EASA MB 02/2008. Cologne, 11 June MB Decision Annex 2. MB Opinion on the 2007 Accounts

Transcription

1 EASA MB 02/2008 MB Decision Annex 2 MB Opinion on the Accounts 11 June 2008 EASA MB 02/2008 Cologne, 11 June 2008 MB Decision Annex 2 MB Opinion on the Accounts 1

2 ANNUAL ACCOUNTS FOR THE YEAR 2

3 In accordance with Article 76 of the Financial Regulation applicable to the European Aviation Safety Agency (the Agency ), the accounts of the Agency shall comprise: - the financial statements and; - the reports on implementation of the budget of the Agency. TABLE OF CONTENT: 1 FINANCIAL STATEMENTS General information: Objective and resources of the Agency Financial Statements Notes to the Financial Statements REPORTS ON IMPLEMENTATION OF THE BUDGET Budget Outturn Budget implementation Major aspects of the implementation of the budget Reconciliation of the budget outturn versus the net result Budget implementation C Budget implementation R Budget implementation C Budget implementation C Budget implementation C Budget transfers

4 1 FINANCIAL STATEMENTS 1.1 GENERAL INFORMATION: OBJECTIVE AND RESOURCES OF THE AGENCY Based in Cologne, Germany, the European Aviation Safety Agency became operational in 2003 on the basis of Regulation (EC) No 216/2008 of the European Parliament and of the Council of 20 February 2008 on common rules in the field of civil aviation and establishing a European Aviation Safety Agency, and repealing Council Directive 91/670/EEC, Regulation (EC) No 1592/2002and Directive 2004/36/EC (OJ L 79, 19/03/2008, p. 1). As an independent EU body under European law, it is accountable to the Member States and the EU institutions. A Management Board with representatives from the Member States and the European Commission adopt the Agency s budget and work programme. The aviation industry is actively involved in the Agency s work through a number of consultative and advisory committees. Its overall mission has been defined as: To promote the highest common standards of safety and environmental protection in civil aviation. The revenue of the European Aviation Safety Agency consists of a contribution from the Community and from any European third country which has entered into the agreements referred to in Article 66 of abovementioned Regulation (EC) No 216/2008, the fees paid by applicants for certificates and approvals issued, maintained or amended by the Agency, 4

5 and, if any, charges for publications, handling of appeals, training and any other service provided by the Agency. On 31 May the Commission issued a new regulation (EC) No 593/ on the fees and charges levied by the Agency. It brings some significant changes in the structure and level of the fees and charges. These fees and charges are assigned revenue for the Agency. It reflects the more and more important role the Agency is playing as it consolidates its position as Europe's centre of excellence in aviation safety. 5

6 1.2 FINANCIAL STATEMENTS Balance Sheet 2006 ASSETS NON-CURRENT ASSETS Intangible fixed assets Computer software Tangible fixed assets Computer hardware Furniture Other fixtures and fittings Other non current assets Total non current assets CURRENT ASSETS Current receivables Sundry receivables Accrued revenue Deferred charges EC entities Cash and cash equivalents Total current assets TOTAL ASSETS LIABILITIES NON-CURRENT LIABILITIES Provisions for risks and liabilities Total non current liabilities CURRENT LIABILITIES Current payables Deferred revenues Sundry payables EC entities Total current liabilities TOTAL LIABILITIES NET ASSETS Surplus (deficit) forwarded from previous years Net surplus (deficit) for the period Total net assets TOTAL LIABILITIES AND NET ASSETS

7 1.2.2 Economic Outturn Account 2006 OPERATING REVENUE Fees and charges Contributions from EC entities Recuperation of expenses Contribution from German Ministry of Transport Contribution from North Rhein W estphalia Contribution from EFTA Total operating revenue OPERATING EXPENSES Staff expenses Building and related expenses Other expenses Depreciation and write offs Outsourcing and contracting activities Total operating expenses Surplus /(Deficit) from operating activities NON-OPERATING REVENUE (EXPENSES) Interest received from third parties Interest paid to third parties (17) (19) Surplus / (Deficit) from non operating activities Surplus / (Deficit) from ordinary activities Surplus / (Deficit) from extraordinary activities - - NET SURPLUS FOR THE PERIOD

8 1.2.3 Cash Flow Table CASH FLOW FROM ORDINARY ACTVITIES 2006 Surplus (Deficit) from ordinarry activities Operating activities Depreciation - intangible assets Depreciation - tangible assets Donated assets - (273) Increase / (decrease) in provisions for risks and liabilities Increase / (decrease) in provisions doubtful receivables (Increase) / decrease in short term prefinancing - - (Increase) / decrease in short term receivables (6.864) (6.789) (Increase) / decrease in long term receivables (1.820) - (Increase) / decrease in receivables related to consolidated EC entities 22 (23) Increase / (decrease) in accounts payable Increase / (decrease) in liabilities related to consolidated EC entities (2.606) (187) Increase / (decrease) in liabilities related to consolidated EC entities Net cash flow from operating activities CASH FLOW FROM INVESTING ACTIVITIES Tangible and intangible fixed assets (502) (1.031) Donated assets Proceeds from sale of fixed assets 4 1 Net cash flow from investing activities (498) (756) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS AT THE BEGINIG OF THE PERIOD CASH AND CASH EQUIVALENTS AT THE END OF THE PERIOD

