular basis in a consistent manner that meets prescribed standards (e.g. specific types of marquees used for private functions) $ $ One-offs $60.00 $61.00 Unrecorded/unpermitted works registration $60.00 $ SCHEDULE OF FEES AND CHARGES

74 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Building Consents and Associated Processes 2018/19 Swimming pool compliance Exemptions $1, $2, Re-inspection $97.00 $99.00 Compliance action Compliance action includes but not limited to inspections. At cost At cost Amusement devices Application to operate an amusement device $11.50 $11.50 Development Contributions (refer to the Policy on Development Contributions in the Long-Term Plan ) Required if a development increases demand on stormwater, water or road assets, or increases demand for community facilities and is a new residential, commercial, retail or industrial development. Development contributions must be paid before the code compliance certifi cate is issued or within 180 days of granting consent, whichever happens fi rst SCHEDULE OF FEES AND CHARGES

75 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement ANIMAL CONTROL The Dog Control Act 1996 requires all dogs, on reaching the age of three months, to be registered. Newly registered dogs are required to be microchipped unless defined as a working dog. Any dog reaching the age of three months during the registration year (July-June) will only need to pay the proportion of months remaining in that registration year. Dog registration: residential (2018/19) 2018/19 Residential dog (any dog kept on a property that has a rating code of one or two) - FULL FEE $ per dog 6.1 Rebates (applies to residential dogs only). The fee will be reduced depending on eligibility for the following rebates (all rebates previously recorded automatically apply): Neutered dog rebate (written proof from a vet is required for fi rst application only) Responsible dog ownership rebate (applies where the owner and dog have been offence $19.50 per dog $32.00 per dog free - where any offences have previously occurred, the responsible ownership rebate will only be reinstated after two offence-free registration years, at the owner s request) Pensioner s rebate (dog owners aged 65 years and over are eligible for this rebate upon evidence of age being produced for the fi rst application only) $17.50 per dog Dog registration: residential ( and 2020/21) 2020/21 Urban dog* select dog*** $ $ Urban dog* select dog*** pensioner** $80.00 $82.00 Urban dog* select dog*** not neutered/spayed fee $ $ Urban dog* full fee $ $ Select dog*** application fee $50.00 $51.00 * Urban dog is any dog kept on a property that has a rating code of one or two. ** Pensioner is aged 65 years and over. Evidence of age to be produced for the first application only. *** Select dog comprises: Registration renewal required on or before 1 July each year. Microchipped Offence free - applies where the owner and dog have been offence free. Where any offences occur the responsible owner fee will only be reinstated after two offence-free registration years and the owner is required to re-apply. Inspection of property to approve fencing, sleeping quarters and exercise space. Address is kept current to allow for an inspection of a new property. Responsible dog owners will automatically move to the urban dog select dog fee. Any new dog registrations or owners that do not receive the responsible dog owner rebate can apply to be assessed to receive select dog status. SCHEDULE OF FEES AND CHARGES

76 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement Dog registration: rural Rural area (any dog kept on a property that has a rating code of three or four or other approved rural property): Full fee (payable for the first two dogs kept by the same owner) $58.00 per dog Reduced fee (payable for the third and subsequent dogs kept by the same owner) $28.50 per dog Other dog related fees Penalty/late fee Penalty of 25% applicable after 1 August 2018 until 30 November 2018 Penalty of 50% applicable after 1 December 2018 until 30 June 2019 Impounding fees: 2018/ /21 $58.00 per dog $28.50 per dog Penalty of 25% applicable after 1 August 2019 until 30 November 2019 Penalty of 50% applicable after 1 December 2019 until 30 June 2020 $59.00 per dog $29.00 per dog Penalty of 25% applicable after 1 August 2020 until 30 November 2020 Penalty of 50% applicable after 1 December 2020 until 30 June First impounding (registered dog) Second impounding Third impounding Unregistered dog $70.00 $ $ $ (plus penalty registration and microchipping) $70.00 $ $ $ (plus penalty registration and microchipping) $71.50 $ $ $ (plus penalty registration and microchipping) Sustenance fee (if impounded longer than 48 hours) $7.30 a day per dog $7.30 a day per dog $7.50 a day per dog Sale of dog from pound (includes cost of desexing dog) $ $ $ Microchipping of impounded dog $45.00 $45.00 $ SCHEDULE OF FEES AND CHARGES

77 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement 2018/19 Stock control (Impounding Act 1955) Fee per impounding per owner $ plus $6.50 per stock unit $ plus $6.50 per stock unit Poundage fee per impounding per owner - repeat impounding $ plus $9.00 per stock unit Sustenance fee $3.70 per stock unit per day $ plus $9.00 per stock unit $3.80 per stock unit per day Driving/conveyance of stock to pound or other place Actual costs Actual costs ENVIRONMENTAL HEALTH (Local Government Act 2002 and Bylaws) Mobile shop (not food) licence $ $ Stall licence $75.00 $76.50 Hawkers licence $75.00 $76.50 Itinerant traders licence $ $ Removal of abandoned vehicles $ $ Return of seized skateboards: 6.1 First seizure Second seizure and subsequent seizure $30.00 $50.00 $31.00 $51.00 Fire permit $83.00 $85.00 Licence - Prescribed Process (NPDC Bylaw 2010, Part 6: Beauty Therapy, Tattooing and $ $ Piercing) Inspections under NPDC Bylaw 2010, Part 6: Beauty Therapy, Tattooing and Piercing $ per hour $ per hour Seized property (Local Government Act 2002 and Resource Management Act 1991, ss323 and 328) Return of seized property (including stereos) $ $ Gambling venue consent fees (Gambling Act 2003) New gambling venue consent (additional costs may be charged at actual and reasonable rates) $ $ SCHEDULE OF FEES AND CHARGES

78 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement Sale and Supply of Alcohol Act 2012 (fees are set by statute) Cost/risk category application fees for premises: Very low Low Medium High Very high Cost/risk category annual fees for premises: 2018/19 $ $ $ $ $ $ $1, $1, $1, $1, Very low Low Medium High Very high Special licences: Low (or Class 3) Medium (or Class 2) High (or Class 1) Other applications: Manager s certifi cate application Temporary authority Temporary licence $ $ $ $1, $1, $63.25 $ $ $ $ $ $ $ $ $1, $1, $63.25 $ $ $ $ $ SCHEDULE OF FEES AND CHARGES

79 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement 2018/19 FOOD Food premises have up to three years to transition from the Health Act 1956 to the Food Act Until they transition, such premises will be subject to the Health Act 1956 charges. Food Act 2014 fees Registration $ fi xed fee (includes 2 hours for processing of application) $ fi xed fee (includes 2 hours for processing of application) 6.1 Renewal of registration Amendment, Suspension, Surrender Verification $ per hour for every extra hour of processing the application $ fixed fee (includes 1 hour for processing of application) $ per hour for every extra hour of processing the application $ fi xed fee (includes 1 hour for processing of application) $ per hour for every extra hour of processing the application $ fi xed fee (includes 4 hours of verifi cation activities) $ per hour for every extra hour of verification activities $ per hour for every extra hour of processing the application $ fixed fee (includes 1 hour for processing of application) $ per hour for every extra hour of processing the application $ fi xed fee (includes 1 hour for processing of application) $ per hour for every extra hour of processing the application $ fi xed fee (includes 4 hours of verification activities) $ per hour for every extra hour of verifi cation activities SCHEDULE OF FEES AND CHARGES

80 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement Compliance and monitoring: 2018/19 Complaint driven investigation resulting in issue of improvement notice Application for review of issue of improvement notice $ per hour $ per hour $ per hour $ per hour 6.1 Monitoring for food safety and suitability Premises transitioning to Food Act 2014 Food premises (Health Act 1956) $ per hour Food hygiene registration payment will be transferred to the Food Act registration on a pro-rata basis $ per hour Food hygiene registration payment will be transferred to the Food Act registration on a pro-rata basis Food registration: High risk Low risk $ $ $ $ Premises not requiring registration $ $ Transfer of licence $85.00 $87.00 Re-inspection fee $ $ Registration - other premises Offensive trade $ $ Camping ground $ $ Hairdresser $ $ Mortuary/funeral director $ $ Transfer fee $85.00 $ SCHEDULE OF FEES AND CHARGES

81 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Regulatory Services Enforcement 2018/19 Parking On-street metered $2.00 per hour $2.00 per hour Off-street metered: Courtenay Street Car Park (under The Warehouse) Wind Wand, Puke Ariki and Molesworth Street Car Parks Downtown Car Park, Powderham Street Car Park (by Police Station), Central Car Park (across from TSB Showplace) Egmont Street Car Park Leased car parks: $1.00 per hour $1.00 per hour $1.00 per hour $2.00 per hour $1.00 per hour $1.00 per hour $1.00 per hour $2.00 per hour 6.1 Downtown Car Park (Monday to Saturday) Courtenay Street Car Park (Monday to Saturday) $32.00 per week $42.00 per week $32.00 per week $42.00 per week Leased off-street car parks: Molesworth Street Car Park, Powderham Street Car Park and $21.00 per week $21.00 per week Central Car Park (across from TSB Showplace) (Monday to Saturday) Leased off-street car park: Carrington/Vivian streets - The Mill (Monday to Friday) $16.00 per week $16.00 per week Parking infringement fees Set by regulation by central government Set by regulation by central government SuperGold Card holders are able to park free of charge in all metered parks up to 11am Mondays to Saturdays with their card or an alternative NPDC laminated card displayed on the dash. Note: After 11am payment must be made or vehicle is likely to be infringed for expired time. Parking bay reservations Half day $12.00 $12.00 Full day $24.00 $24.00 Greater than one day Price by negotiation Price by negotiation SCHEDULE OF FEES AND CHARGES

82 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Property 2018/19 HALLS Urban halls - Class A (Bell Block Hall, Inglewood Town Hall and Star Gymnasium) Casual user $53.50 per hour $55.00 per hour Regular user (Category 1) $25.25 per hour $26.00 per hour Regular user (Category 2) $12.75 per hour $13.50 per hour Urban halls - Class B (Merrilands Domain Hall, Fred Tucker Community Centre Hall and Lounge, Bellringer Pavilion) Casual user $47.75 per hour $50.00 per hour Regular user (Category 1) $23.00 per hour $24.00 per hour Regular user (Category 2) $11.75 per hour $12.00 per hour Urban halls - Class C (Onuku Taipari Hall, Ferndale Hall, Öäkura Hall, Hempton Hall) Casual user $47.00 per hour $48.00 per hour Regular user (Category 1) $20.00 per hour $20.50 per hour Regular user (Category 2) $10.75 per hour $11.00 per hour Urban halls - Class D (Fred Tucker Community Centre Meeting Room) Casual user $39.75 per hour $41.00 per hour Regular user (Category 1) $17.00 per hour $17.50 per hour Regular user (Category 2) $8.75 per hour $9.00 per hour Urban halls - Class E (Waitara War Memorial Hall Theatre) Casual user $35.00 per hour $36.00 per hour Regular user (Category 1) $13.75 per hour $14.50 per hour Regular user (Category 2) $7.50 per hour $8.00 per hour Urban halls - Class F (Fred Tucker Community Centre Lounge, Bell Block Hall Supper Room, Inglewood Town Hall Supper Room and Hempton Hall Supper Room) Casual user $31.25 per hour $32.00 per hour Regular user (Category 1) $14.25 per hour $15.00 per hour Regular user (Category 2) $8.00 per hour $8.50 per hour Note Casual user. Hall users that book a hall for a one-off event, one that does not occur on a regular (weekly, monthly or annual) basis. Regular user (Category 1). Hall users that have a regular (weekly, monthly or annual) booking for Council-owned halls and have a membership that contains less than 60 per cent children (under 14 years of age) and/or superannuitants. Regular user (Category 2). Hall users that have a regular (weekly, monthly or annual) booking for Council-owned halls and have a membership that contains 60 per cent or more children (under 14 years of age) and/or superannuitants SCHEDULE OF FEES AND CHARGES

83 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Property 2018/19 PROPERTY Lease transfer/mortgage consent Registered lease: Inglewood library $ $ Waitara endowment $ $ Unregistered Deed of Lease: Onaero Domain $ $ Urenui Domain $ $ Tongaporutu Recreation Reserve $ $ Bach inspections Urenui, Onaero and Tongaporutu $ $ Airspace and subsoil leases Administration fee $ $ Documentation costs At cost At cost Annual rental calculated on the following basis: 1. Establishing a dollar rate per square metre by dividing the land value of the applicant s section by the area of the section. 2. Calculating the fl oor area of a structure to be occupied and apply to the dollar rate. 3. Calculating 6.5 per cent of (2) for the annual ground rental plus GST. Amount to be reviewed at three yearly intervals following rateable revaluations. Encroachment licences (applies to all private encroachments on Council-owned land - road/reserve/freehold) Administration fee (for all encroachment licences) $ $ Renewal of on-street dining licence fee Note: additional charges may apply (on an hourly rate basis) where additional renewal processing is required above and beyond roll over of existing on-street dining licences $85.00 Documentation costs (for all encroachment licences), including registration of a memorandum of encumbrance, if applicable Residential environment - lawn/landscaping and fences Rural lawn and landscaping At cost No annual rental: one-off administration fee No annual rental: one-off administration fee At cost No annual rental: one-off administration fee No annual rental: one-off administration fee 6.1 SCHEDULE OF FEES AND CHARGES

84 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Property Annual rental for the following: Residential environment structure, e.g. garage, retaining wall. CBD environment - CBD footpath (tables and chairs). Commercial/industrial structures and lawn and landscaping. Rural structures, e.g. garage, retaining wall. 2018/ Calculated on the following basis: 1. Establishing a dollar rate per square metre by dividing the land value of the applicant s section by the area of the section. 2. Calculating the fl oor area to be occupied and apply to the dollar rate. 3. Calculating 6.5 per cent of (2) which is to be charged as the annual rental plus GST. Amount to be reviewed at three yearly intervals following rateable revaluations Road stopping (Local Government Act 1974) Application for road stopping $ $ Petrochemical pipeline in road reserve $ $ Easements/encumbrances Application for easement through Council land $ $ Memorandum of Encumbrance & Deed of Covenant administration fee $ $ Surrender of Easement Instrument application fee $ $ Documentation costs (e.g. legal costs) At cost At cost 48 SCHEDULE OF FEES AND CHARGES

85 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Transportation 2018/19 Corridor Access Request System (CAR) application fees CAR application for: Excavation >10m 2 or any CAR in carriageway Excavation <10m 2 in berm $ $ $ $ CAR additional inspection $85.00 per hour $86.00 per hour Generic Traffi c Management Plan approval $ $ Investigation into road opening that has not been advised $ $ Streetworks and minor services Rural rapid number stakes $32.00 per stake $32.50 per stake Permit fees Overweight permits (set by statute): Permit fee greater than three days notice Permit fee less than three days notice $20.50 $31.00 $20.50 $31.00 Street encroachments (see property section) Vehicle crossings Application fee (urban) $ $ Application fee (rural) $ $ Alterations to existing vehicle crossing $75.00 $76.50 Road closures Application fee $ $ Street activities Street banners (no administration fee for registered charities and non-profi t incorporated societies - weekly charge to apply as applicable) $90.60 administration fee plus $13.00 weekly charge as applicable On road events when a road closure is not required, e.g. marches, parades (no fee for $ registered charities and non-profi t incorporated societies) Temporary Obstruction Permit (maintenance works in road reserves) $ $ $ SCHEDULE OF FEES AND CHARGES

86 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Transportation Commercial Trading in Public Places - application fee First year of operation or term of one year or less $3,045 per annum pro rata (fl at paid monthly via direct credit), all other commercial use agreements four per cent of gross annual turnover 2018/19 $ $ Stock underpasses Application fee $ $ SCHEDULE OF FEES AND CHARGES

