REQUEST FOR PROPOSAL. for. HARVEST and PURCHASE of HAY ALEXANDRIA INTERNATIONAL AIRPORT. Proposals Due By APRIL 23, :00 P.M.

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1 REQUEST FOR PROPOSAL for HARVEST and PURCHASE of HAY ALEXANDRIA INTERNATIONAL AIRPORT Proposals Due By APRIL 23, :00 P.M. CST To THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT dba ENGLAND AUTHORITY LOCATED AT ENGLAND INDUSTRIAL AIRPARK & COMMUNITY ALEXANDRIA, LOUISIANA 1

2 INVITATION FOR REQUESTS FOR PROPOSALS The England Economic and Industrial Development District (England Authority) staff is seeking proposals for Hay Harvesting and Purchase located at Alexandria International Airport located on England Airpark property. Completed proposals must be submitted prior to 2:00 p.m. on April 23, 2013 to the office of Kate Wells, Purchasing Department. No proposal will be received after the date and hour specified above for the proposal opening. The England Authority reserves the right to reject any and all proposals and to waive any informalities incidental thereto. Proposal packages for Hay Harvest and Purchase may be obtained by contacting The Authority Office, Attn: Kate Wells, Purchasing Department, 1611 Arnold Drive, England Industrial Airpark and Community, Alexandria, Louisiana 71303, telephone (318) For more information contact Scott Gammel, Airport Manager, (318) The England Authority strongly encourages minority owned, woman owned, and small businesses to submit proposals. A copy will also be available on the Authority s website located at: A copy will also be available on the Authority s website located at: ENGLAND AUTHORITY JON W. GRAFTON Executive Director 1611 Arnold Drive Alexandria, LA

3 Table of Contents Advertisement Page 2 Instructions to Request for Proposal Page 4 Attachment 1 RFP Check List Page 8 Attachment 2 Notice of Award Page 9 Services Agreement Page 10 Exhibit A Hay Cutting Area Layout Page 14 Exhibit B Hay Harvesting Instructions Page 15 Exhibit C Payment Schedule Page 17 Exhibit D Insurance Requirements Page 18 Exhibit E Contractor Qualifications Form Page 19 Exhibit F - Contractor Equipment List Form Page 21 Proposal Form Page 22 3

4 INSTRUCTIONS TO REQUEST FOR PROPOSAL ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT ALEXANDRIA, LOUISIANA The intent of this Request for Proposal (RFP) is to obtain proposals to Harvest and Purchase Hay at Alexandria International Airport located on England Airpark property. Any resulting contracts will be a contract for services. Award will be granted to the most qualified, responsible and responsive Proposer complying with the terms, conditions and specifications of this solicitation. All rights are reserved by the England Economic and Industrial Development District (EEIDD) to determine, if in its sole reasonable discretion, whether the proposal meets the needs and purposes intended. In order to be considered complete and timely, all proposals submitted must comply with the following instructions. 1. England Authority's Discretion to Accept or Reject Proposals. The request for your proposal in accordance with these instructions is not and shall not be construed as an offer by the (EEIDD) to contract with you. The EEIDD reserves the right to waive any formalities, to accept any proposals submitted, or to reject any or all proposals submitted. 2. Proposers Qualifications. To demonstrate qualifications to perform your obligations under the Agreement, each Proposer may be required to submit written evidence, such as financial data, previous experience, present commitments and other such data as may be called for by EEIDD. (Exhibit E) Proposer must also demonstrate the ability to possess adequate manpower and equipment to timely cut and remove hay on approximately 560 acres. Proposer must list equipment on the attached Contractor Equipment List Form (Exhibit F) that will be used to successfully cut and remove hay from the Airpark property. Failure to complete the Contractor Equipment List Form will be deemed as a non-responsive proposal. 3. Examination of Documents and Premises. (a) (b) It is the responsibility of each Proposer, before submitting a proposal, to thoroughly examine the Proposal Form, these instructions, the Services Agreement and all attachments, to visit the site and become familiar with local laws and regulations that may affect any of Proposer's obligations under the Services Agreement, to study and carefully correlate Proposer's observations with the Proposal Form, these instructions, the Services Agreement and Attachments, and to notify the EEIDD of all conflicts, errors or discrepancies in any of the Documents or Exhibits. Before submitting a proposal, each Proposer will be responsible to make or obtain such inspections, studies and data concerning physical conditions at or contiguous to the site, or otherwise, which may affect cost or performance and which Proposer deems necessary to determine its proposal for performing its 4

