No. AA/170/L-I/ /Pr.Item Dated:

Size: px

Start display at page:

Download "No. AA/170/L-I/ /Pr.Item Dated:"

Anastasia Rodgers
6 years ago
Views:

1 CIRCULAR GOVERNMENT OF INDIA MINISTRY OF DEFENCE OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FYS) 10-A, S.K. BOSE ROAD, KOLKATA: ANNUAL ACCOUNTS SECTION ID : aapcoa.dad@hub.nic.in Phone No : (033) to 5080 Extn-547/549 Website : FAX No. : (033) No. AA/170/L-I/ /Pr.Item Dated: To The Officer- In-charge Accounts Office Sub: ANNUAL ACCOUNTS FOR THE YEAR PRINCIPAL ITEMS OF PRODUCTION. Ref: Main Office letter No. AA/82/17-18/Circular/I dated **** All Branch Accounts Offices are requested to furnish detail statement of Principal Items of manufacture for the year complete in all respect, free from irregularities and lapses noticed during the course of scrutiny of the statements in previous years. It is pertinent to mention that the due date of submission of the same i.e should strictly be adhered to. Please also refer this office letter no. AA/170/L-I/ /Pr. Item Dated wherein a confirmation has been sought for from all the Br. AOs regarding the manufacturing of all the items for which Price Fixation has been done by OFB (list of the item is available on PCA website). In this regard it is requested that while furnishing report for Principal Items for the year , the PI report must be in tune to the reports/reply submitted by your Br. AOs against the aforesaid circular. Also it is pertinent to mention that prices of items should be that of OFB price list and must be included with the same nomenclature duly indicating the EP Code repeat EP Code against each item (In this connection please refer para 3 of M.O. letter no. AA/170/L-X dated ). It is requested to adhere to the instructions mentioned in the aforesaid letters. The statement of Principal Items for the year should take care of the following standards: (I) The CAT PART NO/VOCAB NO/CATALOGUE NO/INDENT NO./EP Code for each item in the statement must be given. 1

2 (II) The items pertaining to (i) Principal Service Items W.O. (85.86, 87, 88, 89, 90, 91 & 92) (ii) Principal Civil Trade Items W.O. (80, 81, 82, 83, 84, 93 & 94) and (iii) Other items should be exhibited in the statement seriatim i.e. all the Service Items, Civil Trade Items and Other Items should be shown separately under the respective heads and exhibited accordingly in the statement of the Principal Items. (III) As the cost of Principal Items forms the basis for fixing the price to be charged for future issue to Services/Service HQs. Ministry of Defence are very much concerned about the correctness of such cost. Hence, the following points may be kept in view while submitting the Principal Items of Manufacture for (a) Arithmetical accuracy is to be ensured i.e. sum of element wise unit cost should tally with the total unit cost. Again, total unit cost multiplied by the total quantity produced should tally with gross total cost. Further, the figure in respect of , should also be correctly exhibited, and consistent with the previous year s accounts. It is pertinent to mention that no change in the data of the previous years will be accepted in any manner other than that of Published Annual Accounts Vol. II for the year (b) A certificate in this regard is to be endorsed at the bottom of the Statement as follows: Certified that the figures appearing in the Statement have been correctly arrived at and in agreement with the data/figures in the relevant statements/accounts (c) Since our main objective is to generate the Annual Accounts on the computer by 15 th June 2018 in order to facilitate the work of Finance Division in reviewing and finalizing issue rates for the next year, there should not be any lacunae in the Accounts sent to this Office in the form of inaccuracies/ inconsistency as this will delay submission of the cost of Principal Items to OFB. It may, therefore, please be ensured that the statement of Principal Items is correct, complete in all respect and must be rendered to Main Office by In this connection please refer to M.O. letter no. AA/82/17-18/Circular/I dated (IV) Reasons for variation beyond (±) 10% under each element of cost between estimate and actual of as well as variation beyond (±) 10% between the costs of , & should be explained with specific details. Item-wise reasons along with specific data for cost variations (exceeding ±10%) must be furnished as per the proforma enclosed (Annexure-A). (V) While forwarding the statement, the effect of abnormal rejection (kept out of production), if any, on the cost in respect of affected items should explicitly be shown in the statement. For this purpose the share of unit cost on account of abnormal 2