87 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes 2018/19 TRADE WASTE Annual trade waste licence fees The compliance monitoring fee component is based on the number of sampling events specifi ed in a discharger s trade waste consent multiplied by the charge specifi ed. 6.1 *Base fee. The base fee is non-refundable. This fee is set at a level intended to cover a straight-forward application with no external inputs or other case specifi c costs. This fee will cover the receipt and issue of the application, initial inspection and technical inputs for a defi ned number of hours. In some cases the base fee will be exceeded. Matters that could cause the base fee to be exceeded include external or specialist inputs, amendments or additional information or application complexity. AL1 for controlled consents: Administration fee (includes up to two hours officer time) Inspection fee (includes up to one hour offi cer time) Total base fee* (administration and inspection) Sampling event AL2 for conditional consents: Administration fee (includes up to three hours offi cer time) Inspection fee (includes up to 1.5 hours officer time) Total base fee* (administration and inspection) Sampling event Trade waste consent application fees CA1 for temporary discharge consents: Administration fee (includes up to 1.5 hours officer time) Inspection fee (includes up to one hour offi cer time) Total base fee* (administration and inspection) CA2 for controlled consents: Administration fee (includes up to three hours offi cer time) Inspection fee (includes up to 3.5 hours officer time) Total base fee* (administration and inspection) Renewal fee (includes up to 1.5 hours offi cer time) $ $ $ $ per event $ $ $ $ per event $ $ $ $ $ $ $ $ $ $ $ per event $ $ $ $ per event $ $ $ $ $ $ $ SCHEDULE OF FEES AND CHARGES

88 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes CA3 for conditional consents: 2018/19 Administration fee (includes up to five hours offi cer time) Inspection fee (includes up to 5.5 hours offi cer time) $ $ $ $ Total base fee* (administration and inspection) $1, $1, Renewal fee (includes up to three hours offi cer time) $ $ Technical charge for officer time above base fee (includes technical offi cers and monitoring $ $ officers) Manager/external technical charge for offi cer time $ $ Non compliance reinspection fees Administration fee (includes up to three hours offi cer time) $ $ Inspection fee (includes up to 1.5 hours offi cer time) $ $ Total base fee* (administration and inspection) $ $ Sampling event $ per event $ per event Late fee Trade waste fees and charges which are not paid within the time specifi ed in the Trade Waste Bylaw (Part 11) will be subject to a penalty rate fi xed at one per cent of the amount invoiced for each month or part month beyond the due date. Trade waste charges In addition to the base fees the discharger will be charged for the cost of treating their effl uent (BOD, SS, volume and toxic pollutants) as per the scale of trade waste charges, the cost of any laboratory expenses incurred in characterising the waste and, if the discharge is made into the wet well at the WWTP, a handling charge is charged. Volume $1.11 per m 3 $1.07 per m 3 Biochemical Oxygen Demand (BOD) $2.97 per kg $2.46 per kg Suspended Solids $1.04 per kg $0.94 per kg Copper $ per kg $ per kg Nickel $ per kg $ per kg Zinc $91.59 per kg $77.80 per kg Handling charge per delivery $36.92 $37.70 Septage charge (NP Wastewater Treatment Plant) $71.30 per m 3 $72.73 per m 3 52 SCHEDULE OF FEES AND CHARGES

89 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes 2018/19 WATER Connections and disconnections Water connection (application fee only) $ $ For every additional connection applied for at the same time $ $ For five or more connections applied for at the same time $ $ Installation of a water meter (ordinary water supply only) in addition to the application fee $ $ Installation of water meters for additional water connections (ordinary water supply only) $90.00 $92.00 applied at the same time Disconnection (charge per visit, with no charge for initial visit) $97.00 $99.00 Change of restrictor size (rural restricted fl ow only) $97.00 $99.00 Filling points Water filling points supply charge $ $ Water filling points consumption $1.65 per m 3 $1.75 per m 3 SEWER Connections and disconnections Sewer connection (application fee only) $ $ For every additional connection applied for at the same time $ $ For five or more connections applied for at the same time $ $ Disconnection (charge per visit, with no charge for initial visit) $97.00 $99.00 STORMWATER Connections Stormwater connection (application fee only) $ $ An additional connection applied for at the same time $ $ For five or more connections applied for at the same time $ $ Disconnections Charged per visit, with no charge for initial visit $97.00 $ SCHEDULE OF FEES AND CHARGES

90 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes WASTE MANAGEMENT AND MINIMISATION Colson Road Transfer Station Private operator Colson Road Landfill General refuse: 2018/ General refuse rate (per tonne) Five tonne minimum charge for loose refuse Three tonne minimum charge for compactor trucks Special wastes: $ $ $ $ $ $ All vehicles (per tonne) Minimum charge $ $52.00 $ $53.00 Annual solid waste licence fee Waste transport and disposal facilities $40.00 $41.00 Kerbside collection Rubbish bags - wholesale (official NPDC bag) $ per 100 bags $ per 100 bags Rubbish bag - retail (offi cial NPDC bag) $3.40 per bag $3.50 per bag Back door refuse collection service (annual fee) $39.32 $40.00 Additional bin for mixed recyclables (240L) $64.70 $66.00 Additional crate for glass recyclables (60L) $15.50 $15.80 Changing kerbside bin size: Upsize or downsize rubbish bin (80L or 120L) or recycling bin (120L or 240L) - from October 2019 Upsize or downsize both rubbish and recycling bins - from October 2019 $80.00 $ SCHEDULE OF FEES AND CHARGES

91 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes 2018/19 NPDC Transfer Stations Tongaporutu, Waitara, Inglewood and Okato General refuse: Official NPDC general refuse (rubbish bag) until 1 October 2019 Minimum charge 60L/15kg bag of general refuse Car boot or small hatchback Large hatchback, station wagon or small van Large van, ute or trailer up to 1m 3 capacity charge Large trailer or small truck (per m 3 ) Truck >1 tonne payload Accepted at no charge $4.00 $29.80 $43.90 $55.00 $74.10 Not accepted Accepted at no charge $4.20 $32.80 $48.40 $60.50 $81.50 Not accepted Whiteware (other than fridges and freezers) (per item) $14.90 $15.20 Fridges and freezers (per item) $27.60 $28.20 Approved recyclables No charge No charge Whole tyres (car tyres only - others not accepted) - quarter or de-rimmed tyres are accepted $9.00 $9.20 at general refuse rates (per tyre) Jack Trash unit (Tongaporutu only) $4.00 $4.00 Green waste: Minimum charge 60L/15kg bag of green waste Car boot or small hatchback Large hatchback, station wagon or small van Vehicle/trailer load up to 1m 3 capacity Vehicle/trailer load above 1m 3 capacity (per m 3 ) Truck >1 tonne payload - Inglewood, Okato, Tongaporutu (per m 3 ) $3.90 $22.50 $27.50 $35.00 $39.00 $39.00 $4.00 $23.00 $28.00 $35.80 $39.80 $ SCHEDULE OF FEES AND CHARGES

92 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes 2018/19 LABORATORY Laboratory hours are 8.00am to 4.30pm Monday to Friday. Weekend work will only be undertaken following consultation with the Laboratory Coordinator. All weekend test costs will be double the test prices below. Any samples collected that require couriering to an external laboratory will incur a charge $50.00 $50.00 per chilly bin per chilly bin (this charge includes chilly bin, ice, paperwork and courier fees). Auto-samplers are available and charged per 24 hour period or part thereof. Charge covers $50.00 $50.00 per 24 hours set up and programming. Water and Wastewater sample tests (I.A.N.Z. registered tests) Alkalinity Total (A.P.H.A. 2320, B) $22.10 $22.50 per sample Ammonia as N (A.P.H.A NH3, D) $45.95 $46.90 per sample BOD5 (A.P.H.A. 5210, B) $83.90 $85.60 per sample COD (A.P.H.A. 5220, D) $45.49 $46.40 per sample Conductivity (A.P.H.A. 2510, B) $21.90 $22.30 per sample Cyanide (A.P.H.A. 4500, CN-, F) $73.03 $ for batch of five samples Dissolved Oxygen (A.P.H.A. 4500, O, C) $44.20 $45.00 per sample Oil and Grease (A.P.H.A. 5520, D) $ $ per sample Fluoride (A.P.H.A F-, C) $67.52 $68.90 per sample Phenols Total (A.P.H.A. 5530, B, D) $77.83 $ for batch of five samples ph (A.P.H.A. 4500, H+, B) $22.10 $22.50 per sample Total Suspended Solids (A.P.H.A. 2540, D) $36.50 $37.20 per sample Total Dissolved Solids (A.P.H.A 2540, C) $47.70 $48.70 per sample Temperature (A.P.H.A. 2550m B) $13.00 $13.30 per sample Hardness Total - Calculation (A.P.H.A. 3111, B (Ca + Mg)) $79.20 $80.80 per sample Calcium as CaCO3 (A.P.H.A Ca) $39.00 $39.80 per sample Magnesium as MgCO3 (A.P.H.A Mg) $39.00 $39.80 per sample SCHEDULE OF FEES AND CHARGES

93 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes 2018/19 Ion Chromatography (A.P.H.A. 4110, B), includes TON,NO2, NO3, Cl, SO4, P $ $ calibration and one sample then each additional sample for Ion Chromatography $37.84 $38.60 per sample Metals: A total metals analysis requires a set up charge per sample plus a charge per element analysed. A soluable metals analysis does not require the set up and are only charged per element analysed. Total metals set up cost - digestion and fi ltration (A.P.H.A. 3030, E) $82.52 $84.20 per sample Cadmium (A.P.H.A. 3111, B) Chromium (A.P.H.A. 3111, B) Copper (A.P.H.A. 3111, B) Iron (A.P.H.A. 3111, B) Manganese (A.P.H.A. 3111, B) Nickel (A.P.H.A. 3111, B) Lead (A.P.H.A. 3111, B) Zinc (A.P.H.A. 3111, B) Calcium (A.P.H.A. 3111, B) - requires no digestion Magnesium (A.P.H.A. 3111, B) - requires no digestion $25.19 $25.19 $25.19 $25.19 $25.19 $25.19 $25.19 $25.19 $39.00 $39.00 $25.70 per element $25.70 per element $25.70 per element $25.70 per element $25.70 per element $25.70 per element $25.70 per element $25.70 per element $39.80 per sample $39.80 per sample Report charge for I.A.N.Z. registered tests (single charge per report) $23.05 $23.50 Environmental sample tests - soils/sludges (non registered tests) Soil ph (E.S.R. Soils Division) $49.20 $50.20 per sample Water and waste sample tests (non registered tests) Formaldehyde (Aquamerck Test) $31.93 $32.60 per sample Chlorine - Free/Total (Titrimetric Determination) $16.93 $17.30 per sample Colour True (A.P.H.A. 2120, B) $16.40 $16.70 per sample Turbidity (A.P.H.A. 2130, B) $33.00 $33.70 per sample Chloride (A.P.H.A Cl-, B) $27.00 $27.50 per sample Total Solids (A.P.H.A. 2540, B) $39.50 $40.30 per sample Percentage Solids/Moisture (H63/Kern) $30.19 $30.80 per sample UV at 254nm/270nm (A.P.H.A. 5910, B) $23.00 $23.50 per sample 6.1 SCHEDULE OF FEES AND CHARGES

94 Clifton Community Board Agenda (17 April 2019) - Recommendation - Schedule of Fees and Charges Water and Wastes 2018/19 Water and wastewater sample tests (non I.A.N.Z. registered tests) Total Coliforms (A.P.H.A. 9222, B) $44.47 $45.40 per sample Faecal Coliforms (A.P.H.A. 9222, D) $44.47 $45.40 per sample Enterococci (Slanetz and Bartley) $55.59 $56.70 per sample Metals: A total metals analysis requires a set up charge per sample plus a charge per element analysed. A soluable metals analysis does not require the set up and are only charged per element analysed. Total metals set up cost - digestion and fi ltration (A.P.H.A. 3030, E) $82.52 $84.20 per sample Aluminium(A.P.H.A. 3111, D) Sodium (A.P.H.A. 3111, B) Potassium (A.P.H.A. 3111, B) $56.92 $35.70 $35.70 $58.10 per element $36.40 per element $36.40 per element SCHEDULE OF FEES AND CHARGES

95 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption ADOPTION OF ANNUAL PLAN AND SETTING OF RATES MATTER 1. The matter for consideration by the Council is adoption of the Annual Plan (as the second year of the Long-Term Plan ) and to then set rates for the financial year. 7 RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, the Council: a) Note the minor refinements made to the Annual Plan outlined in the report since the contents of the Annual Plan was agreed to on 12 February 2019 b) Notes the Annual Plan has a rates requirement increase of 4.60 per cent, resulting in the average residential rate increasing 3.82 per cent (or $1.65 per week) c) Adopts the Annual Plan d) Sets in accordance with the Local Government (Rating) Act 2002 (the Act) the rates for the financial year commencing on 1 July 2019 and ending on 30 June 2020 as follows: Note: Goods and Services Tax All rates below include Goods and Services Tax. 1. Uniform Annual General Charge Pursuant to section 15 of the Act, a Uniform Annual General Charge of $ per Separately Used or Inhabited Part of a rateable Rating Unit. 2. General Rate Pursuant to section 13 of the Act, a General Rate on all rateable land on the basis of land value and assessed differentially against each property group as described below at the rate of cents in the dollar: Differential rates (cents per dollars of rateable value): Group 1 - Commercial/Industrial c Group 2- Residential c Group 3 - Small Holdings c Group 4 - Farmland c 95

96 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption 3. Targeted Rates 3.1. Roading Targeted Rate Pursuant to section 16 of the Act, a Targeted Rate for Roading of $ per separately used or inhabited part of a rateable rating unit on all rateable land in the district Refuse Collection and Disposal Targeted Rate Pursuant to section 16 of the Act, a Targeted Rate for Refuse Collection and Disposal (including kerbside recycling) of $ per separately used or inhabited part of a rating unit used as a household unit situated in defined areas of the New Plymouth District, in which the Council provides the service Sewage Treatment and Disposal Targeted Rate Pursuant to section 16 of the Act, a Targeted Rate for Sewage Treatment and Disposal as: a) A fixed amount per separately used or inhabited part of a rating unit in respect of rating units (other than commercial and industrial rating units and schools) connected either directly or through a private drain to a public sewerage drain. The amount per separately used or inhabited part of a rating unit is $ for. b) An amount per water closet or urinal depending on the number in each rating unit for rating units used for commercial and industrial uses (including schools) connected either directly or through a private drain to a public sewerage drain as shown below. Sewage Treatment and Disposal, charges per water closet or urinal: One to two $ Three $ Four $ Five $ Six to 10 $ to 15 $ to 20 $

97 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption 21 or more $ c) A fixed amount for the Sewage Treatment and Disposal Part-Charge for Oakura at $ per separately used or inhabited part of a rating unit for rating units in the Oakura sewerage scheme area that have agreed to connect to the sewer pipe and have not done so Water Supply Targeted Rate Pursuant to section 16 of the Act, Targeted Rates for Water Supply as below: (Connected and not-metered, and not restricted flow connections) a) A network fixed charge of $36.80 per separately used or inhabited part of a rating unit, and b) A standardised consumption charge of $ per separately used or inhabited part of a rating unit. (Connected and metered) c) A supply charge of $36.80 per separately used or inhabited part of a rating unit Pursuant to sections 16 and 19 of the Act, a Targeted Rate for Water Supplied by Volume as below: Standard rate for consumption up to 50,000m 3 ( per cubic metre) $1.31 Rate for consumption in excess of 50,000m 3 (per cubic metre) per annum* Waitara Industrial untreated Water Supply (per cubic metre) Restricted flow connections (per Water Supply as defined by Water, Wastewater and Stormwater Services Bylaw, Part 14) per 1m 3 unit per day $1.33 $0.94 $ * Large users are charged the standard water-by-meter rate to 50,000m 3 and the excess rate for amounts in excess of 50,000m 3. 97

98 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption 2.5 Swimming Pool Compliance Targeted Rate Pursuant to section 16 of the Act, a Targeted Rate for Swimming Pool Compliance of $48.52 per separately used or inhabited part of a rateable rating unit which has a swimming pool/spa pool New Plymouth District Council Home Heating Scheme Pursuant to section 16 of the Act a Targeted Rate for NPDC Home Heating Scheme of 11.1 per cent of the service amount (the cost of installation and finance charges) per rating unit which has been granted funding assistance for the installation of a home heating product. 4. Due Dates and Penalties 4.1 Resolves that the Council s rates (except metered water) for the year (1 July 2019 to 30 June 2020) will become due and payable by four equal instalments on the following dates: Instalment 1 1 August 2019 Instalment 2 1 November 2019 Instalment 3 1 February 2020 Instalment 4 1 May The Council will charge a penalty of 10 per cent on any part of each respective instalment that remains unpaid after the due date listed below. The date the penalty will be applied is: Instalment 1 (penalty date) 28 August 2019 Instalment 2 (penalty date) 27 November 2019 Instalment 3 (penalty date) 26 February 2020 Instalment 4 (penalty date) 27 May In addition, the Council will charge a penalty of 10 per cent on any rates (except metered water) that were assessed in any previous financial years prior to 1 July 2019 and which remain unpaid on 1 July The penalty will be applied on 30 September 2019 and a further additional penalty of 10 per cent on any rates (except metered water) that were assessed in any 98