5 obligations under the Services Agreement in accordance with its terms and conditions. (c) On request in advance, the EEIDD will provide each Proposer access to the site to conduct such inspections and evaluations as the Proposer deems necessary for submission of a proposal. The submission of a proposal will constitute an incontrovertible representation by Proposer that Proposer has complied with every requirement of this Paragraph 3; that without exception, the proposal is premised upon performing all obligations required under the Contract Documents; and that the Proposal Form, these instructions and the Services Agreement and Attachments are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance. 4. Interpretations and Addenda. All questions about the meaning or intent of the Proposal Form, these instructions, the Services Agreement and Attachments are to be directed to Scott Gammel, Airport Manager, 1611 Arnold Drive, Alexandria, La Telephone Interpretations or clarifications considered necessary by the EEIDD in response to such questions will be issued by addenda mailed or delivered to all as having received an RFP package as well as being posted on the England Authority website ( Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without effect. Addenda may also be issued to modify the RFP documents as deemed advisable by the EEIDD. 5. Proposal Form. (a) (b) The Proposal Form is included with the RFP package; additional copies may be obtained. All blank spaces for Proposal prices on the Proposal Form must be completed, in ink or typewritten, in figures and words as required on the Proposal Form. Discrepancies between words and figures on the Form will be resolved by accepting the prices written in words. 6. Authority to Execute Proposal. (a) (b) (c) (d) Proposals submitted by corporations must be executed in the corporate name by the president or vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate address must be shown below the signature. Proposals submitted by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature. All names must either be clearly written and legible or typed or printed below the signature. The proposal shall contain an acknowledgment of receipt of all addenda (the numbers of which must be filled in on the Proposal Form). 5

6 (e) (f) The address and telephone number for communications regarding the proposal must be shown. The proposal must be dated as of the date that it is executed by the Proposer. 7. Submission of Proposals. (a) (b) (c) (d) Sealed proposals must be received by the EEIDD at its general office, England Industrial Airpark and Community, 1611 Arnold Drive, 2 nd Floor, Alexandria, Louisiana 71303, Attention: Purchasing Department, on or before April 23, 2013 at 2:00 p.m. Proposals shall be enclosed in an opaque sealed envelope with the title "Proposal for Harvesting and Purchase of Hay at Alexandria International Airport and include the name and address of the Proposer and all other required documentation. A checklist of required proposal documents is included in these instructions as Attachment 1. If mailed, the sealed envelope shall be enclosed in a separate envelope with the notation "Proposal for Harvesting and Purchase of Hay at Alexandria International Airport Enclosed" on its face. Express mail will be accepted if the proposal is enclosed in another envelope and addressed as indicated above. Facsimile proposals will not be accepted. 8. Modification or Withdrawal of Proposals. (a) (b) Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a proposal must be executed) and delivered to the place where proposals are to be submitted at any time prior to the opening of proposals. If, within forty-eight (48) hours of the proposal opening, exclusive of Saturdays, Sundays, and legal holidays, any Proposer who files a duly signed, and sworn written notice with the EEIDD to the satisfaction of the EEIDD that there was a patently obvious mechanical, clerical or mathematical error in its Proposal, that Proposer may withdraw its Proposal; however, the Proposer will be disqualified from future submission of proposals on this Services Agreement for this fiscal year. 9. Proposals to Remain Subject to Acceptance. All proposals will remain subject to acceptance for forty-five (45) days after the day of the proposal opening, but the EEIDD may, in its sole discretion, release any proposal prior to that date. 10. Award of Services Contract. (a) The EEIDD reserves the right to reject the proposal of any Proposer if, in its sole discretion, it believes it is not in its best interest to make an award to that Proposer, whether because the EEIDD, in its sole discretion, considers the proposal not responsive or the EEIDD, in its sole discretion, determines 6

7 that the Proposer is unqualified or of doubtful financial ability or that the Proposer has failed to meet any other pertinent standard or criteria established by the EEIDD. In evaluating proposals, the EEIDD will consider the qualifications of the Proposer, whether the proposals comply with the prescribed requirements, and such comments, alternates, unit prices and other data as may be requested in the Proposal Form or prior to the Notice of Award. (b) (c) (d) The EEIDD may conduct such investigations as it deems necessary to assist in the evaluation of any proposal and to establish the responsibility, qualifications and financial ability of Proposer to perform under the Services Agreement. When the EEIDD announces the Notice of Award to the successful Proposer, it will be accompanied by the required number of unsigned counterparts of the Services Agreement, as well as all other necessary attachments. A sample copy of the Notice of Award is included in these instructions as Attachment 2. Extensions of time when proposals shall remain open beyond the thirty (30) day period may be made only by mutual agreement between the EEIDD and any or all Proposers. 11. Ethics. All proposals and leases shall be subject to the codes, provisions and interpretations of the Louisiana Ethics Law, Louisiana Revised Statutes Title 42 Chapter 15. 7