9 1.2.4 Statements of Changes in Net Assets/Equity Accumulated surplus Net surplus for the period Total net assets Balance as of Balance as of 1 January Net result of the year Balance as of NOTES TO THE FINANCIAL STATEMENTS Accounting Policies Basis of preparation The financial statements are prepared on an accrual basis of accounting, and comply with valuation and accounting rules adopted by the European Commission. They are presented on a going concern basis and are consistently covering a calendar year period. The Euro is the functional and reporting currency of the Agency and amounts shown in the financial statements are presented in thousands of Euros (K ). Currency and basis for conversion All foreign currency transactions are recorded using the exchange rate prevailing at the date of the transaction. Gains and losses resulting from the settlement of foreign currency transactions and from the translation at year end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the Economic outturn account. 9

10 Non current assets Intangible fixed assets Acquired computer software licences are capitalised on the basis of the costs incurred to acquire and to bring to use the specific software. These costs are amortized over their estimated useful lives (four years). Internally produced intangible assets, including data bases and costs associated with developing or maintaining computer software programmes are recognised as expenses, as incurred. Intangible assets are valued at their acquisition price less subsequent amortization and impairment losses. No intangible assets have been developed internally and consequently the balance includes only the ones externally acquired. The straight-line method is used to amortize the intangible assets. Tangible assets, property plant and equipment All assets are stated at historical cost less depreciation and impairment. Historical cost includes expenditure that is directly attributable to the acquisition of the items. Subsequent costs are included in the asset s carrying amount or recognized as a separate asset, as appropriate. All other repair and maintenance are charged to the Economic Outturn Account during the financial period in which they are incurred. Donated assets are recognised based on fair value provided by the donator. Depreciation is calculated using the straight-line method to allocate their costs to their residual values over their estimated useful lives as follows: 10

11 Type of asset Useful Life Depreciation Rate Computer Hardware 4 years 25% per year Other fixture and fittings 8 years 12.5% per year Other fixture and fittings 4 years 25% per year Movable furniture 10 years 10% per year Assets under construction are not depreciated. At each reporting date all assets are reviewed to look for any indication that an asset may be impaired (its carrying amount may not be in excess of the greater of its net selling price or its value in use). Gains and losses on disposals are determined by comparing proceeds with carrying amount. They are included in the Economic Outturn Account. Leases Lease of intangible assets where the Agency have substantially all the risks and reward of ownership are classified as financial leases. Leases where the lessor retains a significant portion of the risks and rewards inherent to the ownership are classified as operating leases. Payments made under operating leases are charged to the statement of financial performance for the portion accrued during the financial year. Receivables All receivables are carried out at original amount less write-down for impairment when there is objective evidence that the Agency will not be able to collect all amounts due according to the original terms of receivables. Also recognized is a general write-down in value of 25% of recoverable net balances past due for more than six months and less than one year and 100% above one year, for outstanding recovery orders not already subject to a specific write-down. This analysis is carried out on the situation of year end balances as they exist when preparing the financial statements. 11

12 The amount of write-down is charged to the Economic Outturn Account. Cash and cash equivalents Cash and cash equivalents include cash in hands and other highly liquid investments with original maturity of three months or less and banks overdrafts. Bank overdrafts, if any, are shown under current liabilities on the Balance Sheet. Provision for risk and charges Provisions are recognized when the Agency has a legal or a constructive obligation as a result of past events; it is more likely that an outflow of resources will be required to settle the obligation and when a reliable estimate of the amount of the obligation can be done. Where the effect of the time value of money is material, the amount of the provision is the present value of the expenditures expected to be required to settle the obligation. Payables Payables arising from the purchase of goods and services are recognized at invoices reception for the original amount and corresponding expenses are entered in the accounts when the supplies are delivered and accepted by the Agency. Revenue Non exchange revenue: The regulatory activity of the Agency is funded by subsidies from the European Commission and from any European third country which has entered into the agreements referred to in Article 55 of Regulation (EC) No 1592/2002 (amended by (EC) No 779/2006). Receivables and revenue are recognized when recovery orders are issued by the Agency. At the end of each financial year the excess of subsidies over costs as assessed for 12

13 budget purposes on a modified cash basis is returned to the Commission. Exchange revenue: Fees and charges revenue associated with the provision of initial Certificates and Approvals issued by the Agency are recognized: o For projects completed in, to the amounts invoiced under the Commission regulations (EC) No. 488/2005 applicable until 31 May and (EC) No. 593/ applicable as of 1 June ; o For projects not completed at the end of : Revenue from certification of products invoiced under regulation (EC) No. 593/, have been recognized only to the extent of recoverable costs incurred for the period from 1 June to. Recoverable costs have been assessed by EASA`s authorizing officers, complemented by estimates when necessary, to value the extent of work performed to the end of the reporting period; Revenue associated with annual surveillance fees and other services are based on amounts invoiced and adjusted on a pro rata temporis basis. Separation of accounting periods accrued and deferred revenue and charges Accrual accounting requires that transactions must be recognized in the period to which they relate. This implies: For revenue: o Certification and Approval Projects uncompleted at 13