99 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption previous financial years and which remain unpaid on 31 March Resolves that the Council s rates for metered water will generally be invoiced on a quarterly basis. However, rating units may be invoiced monthly if the unit has previously been invoiced monthly or who has notified the Council before 30 June 2019 to be invoiced monthly Resolves that the Council s rates for metered water for rating units invoiced on a quarterly basis for the year (1 July 2019 to 30 June 2020) will become due and payable by instalments on the following dates: Instalment 1 27 November 2019 Instalment 2 26 February 2020 Instalment 3 27 May 2020 Instalment 4 26 August Resolves that the Council s rates for metered water for rating units invoiced on a monthly basis for the year (1 July 2019 to 30 June 2020) will become due and payable on the following dates: Instalment 1 20 August 2019 Instalment 2 20 September 2019 Instalment 3 21 October 2019 Instalment 4 20 November 2019 Instalment 5 20 December 2019 Instalment 6 20 January 2020 Instalment 7 20 February 2020 Instalment 8 20 March 2020 Instalment 9 20 April 2020 Instalment May 2020 Instalment June 2020 Instalment July

100 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption COMPLIANCE Significance Options This matter is assessed as being significant This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Adopt the Annual Plan and set the rates 7 Affected persons Recommendation Long-Term Plan / Annual Plan Implications Significant Policy and Plan Inconsistencies The persons who are affected by or interested in this matter are all residents and ratepayers of New Plymouth district. This report recommends option 1 for addressing the matter. Yes. No. EXECUTIVE SUMMARY 2. This report recommends the Council adopts the Annual Plan and sets the rates. This follows on from decisions of 12 February 2019 on the final contents of the Annual Plan and will formally adopt the budget for the next financial year. The Annual Plan is largely in line with the Long-Term Plan , with a lower rates increase forecast and minor changes to the capital works programme. BACKGROUND 3. On 12 February 2019 the Council made decisions on the contents for the Annual Plan. 4. The Council agreed to a range of small changes from the forecast budget for from the Long-Term Plan and determined that none of these changes were significant or material variations from the Long-Term Plan, and thereby formal consultation on the Annual Plan was not required. 5. Instead, the Council also instructed staff to undertake an informal community conversation around three projects the Coastal Walkway extension to Waitara, the future of Colson Road landfill and supporting predator-free initiatives. 100

101 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption 6. The Annual Plan includes a number of key projects: a) Starting the extension of the Coastal Walkway (Bell Block to Waitara) b) Improvements to the kerbside collection service and the change to the Bonny Glen landfill with the closure of the Colson Road landfill 7 c) Completion of a new road in Marfell to support the Housing New Zealand development, and d) Investment in improving the resilience of water infrastructure, as well as ongoing infrastructure and service investment. 7. As outlined in the report of 12 February, the Annual Plan was subject to finalisation including budget refinements and bringing in forecasts relating to the New Plymouth District Council (Waitara Lands) Act The following are the main changes made: a) Waitara Lands Act New forecasts have been added to the Management of Investments and Funding and Community Partnerships activities. There are changes to reflect the potential freeholding, and the creation of new funds under that Act. While there is considerable uncertainty around the rate of freeholding, Council staff have forecast financial models using a freeholding rate of around 25 per cent in the first year. It is anticipated that future forecasts will become more certain as more information is known about freeholding in Waitara. b) Solid Waste Changes have been made to reflect the Performance Committee decision on 13 February 2019 to purchase new bins from the Solid Waste Development Fund reserve rather than leasing them. There is also a change for additional costs for using electric trucks. c) Parks and Open Spaces Add into the budget the Onaero drainage works and TET part funding of those works. d) Economic Development Correct an error where inflation was not properly applied to Venture Taranaki s funding. 101

102 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption e) Forestry reserve Reclassified as per the decision of 12 February to establish a new reserve rather than have any forestry as part of the annual surplus. 8. These changes have no rates impacts. Impact on rates of Annual Plan 7 9. As outlined on 12 February, the Annual Plan includes a lower rates rise than previously forecast in the Long-Term Plan for the financial year. The Long-Term Plan forecast a 4.98 per cent increase, whereas the Annual Plan has a 4.60 per cent increase. 10. The kerbside collection service changes are a key driver of rates accounting for nearly 25 per cent of the overall increase in rates and more than 40 per cent of the change on the average residential rate. 11. The changes provide a significant step towards Zero Waste 2040 by diverting food waste from landfill into composting. The change from rubbish bags to bins is both a response to high demand from the community and allows collection frequency to be reduced offsetting some food waste collection costs. In addition it removes the need to manually handle rubbish, reducing health and safety risks. 12. The Annual Plan also continues with changes to rates differentials and uniform charges as agreed in the Long-Term Plan. 13. The below graphs outline the impact on various examples of rates bills across the district, comparing 2018/19 rates in blue, the rates in orange, and the percentage increase. Note that the graph represent certain examples and not all properties on the same value will pay the same total rates depending on which targeted rates they pay (e.g. whether they receive kerbside collection services). Residential $3,500 $3,000 $2, % $2,000 $1,500 $1,000 $500 $0 Low value 4.1% Modest value 3.8% Median value 3.5% 2.9% High value Very high value The average residential rate increases 3.8 per cent, or $86 per annum ($1.56 per week). Higher value properties face a slightly higher monetary increase but a lower percentage increase due to the increases to the uniform charges. 102

103 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Commercial/industrial $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0 3.3% Low value 3.6% Modest value 3.0% Median value 3.1% High value 3.2% Very high value The average commercial / industrial rate increase by 3.0% or $233 per annum ($4.24 per week). This is lower from the differential being lowered and because these properties do not pay the kerbside collection targeted rate. Each value range includes a different assumption for wastewater rates as these vary per number of toilets. 7 Small holdings $2,500 $2,000 $1, % $1,000 $500 $0 Low value 9.9% Modest value 10.1% Median value 10.3% High value 10.7% Very high value The average small holding rate increases by 10.1% or $137 per annum ($2.49 per week). This is largely driven by the differential change. Small holding properties that also receive kerbside collection services will face a higher increase again. Farmland $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2, % $0 Low value 4.2% 3.9% Modest value Median value 3.4% High value 3.0% Very high value The average farmland rate increase by 3.9 per cent or $82 per annum ($1.49 per week). The uniform rate changes have a particularly strong impact on lower valued farms. Annual report adoption and striking of rates 14. This report recommends the Council adopts the finalised Annual Plan as attached, and strikes the rates for the financial year. 103

104 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption SIGNIFICANCE AND ENGAGEMENT 15. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being significant because it sets the annual budget and service levels, as well as setting the rates requirement and therefore the financial costs for the community Consultation on an Annual Plan is only required if there are significant or material variations from the relevant year of the Long-Term Plan to the Annual Plan. Consultation only focuses on those significant or material variations. As the Council resolved that there were no such variations, consultation on the Annual Plan did not occur. 17. Instead, the Council resolved to undertake an informal community conversation on three topics related to Annual Plan projects. These are the Coastal Walkway extension from Bell Block to Waitara, the future of Colson Road landfill postclosure, and supporting predator-free initiatives. The results of these conversations are to inform future planning work, rather than to influence the contents of the Annual Plan budgets. OPTIONS Option 1 Adopt the Annual Plan and set the rates a) Financial and Resourcing Implications The Annual Plan includes a budget of $154.4 million operating expenditure and $51.3 million capital expenditure. The total rates sought is $96.3 million, reflecting a 4.60 per cent increase from 2018/19. b) Risk Analysis As noted in the 12 February 2019 report, there is a risk arising from using the LGCI inflation rate of 2.0 per cent from the LTP rather than a more recent forecast of per cent. Using a lower inflation rate promotes cost savings, and staff are confident these savings can be achieved through improved procurement processes, careful management and standard contingency budgets. However, there is a risk that actual costs are higher than budgeted for. c) Promotion or Achievement of Community Outcomes The Annual Plan includes projects and initiatives that promote all three community outcomes of People, Place and Prosperity. 104

105 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption d) Statutory Responsibilities The Local Government Act 2002 sets out the requirements for the Annual Plan, and requires it be adopted before 30 June. The Annual Plan now includes updated information to reflect new requirements from the New Plymouth District Council (Waitara Lands) Act e) Consistency with Policies and Plans The Annual Plan is consistent with the Long-Term Plan The Annual Plan funds key initiatives arising from policies and plans, particularly improvements to the kerbside collection service set in the Waste Management and Minimisation Plan. 7 f) Participation by Māori No specific consultation with Māori has occurred. A number of iwi, hapū and other Māori groups were consulted as part of the LTP process and have also been involved in developing some projects. g) Community Views and Preferences Community views and preferences were sought during the Long-Term Plan process, with over 4,000 submissions received. Of particular relevance to this Annual Plan, around 75 per cent of submissions were in favour of the new kerbside collection changes. A number of submitters were in favour of extending the Coastal Walkway from Bell Block to Waitara (and there were some in opposition). h) Advantages and Disadvantages The Annual Plan provides substantial investment into achieving key Council initiatives and plans. This includes substantial improvements to the kerbside collection service, ongoing investment into water resilience, the Coastal Walkway extension from Bell Block to Waitara, and a number of other small improvements across the district. There is a financial impact on the community in doing so, with a total rates requirement increase of 4.60% (and 3.82 per cent for the average residential rate). Recommended Option This report recommends option 1 (Adopt the Annual Plan and set the rates) for addressing the matter. APPENDICES Annual Plan for adoption (ECM ) 105

106 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Report Details Prepared By: Team: Approved By: Ward/Community: Date: 28 March 2019 File Reference: ECM Greg Stephens (Senior Policy Adviser) and Mitchell Dyer (Policy Development Lead) Policy Development Liam Hodgetts (Group Manager Strategy) District-wide End of Report

107 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption 7.1 DRAFT ANNUAL PLAN 107

108 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption OUR STRATEGIC FRAMEWORK I BUILDING A LIFESTYLE CAPITAL He Whakatūtū Haupū Rawa Hei Āhua Noho Strategic Framework 7.1 People He Tangata Putting people first Aroha ki te Tangata Place Tiakina Caring for our place Manaaki whenua, manaaki tangata, haere whakamua Prosperity Āwhina Supporting a prosperous community Awhi mai, Awhi atu, tātou katoa 30 -Year District Blueprint Key Directions Ngā Aronga Matua COMMUNITIES Ngā Hapori Whānui ENVIRONMENT Te Taiao GROWTH Te Whakatipuranga TALENT He Tangata Pūmanawa CITIZENS Ngā Kirirarau DESTINATION Te Wāhi Mutunga CENTRAL CITY Te Pokapū Tāone INDUSTRY Te Rāngai Ahumahi 108

109 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Contents Mayor and Chief Executive s Message... 4 Key Themes... 5 Highlights... 6 Work Programme Changes COUNCIL SERVICES Parks and Open Spaces...10 Transportation...12 Stormwater Management...14 Flood Protection and Control Works...16 Waste Management and Minimisation...18 Water Supply...20 Wastewater Treatment...22 Emergency Management and Business Continuance...24 Community Partnerships...26 Govett-Brewster Art Gallery/Len Lye Centre...28 Puke Ariki and Community Libraries...30 Venues and Events...32 Customer and Regulatory Solutions...34 Economic Development...36 Governance...38 Management of Investments and Funding...40 Projects...42 FINANCIAL INFORMATION AND STATEMENTS Statement of Accounting Policies and Basis of Preparation...46 Prospective Statement of Comprehensive Revenue and Expense...55 Prospective Financial Statements...55 Notes to the Financial Statements...58 Statement of Reserve Funds...59 Disclosure Statement...61 Rating System and Information...63 Funding Impact Statement...74 Reconciliation Summary...75 This Annual Plan outlines NPDC s work programme for the year ahead, including any changes from the Long-Term Plan (LTP), reasons for the changes and the impact on rates. You may find it helpful to read this Annual Plan alongside the LTP which contains a more detailed explanation of NPDC s work programme. INTRODUCTION I DRAFT ANNUAL PLAN 3 109

110 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Mayor and Chief Executive s Message We re investing now for our future We live in a special place and one of its best traits is the willingness of our people to roll up their sleeves and get on with the job. Here at NPDC we pride ourselves on the same attitude so we re gearing up for a big year of action ahead, as we put into place the measures you told us you wanted in last year s 10-Year-Plan. 7.1 More than 4,100 people stepped forward in a huge response and in a clear voice told us we should focus on core services and investing in infrastructure to make it all fit for purpose. This Annual Plan is all about listening to the feedback and translating it into measureable results which show that investments in our core services and infrastructure are working and NPDC s focus on People/He Tangata, Place/Tiakina and Prosperity/Āwhina is delivering a tangible difference to the lives of people in our community. We ve already made a big start with the extra $44 million to be invested in water resilience over the next decade. The project to replace old pipes in Inglewood is well underway, and coming up this year will be additional reservoirs at Henwood and Mountain roads, work to prevent wastewater pump stations from overflowing and to renew the Waitara pump station, and upgrades at our Wastewater Treatment Plant. We re committed to continuing our journey to Zero Waste You ll be seeing changes this year as we find new ways to encourage our community to reduce how much they throw away, reuse more items and improve how much we all recycle. New bins will be rolling out this spring to improve our kerbside collection service and we ll be opening an innovative hub for recycling and reuse called the Junction. So much of what we do is a partnership with our residents, iwi, other councils and New Zealand Transport Authority to improve connections in our district. Two fantastic projects are plans to link Waitara to the Coastal Walkway and a new trail between Ōākura and Pukeiti. Meanwhile, major changes loom for one of our economic pillars in the energy sector. Whether we like it or not, Taranaki is the Ground Zero for New Zealand s Just Transition to a low emissions economy. We will be leading the way through our economic strategy Tapuae Roa and collaborations with Central Government to ensure a prosperous future for New Plymouth District. Please take the time to read through this plan or the summary on the next page to see how we are Building a Lifestyle Capital. As always, we value your feedback on everything we do. NEIL HOLDOM New Plymouth Mayor CRAIG STEVENSON NPDC Chief Executive 4 DRAFT ANNUAL PLAN I INTRODUCTION 110

111 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Key Themes LIFESTYLE $58m 7.1 THE YEAR AHEAD ON THE MOVE $39m $59m Expenditure in other areas approx $13million $13m PROSPERITY $25m Operational budget, approx $155 million. Capital budget, investing in existing and new facilities, approx $52 million. Total budget, approx $207 million. INTRODUCTION I DRAFT ANNUAL PLAN 5 111

112 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption THE NUMBERS We have total assets worth $2.5 billion and our operating budget is Capital Budget $52m Income from Rates $96m This equates to an average household rates increase of $1.65 per week or about $86 per year 7.1 $155 million HIGHLIGHTS Growing PROSPERITY $3.8m Venture Taranaki Tapuae Roa $730k Supporting 44 COMMUNITY groups $4m ZERO WASTE 2040 Kerbside collection The Junction recycling centre Colson Road Landfill ON THE MOVE $1.7m 1200km of road network LIFESTYLE $18m Marfell s new road making sure our 1600ha of PARKS AND RESERVES look great $1.6m $23m Begin extending our COASTAL WALKWAY to Waitara $10m Running PUKE ARIKI AND OUR COMMUNITY LIBRARIES TREASURE OUR WATER $8.4m on drinking WATER projects including: New reservoirs at Henwood and Mountain roads Oakura Water Treatment Plant upgrades Waitara Maranui Street $7m on $850k on WASTEWATER upgrading thermal drier pump stations STORMWATER projects 6 DRAFT ANNUAL PLAN I INTRODUCTION 112