8 Attachment 1 RFP CHECK LIST The following items are required to be returned to the EEIDD: Proposal Form Copy of a Certificate of Insurance or comparable reflecting the Proposer has or will obtain the Insurance Coverage as required by Exhibit D of the Services Agreement. Proposer Qualification Form 8

9 Attachment 2 NOTICE OF AWARD TO: ADDRESS: DATED: 2013 PROJECT: ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT ALEXANDRIA, LOUISIANA Harvesting and Purchase of Hay at Alexandria International Airport located on England Airpark Property You are notified that your Proposal dated, 2013 for the above work has been considered. You are the apparent successful Proposer and have been awarded a contract for the aforementioned services. Three (3) copies of the proposed Services Agreement accompany this Notice of Award. You must deliver within 15 days of the date of this Notice of Award, which is by, 2013, the executed Services Agreement the required Certificates of Insurance (if not already provided) and the first required installment payment as reflected in Exhibit C, Payment Schedule. (Certificates must name the England Economic and Industrial Development District as an Additional Insured on all liability policies except Workers Compensation and provide a Waiver of Subrogation endorsement on each certificate, as their interest may be.) Kate Wells Purchasing Department 9

10 AGREEMENT TO HARVEST AND PURCHASE HAY THIS AGREEMENT IS ENTERED INTO BY AND BETWEEN: The ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT a political subdivision of the State of Louisiana, with its mailing address of 1611 Arnold Drive, Alexandria, Louisiana, (hereinafter sometimes referred to as EEIDD or Seller ); and (hereafter referred to as Buyer ); WHEREAS, Seller is a political subdivision of the State of Louisiana, and is the owner of certain real property annexed hereto (the Property) upon which will be grown grasses of a certain quality and variety harvestable as hay (the Crop); and WHEREAS, Buyer has submitted the highest dollar proposal in accordance with the terms and conditions of a Request for Proposals as advertised by Seller for the harvesting and purchase of the Crop; NOW THEREFORE, Seller hereby sells to Buyer and Buyer hereby purchases from Seller all of the Crop to be grown and produced on the Property during the five (5) year period as per the term of agreement noted below, in accordance with the following terms and conditions. 1. Term of Agreement. Unless terminated, this Agreement shall commence on, 2013 and shall terminate on December 31, Purchase Price. The purchase price for the Crop is $ or $ per acre based upon an agreed upon acreage of approximately 560 acres payable in the manner set forth in Exhibit A attached hereto. Payment shall me made in accordance with Exhibit C. 3. Seller s Right to Reduce Acreage. The parties herein acknowledge that Seller is also in the business of operating an airport and that the Property upon which the Crop will be grown is in close proximity to Seller s airfield. From time to time it may become necessary for Seller to utilize portions of the Property for its airfield operations. Accordingly, Seller shall have the right during the term of this Agreement, in its sole and absolute discretion, to remove portions of the Property subject to this Agreement and thereby destroy portions of the Crop provided, however, that in the event any portion of the Property is removed from the scope of this Agreement, Buyer shall be entitled to a prorata deduction or credit of the purchase price paid calculated by multiplying the per acre price by the fraction of the year remaining, by the actual number of acres or fractions thereof that Seller removes from the scope of this Agreement. Prior to exercising its right to remove property from the scope of this Agreement, Seller shall first notify Buyer and joint inspection shall be conducted for the purpose of determining the actual acreage to be removed from the scope of this Agreement. 4. Buyer to Harvest and Remove. Buyer shall harvest the Crop in a good and workmanlike manner and provide at his expense all labor, equipment, and supplies 10

