CITY AND COUNTY OF SAN FRANCISCO AIRPORT COMMISSION

Transcription

1 CITY AND COUNTY OF SAN FRANCISCO AIRPORT COMMISSION Ground Transportation Management System & Taxi Management System (GTMS/TMS) San Francisco International Airport Contract No. 8841R Date Issued: June 24, 2011 Pre-Proposal Conference: July 8, 2011, 10:00 A.M. Change Notice 1 Posted: July 7, 2011 Proposal Due: August 12, 2011, 3:00 P.M. AIR-590 (11-07)

2 RFP Section 2 Project Overview [page 2 of 33] has been replaced in its entirety with the following [changes in red]: 1 Project Overview The winning proposer will be the System Integrator and will be responsible for all phases of work, ensuring that all contractors and sub-contractors on the project team are focused and working to achieve timely and successful results. The Airport is soliciting proposals for a GTMS/TMS. The system procured through the successful proposer will replace the current Automated Vehicle Identification System (AVI) and the Taxi Revenue System (TRS) and upgrade the Airport s current ground transportation and taxi management hardware and software. This new system will provide a solution to facilitate the changing business processes, prevent cheating and evasion, as well as provide more reliable data, richer features and functionalities. A major element of this project will be to design it with operational security measures in mind. Through structure and redundancies the GTMS/TMS will prevent cheating to the greatest extent possible and identify it when it is attempted or carried out. The GTMS/TMS will use next generation technology to give SFO the ability to track commercial ground transportation in real time with absolute accuracy. The software must be customized to meet all of the airports requirements. The readers/antennas and transponders must utilize a non-proprietary open standard communications protocol. The GTMS/TMS must encompass transponder management, operator billing, vehicle inspections and tracking, policy enforcement, improved customer service and access for GT operators through online account management, and commercial vehicle environmental compliance monitoring. This RFP is focused on delivering: 1. a current, high performance customized GTMS/TMS software application; 2. a comprehensive and user friendly web portal with mobile applications; 3. a new and improved smart card for taxi ID and fee payment; 4. state of the art hardware to facilitate transactions and environmental data collection; 5. a GPS solution for short taxi fares that replaces the time system; 6. License Plate Recognition capability; and 7. exceptional maintenance and warranty support. In addition to establishing a comprehensive AVI network, SFO is coordinating efforts with San Francisco Municipal Transportation Authority (SFMTA), which regulates taxi operations for the City, to modernize the process for taxi licensing, inspection, and airport fee payment operations. The successful proposer must comply with the City's Human Rights Commission (HRC) Equal Benefits Ordinance (12B) to be eligible for this RFP contract award. Appendix A contains the HRC forms and Appendix B contains a listing of the CCSF Standard Business Forms. Once the RFP is awarded, the system provider will also be required to engage in Agreements with CCSF according the terms set forth in Attachment 1. RFP Section Communication Protocol [page 9 of 33] has been replaced in its entirety with the following [changes in red]: Communication Protocol The objective of this solicitation is to procure automatic vehicle identification (AVI) RFID readers/antennae, ancillary equipment, and related support services suitable for use in ground transportation management at SFO. The Airport desires to purchase a multi-protocol RFID Reader solution that supports reading open AIR-590 (11-07) 1 Contract No. 8841R, Change Notice, July 7, 2011

