INFORMATION ORGANIZER

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Ashley Parks
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INFORMATION ORGANIZER www.susansandys.com 3802 E. Shangri La Road, Phoenix, AZ 85028 602.996.4076 susan.sandys@azbar.org GENERAL What Estate Planning documents do you have and where do you keep them?

1 INFORMATION ORGANIZER E. Shangri La Road, Phoenix, AZ GENERAL What Estate Planning documents do you have and where do you keep them? Revocable Living Trust, Wills, Powers of Attorney, Living Wills, etc? Do you have burial or cremation instructions or prepaid plans? What do you have and where do you keep them? Where do you keep deeds to your property? 1 Page Information Organizer

2 also available at (if Maricopa County property) Where do you keep business papers? Employment contracts: Partnership agreements: LLC or Inc. documents: EMPLOYMENT Name of your supervisor: Name of the manager: How to contact the HR office: Your employee ID number: # of the account into which your salary is deposited: How often you are paid: When and whether you get a bonus: 2 P a g e I n f o r m a t i o n O r g a n i z e r

3 Employee benefits: medical dental vision basic life insurance supplemental life insurance dependent life insurance short-term disability long-term disability retirement plan pension flexible savings account health savings account limited flexible savings account discount programs travel programs auto and home insurance program computer purchase program deferred compensation 3 P a g e I n f o r m a t i o n O r g a n i z e r

4 INSURANCE VEHICLE Policy number: Specific agent: Website: Phone: Who is covered: Policy limits: Location: HOME Policy number: Specific agent: Website: Phone: Policy limits: Location: MEDICAL Policy number: 4 P a g e I n f o r m a t i o n O r g a n i z e r

5 Employer sponsored: Supplemental insurance: Type of medical insurance: Specific agent: Website: Phone: Who is covered: Deductible: Health Savings Account/Flex Savings Account: Account number: Amount initially deposited: Website: Phone number: Location: 5 P a g e I n f o r m a t i o n O r g a n i z e r

6 DISABILITY Policy number: Specific agent: Website: Phone: Policy limits: Location of the policy: MORTGAGE Policy number: Specific agent: Website: Phone: Policy limits: Location of the policy: UMBRELLA Policy number: Specific agent: Website: 6 P a g e I n f o r m a t i o n O r g a n i z e r

7 Phone: Policy limits: Location of the policy: LIFE Policy number: Specific agent: Website: Phone: Location of the policy: Policy limits: Policy amounts: Beneficiaries: Term ends when: Is the policy whole life: LONG TERM CARE Policy number: Specific agent: Website: Phone: 7 P a g e I n f o r m a t i o n O r g a n i z e r

8 Location of the policy: HOME WARRANTY Policy number: Specific agent: Website: Phone: Location of the policy: OTHER ACCOUNTS BANK Name: Account numbers: Type of accounts: Name on the accounts: Online banking information: User name and password: 8 P a g e I n f o r m a t i o n O r g a n i z e r

9 Location of banking materials: Online or mail statements: Do you do bill pay online? What bills are paid online? What bills are automatically deducted from checking? Pin number: Your security question(s) and answer(s): CREDIT UNION do you have Accidental Death and Disability Insurance through the credit union? Name: Account numbers: Type of accounts: Name on the accounts: Online banking information: User name and password: Location of credit union materials: Do you get online statements? Do you do bill pay online? What bills are paid online? What bills are automatically deducted from checking? Pin number: Your security question and answer: 9 P a g e I n f o r m a t i o n O r g a n i z e r

10 BROKERAGE NON-RETIREMENT (NON 401k, NON 403b, NON IRA) Name of the brokerage house: Account numbers: Type of accounts: Name on the accounts: Online trading information: User name and password: Location of account materials: Do you get online statements? Your security question(s) and answer(s): Pin number: BROKERAGE RETIREMENT (401K, 403b, IRA, Deferred Comp) Name of the brokerage house: Account numbers: Type of accounts: Name on the accounts: Online information: User name and password: Who manages the account? 10 P a g e I n f o r m a t i o n O r g a n i z e r

11 User name and password: Your security question(s) and answer(s): Location of account materials: Do you get online statements? Who are the named beneficiaries? PENSIONS Where the pension is held: Whose name is on the pension: Who are the beneficiaries: When do you start to receive the pension? CERTIFICATES OF DEPOSIT Where are they located? What are the amounts: Name on the CDs: Time frame for each CD: User name and password for online access: 11 P a g e I n f o r m a t i o n O r g a n i z e r