11 necessary for the Crop s proper harvesting and removal. In addition, Buyer shall strictly comply with the Hay Harvesting Instructions attached as Exhibit B. 5. Entry upon Property. Buyer is hereby granted the limited and restricted right to enter the Property at any one or more times for the sole purpose of inspecting, harvesting and removing the Crop in a manner least intrusive to Seller s operations. Buyer may only enter the Property through entry or access points designated by Seller. 6. Disposition of Waste. In harvesting and removing the Crop from Seller s premises, Buyer shall not leave any refuse or waste on the Property and shall ensure that all such items are removed from the premises. 7. Restrictions of Use of Hazardous Substances. Buyer represents and agrees that it shall not, at any time during the term of this Agreement or any renewals thereof use, store, treat transport, manufacture, handle or produce any hazardous substances as defined below on the Property without first obtaining all necessary governmental approvals and permits and thereafter complying with the terms thereof, as well as with the provisions of all laws, regulations and policies pertaining thereto which are now or hereafter in effect. In addition, Buyer shall not use or occupy the Property or suffer the use or occupancy of the Property in violation of any environmental as defined below. Buyer shall not dispose of or allow the disposal of any hazardous substance on the Property, or operate a hazardous waste treatment, storage or disposal facility or site. Buyer shall not permit, create or suffer the existence of any condition which could subject Seller or Buyer to a remedial, removal or clean-up action, as those terms may be defined in any environmental law. The term hazardous substance shall mean any substance deemed hazardous under any of the following statutes or any other statutes or regulations of any governmental authority: The Comprehensive Environmental Response, Compensation and Liability Act, 42 USC 9601 et.seq.; The Resource Conservation and Recovery Act, 42 USC 6901 et.seq.; The Hazardous Material Transportation Material Act, 49 USC 1801 et.seq.; and the Toxic Substance Control Act, 15 USC 2601 et.seq. The term environmental law shall mean any federal, state, parish, municipal, EEIDD or local law or regulation which governs or relates to the environment, land use, zoning, public health, chemical use, public safety, sanitation, water, air, fish, wildlife and natural resources. 8. Relationship of Parties. This Agreement is a contract of sale between Buyer and Seller for the purpose herein provided, and does not create any other relationship between the parties, including, without limitation, that of landlord and tenant, employer and employee, joint ventures or partners. 11

12 9. Indemnification. Buyer shall indemnify, defend and hold Seller free and harmless from all claims, liability, loss, damage or expense (including attorney s fees and litigation expenses) by reason of: a. The injury or death of any person or persons, including employees of Buyer or of a contractor hired by Buyer, or the damage or destruction of any Property or properties caused by or connected with the performance of this contract by Buyer or its agents, contractors, employees, or servants. b. Any work performed on the Property or the Crop or any materials furnished to the property of the Crop at the instance or request of Buyer or its agents, contractors, employees or servants; c. The Buyer s failure to comply with any requirement imposed on it or on its performance under this contract by any authorized governmental agency or political subdivision. 10. Insurance. Buyer shall maintain, at its expense, insurance coverage of the kind, type and in the limits specified and made a part hereof as Exhibit D. The insurance specified in Exhibit D shall be the minimum insurance required of Buyer by England Authority. Buyer shall be responsible for providing any additional insurance necessary to protect Buyer s and England Authority s interest and provide for Buyer s performance hereunder, particularly under Paragraph 9. Buyer shall furnish England Authority with certificates of insurance evidencing the required coverage, and shall also furnish, upon request, copies of the insurance policies in effect. England Authority shall be designated on the Certificates as a party to receive notice of Cancellation of any policy providing coverage hereunder. Buyer warrants that the insurance provided shall meet or exceed the requirements of Exhibit D as they relate to the services being performed by Buyer. 11. Notices. Except as otherwise herein provided, all notices or other communications required or permitted hereunder shall be in writing and delivered personally or mailed by certified mail, postage per-paid, if to Buyer, addressed to its principal place of business: or if to Seller addressed to: 1611 Arnold Drive, Alexandria, LA Either party may change his or its address for the purpose of this section by giving written notice to the other party in the manner provided above. 12. Binding Effect. This Agreement is binding upon and shall ensure to the benefit of both parties and their respective heirs, legal representatives, successors and assigns. 13. Non-Waiver. No delay or failure by either party to exercise any right hereunder, and no partial or single exercise of such right, shall constitute a waiver of that or any other right, unless otherwise expressly provided herein. 14. Governing Law. This contract shall be construed in accordance with and governed by the laws of the State of Louisiana. 12