3 standard transponders and any existing or future transponders used at the other bay area airports in a variety of in-lane and gantry controlled access scenarios and configurations. Use and support of an open standard protocol is a mandatory requirement of this procurement so that SFO has the ability to use readers and transponders from different manufacturers together within one system. Based upon the results of this procurement, SFO shall determine, at its sole discretion, which combination of reader and transponder technologies best meet the programmatic, customer, operational, and technical needs of the Airport in a cost effective manner. The readers/antennas, transponders proposed must be suitable for current as well as future configurations that have yet to be determined. Thus, SFO may make a single or multiple equipment sourcing requirements pursuant to this procurement so as to provide the Airport with options in order to best meet the current and future equipment and material needs of the Airport. The airport may require the use of third party certification to ensure that the GTMS/TMS, as well as the initial and future procurement of transponders, adhere to the selected open standard protocol. Adherence to an open standard will protect the Airport from relying on proprietary technology. Adherence to an open standard will also support interoperability between the AVI systems installed at SJC and OAK. Interoperability between airports will allow GT Operators to operate their vehicles between the three Bay Area airports without having to have multiple transponders installed on their vehicles. Transponders will have SFO facility codes, but the GTMS/TMS will also read and process trip details for transponders with OAK and SJC facility codes as well. The GTMS/TMS will provide the trip details from the other airports to the PMBS system so that all GT Operators who are registered at any of the three airports can operate, and be invoiced for trips, at SFO. The new GTMS/TMS shall not interfere or integrate with the Bay Area Toll Authority (BATA) toll system, which administers and operates the FasTrak roadway and bridge tolling system in the Bay Area. BATA utilizes Caltrans Title 21 compliant transponders. It is imperative that any new GTMS/TMS transponders and readers do not interfere with any existing CalTrans Title 21 compliant equipment or transponders, or that the existing CalTrans Title 21 compliant equipment and transponders do not interfere with the GTMS/TMS. See Appendix C of this RFP for the form that is required for proposal submission. The proposer must provide specifications and costs for each of the following protocols: ISO c, Title 21, and 5.9GHz DSRC in addition to any other proposed communications technology. RFP Section 6.1 [page 16 of 33] Security Deposit has been replaced in its entirety with the following [changes in red]: 6.1 Security Deposit Please note, the contract will include a Security Deposit provision to guarantee the successful proposer s performance and security of its obligations during the Contract term. SFO will require the successful proposer to obtain a Letter of Credit. The amount of the Letter of Credit shall be Three Million Dollars ($3,000,000) from the commencement of the contract until the date upon which the Final Acceptance is satisfied, as defined in Scope of Work. Thereafter, the required amount of the Letter of Credit shall be reduced to amount of One Million Five Hundred Thousand Dollars ($1,500,000), which shall continue throughout the remaining term of the contract. The Letter of Credit is intended to guarantee the successful proposer s performance of ALL its' obligations under the contract, including but not limited to the obligations noted in the above paragraph. AIR-590 (11-07) 2 Contract No. 8841R, Change Notice, July 7, 2011

4 RFP Section [page 19 of 33] Statement of Minimum Qualification has been replaced in its entirety with the following [changes in red]: Statement of Minimum Qualifications (up to 7 pages) Provide a summary showing that your firm meets the following minimum qualifications: 1. Within the past five years, the proposing firm must have completed the design and implementation of at least one ground transportation system capable of comprehensive commercial vehicle tracking of at least 4,000 commercial vehicles and 6,000 trips per day. The capabilities of the completed ground transportation system must include: (a) tracking the physical location of commercial vehicles in and around the facility, (b) calculating trip fees, (c) tracking compliance with traffic enforcement rules and regulations, and (d) data collection enabling the facility to evaluate vehicle ridership and fuel efficiency. 2. the lead designer and/or sub-contractor has at least 10 years of experience managing and implementing technology systems for ground transportation systems or automated vehicle identification systems; 3. the lead designer and/or sub-contractor has at least 5 years of experience developing, managing and implementing smart-card technology payment systems for ground transportation, or automated vehicle identification systems; and 4. the firm has a physical, staffed branch office within North America. Any proposal that does not demonstrate that the proposer meets all four of these minimum requirements by the deadline for submittal of proposals will be considered non-responsive and will not be eligible for further evaluation or scoring. RFP Section 11.1 [page 31 of 33] Standard Contract Provisions has been replaced in its entirety with the following [changes in red]: 11.1 Standard Contract Provisions The successful proposer will be required to enter into a contract substantially in the form of the Professional Services Agreement (AIR-500) as well as the Software Development Agreement (P-542). It is anticipated that a Software Maintenance Agreement (P-540) and, if needed, a Software License Agreement (P-545) will be entered into after the project is complete. These Agreements are attached hereto as Attachment 1. Please note, the contract will include a Security Deposit provision to guarantee the successful proposer s performance and security of its obligations during the Contract term. SFO will require the successful proposer to obtain a Letter of Credit. The amount of the Letter of Credit shall be Three Million Dollars ($3,000,000) from the commencement of the contract until the date upon which the Final Acceptance is satisfied, as defined in Scope of Work. Thereafter, the required amount of the Letter of Credit shall be reduced to amount of One Million Five Hundred Thousand Dollars ($1,500,000), which shall continue throughout the remaining term of the contract. The Letter of Credit is intended to guarantee the successful proposer s performance of ALL its' obligations under the contract, including but not limited to the obligations noted in the above paragraph. Please be advised that the contract between the Airport and the successful proposer will also include language requiring the parties to place all software and data into an escrow account. Failure to execute the contract in a timely manner, or to furnish any and all insurance certificates and policy endorsements, surety bonds or other materials required in the contract, shall be deemed an abandonment of a contract offer. The AIR-590 (11-07) 3 Contract No. 8841R, Change Notice, July 7, 2011