113 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption The table shows areas where this Annual Plan s work programme has changed from our Long-Term Plan COMPLETED PROJECTS NEW PROJECTS 7.1 The Mangorei Road carpark has been finalised ahead of schedule and removed from this Annual Plan. Maranui Street stormwater upgrades - $350k investment. Storage at TSB Stadium - $250k investment. Onaero Domain drainage works - $150k investment. EXPANDED PROJECTS RESCHEDULED PROJECTS Tongaporutu toilet replacement - additional $260k investment. Water Treatment Plant intake screening system upgrade - additional $800k investment. Oakura Water Treatment Plant upgrade - additional $500k investment. Wastewater Treatment Plant laboratory expansion - additional $250k investment. New water pump station for Upper Carrington area ($310k) rescheduled for 2020/21. Huatoki Valley sewer main upgrade ($210k) rescheduled for 2020/21. Wastewater Treatment Plant influent buffer lagoon ($770k) rescheduled for 2020/21. Some Waitara stormwater upgrades ($160k) rescheduled. INTRODUCTION I DRAFT ANNUAL PLAN 7 113

114 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption DRAFT ANNUAL PLAN I INTRODUCTION 114

115 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Council Services 7.1 COUNCIL SERVICES 115 I DRAFT ANNUAL PLAN 9

116 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Parks and Open Spaces New Plymouth District has a reputation for the quality of its public parks and open spaces. The places, spaces and assets we manage and maintain include: 1,600ha of park and reserve land. 82km of walkways, including 12.7km of Coastal Walkway. Forty-nine playgrounds. Nine skate park sites. Twenty-four sports parks for use by residents and visitors. The regional crematorium and administer 15 operational cemeteries. Brooklands Zoo. Public art and monuments. Forty-seven public toilets. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We maintain quality district parks, reserves and open spaces. We maintain access to the district s parks, reserves and open spaces. We provide quality public toilets across the district. * All NRB survey targets are excluding don t know responses. The percentage of residents satisfied with the quality of the district s parks and reserves, including the Coastal Walkway and Pukekura Park (NRB survey*). The percentage of residents satisfied with the quality of the district s urban landscapes and streets (NRB survey*). The percentage of residents satisfied with the quality of the district s sports parks (NRB survey*). The percentage of residents satisfied with the quality of the district s playgrounds (NRB survey*). The percentage of Brooklands Zoo visitors satisfied with the zoo (in-house survey). The percentage of households in the district that are within 500 metres of a park, reserve or neighbourhood open space. The percentage of the community satisfied with the quality of the district s public toilets (NRB survey*). 95% 95% 95% 95% 90% 71% 80% 10 DRAFT ANNUAL PLAN I COUNCIL SERVICES 116

117 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Parks and Open Spaces FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (10.47) (13.54) (13.38) Finance costs (0.47) (0.71) (0.56) Internal charges and overheads applied (2.54) (2.71) (2.80) Other operating funding applications Total applications of operating funding (B) (13.48) (16.96) (16.74) Surplus/(deficit) of operating funding (A - B) 2.27 (0.32) (0.33) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (0.01) (0.85) (0.84) - to improve the level of service (1.71) (2.32) (1.52) - to replace existing assets (2.91) (1.34) (1.60) (Increase)/decrease in reserves 0.83 (0.54) (1.02) (Increase)/decrease of investments Total applications of capital funding (D) (3.80) (5.05) (4.98) Surplus/(deficit) of capital funding (C - D) (2.27) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.72) (0.91) (0.85) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

118 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Transportation The Council s transportation service manages a safe and efficient transport network that enables effective movement of people, goods and services around the district. We operate and maintain the district s existing transport network and plan for the future growth and development of the network. Transportation activities are influenced by a complex mix of policy, legislation and national and regional strategies. We work within this framework to develop, maintain and renew assets in the network and conduct traffic management on all roads, except state highways. Our service covers: 7.1 1,278km of roads. 272 bridges. 8,039 street lights. 11,178 traffic signs. Five tunnels. WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide a local roading network that is safe for all road users. We provide good quality district roads. We appropriately maintain the district s sealed roads. We provide a high quality and safe footpath network. We respond to service requests in a timely manner. We provide a quality and safe cycle network. The change from the previous financial year 1 in the number of fatalities and serious injury crashes on the district s local roading network, expressed as a number. The average quality of ride on the district s sealed local road network, as measured by smooth travel exposure. The percentage of residents satisfied with the overall quality of the district s roads (NRB survey*). The percentage of the sealed local road network that is resurfaced (target based on reseal cycle of 16.5 years). The percentage of footpaths that meet the levels of service and service standards in current condition surveys, as set out in the Transportation Asset Management Plan. Reducing 88% 85% 5.7% More than 90% of footpath length surveyed in good or excellent condition Less than 1% of footpath length recorded as failed The percentage of roading and footpath related customer 95% service requests responded to within target timeframes. 2 The percentage of residents satisfied with the quality and safety of the district s cycle network (NRB Survey*). 85% 1 Measured 1 April to 31 March to reflect the delay in data processing. 2 Service request timeframes: one day for an electrical fault with traffic signals, flooding, diesel spills, chemical spills or a slip to be cleared; three days for street lighting faults and potholes; five days for traffic counts, bus shelter repairs, road marking enquiries, culvert maintenance, rubbish bins, reinstatement of footpaths and debris in the roadside channel; ten days for road surface faults, kerb and channel repairs, new kerb and channel, missing road signs and vegetation clearing. * All NRB survey targets are excluding don t know responses. 12 DRAFT ANNUAL PLAN I COUNCIL SERVICES 118

119 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Transportation FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (9.02) (9.04) (9.11) Finance costs (1.14) (1.08) (1.20) Internal charges and overheads applied (2.41) (2.41) (2.45) Other operating funding applications Total applications of operating funding (B) (12.56) (12.53) (12.76) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (0.46) (0.42) (0.42) - to improve the level of service (3.61) (3.12) (3.31) - to replace existing assets (9.59) (10.17) (9.87) (Increase)/decrease in reserves (0.34) (Increase)/decrease of investments Total applications of capital funding (D) (13.33) (13.49) (13.93) Surplus/(deficit) of capital funding (C - D) (5.25) (6.08) (5.85) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (6.83) (7.76) (7.51) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

120 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Stormwater Management Stormwater is rainwater that flows from surfaces like roofs, gardens, footpaths and roads. The Council s stormwater drainage schemes collect, manage and dispose of stormwater run-off from around 6,600 hectares of urban area in the district, covering New Plymouth, Bell Block, Waitara, Inglewood, Urenui, Onaero, Lepperton, Egmont Village, Ōākura and Okato. We operate and maintain 296 kilometres of stormwater pipes and a number of detention areas and engineered wetlands to help manage stormwater in the district. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide a stormwater management system that protects people and property. We comply with all resource consents for discharges from our stormwater system. We respond to service requests in a timely manner. Customers are satisfied with the performance of our stormwater system. The number of flooding events in the district per financial year. The number of habitable floors affected in each flooding event (per 1,000 properties connected to the Council s stormwater system) The number of abatement notices, infringement notices, enforcement orders and convictions received. The median response time to a flooding event (from the time that the Council receives notification to the time service personnel reach the site). The number of complaints received about the performance of the Council s stormwater system (per 1,000 properties connected). 0 1 or less 0 one hour 7 or less 14 DRAFT ANNUAL PLAN I COUNCIL SERVICES 120

121 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Stormwater Management FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (0.63) (0.64) (0.56) Finance costs (0.15) (0.17) (0.16) Internal charges and overheads applied (0.17) (0.16) (0.55) Other operating funding applications Total applications of operating funding (B) (0.95) (0.98) (1.27) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt (0.21) Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) (0.01) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (0.05) (0.07) (0.07) - to improve the level of service (0.05) (0.55) (0.75) - to replace existing assets (0.21) (0.22) (0.22) (Increase)/decrease in reserves (0.04) (0.05) (0.37) (Increase)/decrease of investments Total applications of capital funding (D) (0.36) (0.89) (1.40) Surplus/(deficit) of capital funding (C - D) (0.36) (0.37) (0.37) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (2.21) (2.43) (2.38) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

122 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Flood Protection and Control Works The Council s flood protection and control works service provides flood protection systems to urban areas in the district. We monitor and maintain three flood protection dams, three diversion tunnels, several bunded ponding areas and a weir. WHAT YOU CAN EXPECT FROM US 7.1 Level of Service Performance Measure Target We effectively maintain the Council s flood protection and control works. Major flood protection and control works are maintained, repaired and renewed in accordance with the Asset Management Plan and annual works programme. Achieved 16 DRAFT ANNUAL PLAN I COUNCIL SERVICES 122

123 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Flood Protection and Control Works FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (0.07) (0.08) (0.10) Finance costs (0.01) (0.01) (0.01) Internal charges and overheads applied (0.02) (0.02) (0.02) Other operating funding applications Total applications of operating funding (B) (0.10) (0.10) (0.13) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service to replace existing assets (0.02) (0.03) (0.02) (Increase)/decrease in reserves (Increase)/decrease of investments Total applications of capital funding (D) (0.03) (0.03) (0.03) Surplus/(deficit) of capital funding (C - D) (0.04) (0.04) (0.04) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.09) (0.10) (0.10) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

124 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Waste Management and Minimisation The waste management and minimisation service includes waste and recycling collection from households and schools within defined areas of the district. Our kerbside collection includes mixed recyclables, glass and solid waste. We also operate four transfer stations, the Colson Road Regional Landfill and the New Plymouth Resource Recovery Facility (which includes a transfer station run by a private operator). The service collects around 6,700 tonnes of solid waste and 5,800 tonnes of recyclable materials from more than 28,100 residential premises each year. Our transfer stations and the Resource Recovery Facility handle nonhazardous solid waste, including around 950 tonnes of green waste, 1,000 tonnes of recyclable materials and 17,500 tonnes of solid waste per year. The Resource Recovery Facility also accepts 2,500 tonnes of recycling from the Stratford and South Taranaki districts. 7.1 The Colson Road Regional Landfill takes around 42,000 tonnes of waste from the New Plymouth, Stratford and South Taranaki districts annually, disposing of it to an environmentally acceptable standard. We also promote waste minimisation, delivering educational programmes to businesses and schools across the district. WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We encourage district wide waste minimisation. We comply with all resource consents related to solid waste collection and management. Customers are satisfied with our solid waste collection and management service. The reduction in landfill waste generated per household (measured as a year on year percentage). The number of abatement notices, infringement notices, enforcement orders, and convictions received. The number of complaints about the Council s solid waste service received (per 1,000 customers). 10% 0 3 or less 18 DRAFT ANNUAL PLAN I COUNCIL SERVICES 124

125 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Waste Management and Minimisation FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (9.92) (11.70) (8.12) Finance costs (0.06) (0.07) (0.06) Internal charges and overheads applied (2.51) (2.52) (2.24) Other operating funding applications Total applications of operating funding (B) (12.50) (14.30) (10.42) Surplus/(deficit) of operating funding (A - B) (0.26) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt (0.03) (0.04) (0.04) Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) (0.03) (0.04) (0.04) 7.1 APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service - - (1.54) - to replace existing assets (12.56) (1.06) (1.05) (Increase)/decrease in reserves (Increase)/decrease of investments Total applications of capital funding (D) (0.62) (0.98) 0.31 Surplus/(deficit) of capital funding (C - D) (0.66) (1.03) 0.26 Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.52) (0.64) (0.62) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

126 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Water Supply The Council s water supply service treats and distributes water that we source from groundwater bores and rivers in the district. We develop, operate and maintain water treatment plants to meet water quality standards. We also manage pump stations, pipe networks and storage facilities such as reservoirs, to ensure our community has a reliable and sustainable supply of fresh water. There are four separate water supplies in the district: New Plymouth (includes Omata, Bell Block, Waitara and Urenui), Inglewood, Ōākura and Okato. Combined, these facilities supply approximately 28 million litres of water per day to just over 28,000 households and businesses in defined urban and rural areas. We ensure our water supply complies with the New Zealand Drinking Water Standards and that it is used sustainably, particularly when demand is high. We also make sure there is water available for firefighting in urban areas. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide water that is safe to drink. We maintain the reticulated water network in good condition. We respond to faults and unplanned interruptions to the water supply network in a timely manner. Customers are satisfied with our water supply service. We manage demand to minimise the impact of water supply activities on the environment. Our level of compliance with Part 4 of the Drinking-water Standards (bacteria compliance criteria). Our level of compliance with Part 5 of the Drinking-water Standards (protozoal compliance criteria). The percentage of real water loss from the Council s networked reticulation system. 1 The median response time to urgent callouts (from the time that the Council receives notification to the time that service personnel reach the site). The median resolution time for urgent callouts (from the time the Council receives notification, to the time that service personnel confirm resolution of the fault or interruption). The median response time to non-urgent callouts (from the time the Council receives notification to the time that service personnel reach the site). The median resolution time for non-urgent callouts (from the time the Council receives notification to the time that service personnel confirm resolution of the fault or interruption). The total number of complaints (per 1,000 connections) received about any of the following: drinking water clarity, taste, or odour; drinking water pressure or flow; continuity of supply; and the Council s response to any of these issues. The average consumption of drinking water per day per resident within New Plymouth District. The number of abatement notices, infringement notices enforcement orders, and convictions received. Full compliance Full compliance 25% or less 1 hour or less 4 hours or less for mains < 250 dia 8 hours or less for mains 250 dia 24 hours or less 48 hours or less 10 or less 315 litres per day 1 We calculate water loss following the method contained within Water New Zealand s Benching of Water Losses in New Zealand Manual DRAFT ANNUAL PLAN I COUNCIL SERVICES 126

127 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Water Supply FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.91) (4.15) (4.40) Finance costs (1.67) (1.92) (1.59) Internal charges and overheads applied (2.74) (2.80) (3.18) Other operating funding applications Total applications of operating funding (B) (8.33) (8.88) (9.17) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (4.00) (3.86) (3.54) - to improve the level of service (3.68) (4.65) (6.00) - to replace existing assets (3.26) (3.45) (3.38) (Increase)/decrease in reserves (Increase)/decrease of investments Total applications of capital funding (D) (9.94) (10.80) (11.92) Surplus/(deficit) of capital funding (C - D) (3.48) (3.69) (3.02) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (1.83) (2.26) (2.16) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

128 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Wastewater Treatment The wastewater treatment service provides a network of infrastructure to manage domestic and industrial wastewater in the district. We collect and treat sewage from the urban areas of New Plymouth, Bell Block, Waitara, Inglewood and Ōākura and return clean water to the environment Our activities include operating and maintaining a centralised treatment plant, 37 pump stations and 737 kilometres of sewer network. We also monitor the flow of trade waste into the network. On average, we handle 25 million litres of wastewater each day, servicing around 26,000 properties. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide an effective wastewater treatment and disposal system. We comply with all resource consents for wastewater discharge from our system. We respond to customer and maintenance requests in a timely manner. Customers are satisfied with the wastewater treatment and disposal service. The number of dry weather sewerage overflows per 1,000 connections to the wastewater system. The number of abatement notices, infringement notices, enforcement orders, and convictions received. The median response time to sewerage overflow callouts (from the time the Council receives notification to the time that service personnel reach the site). The median resolution time for sewerage overflow callouts (from the time the Council receives notification to the time that service personnel confirm resolution of the fault or interruption). The total number of complaints received about sewerage odour; system faults or blockages, or the Council s response to issues with the sewerage system (per 1,000 connected properties). 1 or less 0 1 hour or less 4 hours or less for sewers < 250 dia 8 hours or less for sewers 250 dia 13 or less 22 DRAFT ANNUAL PLAN I COUNCIL SERVICES 128

129 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Wastewater Treatment FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (5.27) (5.49) (5.25) Finance costs (2.77) (2.85) (3.02) Internal charges and overheads applied (3.23) (3.29) (3.54) Other operating funding applications Total applications of operating funding (B) (11.27) (11.63) (11.82) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand (1.47) (2.60) (1.70) - to improve the level of service (1.80) (1.35) (1.51) - to replace existing assets (3.40) (5.75) (5.75) (Increase)/decrease in reserves (Increase)/decrease of investments Total applications of capital funding (D) (6.12) (6.33) (6.64) Surplus/(deficit) of capital funding (C - D) (5.00) (4.73) (4.63) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (2.72) (3.71) (3.59) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

