MANAGEMENT. L H Public liability insurance covers general personal injury claims where the council is found to be at fault

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1 Wymington Parish Risk anagement- Area Item Hazard Probability (H//) Effect (H//) anagement of Risk By Whom Frequency ANAGEENT Business Continuity itigation Employees oosing members or having more than 6 vacancies at any one time Risk of not being able to continue its business due to unexpected or tragic circumstances Potential risk of action being taken against the oss of Key Personnel H egal process followed when a vacancy occurs If there are more than 6 vacancies the Parish becomes inquorate and the Borough will provide a process to follow to appoint members to ensure business can carry on H See above re Parish If is incapacitated all documents and laptop/printer are held in her home- clearly marked. Passwords are held on excel spreadsheet on laptop with password access also held by the Chairman. All documents are backed up to dropbox H Public liability insurance covers general personal injury claims where the council is found to be at fault The s contract allows for three months notice /Chairman Fraud By Staff Actions undertaken by staff H Requirements of the Fidelity Guarantee insurance to be adhered to with regards to Fraud The will be provided with relevant training, reference books, access to assistance and legal advice as required to undertake the role

2 FINANCIA SYSTES Budget Not set H Automatic agenda item in November with potential back up Annual of January s meeting if required Internal Audit Precept Not requested H Precept is automatically set to same size as previous year Annual Automatic Agenda item in January Internal Audit Precept Not received H to contact Borough. Reserves sufficient to allow Annual operation for some months Internal Audit VAT Not reclaimed System in place to claim every quarter Interest Competitive H Review, but with Bank Base Rate low the time and effort /Full Rate spent changing accounts will cost more than made Other Income Not received System in place to ensure funds received from cemetery Payroll PAYE/NI H onthly use of HRC RTI to pay payroll. System in place to deductions made forward PAYE deductions quarterly Payroll IR returns H IR issue reminders, use of HRB RTI system, to confirm to council at year end final submissions made Payments Not made H All payments authorised by and minuted, /Internal auditor Bi onthly Payments Not authorised H All payments authorised by and minuted, two signatures required, bi monthly Internal Auditannual Reconciliation checked quarterly and form signed Receipts and edgers checked quarterly and form signed Payments Invoice and Unlikely- to check before payment and councillors who /Cheque - bi monthly payment sign cheques check against invoice signatories/internal Internal auditdon t match Audit Payments Not Paid Unlikely- funds to be available ahead of payments being Bi monthly issued Payments Not received Check Bank statements and if necessary cancel cheque and re issue Cheque Book oss/theft Cheque book kept securely, not a signatory, 2 On going signatories required Paying in Book oss/theft Store securely

3 Security of funds Security of funds Audit- Internal Audit-External Audit- External Internal Check of Financial records Contracts Contracts Contracts Theft/Fraud H No petty cash held. Reconciliation checked quarterly by councillors, along with receipts and ledgers, clerk unable to sign on mandate, 2 signatories required Theft/Fraud H Fidelity insurance held, to ensure insurance Review by council requirements met Not carried Written report from Internal Auditor a standing item in ay Internal Auditor or June agenda Not carried Agenda item Annual ay/june Not carried External Auditor contacts then Chair Ext Auditor//Chair Not carried Poorly specified Not adequately carried Not competitively tendered check of records carried by two. Internal controls policy in place, including annual review of adequacy of internal controls in ay For instance contract to specify exactly when and where cuts to be made. Orders to contractors to be made in writing Work to be inspected and accepted before final payment made to see estimates/quotes/tenders for each contract In line with Standing Order 18 and Financial Regulation 11 / As Required FINANCIA ATTERS Area/Item Hazard Probability Effect anagement of Risk By Whom Frequency (H//) (H//) Banking Not able to issue H Annual review of Banking arrangements following Arrangements cheques ay eeting Reserves- Adequate H Figures provided at bi monthly meetings, reviewed Bi monthly/quarterly Earmarked quarterly in financial reconciliation check Reserves- Adequate H Review-try to keep one years precept /. Half yearly earmarked Insurance providers No insurance held H Annual review of insurance at renewal to ensure the following are sufficient:

4 Public and Employers iability, oney and Fidelity Guarantee, Personal Accident, Assets Not aware of assets, thus uninsured Annual review of assets to be undertaken to ensure they remain and are in good condition, and list updated accordingly Assets Theft or oss Office equipment at s home, Deeds to properties owned by PC held with Solicitor Assets Poor performance of assets or amenities Salary Review/Use of Home as Office Allowance Annual return oss of income or performance All assets owned by the Parish council are regularly reviewed and maintained All repairs and relevant expenditure is agreed in line with Financial regulations All public amenity land is regularly inspected Risk to third parties Underpaid to ensure any nationally agreed pay awards are shared with full council for agreement and ratification. to ensure annual review is undertaken with Chair for any possible performance pay award to ensure annually via check with HRC that office allowance figure is correct Completion/submission within time limits Annual AGAR return is completed and sent to Internal Auditor for checking, it is then signed by full council and sent to External Auditor if turnover is over 25k, or self-certified if under 25k. If under 25k Transparency code requirements must be met Solicitor/and Registry/ On going RECORD KEEPING Area/Item Hazard Probability Effect anagement of Risk By Whom Frequency (H//) (H//) Documents oss/theft Stored in garage at s home in fire-proof cabinet Computer oss H to use AV software and keep backups through use of Records dropbox Asset register available and updated ack of awareness Asset list to be checked and updated annually, and annual insurance figures for the assets added Financial Regulations Working side agreement H to ensure is working to latest version and provide updates as require during the year. Reviewed annually in ay as part of the annual agenda

5 available and updates Standing orders available and updated Testing Headstones in closed churchyard and cemetery Working side agreement H to ensure is working to latest version and provide updates as require during the year. Reviewed annually in ay as part of the annual agenda Injury to arrange review of stones every 5 years, with damaged stones being reviewed/mended as required / / Area/Item Hazard Probability (H//) Contractors iability insurance Written arrangements with contractors Safety of staff EPOYEES AND CONTRACTORS anagement of Risk By Whom Frequency Effect (H//) Uninsured H to ensure that she sees a copy of the contractors liability Insurance certificate as soon as the contract is agreed. If no certificate is available, the contract will be held in abeyance until it is seen. Fails to do the work Attack on H to ensure that each contractor is written to advising of requirements, including when and where as required H not to meet members of the public alone in her home Area/Item Hazard Probability (H//) Code of Working side Conduct guidelines adopted EBERS RESPONSIBIITIES anagement of Risk By Whom Frequency Effect (H//) ensures that understanding of Code of Conduct is delivered to new. Any amendments to the adopted Code to be agreed and ratified at a full council meeting and minuted accordingly. Any breaches of the Code of Conduct will be reported to BATPC for advice, and may be further reported to the Standards Committee of Bedford Borough.

6 Register of interests completed and updated Register of Gifts/Hospitality Declarations of Interest minuted Perceived/actual Conflict of interest Perceived/actual Conflict of interest Perceived/actual Conflict of interest H have to advise of any changes to circumstances immediately they happen. undertakes annual review of register of Interests to advise of any gifts or hospitality received to enter into the Gifts and Hospitality Book to ensure they advise of any declarations of interest so it can be minuted.