12 SAVINGS BONDS Where are they located? What are the amounts? Whose name is on the savings bonds? What type of bonds are they? OTHER MONTHLY BILLS/LIABILITIES MORTGAGE First mortgage: Second mortgage: Home equity line of credit: Name of the mortgage company: Account numbers: Amount of monthly payment: Do you pay extra toward principal: Length of mortgage: Interest rate: 12 P a g e I n f o r m a t i o n O r g a n i z e r

13 ELECTRICITY: APS OR SRP Name(s) on the account: Account number: Same amount monthly? Automatic deduction from checking account? Online user name and password: SOUTHWEST GAS Name(s) on the account: Account number: Same amount monthly? Automatic deduction from checking account? Online user name and password: WATER Name(s) on the account: Account number: Same amount monthly? Automatic deduction from checking account? Online user name and password: 13 P a g e I n f o r m a t i o n O r g a n i z e r

14 CABLE Name(s) on the account: Carrier: Automatic deduction from checking account? Online user name and password: INTERNET PROVIDER Name(s) on the account: Carrier: Automatic deduction from checking account? Online user name and password: LAND LINE Name(s) on the account: Carrier: Automatic deduction from checking account? Online user name and password: CELL PHONE Name(s) on the account: Carrier: Automatic deduction from checking account? Who is included in the plan? 14 P a g e I n f o r m a t i o n O r g a n i z e r

15 Online user name and password: CREDIT CARDS List : Name(s) on the account: Account numbers: Online user names and passwords if relevant: TUITION What university? What amount? Online user name and password: Student loans: HOME SECURITY SYSTEM Account number: The codes: Phone number for the company: Car: Trailer: TITLES 15 P a g e I n f o r m a t i o n O r g a n i z e r

16 Boat: Rv: Motor home: Camper: ATV: Motorcycle: Scooter: Beneficiaries named on any of these? If so, who? OTHER Rental property records: Notes and loan agreements: Accountant: Name, address, phone, , website Attorney: Name, address, phone, , website Doctors: Name, address, phone, , website, specialty Financial Advisor: Name, address, phone, , website 16 P a g e I n f o r m a t i o n O r g a n i z e r

17 DIGITAL PRESENCE: USER NAMES AND PASSWORDS A. Hardware Desktop computer? Laptop? Tablet? Flash drives? Backup drives? Digital camera? ipod? Smart phones? Warranties on the smart phones? DVD or CD collection? B. 1). accounts 2). Social networking accounts: Facebook, Twitter, LinkedIn, Instagram 3). Online shopping accounts: ebay, Amazon, etc. 4). Online bill paying arrangements 17 P a g e I n f o r m a t i o n O r g a n i z e r

18 5). Photo storage sites 6). Online banking and investment accounts 7). Professional and/or personal data backups 8). Credit card information and frequently used sites 9). Personal or professional websites 10). Blogs 11). Computer files 12). Credit protection system like Lifelock 13). Music GENERAL PERSONAL Marriage certificate: Divorce/separation papers: Citizenship papers: 18 P a g e I n f o r m a t i o n O r g a n i z e r

19 Passport Location: Military papers (if you are a veteran, be sure to have a military discharge form: DD Form 214) List of friends and relatives to notify of your death: Address book: Safe deposit box: Location of keys: Location of the box: People named on the box: Fireproof safe: Location of keys/combination: Keys: safe deposit box, house, storage closets, cars, and combos to locks Trademarks, copyrights and/or patents Post office box: Location of the box: Location of the keys: People named on the post office box: INFORMATION FOR WIFE Maiden name: Mother s maiden name: Wife s birthplace: 19 P a g e I n f o r m a t i o n O r g a n i z e r

20 Social Security number: Immunization records: Medicines wife takes: Location of medicines wife takes: INFORMATION FOR HUSBAND Mother s maiden name: Husband s birthplace: Social Security number: Immunization records: Medicines husband takes: Location of medicines husband takes: INFORMATION FOR CHILDREN Birth certificates: Adoption records: Immunization records: Social Security Numbers: Dated: 20 P a g e I n f o r m a t i o n O r g a n i z e r

WORKSHEET 3.3 Record of Important Papers

WORKSHEET 3.3 Record of Important Papers You have many important papers relating to personal records, property ownership, insurance, finances and other business affairs. This guide will help you inventory