13 15. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one in the same instrument. 16. Termination of Agreement. England Authority shall at all times have the absolute right to cancel this Agreement, in whole or in part, for any reason. Upon notice of cancellation, Contractor shall cease performance of any services hereunder except as may be necessary to effect the cancellation. Contractor shall take any action necessary for cancellation of any services as may be reasonably directed by England Authority. Upon cancellation, the obligations of England Authority and Contractor to one another shall cease, except for such obligations which, by their nature, or by Agreement, survive completion of any services hereunder. If only a portion of the service is canceled by England Authority, Contractor shall continue to perform all other services not canceled, and as to the portions of the services not canceled, the Agreement shall remain in full force and effect. England Authority shall give Contractor fifteen (15) days written notice of intent to terminate. Contractor may terminate this Agreement for cause by giving fifteen (15) days written notice of intent to terminate and stating the cause therein. THUS DONE AND SIGNED this day of, 2013 at Alexandria, Rapides Parish, Louisiana. ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT, SELLER By: Jon W. Grafton, Executive Director BUYER By: 13

14 Exhibit A 14

15 Exhibit B 1. All areas to be cut and harvested are designated on Exhibit A. 2. Hay shall not be sold or picked up on the airfield by anyone other than the buyer. The harvesting operation shall at all times be conducted so it does not interfere with the airfield operations or constitute a hazard to the operation of aircraft at any time. 3. Buyer shall not cut any closer than 400 feet to any runway and no closer than 200 feet to any taxiway. At no time shall hay bales or any equipment be left closer than 500 feet to any runway and no closer than 300 feet to any taxiway. Hay bales will be removed within five (5) days of baling. 4. The grass height will not exceed 36 inches, and the cut height will not be less than what will cause damage to crop regrowth. The buyer will mow up to the edge of all ditches and embankments in the contract area. Areas C, D, I, E, K, O and N designated in Exhibit A will be cut every days. 5. Buyer shall furnish all equipment and labor necessary to perform work under this contract. Mechanically powered equipment and motorized vehicles will be equipped with necessary devices to preclude interference with voice communications or navigation equipment in use on ground or on board aircraft. Any equipment not in use by the buyer will be parked in and area designated by airport management. In the event of an emergency alert at Alexandria International Airport, all equipment will be removed immediately to the specified parking area. The Firing-In-Butt Facility located at the intersection of Taxiway E, F, & G may be temporarily used for storage of hay or equipment if not being utilized by the airport. 6. All vehicles and equipment shall be equipped with amber flashing lights. The lights will be furnished by the buyer. 7. All bales will be removed from the Airport property within five (5) days after baling (no exceptions). All spoiled, cut or raked hay, which is not baled, will be removed by buyer from the airfield ground no later than ten (10) days after cutting. 8. Buyer shall check with Airfield Maintenance Supervisor on Monday of every other week. Buyer will only use outer perimeter road located at the north end of the airfield and at no time cross or transgress on the runways, taxiways, or any safety areas in association with the airport. 9. All vehicle/equipment operators shall receive airfield driving and communication training from Airport Management regarding procedures for operating privately owned vehicles on the airfield. Only those personnel documented as having received the Airfield Driving Training will be authorized to operate vehicles/machinery on the airfield. Buyer will provide signage for side doors of vehicles displaying words HAYCUTTER in 6 or more black letter on white background. Signs will be displayed on all vehicles entering airfield premises. 15

16 10. Buyer shall supply airport management a list of all personnel that will be working on the airfield, to include: driver s license number, address, vehicle make and license number. 11. Buyer shall cooperate as needed in erosion control, noxious weed control, bird aircraft strike hazard (BASH) control, protection of the environment, and soil quality maintenance efforts. Such cooperation shall include; employing cutting practices which help prevent erosion; relocating equipment and activities as required by airport employees performing land maintenance and improvement task; employing practices as directed to counter excessive bird populations; prevent dumping of chemicals, oils, or refuse on airport property; and reporting potential soil quality problems to airport management. 12. Any damage to the airfield caused by hay cutting operations shall be reported to the Airfield Maintenance Supervisor and corrected by the buyer. 13. No hunting or discharge of firearms is permitted on the airfield at any time. 14. Buyer has use of the property for hay cutting purposes only and shall not enter property except to cut, haul, bale or check land conditions. 15. If buyer does not follow the hay harvesting instructions, the airport reserves the right to cut areas in violation with no compensation to the buyer. 16

17 Exhibit C PAYMENT SCHEDULE Buyer shall pay to the England Authority for the Crop Purchased under this Agreement an annual fee of, said fee shall be paid in TWO equal installments. The first installment shall be due on January 1 of each year. The second installment shall be due 90 days thereafter. 17