14 In most cases, the portion of recovery orders issued under regulation (EC) No. 593/ that exceeds estimated costs incurred as of 1 June is deferred until the issuance of the technical visa; a corresponding amount should be assessed and recognized as a liability deferred income, in the balance sheet, with the effect of decreasing the revenue of the current financial period. In limited instances where recovery orders are issued only when projects are completed, estimated costs incurred as of 1 June are recognized as revenue; a corresponding amount should be assessed and recognized as an asset a recoverable, in the balance sheet, with the effect of increasing the revenue of the current financial period. Revenue from annual and surveillance fees is recognized for the part of the reporting period covered by the fees. The amount of revenue that covers the ensuing financial period is deferred accordingly; a corresponding amount should be assessed and recognized as a liability deferred income in the balance sheet, with the effect of decreasing the revenue of the current financial period. o For charges Charges paid during the year or still committed at the end of the financial year, but that relate partially or totally to the ensuing financial year are deferred accordingly; a corresponding amount should be assessed and recognized as an asset in the balance sheet, with the effect of decreasing the charges recognized in the current financial period. 14

15 Charges still committed at the end of the financial year and that accrue to the financial year are accrued accordingly; a corresponding amount should be assessed and recognized as a liability in the balance sheet, with the effect of increasing the charges recognized in the financial period. Above assessments are made on the basis of invoices received until the period of preparation of the financial statements and on the indications received from authorizing officers. Contingent assets and liabilities A contingent asset is a possible asset that arises from past events and of which the existence will be confirmed only by the occurrence or nonoccurrence of one or more uncertain future events not wholly within the control of the EASA. A contingent liability is: (a) A possible obligation that arises from past events and of which the existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the EASA; or (b) A present obligation that arises from past events but is not recognized because: (i) It is not probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation; or (ii) The amount of the obligation cannot be measured with sufficient reliability. The Agency is exposed to two contingent liabilities, one concerning the future payments under the rental contract concerning the office building in 15

16 Cologne and one related to commitments against appropriations not yet consumed. Employee Benefits The staff of the Agency is entitled to pensions rights according to the pension scheme as defined in the Staff Regulations of the European Communities. The corresponding pension benefits are managed and paid by the European Commission. In compliance with Article 83a of the Staff Regulations, the contribution needed to fund the scheme is financed by the General Budget of the European Community and no employer contribution is paid by the Agency. As a result of this, no pension liability is recognized in the balance sheet of the Agency. Use of Estimates In accordance with generally accepted accounting principles, the financial statements necessarily include amounts based on estimates and assumptions by management. Significant estimates include, but are not limited to, provisions for future charges, financial risk on accounts receivable, accrued/deferred income and charges, recoverable expenses, contingent assets and liabilities, and degree of impairment of fixed assets. Actual results could differ from those estimates. Changes in estimates are reflected in the period in which they become known Non-current assets Non current assets are fixed assets used by the Agency and are composed of tangible, intangible assets and other long term assets. Intangible assets are mostly composed of computers programs: 16

17 Intangible assets Gross carrying amounts at Additions 131 Disposals Transfers between headings - Other changes - Gross carrying amounts at 551 Accumuated depreciation at Depreciation charge for the year -124 Disposals Transfers between headings - Other changes - Accumuated depreciation at -277 Gross carrying amounts at 274 Tangible fixed assets include computer hardware, furniture and fixture: Computer hardware Furniture and vehicles Other fixture and fittings Total Gross carrying amounts at Additions Disposals Transfers between headings (8) - (8) (16) Gross carrying amounts at Accumuated amortization and impairment at 31 December Depreciation charge for the year Write back of depreciation (1) - - (1) Disposals (6) - (6) (12) Impairement Transfers between headings Other changes Accumulated depreciation at Net carrying amounts at

18 Other long term assets consist of: 2006 Prepaid rent Prepaid rent represents an advance payment on the rent of the Agency s premises for building improvements made by the landlord to fit the occupancy needs and requirement of the Agency. This prepayment will be charged to the cost of operations in equal instalments of 202 K over the residual duration of the lease from 2008 to Current receivables 2006 Receivables from fees and charges Accrued credit notes (1.443) (1.071) Less, provision for doubtful receivables (1.633) (910) VAT recoverable Total current receivables The increase of receivables is mainly explained by the increase of invoicing in ( K ) over 2006 ( K ). Accrued credit notes of K include a material amount for one client. The provision for doubtful receivables rose to K in. This amount includes 230 K which has been confirmed as unrecoverable, 591 K is associated to commercial disputes, and 412 K is related to write down in percentage of overdue balances. 400 K loss related to 2005 EFTA contribution payable by the Commission and for which a technical litigation exists. 18

19 163 K of recoverable VAT represents amounts paid in the last quarter of to suppliers and still to be refunded by the German tax Authorities Sundry receivables 2006 Advances on salaries Advances on missions Advances on removal costs Others 2 2 Total The increase in advance on missions is in line with the increase in Agency s activity and coherent with steps taken to limit cash outflow for staff on missions Accrued and deferred revenue 2006 Accrued invoices fees and charges Accrued revenue EFTA contribution - 94 Accrued interest income Total Deferred revenue Accrued revenue is mainly composed of revenue invoiced over recoverable costs incurred for the period from 1 June to for certification and approval activities. Deferred revenue relates mainly to the share of annual and surveillance fees which has been invoiced in, but accruing in 2008 and deferred accordingly to