130 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Emergency Management and Business Continuance As a member of the Taranaki Civil Defence Emergency Management Group, the Council works with the other Taranaki councils, the community and other agencies to plan for and manage the response to emergency events scaling from isolated incidents and business continuity events to wide-scale multi agency events. These activities include disaster risk reduction to reduce the impact of emergencies, readiness to train and prepare to respond to events, and the implementation of strategic recovery from emergencies. This includes ensuring the Council can continue to operate as well as possible during an emergency event, both major and minor. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We plan for emergency events. Emergency processes and plans are up to date. Emergency plans are reviewed 24 DRAFT ANNUAL PLAN I COUNCIL SERVICES 130

131 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Emergency Management and Business Continuance FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (1.72) (1.58) (1.62) Finance costs (0.02) (0.02) (0.01) Internal charges and overheads applied (0.59) (0.61) (0.56) Other operating funding applications Total applications of operating funding (B) (2.33) (2.21) (2.18) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt 0.32 (0.04) - Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) 0.32 (0.04) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service (0.37) (0.04) (0.06) - to replace existing assets (Increase)/decrease in reserves (0.02) (0.01) (0.01) (Increase)/decrease of investments Total applications of capital funding (D) (0.39) (0.05) (0.07) Surplus/(deficit) of capital funding (C - D) (0.07) (0.09) (0.07) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.03) (0.04) (0.09) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

132 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Community Partnerships The community partnerships service works alongside community organisations, educational institutions, iwi, and business and government agencies to build a strong and connected community. We offer advice and support to our partners to help them plan for the future and respond to the changing needs of the community. We also fund some key partnerships. Community partnerships manages the Council s community grants funding scheme, offering contestable funding to organisations and groups whose projects align with our strategic vision and meet funding criteria. 7.1 We also provide affordable housing for eligible elderly people in the district. As part of this service, a Council Housing Officer makes regular visits to monitor the wellbeing of our tenants. WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We build strategic relationships that support collaboration, capability and capacity in the community sector. We provide a start-up fund to support creativity and collaboration in new community initiatives. We provide effective funding support for community organisations and initiatives. We effectively coordinate and administer the housing for the elderly service. * All NRB survey targets are excluding don t know responses. The percentage of partners satisfied with the Council s advice and involvement in community initiatives. The percentage of residents satisfied with the Council s assistance and support to community groups (NRB survey*). The number of initiatives receiving start-up financial support. The percentage of key performance indicators achieved by recipients of the Council s grants (as set out in funding contracts). 95% Exceeds peer group average 3 95% The percentage of tenants satisfied with the service. 90% 26 DRAFT ANNUAL PLAN I COUNCIL SERVICES 132

133 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Community Partnerships FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.24) (3.31) (3.41) Finance costs (0.03) (0.03) (0.01) Internal charges and overheads applied (0.56) (0.58) (0.84) Other operating funding applications Total applications of operating funding (B) (3.83) (3.92) (4.26) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt (0.01) (0.02) (0.02) Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) (0.01) (0.02) (0.02) 7.1 APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service to replace existing assets (0.11) (0.11) (0.10) (Increase)/decrease in reserves (0.21) (0.27) (0.23) (Increase)/decrease of investments Total applications of capital funding (D) (0.33) (0.38) (0.33) Surplus/(deficit) of capital funding (C - D) (0.34) (0.39) (0.35) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.14) (0.18) (0.17) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

134 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Govett-Brewster Art Gallery/ Len Lye Centre The Govett-Brewster Art Gallery is Aotearoa s leading contemporary art museum. Recognised nationally and internationally for its dedication to contemporary art and commitment to art from the Pacific, the gallery offers a wide range of dynamic exhibitions, community events and education programmes. In 2015, the Len Lye Centre opened as an extension to the Govett-Brewster Art Gallery. New Zealand s first institution dedicated to a single artist, it is a facility of local, national and international significance. The Len Lye Centre provides a continuous, accessible and stimulating programme that explores the art and ideas of this pioneering filmmaker and kinetic sculptor. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide access to an engaging range of contemporary art from NZ and around the world. * All NRB survey targets are excluding don t know responses. The annual number of exhibitions on offer. 7 The annual number of visitor entries. 116,000 The percentage of residents satisfied with the service (NRB survey*). The percentage of customers satisfied with their overall experience at the Govett-Brewster Art Gallery and Len Lye Centre (in-house surveys). Meets or exceeds peer group average 82% 28 DRAFT ANNUAL PLAN I COUNCIL SERVICES 134

135 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Govett-Brewster Art Gallery/Len Lye Centre FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.62) (3.70) (3.77) Finance costs (0.02) (0.02) (0.01) Internal charges and overheads applied (1.40) (1.48) (1.45) Other operating funding applications Total applications of operating funding (B) (5.04) (5.21) (5.23) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service (0.05) (0.05) (0.05) - to replace existing assets (0.16) (0.16) (0.16) (Increase)/decrease in reserves (0.07) (0.06) (0.07) (Increase)/decrease of investments Total applications of capital funding (D) (0.28) (0.27) (0.27) Surplus/(deficit) of capital funding (C - D) (0.24) (0.24) (0.24) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.32) (0.38) (0.37) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

136 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Puke Ariki and Community Libraries Puke Ariki s central library, five community libraries, mobile library, museum and visitor information centre connect Taranaki residents and out-of-region visitors to a wealth of knowledge, exhibitions, experiences and resources. We are a dynamic people-orientated centre, protecting and promoting access to the heritage of the district and our country. We provide an accessible mix of print and digital lending and reference resources to meet the changing needs of our community. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide an accessible and informative point of contact and booking service for visitors to New Plymouth District. We provide an accessible mix of lending and reference resources that meet the changing needs of the community. We offer widely accessible and engaging education programmes. We provide 24/7 online access to the heritage collection. The percentage of customers satisfied with the i-site Visitor Information Centre (in-house survey). The percentage of customers who are satisfied with the library collections (in-house surveys). 95% 95% The number of library members. 28,500 The annual number of library items loaned. 795,000 The annual number of programmed learning opportunities on offer. 1,200 programmes The number of participants attending. 29,000 The percentage of participants satisfied with programmes ( in-house). The number of digital heritage records created or improved annually. 95% 11, DRAFT ANNUAL PLAN I COUNCIL SERVICES 136

137 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Puke Ariki and Community Libraries FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (5.78) (5.82) (6.38) Finance costs (0.07) (0.09) (0.07) Internal charges and overheads applied (3.45) (3.64) (3.74) Other operating funding applications Total applications of operating funding (B) (9.30) (9.54) (10.19) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service (0.58) (0.29) (0.29) - to replace existing assets (1.31) (1.52) (1.51) (Increase)/decrease in reserves (0.54) (0.40) (0.64) (Increase)/decrease of investments Total applications of capital funding (D) (2.43) (2.21) (2.43) Surplus/(deficit) of capital funding (C - D) (1.87) (1.97) (1.96) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

138 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Venues and Events The venues and events service comprises a broad group of activities, including attracting and managing a diverse programme of events at the TSB Bowl of Brooklands, TSB Showplace, TSB Stadium and Yarrow Stadium. Our events include the annual TSB Festival of Lights, the Home and Lifestyle Expo, local Waitangi Day celebrations and other civic events. We also support other local events such as WOMAD. The Todd Energy Aquatic Centre caters for a range of ages and activities, including learn to swim and fitness classes. The district s four community pools operate seasonally, over the summer months. The Council provides financial support to the Bell Block Community Pool Society Incorporated for the Bell Block Community Pool. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We provide high quality community pools that encourage community participation in aquatic activities. We provide a range of appealing events at high quality venues. We provide a network of high quality venues that create opportunities for the community to attend arts, cultural, sporting and recreation activities. The percentage of residents satisfied with the Council s swimming facilities (NRB survey*). 94% The number of pool patrons per year. 390,000 The percentage of residents satisfied with Council s events (NRB survey*). The percentage of residents satisfied with the Council s events venues (NRB survey*). 95% 95% The number of attendees and events/bookings across all 280,000 venues. 1 attendees 1,000 events 1 The Council has reduced the expected number of attendees and events/bookings as a result of the closure of Yarrow Stadium s east and west stands. * All NRB survey targets are excluding don t know responses. 32 DRAFT ANNUAL PLAN I COUNCIL SERVICES 138

139 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Venues and Events FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (7.76) (7.94) (7.87) Finance costs (0.09) (0.10) (0.09) Internal charges and overheads applied (2.97) (3.11) (3.19) Other operating funding applications Total applications of operating funding (B) (10.82) (11.15) (11.15) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service (0.85) (0.06) (0.32) - to replace existing assets (1.71) (1.44) (1.43) (Increase)/decrease in reserves 0.20 (0.11) (0.12) (Increase)/decrease of investments Total applications of capital funding (D) (2.35) (1.61) (1.87) Surplus/(deficit) of capital funding (C - D) (1.53) (1.62) (1.61) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.27) (0.40) (0.36) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

140 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Customer and Regulatory Solutions The first point of contact for the Council s regulatory services is our Customer Services Team, who assist customers by telephone, or in person at the Civic Centre. Enquiries that need further input are recorded as service requests and forwarded to the relevant teams in the organisation. Our regulatory teams process building, land use and subdivision consents, food, alcohol, health and encroachment licences and issue dog licences. We monitor and enforce legislation and bylaws for all of these functions as well as parking control, and health and noise nuisances. We develop the District Plan and other policies that guide the future development of the district. We also provide case management for projects and events that require involvement of multiple Council teams. 7.1 The Central City Facilitator is included within this service, with responsibility for facilitating and enabling projects and policy across Council to ensure a coordinated and prioritised delivery of outcomes that support a vibrant and prosperous New Plymouth Central Business District (CBD). WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target Our animal control processes contribute to a safe and healthy community. We respond to formal complaints in a timely manner. We process requests for official information within timeframes set under Local Government Official Information and Meetings Act (1987). We conduct licensing inspections in accordance with statutory requirements. We process consent applications within statutory timeframes. The percentage of animal control emergency situations* responded to within two hours. 100% The percentage of known dogs registered. 95% The percentage of residents satisfied with animal control activities (NRB survey**). The percentage of formal complaints that receive an interim reply or are resolved within five working days. The percentage of requests for official information completed within statutory timeframe. All businesses required to be licensed are inspected in accordance with statutory requirements. The percentage of building applications processed within statutory timeframes (consents and code compliance certificates). The percentage of non-notified resource management consents processed within statutory timeframes. Exceeds peer group average * Animal control emergency situations: assisting emergency services, attacks by dogs, stock on the roads and injured animals. ** All NRB survey targets are excluding don t know responses. 90% 100% 100% 100% 100% 34 DRAFT ANNUAL PLAN I COUNCIL SERVICES 140

141 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Customer and Regulatory Solutions FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (7.04) (7.13) (8.46) Finance costs (0.03) (0.04) - Internal charges and overheads applied (5.12) (5.35) (4.84) Other operating funding applications Total applications of operating funding (B) (12.19) (12.52) (13.29) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt (0.01) (0.02) (0.02) Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) (0.01) (0.02) (0.02) 7.1 APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service to replace existing assets (0.93) (0.63) (0.62) (Increase)/decrease in reserves (0.31) (0.08) (0.09) (Increase)/decrease of investments Total applications of capital funding (D) (1.24) (0.71) (0.71) Surplus/(deficit) of capital funding (C - D) (1.25) (0.73) (0.74) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

142 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Economic Development We work collaboratively with other councils, central government and other agencies in the region to develop and improve the local economy. This includes directly funding and overseeing Venture Taranaki Trust, the Council-controlled organisation responsible for economic development and tourism industry support services in the district. Venture Taranaki Trust also has agreements with South Taranaki District Council and Stratford District Council to deliver similar services in those districts. The Council s priorities for economic development are set out in Tapuae Roa: Make Way for Taranaki the Regional Economic Development Strategy and Action Plan adopted in February The Strategy takes a cross-regional approach, focusing on unlocking opportunities for economic growth in the region. The Strategy s mission statement: Taranaki, where talent becomes enterprise Kia eke panuku, captures the regional vision for Taranaki as a place that offers an attractive lifestyle for talented people, in a high value economy. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We promote the New Plymouth District and the Taranaki region as a vibrant and desirable place to live, work and visit. We facilitate, promote, and support sustainable business growth, investment and employment opportunities in Taranaki. The number of major events attracted or retained. The level of annual investment in regional businesses (subject to central government policy). The annual percentage of clients satisfied with Venture Taranaki business support services. The level of annual investment in the management capability of Taranaki s small and medium sized businesses. 4 major events $1,000,000 >85% $240, DRAFT ANNUAL PLAN I COUNCIL SERVICES 142

143 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Economic Development FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (3.26) (3.30) (3.33) Finance costs (0.01) (0.02) - Internal charges and overheads applied (0.47) (0.49) (0.41) Other operating funding applications Total applications of operating funding (B) (3.75) (3.81) (3.74) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt (0.01) (0.01) (0.01) Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) (0.01) (0.01) (0.01) 7.1 APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service to replace existing assets (Increase)/decrease in reserves (0.05) (0.04) (0.04) (Increase)/decrease of investments Total applications of capital funding (D) (0.05) (0.04) (0.04) Surplus/(deficit) of capital funding (C - D) (0.06) (0.05) (0.05) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.03) (0.05) (0.05) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

144 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Governance The governance service supports the Mayor, councillors and community board members to be effective, representative and accountable decision-makers. We facilitate and administer Council, committee and community board meetings and coordinate a range of civic functions. We also manage local authority elections. We make sure that people have easy access to the information they need to be involved in Council decisionmaking. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We effectively manage local elections in accordance with statutory requirements. Council processes comply with statutory requirements. Elections and polls comply with the provisions of the Local Electoral Act 2001 and are without successful petitions for inquiry into the conduct of elections. The Long-Term Plan, Annual Plan and Annual Report are each adopted within statutory timeframes. Meeting agendas are available as specified by legislation. Full compliance Full compliance Full compliance 38 DRAFT ANNUAL PLAN I COUNCIL SERVICES 144

145 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Governance FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (2.04) (2.29) (1.99) Finance costs (0.01) (0.01) - Internal charges and overheads applied (2.21) (2.28) (2.16) Other operating funding applications Total applications of operating funding (B) (4.26) (4.59) (4.14) Surplus/(deficit) of operating funding (A - B) (0.09) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt - (0.01) (0.01) Gross proceeds from sale of assets Lump sum contributions Other dedicated capital funding Total sources of capital funding (C) - (0.01) (0.01) 7.1 APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service to replace existing assets (Increase)/decrease in reserves (0.04) (0.03) 0.09 (Increase)/decrease of investments Total applications of capital funding (D) (0.04) (0.03) 0.09 Surplus/(deficit) of capital funding (C - D) (0.04) (0.03) 0.09 Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.08) (0.10) (0.10) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

146 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Management of Investments and Funding This service manages all Council-owned investments, all income not assigned to other Council activities and all of Council s borrowing. This includes: The Council s Perpetual Investment Fund (PIF), managed by the New Plymouth PIF Guardians Ltd. One hundred per cent ownership of Papa Rererangi i Puketapu Limited, the Council-Controlled Organisation that runs the New Plymouth Airport. Administration of 1,500 property leases and agreements. Production forestry on Council-owned land and two joint venture forestry investments. Minor equity investments in Civic Assurance Limited and the Local Government Funding Agency. 7.1 WHAT YOU CAN EXPECT FROM US Level of Service Performance Measure Target We manage the Perpetual Investment Fund (PIF) to provide sustainable Council revenue. We manage the Council s borrowing programme in accordance with the Liability Management Policy. The annual return from the PIF received by the Council. Debt levels comply with limits set by policy. 3.3% + CPI + management fees and costs All measures met 40 DRAFT ANNUAL PLAN I COUNCIL SERVICES 146

147 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Management of Investments and Funding FUNDING IMPACT STATEMENT SOURCES OF OPERATING FUNDING LTP 2018/19 ($m) LTP ($m) A/Plan ($m) General rates, uniform annual charges, rates penalties (9.16) (9.70) (9.59) Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local authorities fuel tax, fines, infringement fees and other receipts Total operating funding (A) APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers (1.49) (1.51) (2.04) Finance costs (1.06) (1.26) (0.23) Internal charges and overheads applied (0.32) (0.33) (0.73) Other operating funding applications Total applications of operating funding (B) (2.87) (3.10) (3.00) Surplus/(deficit) of operating funding (A - B) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt (0.26) (0.25) (0.25) Gross proceeds from sale of assets Lump sum contributions - - (7.90) Other dedicated capital funding Total sources of capital funding (C) (0.26) (0.25) APPLICATIONS OF CAPITAL FUNDING Capital expenditure - to meet additional demand to improve the level of service to replace existing assets (Increase)/decrease in reserves (1.73) (1.84) (12.48) (Increase)/decrease of investments Total applications of capital funding (D) (1.73) (1.84) (12.48) Surplus/(deficit) of capital funding (C - D) (1.99) (2.09) (1.33) Funding balance (A - B) + (C - D) Other information to be provided Clause 5(4) Local Government (Financial Reporting and Prudence) Regulations 2014 Depreciation and amortisation expense Depreciation expense less deferred/unfunded (0.01) (0.02) (0.02) Net funding transferred to renewals reserves COUNCIL SERVICES I DRAFT ANNUAL PLAN