18 Exhibit D INSURANCE REQUIREMENTS Contractor shall purchase and maintain during the contract period, such insurance as will protect the Contractor from claims set forth below which may arise out of or result from the Contractor's operations under the Services Agreement and for which the Contractor may be legally liable, whether such operations be by the Contractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims for damages because of bodily injury, occupational sickness or disease, or death of the Contractor's employees; (b) claims for damages because of bodily injury or death of any person other than the Contractor's employees; (c) claims for damages insured by usual personal injury liability coverage which are sustained by a person as a result of an offense directly or indirectly related to employment of such person by the Contractor, or by another person; (d) claims for damages because of injury to or destruction of tangible property, including loss of use resulting there from; (e) claims for damages because of bodily injury, death of a person or property with a limit of liability of not less than those stated below. Before commencing the Work, Contractor shall furnish a Certificate of Insurance, acceptable to Owner, confirming the following minimum coverages: (i) Comprehensive General Liability insurance, including coverage for Products/Completed Operations and Contractual Liability: $1,000, each occurrence on bodily injury and property damage; (no aggregate) or $1,000, each occurrence / $2,000, Aggregate on bodily injury and property damage. (ii) Automobile insurance: a combined single limit of $1,000,000 per occurrence for bodily injury and property damage unless otherwise indicated. This insurance shall include for bodily injury and property damage the following coverages: a) Owned automobiles; b) Hired automobiles; c) Non-owned automobiles; and/or Any automobiles. It shall be the sole responsibility of the General Contractor to confirm that all subcontractors and suppliers on the project carry all insurance required. England Economic and Industrial Development District shall be named as an additional insured for all liability policies. All policies of the contractor shall be endorsed to waive subrogation against the England Economic and Industrial Development District. Insurance is to be placed with insurers with an A. M. Best s rating of no less than A-: VI. These requirements shall not be construed, and are not intended, to limit obligation of indemnity and defense of the Owner, but merely constitute a minimum insurance requirement, which must be provided to secure such obligations. The owner, England Economic and Industrial Development District, Alexandria, Louisiana shall be recognized as the Statutory employer of all employees of the contractor and the subcontractors performing work on behalf of the contractor. 18

19 Exhibit E THE ENGLAND AUTHORITY CONTRACTOR QUALIFICATIONS FORM Name: Title: Company Name: Address: City: State: ZIP: Telephone: ( ) FAX: ( ) Employer I.D. # Business Structure: Sole Proprietor: Partnership: Corporation: Year Business Started: Number of Employees: Annual Sales: $ Is the company a minority firm? ; A women's business enterprise? ; A small business? If a minority firm, Category? Describe Products/Services: List Three Business References: Name: Title: Company Name: Address: City: State: ZIP: Telephone: ( ) FAX: ( ) Name: Title: Company Name: Address: City: State: ZIP: Telephone: ( ) FAX: ( ) 19

20 Name: Title: Company Name: Address: City: State: ZIP: Telephone: ( ) FAX: ( ) List one banking reference: Name: Title: Company Name: Address: City: State: ZIP: Telephone: ( ) FAX: ( ) Does your business have Worker Compensation Insurance? Amount: $ Does your business have liability insurance? Amount: $ Are your employees bonded? Do they possess all required licenses, professional certifications, etc. required to perform their duties? Has your business ever provided services to the England Authority? I certify that all information furnished on this form is true and correct. Signature DATE: Return completed form to: The England Economic and Industrial Development District Attn: Purchasing Department 1611 Arnold Drive Alexandria, La

21 Exhibit F CONTRACTOR EQUIPMENT LIST FORM TRACTOR MODEL H.P. YEAR MODEL BAILER MODEL ROUND/SQUARE YEAR MODEL TRANSPORT TRUCK MODEL YEAR MODEL TRANSPORT TRAILER LENGTH YEAR MODEL 21

22 Proposal Form In submitting this proposal, Contractor represents, as more fully set forth in the Contract Documents, that: A. Contractor has examined copies of all the RFP Documents and of the following Addenda (receipt of all which is hereby acknowledged): DATE ADDENDA NUMBER B. Proposal Price received from Buyer on this Proposal Form shall be the total annual lump sum price per acre: This Total Proposal Price per Acre shall be: $ (Amount in numbers) (Amount in words) Proposal Price shall remain in effect for: 5 Years CONTRACTOR S NAME Submitted on, 2013 Respectfully submitted: CONTRACTOR SIGNATURE TYPED OR PRINTED NAME/TITLE ADDRESS TELEPHONE NUMBER FAX NUMBER 22