20 1.3.6 Deferred charges 2006 Prepaid hardware and software maintenance services Prepaid insurance 6 5 Prepaid subscriptions 1 3 Total deferred charges Most of other prepaid charges are related to the maintenance of hardware and software acquisitions not related to current year Cash and cash equivalents 2006 ING Bank ING Fees & Charges Commerzbank Cash in transit Total The increase in cash and cash equivalents is linked to the change of invoicing fees introduced by the new Fees and Charges Regulation (EC) No. 593/, where certification fees are levied when a certification request is received for products. Surveillance fees are levied at the beginning of twelve months surveillance periods. Deposits with banks are remunerated at the marginal interest rate of weekly allotments (variable rate) of the European Central Bank. Average rate was 3.95% in. 20

21 1.3.8 Provisions for risks and liabilities 2006 Provision for untaken annual leave Current payables and accrued charges 2006 Payables to suppliers Other payables - accrued charges Other payables - accrued charges European institutions 6 18 Total Accrued charges include K (7,919 K in 2006) related to work subcontracted to National Aviation Authorities which was not invoiced as of. The accrual represents the expected amount to be considered based on the purchase order forms signed with National Aviation Authorities for the concerned period of activity. The balance consists mostly of Rulemaking outsourcing activity and Software development consultancy fees Sundry payables 2006 Staff expenses Total

22 Payables-EC entities 2006 Interest to reimburse to European Commission Subsidy to reimburse to European Commission Other European Community institutions Total The subsidy to reimburse to the European Commission corresponds to the surplus of the budget outturn account for the financial year (as expressed on a modified cash basis). This amount is net from assigned revenue of K for fees and charges levied under Regulation (EC) No. 593/ collected in for their part related to certification tasks to be provided in Operating revenue The revenue comes from the following sources: 2006 Fees and charges Contributions from EC entities Contribution from German Ministry of Transport Contribution from North Rhein Westfalia State Contribution fronm EFTA Recuperation of expenses Total The increase of fees and charges is due to the entry into force of the Commission Regulation (EC) Nº 593/, as of 1 June. With this new scheme, the Agency is charging now a flat fee for the next twelve months, resulting in an exceptional high level of revenue for. The assessment of this revenue is explained in the ensuing note. 22

23 Revenue generated from the Fees & charges activities Activity Invoiced Accrued Deferred Accrued Travel Reversal of 2006 Deferred Income Reversal of Reversal of Accrued Accrued travel Income Reversal of Accrued c/n Provision for Credit notes expected in 2008 Total Revenue Total 2006 Revenue TC/RTC Annual (1.911) (556) TC/RTC (17.183) (4.115) (60) STC (288) (66) Major Changes & Repairs (1.858) (130) (100) Minor Changes & Repairs (78) AFM (26) DOAs (1.657) POAs Survelliane (158) MOAs (2.363) (147) accepted (518) MTOA (136) DOAs (134) (92) AP to DOA 69 - (2) (23) POAs (461) Production W/O Approval MOAs (400) (311) CAMOs accepted (28) - - (4) MTOAs (25) (69) MRB (1.374) Special Taks (1) - - (1) 61 ValidatIon Support (2) Permit to fly OEB AMOC Credit Notes (1.443) (27.223) (5.691) (1.358) (1.443) The above table summarizes how fees and charges revenue is recognized on an accrual basis of accounting. Revenue is accrued in, if earned in even if it will be invoiced (and cashed) in the ensuing financial year(s). Revenue is deferred from to the ensuing financial year, for the future periods covered by invoices issued in. The changes brought by the new Fees & Charges Regulation have considerably increased the deferred revenue. The important increase of 28 % in (44.167) over 2006 (35.173) in Fees and Charges revenue should be noted. This change is the combined result of the development of the Agency and of the implementation of the Regulation (EC) Nº 593/. 23

24 Subsidy received from the European Commission The subsidy paid in by the Directorate-General for Energy and Transport was K ( K in 2006). The Romero facility is equal to K (3.340 K, in 2006). Out of this figure only K (26,401 K in 2006) was actually booked as revenue for EASA in The difference of K represents the budgetary surplus, to be returned to the Commission. The German Federal Ministry of Transport provided a grant to cover part of the rental cost. North Rhine Westphalia State has discontinued his contribution in kind of furniture and equipment. The increase in recovery of expenses reflects the evolution of costs reimbursement from staff and from Joint Aviation Authorities Operating expenses In operating expenses increased globally by 11% over 2006 ( K as compared to K ). This evolution reflects the increase in the activity level of the Agency Staff expenses 2006 Salaries and related allowances Social security Other personel expenses Total

25 The largest expense is salaries paid, that represent 48% (40% in 2006) of the total operating expenses. This is the outcome of the continuous recruitment campaign which resulted in 53 agents being hired in Building and related expenses Consultancy fees for information systems and external assistance cause most of the variation of these costs compared to Depreciation and write-offs 2006 Depreciation of fixed assets Provision for risks on receivables Total Outsourcing and contracting activities 2006 Certification activities Other operating expenses Total Certification activities mainly represent the cost of work subcontracted to the National Aviation Authorities and invoiced to the Agency. This subcontracting cost decreases in accordance with the repatriation of activities to the Agency. Other operating expenses consist of information and publication, expert meetings, translation costs, studies and operational missions. 25

