Minibus use. Terms and conditions

Transcription

1 1 Minibus use Terms and conditions Eligibility All minibus drivers must meet the following conditions prior to using the 1 st Fareham minibus, evidence for which must be provided prior to use: Must hold a full driving licence with a D1 entitlement and not be disqualified from driving. Must be over the age of 21 and under the age of 70. Must hold a valid MiDAS or be familiar with the 1 st Fareham Scouts minibus. Must not have more than 6 penalty points on their licence. Each group must hold a Section 19 permit which must be displayed at all times whilst driving the 1 st Fareham minibus. Authorised use The 1 st Fareham minibus may be used for the aims of The Scouts for the carriage of passengers for Hire or Reward under a permit issued in accordance with the requirements of Section 19 of the Transport Act The 1 st Fareham minibus must not be used for the carriage of members of the general public or those not registered as a member of The Scouts organisation. The minibus must not be used for the above-mentioned purposes outside of the UK. General 1. Drivers and passengers must not smoke or vape in the 1 st Fareham Scouts minibus. 2. The minibus must be refueled before it is returned, we operate a full tank to full tank policy. Failure to do so may result in a surcharge being added to the user's invoice over the price of refueling the vehicle. 3. Vehicles must be returned in a clean and tidy condition and all rubbish must be removed from the vehicle before the end of the period of use. Failure to do so may result in a surcharge for the cost of cleaning being added to the user's invoice st Fareham Scouts reserve the right to ban a driver from driving the minibus should that person allow another person who has not been registered with 1 st Fareham Scouts to drive the minibus st Fareham Scouts reserve the right to ban a driver from driving the 1 st Fareham Scouts minibus if there are reasonable grounds for believing that person knowingly failed to report any damage to, or accident involving, the 1 st Fareham Scouts minibus whilst it was in their care. 6. Should a group fail to turn up for a booked use or give little or no notice of cancellation, 1st Fareham Scouts reserve the right to levy a charge of per day cancelled. 7. Should a group persistently cancel their bookings, 1st Fareham Scouts reserve the right to levy a charge of per day for each day cancelled, regardless of the length of notice given for the cancellation.

2 st Fareham Scouts reserve the right to reject, cancel or vary any booking if the purpose for which the vehicle is to be used is inconsistent with the aims, objectives or terms and conditions of use of the 1st Fareham Scouts minibus. 9. In the event of cancellation or change to a booking by 1st Fareham Scouts, no liability can be accepted for any loss, financial or otherwise, arising from our failure to provide a vehicle, and 1st Fareham Scouts cannot be held responsible for breach of contract in such circumstances. 10. Drivers should ensure that all doors are unlocked before allowing passengers to board the minibus. 11. Any fines incurred during use resulting from illegal parking will be passed onto, and are the responsibility of, the driver. 1st Fareham Scouts reserve the right to make payment and then recover the amount from the driver. The driver is responsible for any charges (tolls etc.) arising through the use of the vehicle. 12. Any prosecution of a driver arising from the use of 1st Fareham Scouts Minibus will be the responsibility of the driver. This includes any charges against a driver arising from vehicle defects. 13. The drivers must carry out a thorough inspection of the vehicle before and after each use and note down any damage or faults on the log sheet. 14. The driver is responsible for maintaining correct oil and water levels, and correct tyre pressures, during the period of the use. The driver may be liable for the cost of repairs through damage caused as a result of low water and oil levels or tyre pressures, this includes damage beyond repair due to curbing. 15. The minibus must be returned no later than the previously booked time. Should an unauthorised late return of a vehicle result in another group being unable to collect the vehicle at the time they booked, any resultant financial liability may be passed on to the first group. Willfully keeping a vehicle beyond the booked time can be construed as taking the vehicle without the owner's consent. In such cases, 1st Fareham Scouts reserve the right to take any appropriate action to recover the vehicle. 1st Fareham Scouts reserve the right to levy an additional surcharge of per hour (or part thereof) in the event of an unauthorised late return of a vehicle. 1st Fareham Scouts reserves the right to refuse driver requests from groups who are persistently late in returning vehicles. 16. Receipts for oil or minor repairs incurred during the use must be returned to 1st Fareham Scouts, together with the log sheet and vehicle keys. Failure to do so will result in these costs not being deducted from the invoice st Fareham Scouts must be informed of any accident or damage to the vehicle at the earliest opportunity. The cost of any damage not covered by the insurance will be recoverable from the driver. 18. Engine damage resulting from the wrong type of fuel being used while on use will be the responsibility of the driver, who will have to pay the full repair costs. 19. The driver of the vehicle is responsible for the security of the vehicle at all time and must ensure that all doors are locked and the steering wheel lock is installed when the vehicle is left unattended.

3 3 20. A refundable security deposit must be provided at the time of booking in case of cancellation, accidental damage or failure to meet the above conditions. This may be provided in the form of a cheque, cheques will be returned to the driver on completion of the agreed period of hire subject to satisfactory adherence to the above terms. 21. Drivers should remember that speed limits for minibuses are not the same as those for cars. The limits are as follows: Location Speed Limit (mph) Built up areas* (where no lower limit applies) 30 Single carriage way roads (where no lower limit applies) 50 Dual carriageways (where no lower limit applies) 60 Motorways (where no lower limit applies) 70 Motorways (when towing a trailer) (where no lower limit applies) 60 *The 30mph limit usually applies to all traffic on all roads with street lighting unless signs show otherwise. For more details, refer to the Highway Code. Charges for use Period of use Charge Weekends 18:00 Friday 23:59 Sunday Evenings 18:00 23: days per day 4 6 days per day 7 + days per day Refundable Security Deposit (cheques payable to 1 st Fareham Scout Group)

4 4 Driver declaration Each driver must complete the driver declaration and provide a copy of both sides of their driving licence along with a recent copy of their e-licence from the DVLA, please supply either a printed copy or DVLA check code, this can be found at Full name DOB Driving licence number Number of years licence held DVLA check code (if applicable) Home Address Post code Mobile Group or Section Address of Organisation Post code Mobile Organisation address

5 5 I accept full responsibility for any offence (including parking) that occurs whilst this vehicle is in my care. I further accept that 1 st Fareham Scouts will not share my personal information with any third party unless required to do so by law and in relation to any offences incurred during the period of use of the 1 st Fareham Scouts minibus. The above information provided by me is true at the time of signing and it is my responsibility to inform 1 st Fareham Scouts of any change in my circumstances. I agree to abide by the terms and conditions of this agreement. I give consent for the above information to be held by 1 st Fareham Scouts for the purpose and duration of the use of the 1 st Fareham Scouts minibus and for a further 30 days following the period of use, after which this information will be correctly disposed of in accordance with 1 st Fareham Scouts privacy policy. I further declare that I understand that the vehicle is not to be used for Hire or Reward except under the conditions and restrictions of the Section 19 permit. Signed Date Please return the completed declaration and requested documentation at least 7 days prior to agreed period of use Please return completed forms to: 1 st Fareham Scouts c/o Jon Skinner Crescent Road The Gillies Fareham PO160HJ Or gsl1stfareham@yahoo.co.uk I enclose the following: Photocopy of both sides of driving licence Recent copy of e-licence/access code Full payment for the agreed period of use as per the charges for use Refundable security deposit as per charges for use

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