Proposals are due by NO LATER than 5 P.M. CST, December 4, 2017.

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1 HOUSTON DOWNTOWN MANAGEMENT DISTRICT REQUEST FOR PROPOSALS GREENLINK VEHICLE WRAP REPLACEMENT RFP Issue Date: November 20, Introduction Greenlink provides free circulator services within downtown Houston. The service operates two routes, with the daytime service connecting downtown offices with high concentrations of employees with the George R. Brown Convention Center, hotels, METRO service, shopping and dining options, and the evening and weekend route connecting hotels and residential properties with the George R. Brown Convention Center, entertainment and dining options. These services link various downtown activities and destinations, providing a transit alternative to the downtown community The Houston Downtown Management District (Downtown District) owns the Greenlink buses and funds the service in partnership with Houston First Corporation; METRO operates the daily service. 2.0 Project Description The Downtown District is soliciting proposals for bus wrap services. The new bus wraps will be revealed in coordination with new Greenlink route changes that will take place in mid to late January The selected vendor shall enter into an agreement with the Downtown District to remove existing graphics and print, deliver and install new graphics for the specified quantity of buses. Should you elect to participate, please submit one (1) original and two (2) copies of the entire document, along with any additional information requested in a sealed envelope to the Director of Marketing: Downtown District Attn: Angie Berinot 909 Fannin, Suite 1650 Houston, Texas Proposals are due by NO LATER than 5 P.M. CST, December 4, RFP Page 1

2 3.0 Vehicles The Downtown District fleet is comprised of seven (7) buses. The bus template is provided as Attachment A: - Seven (7) Gillig Low Floor BRT CNG, 29 feet by 102 inches 4.0 Scope of Work The vehicle wrap artwork has been designed by graphic design firm CORE Design Studio and is provided as Attachment B. Please note there will be seven unique designs, although only one is included in Attachment B. The amount of material and coverage will be the same for each bus- full bus wrap, 4 color printing process. The vendor shall perform the following work: Coordinate with CORE Design Studio on artwork and delivery of the files for production. Using provided artwork, produce/print bus wraps to accommodate specifications of the vehicles to be wrapped. Remove existing bus wraps (Attachment C). Install new bus wraps. Location for removal and installation of graphics will be at METRO s Kashmere facility. The vendor shall assume all responsibility for all services offered in its proposal and as required for a complete turn-key installation. 5.0 General Specifications 1. Gradient to be 3M Vinyl Series 180C with overlaminate, digital printed using the 3M warranty system for long term application. 2. Graphics applied to windows to be perforated decals in order for graphics to be visible from outside but transparent from inside the bus. 3. Decal to be 3M Vinyl Series 180C applied to the bus. 4. Color and gradient samples to be provided by vendor. 5. Buses are painted Dupont White EX. Shop details must be submitted to the Downtown District and CORE Design Studio for final approval prior to fabrication. 6.0 Questions and Clarifications All requests for clarification of the RFP process and document content shall be directed to Angie Bertinot at angie@downtowndistrict.org. All questions must be submitted by 5 P.M. CST, November 28, Answers will be provided in written form as an RFP Page 2

3 addendum, which will be posted on the Downtown District website at by November 30, Timeline The following dates are subject to change without notice. November 20, 2017 November 28, 2017 November 30, 2017 December 4, 2017 December 14, 2017 December 18, 2017 January 21, 2018 * Issuance of RFP Deadline for Submittal of Questions and Requests for Clarification to Downtown District Response to Questions and Requests for Clarification Proposal Due Date; 5:00 P.M. CST Houston Downtown Management District 909 Fannin, Suite 1650, Two Houston Center, Houston, Texas Award of Contract by Board of Directors Start Pre-Operation Preparation Greenlink Re-Launch/Operation of Revised Routes 8.0 Proposal Content Proposals should provide concise information that satisfies the requirements noted in this RFP. Each proposer should clearly and accurately demonstrate specialized knowledge and experience required for consideration. Please provide the following information: 1. Company profile i.e. background, qualifications, years in business, etc. 2. Full price for scope of work and detailed breakdown of costs for bus wrap removal and production, fabrication and installation of new graphics 3. Three (3) examples of previous work 4. Installations needs and specifications 5. Timeline of removal, production, fabrication and installation 6. Materials to be used on wrap (3M specified) plus warranty information 7. Warranty information covering all defects in materials and installation including full replacement of failed materials, removal, and installation 8. List of clients, including contact information, in which like services have been performed and the services provided for each client 9. Insurance information including coverage limits 9.0 Selection Criteria The evaluation of each proposal will include the following, in no particular order: 1. Experience with similar work that have been provided for other public and private entities; RFP Page 3

4 2. Overall responsiveness to the proposal; 3. Demonstrated success, as verified by references; and 4. Quality, performance, warranty and cost of product and labor proposed. The Downtown District will evaluate all proposals. The Downtown District reserves the right to choose the firm whose proposal submittal will be most advantageous to the project s needs and objectives. Downtown District staff s recommendation will be forwarded on to the Downtown District Board for final approval. A written notice of award will be issued to the successful vendor upon approval. The Downtown District reserves the right to reject any or all proposals for any reason and may waive any formality. 9.0 Contract A contract will be entered into with the successful vendor. Payments for all specified products and services will be made based on the following: Delivery of proposed services and/or products Inspection of products Receipt of a detailed invoice The Downtown District is exempt from payment of Federal Excise, Texas Limited Sales, Excise and Use Tax. Tax exemption certificate will be provided to the successful vendor Insurance and Indemnification The selected consultant will be required to provide certificates indicating that HDMD and its administrative personnel contractor, Central Houston, Inc., Houston First Corporation and METRO are additional named insured on policies providing public liability, property damage and comprehensive automobile liability insurance. In addition, worker's compensation insurance will be required. Furthermore, the Consultant will be required to indemnify, hold harmless, and defend HDMD, Central Houston, Inc., Houston First Corporation, METRO and their officers and directors, agents, representatives, and employees from any and all suits or claims for damages or injuries, including death, to any and all persons or property, arising out of the vendor s work, product, services, or operations under this procurement including any negligent act or omission on the part of the selected firm or its subcontractors, if any. RFP Page 4

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