26 Non-operating revenue (expenses) 2006 Bank interests Non operating revenue Bank charges 8 7 Exchange differences 4 4 Other financial charges 4 8 Non operating expenses Net non operating Bank interests are fully related to balances remaining open on current cash account. Other financial charges include the late payment fees charged by suppliers Contingent liabilities No action or legal dispute is being brought against the Agency at 31 December ; Operating lease commitments s still to be paid at under operating lease for the Cologne office amounts to K ( at 2006); The budgetary RAL is an amount representing the open commitments, for which accrued charges and or de-commitments have not yet been made. The amount disclosed as a future commitment is the budgetary RAL less related amounts that have been included as expenses in the Economic Outturn: 26

27 2006 Gross amount Accrued charges Total Effect the of adjustment of Certification assigned revenue Total Non contractual liabilities: As a result of its certification or regulatory activities, the Agency is exposed to potential liabilities which could have a heavy financial impact. After completion of a study by external consultants to identify and assess all risks arising from the Agency s activities and to estimate the related cost to be covered by an insurance scheme / policy, the Commission was informed about the results and asked for its view. By letter dated of 28 September, the Commission notified that the Agency should take no insurances for its non-contractual liability and that any possible damage caused by the Agency is entirely covered by the Community budget Related party disclosure Highest grade description Grade Number of persons of this grade Executive Director AD 15 1 Director AD

28 Events after the balance sheet date At the date of issue of the accounts, no material issue came to the attention of the accounting officer of the Agency or were reported to him that would require separate disclosure under that section. The annual accounts and related notes were prepared using the most available information and this is reflected in the information presented above. 28

29 2 REPORTS ON IMPLEMENTATION OF THE BUDGET 2.1 BUDGET OUTTURN 2006 REVENUE Commission subsidy (for the operating budget -Titles 1,2 and 3 - of the agency) , ,73 Phare funds from Commission + Other contributions and funding received via the Commission , ,00 Other donors , ,36 Fee income , ,70 Other revenue , ,98 TOTAL REVENUE (a) , ,77 EXPENDITURE Title I:Staff Payments , ,12 Appropriations carried over , ,44 Title II: Administrative Expenses Payments , ,68 Appropriations carried over , ,01 Title III: Operating Expenditure Payments , ,87 Appropriations carried over , ,85 TOTAL EXPENDITURE (b) , ,97 OUTTURN FOR THE FINANCIAL YEAR (a-b) 0, ,80 Cancellation of unused payment appropriations carried over from previous year , ,67 Adjustment for carry-over from the previous year of appropriations available at arising from assigned revenue ,23 Exchange differences for the year (gain +/loss -) +/ , ,01 BALANCE OF THE OUTTURN ACCOUNT FOR THE FINANCIAL YEAR , ,46 Balance year N-1 +/ ,46 Positive balance from year N-1 reimbursed in year N to the Commission ,46 Result used for determining amounts in general accounting , ,46 Commission subsidy - agency registers accrued revenue and Commission accrued expense ,63 Pre-financing remaining open to be reimbursed by agency to Commission in year N ,37 Not included in the budget outturn: Interest received by 31/12/N on the Commission subsidy funds and to be reimbursed to the Commission (liability) , ,95 29

30 2.2 BUDGET IMPLEMENTATION 2006 TITLE I - Staff expenses Payments Commitment Payments Commitment Budget appropriation - C1+R0+C4(1) , , , ,00 Committed , ,56 Paid , ,12 Automatic carryovers , ,44 Total expenditure/commitment (2) , , , ,56 Appropriations carried over from assigned revenue (3) 798,81 Cancelled , , , ,44 % used on budget appropriation (1)-(2+3) 98,40% 98,40% 94,75% 94,75% TITLE II - Administrative expenses Budget appropriation - C1+R0+C4(1) , , , ,00 Committed , ,69 Paid , ,68 Automatic carryovers , ,01 Total expenditure/commitment (2) , , , ,69 Cancelled , , , ,31 % used on budget appropriation (1)-(2) 97,48% 97,48% 92,42% 92,42% TITLE III - Operating expenses Budget appropriation - C1+R0+C4+C5(1) , , , ,00 Committed , ,33 Paid , ,87 Automatic carryovers , ,85 Non-automatic carryovers Total expenditure/commitment (2) , , , ,33 Appropriations carried over from assigned revenue (3) ,72 Cancelled , , , ,67 % used on budget appropriation (1)-(2+3) 98,58% 98,58% 94,58% 87,25% Budget appropriation - C1+R0+C4+C5(1) , , , ,00 Committed , ,58 Paid , ,67 Automatic carryovers , ,30 Non-automatic carryovers 0,00 0,00 Total expenditure/commitment (2) , , , ,58 Appropriations carried over from assigned revenue (3) ,53 Cancelled , , , ,42 % used on budget appropriation (1)-(2+3) 98,38% 98,38% 94,38% 90,74% 30

