REQUEST FOR PROPOSAL FOR PROPERTY AND LIABILITY, AUTO, INLAND MARINE, COMPUTER, LEO AND ELECTED OFFICIAL, FLOOD INSURANCES

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REQUEST FOR PROPOSAL FOR PROPERTY AND LIABILITY, AUTO, INLAND MARINE, COMPUTER, LEO AND ELECTED OFFICIAL, FLOOD INSURANCES CITY OF KINSTON, NORTH CAROLINA NOTICE IS HEREBY GIVEN that the City of

1 REQUEST FOR PROPOSAL FOR PROPERTY AND LIABILITY, AUTO, INLAND MARINE, COMPUTER, LEO AND ELECTED OFFICIAL, FLOOD INSURANCES CITY OF KINSTON, NORTH CAROLINA NOTICE IS HEREBY GIVEN that the City of Kinston (hereinafter referred to as City ) is requesting proposals for Insurance for all covered items listed above. City will receive such proposals in the office of and addressed as listed herein.

2 CITY BACKGROUND The City of Kinston was established in 1791 and has been the county seat of Lenoir County since its formation. The city has won the title of All-American City in 1988 and again in Its council consists of a Mayor, Mayor pro-tem and three councilmembers with a population of approximately 20,923 as of the 2016 census. The city employs 379 full-time staff and ranges from 10 to 220 temporary part-time staff to assist with the summer facilities, such as pools, the waterpark, and recreation programs, as well as maintenance assistance to the parks. DEFINITIONS For the purpose of this Request for Proposal, the Proposer shall mean contractors, consultants, proposers, organizations, firms, or other persons submitting a response to this Request for Proposal. INVITATION TO PROPOSE AND COVERAGES REQUESTED The following insurance coverages are desired: General Public Officials Law Enforcement Officers Property Inland Marine Computer Systems Auto Flood APPLICATIONS Proposers will have the sole responsibility of completing all insurance company applications. The City will sign completed applications for the successful Proposer if needed. EFFECTIVE DATE OF COVERAGE City of Kinston s policies would be effective July 1, PROPOSAL OPENING AND RETURN DATE The City of Kinston shall not be held responsible for the content of RFP packages obtained from any third party source nor will the City of Kinston be responsible for providing addenda to potential proposers who receive a RFP package from other sources than the City of Kinston s Human Resources Department. The City of Kinston will receive proposals at the following address: City of Kinston Human Resources Department Attn: Lea Mills/Tim Wood 207 E King St Kinston, NC 28502

3 To facilitate processing, please ensure responses are sealed and marked SEALED BID- INSURANCE RFP on the outside of the envelope. The envelope shall also include the proposer s return address. Proposers shall submit four (4) sets of the proposal. A proposer may submit the proposal by personal delivery or mail. No proposals will be accepted. The City of Kinston MUST RECEIVE ALL PROPOSALS BY 4:00 PM ON March 23, Late proposals will not be opened. The City of Kinston cautions proposers to assure actual delivery of mailed or hand-delivered proposals directly to the Human Resources Department prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (252) before proposal closing time. Proposers may withdraw their proposals by notifying in writing at any time prior to the deadline for proposal submittal. All proposals will be opened March 26, 2018 at 9 a.m. in the Human Resources Meeting Room which is located on the second floor of City Hall. Upon opening proposals, they become a public record of the City of Kinston and are subject to public disclosure consistent with North Carolina Statutes. REJECTION OF BIDS The City of Kinston reserves the right to waive formalities in any response, to reject any or all responses with or without cause and to waive technical and non-technical or non-material defects in the solicitation or submittal of any response. AUTHORITY OF PROPOSERS All proposals must be submitted by a licensed North Carolina agent. Proposals must be signed by an authorized representative of the insurance company underwriting the program. Proposals submitted without binding Authority will not be given the same consideration as authorized proposals. CURRENT PROGRAM The following is a summary of the City s current insurance program: Type of Policy Current Limits/Total Insured Values Deductible Current Provider Inland Marine Jake A Parrott Contactors Equipment- Owned (The Hartford) $4,638,292 Rate:.514 $1,000 $23,841 Per occurrence Contractors Equipment- Miscellaneous Tools & Equip Rate: $1,000 $262 $15,000 Contractors Equipment- Other- Rental Expense (rental Reimbursement) 5 days $96 Rate:.640 Policy Fee $241 Net $24,441

4 Type of Policy Current Provider Limits/Total Insured Values Deductible Commercial General IRFFNC $5,000,000 Each Occurrence Limit $10,000 $5,000,000 Products and Completed Operations Aggregate Limit $10,000 $5,000,000 Personal and Advertising Injury Limit $10,000 Not Applicable General Aggregate Limit $10,000 $1,000,000 Any one Fire Current Damage to Premises Rented to you Limit $10,000 $113, Employee Benefits Coverage IRFFNC $1,000,000 Each Claim Limit $1,000 Business Automobile Coverage IRFFNC $1,000,000 Annual Aggregate Limit for All Claims $1,000 $ Coverages and Covered Autos $1,000,000 Auto $1,000 $76, Uninsured Motorists the deductible the deductible Physical Damage Comprehensive Coverage $15, Physical Damage Collision Coverage $37, Auto Hired or Borrowed Covered Auto Coverage and s the deductible Hired or Borrowed Comprehensive $500 $17.50 $130, the deductible Hired or Borrowed Collision $500 $20.00 Impounded Auto Coverage Impounded Auto $150,000 Comprehensive $500 $500 $150,000 Impounded Auto Collision $500 $500 Incentive Credit $22, Property Coverage IRFFNC $168,193,201 Blanket Coverage for Buildings and Personal Property $25,000 $210, Net Special policy provisions may apply to Flood, Earthquake and Named Windstorm $432,248.39