148 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Projects The table below sets out the projects that will be undertaken in Year 2 of the Long-Term Plan Parks and Open Spaces Year 2 ($m) Alternate Coastal Walkway partial realignment New Plymouth foreshore 0.10 Kawaroa to Belt Road cliff erosion and seawall 0.11 Onaero Domain drainage 0.15 Tongaporutu toilet replacement Transportation Year 2 ($m) Cook Street to Discovery Place new road 0.41 Extension of the Coastal Walkway to Waitara 1.67 Stormwater Management Year 2 ($m) Waitara stormwater upgrades 0.36 Maranui stormwater upgrades 0.35 Waste Management and Minimisation Year 2 ($m) Colson Road Landfill closure works 0.97 Water Supply Year 2 ($m) Ōākura Water Treatment Plant upgrade 2.08 Water resilience* 2.82 Mountain Road and Henwood Road reservoirs 3.50 * Includes pump station upgrades, pipe bridge upgrades, air relief valves, flow metering, supply zone isolations, reservoirs 1 and 2 modifications and pipe configuration, backflow prevention and laterals, reservoir inlets and outlets projects from LTP Year 2 project list. 42 DRAFT ANNUAL PLAN I COUNCIL SERVICES 148

149 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Projects Wastewater Treatment Year 2 ($m) Wastewater resilience (includes flow metering) 0.18 Wastewater pump station overflow prevention 0.23 Wastewater Treatment Plant laboratory extension 0.46 Thermal dryer upgrade and renewal Venues and Events Year 2 ($m) TSB Stadium storage 0.26 Customer and Regulatory Solutions Year 2 ($m) Downtown Car Park building component renewals and automation 0.21 Downtown Car Park earthquake strengthening 0.26 Digitising property files and consents process project 0.58 COUNCIL SERVICES I DRAFT ANNUAL PLAN

150 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption DRAFT ANNUAL PLAN I COUNCIL SERVICES 150

151 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Financial Information and Statements

152 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation New Plymouth District Council (the Council) is a territorial authority established under the Local Government Act 2002 (LGA) and is domiciled and operates in New Zealand. The relevant legislation governing the Council s operations includes the LGA and the Local Government (Rating) Act 2002 (LG(R)A). The Group consists of the ultimate parent, New Plymouth District Council and its subsidiaries: Papa Rererangi i Puketapu Limited (100% owned). New Plymouth PIF Guardians Limited (100% owned). Venture Taranaki Trust (100% owned). Tarata Ngatimaru Pukehou Joint Venture (60% owned) - ceased on 31 October 2018, McKay Family Joint Venture (56.5% owned). Duthie Joint Venture (54.82% owned). Tasmanian Land Company Limited (100% owned). 7.1 Statement of Compliance The Prospective Financial Statements (financial statements) of the Council and Group have been prepared in accordance with the requirements of the LGA and the Local Government (Financial Reporting and Prudence) Regulations 2014, which include the requirement to comply with New Zealand Generally Accepted Accounting Practice (NZ GAAP). As the primary objective of the Council and Group is to provide goods or services for community and social benefit, rather than making a financial return, the Council and Group are public benefit entities (PBEs) for the purpose of complying with NZ GAAP. For the purposes of the plan, the financial statements cover all the activities of the Council as a separate legal entity. The Group Prospective Financial Statements have not been presented as the Council believes that parent statements are more relevant to users. The main purpose of these statements is to provide users with information about the core services that the Council intends to provide to ratepayers, the expected cost of those services and the consequent requirement for rate funding. The level of rate funding required is not affected by subsidiaries except to the extent that the Council obtains distributions from, or further invests in, those subsidiaries and such effects are included in these parent prospective financial statements. The financial statements include a Prospective Statement of Comprehensive Revenue and Expense, a Prospective Statement of Changes in Net Assets/Equity, a Prospective Statement of Financial Position and a Prospective Statement of Cash Flows. The financial statements of the Council are for the years ending 30 June. The Prospective Financial Statements were authorised for issue by the Council on the date the Plan was adopted. Whilst there is no current intent to update these Prospective Financial Statements, the Council reserves the right to update this plan in the future. The financial information contained within these policies and documents is prospective financial information in terms of PBE FRS 42 Prospective Financial Statements. The Prospective Financial Statements comply with the Tier 1 PBE Standards (including PBE FRS 42 - Prospective Financial Statements). The information in the Prospective Financial Statements is uncertain and the preparation requires the exercise of judgement. Actual financial results achieved for the period covered are likely to vary from the information presented, and the variations may be material. Events and circumstances may not occur as expected or may not have been predicted or Council may subsequently take actions that differ from the proposed courses of action on which the Prospective Financial Statements are based. 46 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 152

153 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation The information contained within these Prospective Financial Statements may not be suitable for use in another capacity. The accounting policies set out below have been applied consistently to all periods presented in these Prospective Financial Statements. Measurement base The Prospective Financial Statements have been prepared on a historical cost basis modified by revaluation of certain assets and liabilities. 7.1 The Prospective Financial Statements are presented in New Zealand dollars and all values are rounded to the nearest thousand dollars ($000) unless otherwise stated. SIGNIFICANT ACCOUNTING POLICIES a) Basis of consolidation The consolidated financial statements incorporate the financial statements of the Council and enterprises controlled by the Council. The consolidated financial statements are prepared adding together like items on a line by line basis. All significant inter-company transactions and balances between group enterprises are eliminated on consolidation. The Council consolidates in the Group financial statements all entities where the Council has the capacity to control their financing and operating policies so as to obtain benefits from the activities of the subsidiary. This power exists where the Council controls the majority voting power on the governing body or where such policies have been irreversibly predetermined by the Council or where the determination of such policies is unable to materially affect the level of potential ownership benefits that arise from the activities of the subsidiary. The Council s investment in the following subsidiaries is carried at cost in the parent entity financial statements: Papa Rererangi i Puketapu Limited, New Plymouth PIF Guardians Limited and Venture Taranaki Trust. The Council s investment in Tasmanian Land Company Limited has been classified as a financial asset at fair value through surplus or deficit. b) Critical accounting estimates and assumptions The preparation of financial statements in conformity with NZ PBE IPSAS requires management to make judgements, estimates and assumptions that affect the application of policies and reported amounts of assets and liabilities, revenue and expense. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances, at the time. Actual results may differ from these estimates. The most significant is our estimate of the economic life of assets which impacts on depreciation. c) Property, plant and equipment The Council has the following classes of property, plant and equipment: Operational assets. Restricted assets. Infrastructural assets. Operational assets include land, buildings (including any improvements), vehicles, furniture, fittings and equipment and library books. Restricted assets include land and buildings that are subject to either restrictions on use, or disposal, or both. This includes restrictions from legislation (such as land declared as a reserve under the Reserves Act 1977) or other restrictions (such as land or buildings under bequest or donation that restricts the purpose for which the assets can be used). FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

154 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation Infrastructural assets usually display some or all of the following characteristics: part of a system or network, specialised in nature and usually do not have alternative uses, immoveable and they may be subject to constraints on disposal. Examples are road networks, sewer systems and water systems. Additions Additions between valuations are recorded at cost, except for vested assets. Cost represents the value of the consideration given to acquire the assets and the value of other directly attributable costs that have been incurred in bringing the assets to the location and condition necessary for their intended use. Certain infrastructural assets and land have been vested in Council as part of the subdivisional consent process. The vested reserve land has been initially recognised at the most recent appropriately certified government valuation which is their deemed cost. Vested infrastructural assets are initially valued based on the actual quantities of infrastructural components vested and the current in the ground cost of providing identical services and this is their deemed cost. 7.1 Disposals On the sale or retirement of a revalued asset, the attributable revaluation profit remaining, net of any related deferred taxes, in the revaluation reserve is transferred directly to accumulated funds. The gain or loss arising on the disposal or retirement of an asset is determined as the difference between the sales proceeds and the carrying amount of the asset and is recognised in the surplus or deficit. Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Council and the cost of the item can be measured reliably. The costs of day-to-day servicing of property, plant, and equipment are recognised in the surplus or deficit as they are incurred. Revaluation of property, plant and equipment is accounted for on a class of asset basis All property, plant and equipment except for operational motor vehicles, furniture, fittings and equipment and work-in-progress are re-valued with sufficient regularity to ensure that their carrying amount does not differ materially from fair value, at least every three years. Fair value is determined by reference to the depreciated replacement cost or market value on an asset class basis. The carrying values of revalued assets are assessed annually to ensure they do not differ materially from the assets fair values. The net revaluation results are credited or debited to other comprehensive revenue and expense and are accumulated to an asset revaluation reserve in equity for that class of asset. Where this would result in a debit balance in the asset revaluation reserve, this balance is not recognised in other comprehensive revenue and expense but is recognised in the surplus or deficit. Any subsequent increase on revaluation that reverses a previous decrease in value recognised in the surplus or deficit will be recognised first in the surplus or deficit up to the amount previously expensed and then recognised in other comprehensive revenue and expense. Depreciation Operational assets are depreciated on a straight-line basis, except for land which is not depreciated. The useful lives of depreciated asset classes are as follows: Asset class Builidngs/improvements Vehicles Furniture, fittings and equipment Puke Ariki book collection (general in-use) Estimated useful lives 20 to 100 years 3 to 20 years 3 to 10 years 2 to 15 years 48 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 154

155 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation Restricted assets includes parks and reserves land which can only be disposed of after following a rigorous legal and public consultation process. Restricted assets also include the Puke Ariki museum collection and the Govett-Brewster Art Gallery/Len Lye Centre collection. Parks and reserves is land which is not depreciated. The museum and art gallery collections are heritage assets and are not depreciated as it is Council policy to maintain the collections in their current state. Infrastructural assets are depreciated on a straight-line basis. The useful lives are as follows: 7.1 Asset class Roads Laboratory Solid waste Stormwater Flood protection Water Wastewater New Plymouth Airport runway/services Estimated useful lives 5 to 100 years 8 to 30 years 35 to 100 years 50 to 140 years 50 to 200 years 10 to 120 years 10 to 140 years 5 to 100 years d) Non-current assets held for sale Properties no longer required in the Council s operations and therefore intended for sale have been measured at the lower of carrying amount or fair value less selling costs. These are tested for impairment on an annual basis and any write-downs are recognised in the surplus or deficit. Non-current assets held for sale are not depreciated or amortised. e) Equity The LGA requires the Council to manage its revenues, expenses, assets, liabilities, investments, and general financial dealings prudently, and in a manner that promotes the current and future interests of the community. Ratepayers funds are largely managed as a by-product of managing revenues, expenses, assets, liabilities, investments, and general financial dealings. Equity is the community s interest in the Council and is measured as the difference between total assets and total liabilities. Public equity is disaggregated and classified into a number of reserves to enable clearer identification of the special uses that the Council intends to make of its accumulated surpluses. The components of equity are: Accumulated Funds. Ordinary Reserves. Restricted Reserves. Property Revaluation Reserves. Accumulated funds Accumulated funds are the capital fund made up of accumulated surpluses and deficits. A surplus in any year is added to the fund and a deficit in any year and deducted from the fund. Ordinary reserves are reserves created by Council decision. The Council may alter the purpose of a reserve without reference to a third party or the Courts. Transfers to and from these reserves is at the discretion of the Council. Special funds/reserves Special funds/reserves are those reserves subject to specific conditions accepted as binding by the Council and which may not be revised by the Council without reference to the Courts or a third party. Transfer from these reserves can be made by certain specified purposes or when certain specified conditions are met. Asset revaluation reserves Asset revaluation reserves relate to the revaluation of property, plant and equipment to fair value. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

156 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation f) Rates Rates are set annually by Council resolution and relate to a financial year. All ratepayers are invoiced within the financial year for which the rates have been set. Revenue is measured at the fair value of consideration received or receivable. Rates revenue is recognised by the Council as being revenue when the Council has struck the rates and provided the rates assessment. General rates and uniform annual general charges are recognised when assessments are issued or penalties are incurred. Water by meter rates are recognised on an accrual basis. Unbilled usage as a result of unread meters at year end is accrued on an average usage basis. 7.1 Rates collected on behalf of the Taranaki Regional Council (TRC) are not recognised in the financial statements as the Council is acting as an agent for TRC. g) Subsidies and grants New Zealand Transport Agency roading subsidies are recognised as revenue when conditions pertaining to eligible expenditure have been fulfilled. Other grants are recognised as revenue when they become receivable, unless there is an obligation in substance to return the funds if conditions are not met. If there is such an obligation, the grant is initially recorded as revenue in advance, and recognised as revenue when the conditions of the grant are satisfied. h) Other revenue Other revenue is measured at the fair value of the consideration received or receivable. Other revenue is recognised at the time of invoicing, performance of a service or receipt of an application for a service or licence. Levies are recognised when assessments or infringements are issued. Fees and charges for building and resource consent services are recognised on a percentage completion basis with reference to the recoverable costs incurred at balance date. Fees for disposing of waste at the Council s landfill are recognised as waste is disposed by users. i) Vested assets For assets received for no or nominal consideration, the asset is recognised at its fair value when the Council obtains control of the asset. The fair value of the asset is recognised as revenue, unless there is a use or return condition attached to the asset. The fair value of vested or donated assets is usually determined by reference to the cost of constructing the asset. For assets received from property developments, the fair value is based on construction price information provided by the property developer. For long-lived assets that must be used for a specific use (for example, land that must be used as a recreation reserve), the Council immediately recognises the fair value of the asset as revenue. A liability is recognised only if the Council expects that it will need to return or pass the asset to another party. j) Forestry assets Standing forestry assets are independently revalued annually at fair value less estimated costs to sell for one growth cycle. Gains or losses arising on initial recognition of forestry assets at fair value less costs to sell and from a change in fair value less costs to sell are recognised in the surplus or deficit. Forestry maintenance costs are recognised in the surplus or deficit when incurred. k) Intangible assets An intangible asset is an identifiable non-monetary asset without physical substance. An asset is a resource that is controlled by the entity as a result of past events (for example, purchase or self-creation) and from which future economic benefits (inflows of cash or other assets) are expected. 50 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 156

157 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation Software acquisition and development Computer software licenses are capitalised on the basis of the costs incurred to acquire and bring to use the specific software. Costs that are directly attributable to the development of software for internal use are recognised as an intangible asset. Direct costs include the software development employee costs and an appropriate portion of relevant overheads. Staff training costs, maintenance and web related costs are recognised in the surplus or deficit when incurred. 7.1 Carbon credits Purchased carbon credits are recognised at cost on acquisition. Free carbon credits received from the Crown are recognised at fair value on receipt. They are not amortised, but are instead tested for impairment annually. They are derecognised when they are used to satisfy carbon emission obligations. Amortisation The carrying value of an intangible asset with a finite life is amortised on a straight-line basis over its useful life. Amortisation begins when the asset is available for use and ceases at the date that the asset is derecognised. The amortisation charge for each financial year is recognised in the surplus or deficit. The useful lives and associated amortisation rates of major classes of intangible assets have been estimated as follows: Computer software 3 to 5 years 20% to 33.3%. l) Joint ventures A joint venture is a binding arrangement whereby two or more parties are committed to undertake an activity that is subject to joint control. Joint control is the agreed sharing of control over an activity. For jointly controlled operations, the Council and Group recognises in its financial statements the assets it controls, the liabilities and expenses it incurs and the share of revenue it earns from the joint venture. m) Cash and cash equivalents Cash and cash equivalents include cash on hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities in the statement of financial position. n) Trade and other receivables Short-term receivables are recorded at the amount due, less any provision for uncollectability. A receivable is considered to be uncollectable when there is evidence that the amount due will not be fully collected. The amount that is uncollectable is the difference between the amount due and the present value of the amount expected to be collected. The Council does not provide for any impairment on rates receivable as it has various powers under the LG(R)A to recover any outstanding debts. These powers allow the Council to commence legal proceedings to recover any rates that remain unpaid four months after the due date. Ratepayers can apply for payment plan options in special circumstances. Provision has been made in respect of all other receivables where there is objective evidence that the Council will not be able to collect the amounts as per the original terms of the receivables. Fair value Debtors and other receivables are non-interest bearing and receipt is normally on 30-day terms. Therefore, the carrying amount of debtors and other receivables approximates their fair value. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