31 2.3 MAJOR ASPECTS OF THE IMPLEMENTATION OF THE BUDGET In, the Agency has used only non-differentiated appropriations. The total commitment appropriations reached K ( K in 2006), out of which K ( K in 2006) have been committed and K on credit appropriation from assigned revenue have been automatically carried over as per Article 10 of EASA Financial Regulation. The total of available payment appropriations reached K ( K in 2006), of which K ( K in 2006) have been paid, K ( K in 2006) have been carried over ( K on Commitments and K on credit appropriation from assigned revenue) and K (3.696 K ) have been cancelled. The credit appropriations from assigned revenue of K, which were carried over automatically, are composed of K external assigned revenue from Fees and Charges and of 152 K from internal assigned revenue. Appropriations corresponding to earmarked revenues of 500 K for assisting in the Community Programme CARDs were authorised in the Second Amending Budget. Finally these assigned revenues were not inscribed in the budget since the respective funds were not cashed before According to the Financial Regulation assigned revenues give rise to commitment and payment appropriations only after having received the funds. 31

32 2.4 RECONCILIATION OF THE BUDGET OUTTURN VERSUS THE NET RESULT In order to reconcile the budget outturn result to the net result for the period, differences between budget accounting and accrual accounting need to be taken into account. These differences can be attributed to timing or permanent differences. The most significant of these differences are the following: 1. In budget accounting, capital expenditures are recorded as current year expenses. In accrual accounting, these types of expenditures are capitalised and depreciated over the useful life span of the assets. 2. In budget accounting, revenue is required to cover all committed expenditures at. In accrual accounting, revenue and expenses only include amounts corresponding to the financial year. The difference is treated as deferred revenue or expenses in accrual accounting. 3. In Budget accounting, revenues are expressed on a cash basis and consist of cash received until. In accrual accounting revenue is measured at the fair value of the consideration received or receivable (see accounting policy). 32

33 2006 Budget outturn (a) Adjustments Part of the subsidy to reimburse to EC Accrual accounting adjstment for capitalisation and depreciation of capital assets Accrual accounting adjstment for expenses Accrual accounting adjustment for revenues Accrual accounting adjustment for difference (2.363) (5.053) (105) (18.895) Total adjustments (b) Net result (a + b)

34 2.5 BUDGET IMPLEMENTATION C1 Commitment Payment Executed Budget Line Commi ment % Execute d Payment Payment % Budget Line Description Appropriation Ap propriation Co mmitment RAL Po sition Available Co mmitted Amoun t Available Paid Amo unt Amoun t (3) -(4) (1)-(3) (3)/(1) (4) (2)-( 4) (4)/(2) (1) (2) (3) 1100 BASIC SALARIES , , , ,90 99,98 % ,10 0, ,90 99,98 % 1101 FAMILY ALLOWANCES , , ,06 0,00 100,00 % ,06 0,00 0,00 100,00 % 1102 EXPATRIATIONS AND FOREIGN-RESIDENCE ALLOWANCES , , , ,82 99,64 % ,18 0, ,82 99,64 % 1103 SECRETERIAL ALLOWANCES 5.000, , , ,14 63,24 % 3.161,86 0, ,14 63,24 % 1110 AUXILIARY STAFF , , ,94 414,06 99,83 % ,94 0,00 414,06 99,83 % 1111 SECONDMENT OF NATIONAL EXPERTS , , ,63 444,37 99,01 % ,63 0,00 444,37 99,01 % 1112 TEMPORARY ASSISTANCE (INTERIMS) , , , ,84 85,64 % , , ,44 77,66 % 1113 CONTRACTUAL AGENTS , , ,50 893,50 99,90 % ,50 0,00 893,50 99,90 % 1130 INSURANCE AGAINST SICKNESS , , , ,71 99,42 % ,29 0, ,71 99,42 % 1131 INSURANCE AGAINST ACCIDENTS AND OCCUPATIONAL DISEASES , , , ,68 96,58 % ,32 0, ,68 96,58 % 1132 INSURANCE AGAINST UNEMPLOYMENT , , , ,10 97,04 % ,90 0, ,10 97,04 % 1133 CONSTITUTION OR MAINTENANCE OF PENSION RIGHTS 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1140 CHILDBIRTH AND DEATH ALLOWANCES AND GRANTS 5.000, , , ,59 43,63 % 2.181,41 0, ,59 43,63 % 1141 TRAVEL EXPENSES FOR ANNUAL LEAVE , , , ,68 99,10 % ,32 0, ,68 99,10 % 1142 HOUSING AND TRANSPORT ALLOWANCES 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1143 FIXED DUTY ALLOWANCES 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1144 SPECIAL ALLOWANCE FOR ACCOUNTANTS AND FINANCE OFFICERS 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1145 OTHER ALLOWANCES , , ,83 17,17 99,92 % ,83 0,00 17,17 99,92 % 1150 OVERTIME , , , ,10 53,40 % 5.339,90 0, ,10 53,40 % 1170 TRANSLATION COSTS CDT 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1171 ADMINISTRATIVE SERVICES OF THE CDT 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1172 ADMINISTRATIVE ASSISTANCE FROM COMMUNITY INSTITUTIONS , , ,89 278,11 99,85 % , , ,11 96,76 % 1173 EXTERNAL SERVICES , , , ,16 89,94 % , , ,16 60,59 % 1190 SALARY WEIGHTINGS , , , ,07 95,54 % ,93 0, ,07 95,54 % 1191 ADJUSTMENTS TO REMUNERATION , , , ,33 15,62 % ,67 0, ,33 15,62 % Total Chapter , , , ,33 98,59 % , , ,93 98,32 %