5 City, in its sole discretion, may select another firm and may proceed against the original selected for damages. Proposers are urged to pay special attention to the requirements of San Francisco Administrative Code Chapters 12B and 12C, Nondiscrimination in Contracts and Benefits ( 34 in the Agreement), the Minimum Compensation Ordinance ( 42 in the Agreement), the Health Care Accountability Ordinance ( 43 in the Agreement), the First Source Hiring Program ( 45 in the Agreement), the applicable conflict of interest laws ( 27 in the Agreement), the Airport Intellectual Property provisions ( 57 in the Agreement) and the Labor Peace / Card Check policy ( 58 in the Agreement) as set forth in paragraphs B, C, D, E, F, G and H below. AIR-500 (5-10) Section 65 [page 22 of 25] Security Deposit has been replaced in its entirety with the following [changes in red]: 65. Security Deposit a. Form of Deposit. This section is material term of the Contract; the parties understand and acknowledge that the Airport Director, at his sole and absolute discretion, retains the right to withhold execution of this Contract in the event the Contractor has not complied with this section at the commencement of the contract. On or before the date specified by the Airport Director, Contractor will deliver to Airport Director a security deposit in the form of a letter of credit (collectively, the Deposit ), in the form attached as Exhibit [insert number here], and issued by a bank whose long-term debt is rated A or better by either Rating Agency, in the stated amount of Three Million Dollars ($3,000,000) from the commencement of the Contract until the date upon which the Final Acceptance of Phase II (Implementation of the TMS System) is satisfied, as defined in Contract Section [insert section number here] and thereafter, the required Deposit shall be reduced to amount of One Million Five Hundred Thousand Dollars ($1,500,000) until the expiration of the Contract. Such Deposit shall be kept in full force and effect during the Term to ensure the faithful performance by Contractor of all covenants, terms, and conditions of this Contract, including but not limited to the obligations noted in the above paragraph. The sum designated as the Deposit is and will remain the sole and separate property of City until actually repaid to Contractor (or at City s option, the last assignee (if any) of Contractor s interest hereunder), said sum not being earned by Contractor until all provisions precedent for its payment to Contractor have been fulfilled. Contractor shall cause the bank issuing the letter of credit to give Airport Director notice in writing by registered mail at least forty-five (45) days prior to the expiration date of the letter of credit of its intention not to renew said bond or letter of credit. b. Maintenance of Deposit. Contractor shall cause the letter of credit to be kept in full force and effect during the Term and any holdover period to ensure the faithful performance by Contractor of all covenants, terms, and conditions of this Contract. If and to the extent City accepts a Deposit which has an expiration date or cancellation/termination provision, Contractor shall cause the bank issuing letter of credit to give Airport Director notice in writing by registered mail at least forty-five (45) days prior to the expiration date of the letter of credit of its intention not to renew the letter of credit. Contractor shall cause the letter of credit to be renewed, extended, or replaced, at Contractor s sole cost, at least thirty (30) days before the expiration date or cancellation date of the letter of credit, with another letter of credit that complies with the requirements herein. If Contractor fails to do so, City may, without notice to Contractor, draw on the entirety of the Deposit and hold the proceeds thereof as security hereunder. Contractor shall cause all notices to be given to City under the [insert Notice Section here]. c. Use of Deposit. If Contractor fails to comply with any Contract obligation or otherwise defaults with respect to any Contract provision, City may use, apply or retain all or any portion of the AIR-590 (11-07) 4 Contract No. 8841R, Change Notice, July 7, 2011

6 Deposit for the payment or other charge in default or for the payment of any other sum to which City may become obligated by reason of Contractor s default or to compensate City for any loss or damage which City may suffer thereby. If City so uses or applies all or any portion of the Deposit, Contractor, within ten (10) days after request therefore, shall deposit other security acceptable to Airport Director with City in an amount sufficient to restore the Deposit to the full amounts noted above, and Contractor s failure to do so shall be a breach of this Contract. City shall not be required to keep the Deposit or any proceeds thereof, as applicable, separate from its general accounts. Any proceeds of the Deposit is and will remain the sole and separate property of City until actually repaid to Contractor, said sum not being earned by Contractor until all provisions precedent for its payment to Contractor have been fulfilled. If Contractor performs all of Contractor s obligations hereunder, the Deposit, or the proceeds thereof, or so much thereof as has not theretofore been applied by City, shall be returned, without payment of interest or other increment for its use, to Contractor (or, at City s option, to the last assignee, if any, of Contractor s interest hereunder) within sixty (60) days after the expiration of the Term, and after Tenant has vacated the Premises. No trust relationship is created herein between City and Tenant with respect to the Deposit or any proceeds thereof. AIR-590 (11-07) 5 Contract No. 8841R, Change Notice, July 7, 2011