158 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation o) Inventory Inventories are stated at the lower of cost and net realisable value. Cost comprises direct materials and where applicable, direct labour costs and those overheads that have been incurred in bringing the inventories to their present location and condition. Cost is calculated using the weighted average cost method. Net realisable value represents the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution. 7.1 p) Trade and other payables Trade and other payables are non-interest bearing and are normally settled on 30 day terms. Therefore, the carrying value of trade and other payables approximates their fair value. All amounts in trade and other payables are assessed as exchange as these balances arose from transactions carried out on normal business terms. q) Interest-bearing liabilities and borrowing costs All loans and borrowings are initially recognised at cost, being the fair value of the consideration received less directly attributable transaction costs. After initial recognition, interest bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Borrowing costs are recognised as an expense in the financial year in which they are incurred. r) Derivative financial instruments The Council uses interest rate swaps to mitigate its risk associated with interest rate fluctuations. These derivatives are initially recognised at fair value on the date the contract is entered into, and subsequently re-measured to fair value each quarter. Derivatives are carried as assets when their fair value is positive and as liabilities when their fair value is negative. Derivatives that are settled within 12 months are treated as current. Interest rate swaps are entered into with the objective of reducing the risk of rising interest rates. Any gains or losses arising from the changes in fair value of derivatives are recognised in the surplus or deficit. The net difference paid or received on the interest rate swaps is recognised as part of total finance revenue or total finance expense over the period of the contract. The Council does not hold or issue derivative financial instruments for trading purposes. s) Other financial assets The Council classifies its financial assets into the following four categories: 1. Financial assets at fair value through surplus or deficit designated upon initial recognitions A financial asset is classified in this category if acquired principally for the purpose of inclusion in the Council s PIF or if so designated by management. Assets in this category are classified as non-current assets as there is no plan to dispose of them within 12 months of the balance date unless market conditions make it profitable, or prudent, to do so. After initial recognition they are measured at fair value. Gains or losses on re-measurement are recognised in the Statement of Comprehensive Revenue and Expense. The PIF is independently valued annually. Financial assets in this category include quoted shares bonds, private equity funds and share options. 2. Loans and receivables Loans and receivables are non-derivative financial assets with fixed or determinable payments that are not quoted in an active market. They are included in current assets, except for maturities greater than 12 months after balance date which are included in non-current assets. After initial recognition they are measured at amortised costs, using the effective interest method, less impairment. Gains and losses when the asset is impaired or de-recognised are recognised in the Statement of Comprehensive Revenue and Expense. 52 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 158

159 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation 3. Assets held to maturity Assets held to maturity are assets with fixed or determinable payments and fixed maturities that the Council has the intention and ability to hold to maturity. Assets in this category include local authority stock and interest-bearing bonds. After initial recognition they are measured at historic cost. Gains and losses when the asset is impaired or de-recognised are recognised in the Statement of Comprehensive Revenue and Expense Available for sale Financial assets available for sale are those that are designated into this category at initial recognition or are not classified in any of the other categories above. They are included in non-current assets unless management intends to dispose of an asset or realise a debt instrument within 12 months of balance date. Included in this category are investments that Council intends to hold long-term but which may be realised before maturity and shareholdings that Council holds for strategic purposes. Available for sale assets are measured at their fair value with gains and losses recognised in other comprehensive income and expense, except for impairment losses which are recognised in the Statement of Comprehensive Revenue and Expense. On de-recognition, any cumulative gain or loss previously recognised in other comprehensive revenue and expense is reclassified from equity to the Statement of Comprehensive Revenue and Expense. t) Impairment of assets At each balance sheet date the carrying amounts of tangible and intangible assets are reviewed to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists and for indefinite life intangibles, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). Where it is not possible to estimate the recoverable amount of an individual asset, estimates are made of the recoverable amount of the cash-generating unit to which the asset belongs. Recoverable amount is the greater of market value less costs to sell and value-in-use. If the recoverable amount of an asset (or cash-generating unit) is estimated to be less than its carrying amount the carrying amount of the asset (or cash-generating unit) is reduced to its recoverable amount with the expense being recognised in surplus or deficit. For non-revalued assets impairment losses are recognised as an expense immediately. For revalued assets, other than investment property, the impairment loss is treated as a revaluation decrease to the extent it reverses previously accumulated revaluation increments for that asset class. u) Provisions Provisions are recognised when the Council has a present obligation as a result of a past event, a reliable estimate can be made for the amount of the obligation and it is probable that the Council will be required to settle that obligation. Provisions are measured at management s best estimate of the expenditure required to settle the obligation at balance date and are discounted to present value where the effect is material. v) Employee benefits Defined contribution schemes - Employer contributions to KiwiSaver, the Government Superannuation Fund and the State Sector Retirement Savings Scheme which are defined contribution superannuation schemes, and are expensed. Provision is made in respect of the Council s liability for retiring gratuity allowances, annual and long service leave and sick leave. The retiring gratuity liability and long service leave liability are assessed on an actuarial basis using current rates of pay taking into account years of service, years to entitlement and the likelihood staff will reach the point of entitlement. Liabilities for accumulating short-term compensated absences (e.g. annual and sick leave) are measured as the additional amount of unused entitlement accumulated at the balance sheet date. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

160 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Accounting Policies and Basis of Preparation Sick leave, annual leave, vested long service leave and non-vested long service leave and retirement gratuities expected to be settled within 12 months of balance date, are classified as current. w) Income tax Income tax expense comprises both current tax and deferred tax. Current tax is the amount of income tax payable based on the taxable profit of the current year and any adjustments in respect of prior years. Current tax is calculated using tax rates (and tax laws) that have been enacted as at balance date. Current tax for current and prior periods is recognised as a liability (or asset) to the extent that it is unpaid (or refundable). Tax assets and liabilities are offset when the Council has a legal enforceable right to set off the recognised amounts and intends to settle on a net basis. 7.1 Taxable profit differs from net surplus as reported in comprehensive revenue and expense because it excludes items that are not taxable or deductible and it further excludes items of revenue or expense that are taxable or deductible in other years. x) Deferred tax Deferred tax is the tax expected to be payable or recoverable on differences between the carrying amount of assets and liabilities in the financial statements and the corresponding tax basis used in the computation of taxable profit and is accounted for using the balance sheet liability method. y) Cost allocation The costs of providing support services for Council are accumulated and are allocated to each activity using appropriate allocation bases which reflect the usage and/or capacity for each. z) Dividends Dividend revenue from investments is recognised when the shareholders rights to receive payment have been established. aa) Foreign currency transactions Foreign currency transactions are translated into NZ$ (the functional currency) using the spot exchange rate at the dates of the transactions. Foreign exchanges gains and losses resulting from the settlement of such transactions and from the translation at year-end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the surplus or deficit. ab) Goods and services tax (GST) All items in the financial statements are stated exclusive of GST, except for debtors and other receivables and creditors and other payables, which are presented on a GST inclusive basis. GST not recoverable as input tax is recognised as part of the related asset or expense. The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables. The net GST paid to, or received from the IRD, including the GST relating to investing and financing activities, is classified as an operating cash flow in the Statement of Cash Flows. Commitments and contingencies are disclosed exclusive of GST. ac) Budget figures The Annual Plan figures are those approved by the Council on adoption of this plan. The plan figures have been prepared in accordance with NZ GAAP, using accounting policies that are, or will be, consistent with those adopted by the Council for the preparation of the financial statements. CHANGES IN ACCOUNTING POLICIES There has been no change in accounting policies since adoption of the Annual Report 2017/ DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 160

161 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Prospective Financial Statements Prospective Statement of Comprehensive Revenue and Expense OPERATING REVENUE LTP 2018/19 ($m) LTP ($m) A/Plan ($m) 7.1 Revenue from exchange transactions Finance revenue Investment revenue Other revenue Revenue from non-exchange transactions Rates Subsidies and grants Development and financial contributions Vested assets Fines and levies Total operating revenue OPERATING EXPENDITURE Personnel costs Depreciation and amortisation expenses Finance costs Other expenses Total operating expenditure Surplus/(deficit) before taxation Taxation refund/(expense) Surplus/(deficit) after taxation Comprising surplus/(deficit) attributable to: Parent interest OTHER COMPREHENSIVE REVENUE AND EXPENSE Gain/(loss) on property, plant and equipment and equipment revaluations Total other comprehensive revenue and expense TOTAL COMPREHENSIVE REVENUE AND EXPENSE Total comprehensive revenue and expense attributable to: New Plymouth District Council Prospective Statement of Changes in Equity LTP 2018/19 ($m) LTP ($m) A/Plan ($m) EQUITY AT THE BEGINNING OF THE YEAR 2, , , Net surplus/(deficit) from continued operations Other comprehensive revenue and expense Total comprehensive revenue and expense Equity adjustment EQUITY AT THE END OF THE YEAR 2, , , Total comprehensive revenue and expense attributable to: New Plymouth District Council FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

162 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Prospective Financial Statements Prospective Statement of Financial Position CURRENT ASSETS LTP 2018/19 ($m) LTP ($m) A/Plan ($m) Cash and cash equivalents Trade and other receivables Prepayments Inventory Intangible assets Other financial assets Non-current assets held for sale Total current assets NON-CURRENT ASSETS Other financial assets Investments in Council-controlled organisations Intangible assets Forestry assets Derivative financial assets Property, plant and equipment 2, , , Total non-current assets 2, , , TOTAL ASSETS 2, , , CURRENT LIABILITIES Trade and other payables Revenue in advance Public debt and other loans Employee entitlements Other provisions Derivative financial liabilities Total current liabilities NON-CURRENT LIABILITIES Employee entitlements Derivative financial liabilities Other provisions Public debt and other loans Total non-current liabilities TOTAL LIABILITIES PUBLIC EQUITY Special funds/reserves Retained earnings 1, , , Asset revaluation reserve Total public equity 2, , , TOTAL EQUITY AND LIABILITIES 2, , , DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 162

163 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Prospective Financial Statements CASH FLOWS FROM OPERATING ACTIVITIES LTP 2018/19 ($m) LTP ($m) A/Plan ($m) Receipts from rates revenue Interest received Other revenue received Payments to suppliers and employees (102.54) (110.14) (110.20) Interest paid (7.66) (8.40) (7.43) Net cash flows from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Receipts from sale of property, plant and equipment Receipts from sale of other financial assets Purchase of property, plant and equipment (61.26) (49.84) (51.31) Purchase of other financial assets (15.00) - (10.63) Net cash flows from investing activities (64.97) (38.36) (39.07) CASH FLOWS FROM FINANCING ACTIVITIES - Proceeds from borrowings Repayment of borrowings (16.92) (9.06) (8.72) Net cash flows from financing activities Net increase/(decrease) in cash and cash equivalents (6.94) 0.75 (3.42) Cash and cash equivalents at the beginning of the year CASH AND CASH EQUIVALENTS AT THE END OF THE YEAR FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

164 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Notes to the Financial Statements 1. Revenue from targeted rates for metered water supply LTP 2018/19 ($m) LTP ($m) A/Plan ($m) Targeted rates for metered water supply Group of activities combined depreciation and amortisation expense LTP 2018/19 ($m) LTP ($m) A/Plan ($m) Parks and Open Spaces Transportation Stormwater Management Flood Protection and Control Works Waste Management and Minimisation Water Supply Wastewater Treatment Emergency Management and Business Continuance Community Partnerships Govett-Brewster Art Gallery/Len Lye Centre Puke Ariki and Community Libraries Venues and Events Customer and Regulatory Solutions Economic Development Governance Management of Investments and Funding Other Total depreciation and amortisation expense DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 164

165 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Reserve Funds The Council maintains reserve funds as a sub-part of its equity refer to statement of accounting policies earlier in this section. Schedule 10 Clause 16 requires certain information to be included pertaining to these reserve funds. The following presents a summary of reserve funds over the period of this plan and is followed by a breakdown into the various reserve fund types giving a brief explanation of the types of funds under each category and a table giving the opening balances, movements and closing balances. Summary of Reserve Funds The following is a summary of the Council s expected reserve funds over the life of this plan. 7.1 LTP 2018/19 ($m) LTP ($m) A/Plan ($m) Opening balances Deposits to reserves Withdrawals from reserves (35.08) (23.55) (26.85) Closing balances Note. Opening balances for Budget 2018/19 have been adjusted to reflect the actual opening position at 1 July 2017 and impacts of carry-forwards from 2017/ Operating reserve funds. These are set aside to fund short-term operational matters, such as some loan repayments, or to hold short-term surpluses arising from operations. If not required can be transferred to renewal reserves. Opening balances Deposits to reserves 0.00 (0.26) (0.26) Withdrawals from reserves (0.46) (0.50) (1.58) Closing balances Restricted reserves, trust and bequest funds. These are funds subject to specific conditions accepted as binding by the Council, such as bequests or operations in trust under specific acts, and which may not be revised by the Council without reference to the courts or third party. Transfers from these reserves may be made only for certain specified purposes or when certain specified conditions are met. These include the Waitara Harbour Trust, heritage funds, proceeds from sale of Junction Road leases, solid waste development fund, Central Landfill develoment fund, Ngamotu Masonic Lodge Bursary Fund, and certain bequest funds: Monica Brewster, Molly Morpeth Canaday, J T Gibson. These funds are applied to infrastructural asset activities, Puke Ariki and Govett-Brewster Art Gallery. Opening balances Deposits to reserves Withdrawals from reserves (13.05) (2.02) (4.11) Closing balances Development funds. These include from Development and Financial Contributions levied by the Council for capital works and are intended to contribute to the growth related capital expenditure in the infrastructural asset activities of Roads, Water Supply, Wastewater Management, Stormwater Drainage, Flood Protection and Control Works, Parks, Venues and Events, Puke Ariki and Govett-Brewster Art Gallery. Opening balances Deposits to reserves Withdrawals from reserves Closing balances FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

166 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Statement of Reserve Funds 4. Renewal and disaster funds. The Council sets aside funding to meet the renewal of its infrastructural and operating assets to ensure the continued ability of the Council to provide services. In addition the Council maintains a disaster fund as a part of its insurance strategies. The renewal funds are applied to all activities throughout the Council. Opening balances Deposits to reserves Withdrawals from reserves (21.58) (21.03) (21.16) Closing balances DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 166

167 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption WHAT IS THE PURPOSE OF THIS STATEMENT? Disclosure Statement for the period commencing 1 July 2019 The purpose of this statement is to disclose the Council s planned financial performance in relation to various benchmarks to enable the assessment of whether the Council is prudently managing its revenues, expenses, assets, liabilities, and general financial dealings. The Council is required to include this statement in its annual plan in accordance with the Local Government (Financial Reporting and Prudence) Regulations 2014 (the regulations). Refer to the regulations for more information, including definitions of some of the terms used in this statement. 7.1 Benchmark Planned Met Rates increases affordability benchmark <= the prior year rates income plus 5% 4.6% Yes Rates income affordability benchmark <= the prior year rates income plus 5% $96.3m Yes Debt affordability benchmark: - Annual interest expense on external borrowings <= 12.5% of rates income 7.7% Yes - Net external debt to be <= 135% of total revenue 90% Yes Balanced budget benchmark >=100% 97% No Essential services benchmark >=100% 140% Yes Debt servicing benchmark <=10% 5.0% Yes Rates increases affordability benchmark The Council s planned rates increases for the year are compared with a quantified limit on rates contained in the Financial Strategy included in the Council s LTP. The quantified limit is set at the prior year rates income plus five per cent. Rates income affordability benchmark For this benchmark, the Council s planned rates for the year are compared with a quantified limit on rates contained in the Financial Strategy included in the Council s LTP. The quantified limit is set at the prior year rates income plus five per cent. Debt affordability benchmark For this benchmark, the Council s proposed borrowing is compared with quantified limits on borrowing contained in the financial strategy included in the Council s LTP. Benchmark One - debt (expense) affordability The quantified limit on this benchmark is proposed annual interest expense on external borrowings cannot exceed 12.5 per cent of rates income and is measured as a percentage. Benchmark Two - debt affordability The quantified limit on this benchmark is net debt to be no more than 135 per cent of total revenue and is measured as a percentage. Balanced budget benchmark For this benchmark, the Council s planned revenue (excluding development contributions, vested assets, financial contributions, gains on derivative financial instruments, and revaluations of property, plant, or equipment) is presented as a proportion of its planned operating expenses (excluding losses on derivative financial instruments and revaluations of property, plant, or equipment). The Council meets the balanced budget benchmark if its revenue equals or is greater than its operating expenses. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