35 Budget Line Po sition Budget Line Description Commitment Appropriation Amo unt Payment Ap propriation Executed Co mmitment Amoun t Commi ment Available % Co mmitted Execute d Payment Amoun t (3) -(4) (1)-(3) (3)/(1) (4) (1) (2) (3) (2)-( 4) (4)/(2) 1200 MISCELLANEOUS EXPENDITURE ON STAFF RECRUITMENT , , , ,50 93,75 % , , ,03 14,85 % 1201 TRAVEL EXPENSES , , ,56 573,44 96,18 % ,56 0,00 573,44 96,18 % 1202 INSTALLATION, RESETTLEMENT AND TRANSFER ALLOWANCES , , , ,94 99,70 % ,06 0, ,94 99,70 % 1203 REMOVAL EXPENSES , , , ,16 99,31 % , , ,13 88,32 % 1204 TEMPORARY DAILY SUBSISTENCE ALLOWANCES , , , ,16 97,76 % ,84 0, ,16 97,76 % Total Chapter , , , ,20 97,00 % , , ,70 65,40 % 1300 ADMINISTRATIVE MISSIONS EXPENDITURES , , , ,00 97,71 % , , ,16 67,35 % Total Chapter , , , ,00 97,71 % , , ,16 67,35 % 1400 RESTAURANTS AND CANTEENS 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 1410 MEDICAL SERVICE , , , ,09 69,11 % , , ,09 61,88 % 1420 LANGUAGE AND OTHER TRAINING , , , ,71 98,84 % , , ,25 40,98 % 1430 SOCIAL WELFARE OF STAFF , , , ,33 98,67 % , , ,33 98,28 % 1440 SPECIAL ALLOWANCE FOR HANDICAPED PERSONS 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % Total Chapter , , , ,13 97,42 % , , ,67 66,14 % 1700 RECEPTION AND EVENTS , , , ,49 51,01 % , , ,22 25,80 % Total Chapter , , , ,49 51,01 % , , ,22 25,80 % Total Title , , , ,15 98,40 % , , ,68 95,62 % RAL Payment Available % Paid 35

36 Commitment Payment Executed Budget Line Commi ment % Execute d Payment Payment % Budget Line Description Appropriation Ap propriation Co mmitment RAL Po sition Available Co mmitted Amoun t Available Paid Amo unt Amoun t (3) -(4) (1)-(3) (3)/(1) (4) (2)-( 4) (4)/(2) (1) (2) (3) 2000 RENTAL COSTS , , ,44 0,00 100,00 % ,44 0,00 0,00 100,00 % 2010 INSURANCE , , ,69 99,31 99,53 % ,19 329,50 428,81 97,99 % 2020 WATER, GAS, ELECTRICITY AND HEATING , , , ,38 48,85 % ,77 0, ,38 48,85 % 2030 CLEANING AND MAINTENANCE , , , ,62 94,33 % , , ,35 73,58 % 2040 FITTING-OUT OF PREMISES , , ,22 0,00 100,00 % 142, , ,00 0,18 % 2050 SECUITY AND SURVEILLANCE OF BUILDINGS , , , ,09 90,04 % , , ,36 78,85 % 2051 OTHER BUILDING EXPENDITURE 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % Total Chapter , , , ,40 98,66 % , , ,90 96,17 % 2100 ICT EQUIPMENT (HARDWARE + SOFTWARE ACQUISITION) , , , ,64 99,55 % , , ,84 73,39 % 2101 DATA STORAGE AND IT SECURITY , , ,66 524,34 99,95 % , , ,74 27,82 % 2102 ADMINISTRATIVE SOFTWARE DEVELOPMENT , , ,97 31,03 99,99 % , , ,09 56,42 % 2103 ICT MAINTENANCE , , , ,05 94,59 % , , ,61 82,93 % 2104 ICT TRAINING , , , ,00 94,88 % , , ,07 27,00 % 2105 OTHER ICT EXPENDITURE , , ,00 0,00 100,00 % ,00 0,00 0,00 100,00 % Total Chapter , , , ,06 99,38 % , , ,35 50,70 % 2200 TECHNICAL EQUIPMENT AND INSTALLATIONS , , ,00 0,00 100,00 % 0, , ,00 0,00 % 2202 HIRE OR LEASING OF TECHNICAL EQUIPMENT AND INSTALLATIONS 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2203 MAINTENANCE AND REPAIR OF TECHNICAL EQUIPMENT AND INSTALLATIONS 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2204 OFFICE SUPPLIES 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2210 PURCHASE OF FURNITURE , , ,92 0,00 100,00 % ,92 0,00 0,00 100,00 % 2211 MAINTENANCE AND REPAIRS 321,18 321,18 321,18 0,00 100,00 % 321,18 0,00 0,00 100,00 % 2250 LIBRARY SUPPLIES, PURCHASE AND PRESERVATION OF BOOKS 1.000, ,00 100,50 899,50 10,05 % 0,00 100, ,00 0,00 % 2251 SPECIAL LIBRARY, DOCUMENTATION AND REPRODUCTION EQUIPMENT 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2252 SUBSCRIPTION TO NEWSPAPERS AND PERIODICALS 4.000, , ,40 837,60 79,06 % 2.174,40 988, ,60 54,36 % 2253 SUBSCRIPTION TO NEWS AGENCIES 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % Total Chapter , , , ,10 99,06 % , , ,60 75,09 % 36