3 rejection (kept out of production) relating to concerned item has to be worked out and shown below the concerned item. (VI) ISSUE PRICE of each of the item must be given positively in the format given under point (IX) of the concerned item. (VII) A separate statement 8(i) i.e. Statement of Non-Principal Items, showing the details of item of manufacture which are not included in the list of principal items in respect of your Factory for the year but individually the total cost of which is 10 lakhs and above should be prepared in the same proforma as adopted in respect of Principal Items of manufacture. The reasons for wide variation in cost, if any, should be furnished in the same proforma as enclosed for Principal Item of Manufacture (Annexure-A). If no such item is produced during the year a NIL report must be rendered. (VIII) It has to be ensured that the UNIT Column must be filled properly and is not shown blank. Further, it is requested to verify the Unit (viz. per no., per pair, per kg, per 1000 No. etc.) given for Individual item with corresponding Qty. Mfg and Total Cost arrived by multiplying the Qty. Mfg with the Unit Cost of the Item. (IX) A separate statement showing the following information may also please be given along with the statement of Principal Items of Production. The figures must be tallied with the Annual Accounts. a. Total cost of production b. Total under/over absorbed fixed charges c. Percentage of (b) to (a) The statement of Principal Items must be submitted through in addition to Hard Copy along with a CD covering all statements within the due date i.e (X) The statement of Principal Items of Manufacture (specially mentioning the unit vis-à-vis Issue Price for all the mentioning years in which the item/s is issued/manufactured) should exclusively be prepared in the following format (*EP code must be given): 3

4 Sl. No Cat Part No./Vocab No./Catalogue No./Intent No./W.O. No./Descriptio n/ Nomenclature of Items/*EP Code Issue Price Unit Qty. Mfg Total Cost Material SMH Labour Direct Expen ses COST PER UNIT VOH FOH Tool Charge Packin g Cost Total (XI) In addition to above, further information in respect of Common Item of Production for the year MUST be furnished (specially mentioning the unit in which the item/s is issued/manufactured) in the format given below (If no common item is produced during the year a NIL REPORT must be rendered). If it is not possible to identify the common items produced in your factory, please consult Annual Account Vol-II of the last year (Statement of common items of production) and ensure that the Analysis part of the said item (Direct Labour, Material Cost, SMH etc.) is filled properly and not to be left blank (Data in respect of other factories may be left blank if no data is available at your end): PRODUCT:- Factory Quantity Unit Cost per Unit (In Rs.) Material Labour Direct Expenses VOH FOH Tool Total Name of Fy (1) Name of Fy (2) Name of Fy (3, if any) Direct Labour & Material Cost need to be further analyzed in the format as under:- Name of Fy. Name of Fy. Name of Fy. SMH Per Unit Direct Labour Rate per SMH Absolute Value of Direct Labour Per Unit Absolute value of Material Consumption Nomenclature of Major Input Material Source/ Unit Usag e 4 Rate Usage Rate Usage Rate

5 i) Estt. ii) Estt. iii) Estt. iv) Estt. Remarks showing reasons for variations:- (XII) Analysis in the following proforma in respect of Principal Service and IFD Items contributing to significant profit/loss (exceeding 20% on COP) Indentor Description of item Year Qty COP (per unit) COP (per unit) Diff. (5-6) Issue price per unit Diff. (8-6) Total Profit Remarks showing specific reasons for significant variation between d and actual COP and reasons in support of high profit/loss. Remarks must be given with proper reason(s) and not to be left blank. If there is no significant profit/loss, a NIL report must be rendered. CFA(Fys) has seen. Please acknowledge receipt. Copy to: 1. Controller of Finance & Accounts (Fys.), Accounts Office,, 2. The SAO I/C, EDP Section M.O. Kolkata (Nabarun Dhar) Addl. Controller of Accounts (Fys) - For kind information & necessary action To upload the circular in PCA (Fys) web site. (U.K.Nayek) Sr. Accounts Officer (Fys) 5

6 Annexure-A Reasons of Cost Variation should be supported by the data and explanation on the following lines:- A. For Labour Cost Variations: SMH per Unit Direct Labour Rate per SMH Reasons for significant (exceeding ±10%) variation between estimated and actual cost of current year and also actual cost variations between current year & previous year Previous Year Current Year B. For Material Cost Variations: Sl. Description Year Unit Source Usage Rate Reasons for No. of major significant input (exceeding ±10%) material variation in Usage & Rate between estimated and actual cost as well as between previous year and current year C. For overhead cost Variation: Significant increase/decrease of overhead % leading to cost variation under OH element need be supported with following data and explanation (to be prepared separately for processing sections/fy. as a whole) Total Production Man Hour (SMH) Direct Labour Charges Specific Items where Previous Year in lakhs Current Year in lakhs Budgeted 6 Reasons for significant (exceeding ±10%) variation expenditures have increased/decreased significantly Note: Based on the above data reasons for variations to be explained suitably which will be common for all similar cases/items. Reasons separately for each item in that case will not be required.

Basic Statistical Returns (BSR) of RBI BSR-1 and BSR-2

ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE : KADAPA Circular No.102-2010-BC-PDD Date: 27.04.2010 Basic Statistical Returns (BSR) of RBI BSR-1 and BSR-2 Attention of all the Branches and Offices is invited