168 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Disclosure Statement Essential services benchmark The Council meets the essential services benchmark if its planned capital expenditure on network services equals or is greater than expected depreciation on network services. Essential services benchmark For this benchmark, the Council s planned capital expenditure on network services is presented as a proportion of expected depreciation on network services. 7.1 The Council meets the essential services benchmark if its planned capital expenditure on network services equals or is greater than expected depreciation on network services. Debt servicing benchmark For this benchmark, the Council s planned borrowing costs are presented as a proportion of planned revenue (excluding development contributions, financial contributions, vested assets, gains on derivative financial instruments, and revaluations of property, plant, or equipment). Because Statistics New Zealand projects the Council s population will grow more slowly than the national population growth, it meets the debt servicing benchmark if its borrowing costs are equal or less than 10 per cent of its revenue. 62 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 168

169 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information RATING POLICIES, SYSTEM AND INDICATIVE RATES This section complies with the requirements under Schedule 10 clauses 15(3)-(5) and 15A of the Local Government Act It should be read in conjunction with the Council s Revenue and Financing Policy. Figures quoted are exclusive of GST unless otherwise stated. Definition of Separately Used or Inhabited Part of a Rating Unit (SUIP) A SUIP is defined as a separately used or inhabited part of a rating unit and includes any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement, or any part or parts of a rating unit that are used or occupied by the ratepayer for more than one single use. Separately used or inhabited parts include: A residential, small holding, or farmland property that contains two or more separately occupiable units, flats or houses each of which is separately inhabited or is capable of separate inhabitation i.e. has independent kitchen facilities. A commercial premise that contains separate shops, kiosks, other retail or wholesale outlets, or offices, each of which is operated as a separate business or is capable of operation as a separate business General rates The Council will set a general rate based on the land value of rateable land in the district together with a Uniform Annual General Charge (UAGC) applied to all separately used or inhabited parts (SUIPs) of a rating unit. Differential land value categories The Council differentiates the general rate based on land use (Schedule 2 Local Government (Rating) Act 2002). The differential categories and percentages of total general rate requirement that apply to each group are: Group 1: Commercial/industrial. All rating units that are used primarily for any commercial or industrial purpose. Group 2: Residential. All rating units with a land area of one hectare or less, not being rating units in Group 1, used for residential and related purposes. Group 3: Small holdings. All rating units, not being rating units included in Groups 1 or 2, having a land area of more than one hectare but no greater than four hectares. Group 4: Farmland. All rating units, not being rating units included in Group 1, 2 or 3, having a land area in excess of four hectares. 2018/ % 27.00% 54.00% 54.00% 3.20% 3.40% 15.70% 15.60% TOTAL % % Note. The figures for and 2020/21 will be confirmed and set as part of the relevant annual plan processes. Differential Category Rate cents/$ Differential factor Commercial/Industrial Residential Small holdings Farmland FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

170 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information Application of differential calculation The differential percentages are applied to the total general rate required. The UAGC component is then deducted and the balance is allocated based on individual land values within each category. Refer to the example below: Residential calculation ($) Total general rates 61,011,637 Residential differential 54.0% 32,946,283 less UAGC $ ,238,013 Residential requirement from land value calculation 21,708, Uniform annual general charge The Council will set a UAGC which is a fixed amount assessed on every separately used or inhabited part of a rating unit. The amount per SUIP (excluding GST) is set in the table below. 2018/19 UAGC (excluding GST) $ $ Both the general rate and the UAGC will be used to fund, or assist with funding, all Council activities other than those funded by way of targeted rates for roading, water supply, sewage treatment and disposal, refuse collection and kerbside recycling, swimming pool compliance and voluntary targeted rate for the New Plymouth Home Energy Scheme. 3. Targeted roading rate The Council will set a targeted rate - the Uniform Annual Roading Charge (UARC) to partially fund the roading activity on all rateable land in the district of a fixed amount per SUIP. The amount per SUIP (excluding GST) is set in the table below. 2018/19 UARC (excluding GST) $ $ Targeted service charge rates The Council will charge the following targeted rates: Water supply (non metered and metered). Sewage treatment and disposal. Refuse collection and disposal. Swimming pool compliance. Voluntary targeted rate - New Plymouth Home Energy Scheme. Unless otherwise noted, only those properties that actually receive the service are liable for these charges, irrespective of differential category. 5. Water supply (non metered and metered) The Council has three mechanisms of payment for water supply. These are: a) Annual water charge is made up of two rates: i) Network fixed charge targeted rate being a targeted amount per separately used or inhabited part of a rating unit which is connected to an urban water supply but not metered. The amount per SUIP is $32.00 for. ii) Consumption charge targeted rate (standardised per unmetered household) being a fixed amount per separately used or inhabited part of a rating unit which is connected to an urban water supply but not metered. The amount per SUIP is $ for. 64 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 170

171 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information b) On demand supplies of water by meter is made up of two rates: i) A supply charge targeted rate per connection of $32.00 for (except bypass meters) for each separately used or inhabited part of a rating unit which is metered and connected to an urban or rural water supply. ii) A rate per cubic metre of water supplied to each connection which is metered and connected to an urban or rural water supply. A scale of charges is applied as follows for supplies excluding Waitara industrial supply: Standard rate for consumption up to or equal to 50,000m 3 per annum $1.14 (per cubic metre) for. Rate for consumption in excess of 50,000m 3 per annum $1.16 (per cubic metre) for. Waitara industrial - untreated supply $0.82 (per cubic metre) for. c) Restricted flow targeted rate A restricted flow targeted rate is determined by the (user-nominated) volume of water able to be supplied within a fixed time period to a separately used or inhabited part of a rating unit for properties that are not metered and are connected to a rural water supply (in accordance with the Council s Bylaw Part 14 - Water, Wastewater and Stormwater Services). For, the amount per 1m 3 unit is $ For properties that are not connected to an urban or rural water supply, a targeted rate is not assessed Sewage treatment and disposal All rating units other than commercial/industrial and schools The Council will set a targeted rate for sewage treatment and disposal as a fixed amount per separately used or inhabited part of a rating unit in respect of rating units (other than commercial/industrial rating units and schools) connected either directly or through a private drain to a public sewerage drain. The amount per SUIP is $ for. Commercial/industrial and schools The Council will set a targeted rate per water closet or urinal connected either directly or through a private drain to a public sewerage drain or commercial/industrial properties and schools as per the following scale per water closet or urinal. One to two $ Three $ Four $ Five $ Six to 10 $ to 15 $ to 20 $ or more $ Ōākura sewerage scheme For rating units in the area to which the Ōākura sewerage scheme is available where an agreement to connect was obtained but the rating unit has not yet connected, a targeted rate per separately used or inhabited part of a rating unit will be set as a fixed amount (which is half the full amount). The amount per SUIP for is $ Once connected the full amount will apply in the next financial year. All rating units in the district which are neither connected to the sewerage system or are not serviceable are not liable for these rates. 1 Defined areas shown on page 221, to be extended subject to consultation with community. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

172 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information 7. Refuse collection and disposal including kerbside recycling The Council will set a targeted rate for refuse collection and disposal (including kerbside recycling and food waste) as a fixed amount per separately used or inhabited part of a rating unit used as a household unit situated in defined areas 1 of the district in which the Council provides the service for which the charge is assessed. The amount per SUIP is $ for. 8. Swimming pool compliance (registration and audit inspection pursuant to the Building Act 2004) The Council will set a targeted rate for swimming pool compliance as a fixed amount per separately used or inhabited part of a rating unit which have a swimming pool/spa pool on the rating unit. The amount per SUIP is $41.36 for Voluntary Targeted Rate - New Plymouth Home Energy Scheme New Plymouth Home Energy Scheme rate is a targeted rate set on properties that have benefited from the installation of clean heat or insulation funded (partially/fully) by New Plymouth District Council in respect of the property. The rate is calculated at 11.1 per cent of the service amount (the cost of the installation and finance charges) until the service amount and the costs of servicing the service amount are recovered and is charged on a rating unit basis. Due dates and penalties The Council s rates (excluding metered water rates) for the year (1 July 2019 to 30 June 2020) will become due and payable by four equal instalments on the following dates: Instalment 1: 1 August 2019 Instalment 2: 1 November 2019 Instalment 3: 1 February 2020 Instalment 4: 1 May 2020 The Council will charge a penalty of 10 per cent on any part of each respective instalment (for rates excluding metered water rates) that remains unpaid after the due dates listed above. The date that the penalty will be applied is: Instalment 1 (penalty date): 28 August 2019 Instalment 2 (penalty date): 27 November 2019 Instalment 3 (penalty date): 26 February 2020 Instalment 4 (penalty date): 27 May 2020 In addition, the Council will charge a penalty of 10 per cent on any portion of rates (for rates excluding metered water rates) that were assessed or levied in any previous financial years prior to 1 July 2019 and which remain unpaid on 1 July The penalty will be applied on 30 September 2019 and a further additional penalty of 10 per cent on any portion of rates that were assessed or levied in any previous financial years and which remain unpaid on 31 March Metered water rates for the year (1 July 2019 to 30 June 2020) will generally be invoiced on a quarterly basis. However, rating units may be invoiced monthly if the unit has previously been invoiced monthly or the Council has been notified before 30 June 2019 to be invoiced monthly. 66 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 172

173 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information Invoices for metered water invoiced quarterly will become due and payable on the following dates: Instalment 1: 27 November 2019 Instalment 2: 26 February 2020 Instalment 3: 27 May 2020 Instalment 4: 26 August Invoices for metered water invoiced monthly will become due and payable on the following dates: Instalment 1: 20 August 2019 Instalment 2: 20 September 2019 Instalment 3: 21 October 2019 Instalment 4: 20 November 2019 Instalment 5: 20 December 2019 Instalment 6: 20 January 2020 Instalment 7: 20 February 2020 Instalment 8: 20 March 2020 Instalment 9: 20 April 2020 Instalment 10: 20 May 2020 Instalment 11: 22 June 2020 Instalment 12: 20 July 2020 Rating base information 2018/19* Projected number of rating units 35,430 35,878 Projected total capital value of rating units ($m) 20,129 20,292 Projected total land value of rating units ($m) 10,526 10,597 * These are the actual rates strike figures. Lump sum contributions The Council may accept lump sum contributions in respect of any targeted rate. Examples of the impact of the rating proposals (GST inclusive) The following examples show the impact of the rating proposals on low, medium and high valued properties for each differential. They are required to be provided under clause 15(5) of Schedule 10 of the Local Government Act 2002 and are indicative only. (Plus, approximate average case for each group based on average land value and pans for commercial/industrial.) The examples exclude the swimming pool compliance targeted rate and the voluntary New Plymouth Home Energy Scheme targeted rate. More information about these rates can be found on page 73. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

174 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information Residential Land Value (LV) $91,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge Uniform annual refuse charge , , Residential LV $230,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge Uniform annual refuse charge , , Residential LV $130,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge Uniform annual refuse charge , , Residential LV $400,000 (GST inclusive) 2018/19 ($) ($) General rate 1, , Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge Uniform annual refuse charge , , Residential LV $170,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge Uniform annual refuse charge , , DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 174

175 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information Commercial/Industrial LV $32,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge , , Commercial/Industrial LV $570,000 (GST inclusive) 2018/19 ($) ($) General rate 10, , Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge 1, , Uniform annual water charge: - Network fixed charge Standardised consumption charge , , Commercial/Industrial LV $160,000 (GST inclusive) 2018/19 ($) ($) General rate 2, , Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge Uniform annual water charge: - Network fixed charge Standardised consumption charge , , Commercial/Industrial LV $1,540,000 (GST inclusive) 2018/19 ($) ($) General rate 27, , Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge 2, , Uniform annual water charge: - Network fixed charge Standardised consumption charge , , Commercial/Industrial LV $305,000 (GST inclusive) 2018/19 ($) ($) General rate 5, , Uniform annual general charge Targeted rates Uniform annual roading charge Uniform annual sewage charge 1, , Uniform annual water charge: - Network fixed charge Standardised consumption charge , , FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

176 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information Small Holdings LV $150,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge , Farmlands LV $66,300 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge Small Holdings LV $260,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge , , Farmlands LV $380,000 (GST inclusive) 2018/19 ($) ($) General rate 1, , Uniform annual general charge Targeted rates Uniform annual roading charge , , Small Holdings LV $310,000 (GST inclusive) 2018/19 ($) ($) General rate Uniform annual general charge Targeted rates Uniform annual roading charge , , Farmlands LV $560,000 (GST inclusive) 2018/19 ($) ($) General rate 1, , Uniform annual general charge Targeted rates Uniform annual roading charge , , Small Holdings LV $390,000 (GST inclusive) 2018/19 ($) ($) General rate 1, , Uniform annual general charge Targeted rates Uniform annual roading charge , , Farmlands LV $1,250,000 (GST inclusive) 2018/19 ($) ($) General rate 3, , Uniform annual general charge Targeted rates Uniform annual roading charge , , Small Holdings LV $560,000 (GST inclusive) 2018/19 ($) ($) General rate 1, , Uniform annual general charge Targeted rates Uniform annual roading charge , , Farmlands LV $4,000,000 (GST inclusive) 2018/19 ($) ($) General rate 11, , Uniform annual general charge Targeted rates Uniform annual roading charge , , DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 176

177 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information TOTAL RATES LTP 2018/19 ($) A/Plan ($) Uniform annual general charge (UAGC) 12,887,449 13,982,344 General rate 45,743,714 47,029,292 Sub total (general rates) 58,631,164 61,011,637 Uniform annual roading charge (UARC) 3,943,370 4,228,617 Uniform annual sewage charge (UADC) 14,135,541 14,351,450 Uniform annual water charge (UAWC) 7,674,996 8,033,111 Water by meter charges 3,925,523 3,938,889 Uniform annual refuse charge (UARC) 3,798,818 4,785,708 Swimming pool compliance charge (UAPC) - - Sub total (targeted rates/charges) 33,478,248 35,337,775 Total 92,109,412 96,349, The figures above do not include GST. GST will be added at applicable rates. FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN

178 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Rating System and Information Rates and Charges The figures below do not include GST. GST will be added at applicable rates. General rates 2018/19 ($) ($) Uniform annual general charge Differential rates (cents per $ of rateable value) - Group 1 (Commercial/Industrial) c c - Group 2 (Residential) c c - Group 3 (Small Holdings) c c - Group 4 (Farmland) c c Targeted rates/charges Uniform annual roading charge Uniform annual refuse charge per serviced household Uniform annual sewage charge - all rating units other than commercial/industrial Uniform annual sewage charge - commercial/industrial (including schools) (scale of charges per water closet or urinal): One to two Three Four Five Six to to to or more Ōākura part charge Uniform annual water charge: - Network fixed charge Consumption variable charge Swimming pool compliance charge New Plymouth Home Energy Scheme - funding assistance depending on each funding arrangement Water charges - On demand supplies by water by meter (WBM): : Supply charge (for all metered customers) : Standard rate for consumption up to 50,000m 3 (per cubic metre) : Industrial rate for consumption in excess of 50,000m 3 per annum (per cubic metre)* Waitara industrial - untreated supply (per cubic metre) Restricted flow connections (per water unit as defined by Water Supply Bylaw (Part 15)) * large users are charged the standard WBM rate to 50,000m 3 and the industrial rate for amounts in excess of 50,000m 3 72 DRAFT ANNUAL PLAN I FINANCIAL INFORMATION AND STATEMENTS 178

179 Clifton Community Board Agenda (17 April 2019) - Recommendation - Annual Plan Adoption Refuse Collection Area 7.1 FINANCIAL INFORMATION AND STATEMENTS I DRAFT ANNUAL PLAN