37 Commitment Payment Executed Budget Line Commi ment % Execute d Payment Payment % Budget Line Description Appropriation Ap propriation Co mmitment RAL Po sition Available Co mmitted Amoun t Available Paid Amo unt Amoun t (3) -(4) (1)-(3) (3)/(1) (4) (2)-( 4) (4)/(2) (1) (2) (3) 2300 STATIONERY AND OFFICE SUPPLIES , , , ,55 87,44 % , , ,03 71,07 % 2320 BANK CHARGES , , , ,99 59,10 % 8.392,01 0, ,99 59,10 % 2321 EXCHANGE RATE LOSSES 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2329 OTHER FINANCIAL CHARGES , , , ,57 36,72 % 1.979, , ,57 7,92 % 2330 LEGAL EXPENSES , , ,30 125,70 99,77 % 9.717, , ,88 17,76 % 2331 DAMAGE AND INTEREST 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2332 BOARD OF APPEALS , ,00 742, ,53 1,48 % 0,00 742, ,00 0,00 % 2350 MISCELLANEOUS INSURANCE 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 2351 MB AND OTHER INTERNAL MEETING EXPENSES , , , ,96 89,05 % , , ,29 64,62 % 2352 DEPARTMENT REMOVALS , , , ,00 92,47 % , , ,97 55,59 % 2353 ARCHIVES EXPENDITURE , , ,80 0,00 100,00 % ,80 0,00 0,00 100,00 % 2354 REPRESENTATION COSTS , , , ,79 42,45 % ,01 615, ,94 40,26 % Total Chapter , , , ,09 76,66 % , , ,67 52,97 % 2400 POSTAGE AND DELIVERY CHARGES , , , ,00 93,23 % , , ,39 85,22 % TELEPHONE, TELEGRAPH, TELEX, RADIO AND TELEVISION SUBSCRIPTIONS AND CHARGES , , , ,48 91,47 % , , ,54 78,64 % TELECOMMUNICATION EQUIPMENT AND INSTALLATIONS , , ,80 0,00 100,00 % 1.322, , ,48 5,05 % Total Chapter , , , ,48 92,66 % , , ,41 76,30 % Total Title , , , ,13 97,41 % , , ,93 81,15 % 37

38 Commitment Payment Executed Budget Line Commi ment % Execute d Payment Payment % Budget Line Description Appropriation Ap propriation Co mmitment RAL Po sition Available Co mmitted Amoun t Available Paid Amoun t (3) -(4) (1)-(3) (3)/(1) (4) (2)-( 4) (4)/(2) (1) (2) (3) 3000 CERTIFICATION ACTIVITIES , , , ,88 98,59 % , , ,23 36,30 % 3001 FLIGHT STANDARDS , , ,21 0,00 100,00 % , , ,94 20,26 % 3002 OPERATIONAL EQUIPMENT 2.063, , ,43 360,05 82,55 % 1.703,43 0,00 360,05 82,55 % Total Chapter , , , ,93 98,68 % , , ,22 35,24 % 3100 STANDARDISATION INSPECTION , , ,00 0,00 100,00 % , , ,07 6,81 % 3101 STANDARDISATION STUDIES , , ,60 344,40 99,66 % 0, , ,00 0,00 % 3102 TECHNICAL LIBRARY , , , ,73 82,35 % , , ,73 76,45 % Total Chapter , , , ,13 98,83 % , , ,80 9,43 % 3200 RULEMAKING SOFTWARE, ACCIDENT ANALYSIS DATABASE AND Q&S SOFTWARE , , , ,76 99,95 % , , ,00 26,82 % 3201 DOCUMENT MANAGEMENT SYSTEM 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % 3202 CERTIFICATION MANAGEMENT TOOL 0,00 0,00 0,00 0,00 0,00 % 0,00 0,00 0,00 0,00 % Total Chapter , , , ,76 99,95 % , , ,00 26,82 % 3300 INFORMATION AND PUBLICATION , , , ,78 99,22 % , , ,83 37,26 % Total Chapter , , , ,78 99,22 % , , ,83 37,26 % 3400 ORGANISATION OF EXPERTS MEETINGS , , , ,55 90,50 % , , ,16 30,97 % 3500 Total Chapter , , , ,55 90,50 % , , ,16 30,97 % TRANSLA TION OF STUDIES, REPORTS AND OTHER WORKING DOCUMENTS , , , ,61 97,25 % , , ,86 30,39 % Total Chapter , , , ,61 97,25 % , , ,86 30,39 % 3600 PR EPARA TION A ND SUPPOR T OF RULEMAKING ACTIVITIES , , , ,24 84,93 % , , ,00 17,97 % 3601 INTERNATIONAL COOPERATION , , ,27 79,73 99,90 % , , ,79 38,62 % Total Chapter , , , ,97 85,97 % , , ,79 19,41 % 38