5 Type of Policy Current Provider Limits/Total Insured Values Deductible Public Official's W. A. Moore Ins. $5,000,000 Public Officials Management $25,000 (Professional Gov. $5,000,000 Employment Practices $25,000 Underwriters) $5,000,000 Policy Aggregate $50,000 $100,000 Current Non-Monetary Coverage- Defense only $25,000 $38,078 Non-Monetary Coverage- Defense only Aggregate Policy Fee $245 $25,000 Crisis Management $5,000 $38,323 Features/Enhancements: Punitive Damages; Personal Injury; Third Party Wrongful Acts; Backpay/Frontpay; Loss of Earnings Police Professionals Challenger League Flood Insurance W. A. Moore Ins. $3,000,000 (Professional Gov. $3,000,000 Maximum Limit of Each Occurrence $25,000 $42,134 Maximum Aggregate Limit of Policy Fee $245 Underwriters) $50,000 Punitive Damages $5,000 $42,379 $100,000 Line of Duty Death Coverage $5,000 Net $80,702 W.A. Moore Ins. Net $ W. A. Moore Ins. #1 $500,000 Building and Contents $5,000 $2,809 (Selective) #2 $165,000/$10,500 Building/Contents $5,000 $715 #3 $500,000 Building $5,000 $1,007 #4 $165,000/$26,200 Building/Contents $5,000 $2,219 Computers Jake A Parrott $2,330,905 Computer Systems Limit $2,500 Combined (Hartford Steam $1,367,095 Data Processing Equipment All Coverages Boiler Inspection $5,000 Theft Except Wind and Flood and Insurance Co) $25,000 Duplicates 10% of Loss, $2,500 $25,000 Transit/Off Premises Minimum $250,000 Debris Removal $100,000 Wind $50,000 Flood $250,000 Newly Acquired Locations $250,000 Newly Acquired Property Net $6,750 EVALUATION OF PROPOSALS Excluded Extra Expense; Business Income; Computer Virus Net $9,716 without Terrorism In the City s evaluation of proposals the following items shall be considered. The order in which these items have been listed does not necessarily reflect their order of importance. Cost- A major consideration in evaluating proposals, but not the only consideration. Coverage- The amount and breadth of coverage and extent of restrictions or exclusions.

6 Service- The capabilities and experience record of service provided by agents and insurers. Services include amending policies and contracts for changes, premium billings, loss control/safety and claims service, etc. It is possible that the City, in its judgement, may consider a proposal unacceptable solely because one of these key items in unsatisfactory. For example, a proposal may be considered unacceptable solely on the basis of unsatisfactory cost, or unacceptable solely on the basis of unsatisfactory coverage, etc. CLAIM REPORTS The City requests that the successful Proposer(s) submit quarterly loss reports for each coverage type. Reports should be in narrative style accompanied by a detailed description of individual paid losses and reserve numbers for each claim and should be received by the City within twenty (20) days following the end of the reporting period. The total claims (both number and amount) should be included for each coverage type. In the event of termination of coverage, loss reports should continue to be furnished until all open claims have been concluded. It may be requested that claim reports be structured by departments or locations. NAMED INSURED City of Kinston 207 E King St. Kinston, NC STABILITY OF INSURERS It is preferred that insurers furnishing coverage be stable and have a current A. M. Best Company rating of A or better and be of sufficient financial size to provide security. Proposals are expected from insurers with acceptable financial strength. Insurers eligible for Best s rating should list their most current rating. Insurers not eligible for Best s rating should submit their most recent audited financial statement and other relevant data to support the use of such insures. Where such rating is unavailable, further information regarding the stability and solvency of the company should be provided. In such cases, the City is particularly interested in excess of loss relationships, and requests a listing of excess of loss carriers, copies of policy(ies), including type and amount of coverage provided by each excess of loss carrier, and percent of participation of each excess of loss carrier. Evidence of such excess of loss coverage is also required. INSURANCE DOCUMENT REQUEST Copies of the Request for Proposal document are available from the City of Kinston website at on the Human Resources & Risk Management front page or you may call (252) to obtain a copy. To receive any addendum of current coverages please contact Lea Mills, Assistant Human Resources Director at lea.mills@ci.kinston.nc.us.

7 CITY OF KINSTON REQUEST FOR PROPOSAL SPECIFICATIONS QUOTATION FORM Quotation form for providing various insurance coverages for the period beginning July 1, 2018 and expiring June 30, 2019 for the City of Kinston. Name of firm providing quotation, Having carefully examined the information provided by the City of Kinston request for quotation, proposes to furnish the insurance coverages as required and called for, as herein enumerated. Please review the current insurance coverage. Signature Title Address Phone Number

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