THE SCHOOL DISTRICT OF PHILADELPHIA OFFICE OF CAPITAL PROGRAMS 44O NORTH BROAD STREET, 3 RD FLOOR PHILADELPHIA, PENNSYLVANIA

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1 THE SCHOOL DISTRICT OF PHILADELPHIA OFFICE OF CAPITAL PROGRAMS 44O NORTH BROAD STREET, 3 RD FLOOR PHILADELPHIA, PENNSYLVANIA TELEPHONE (215) / FAX (215) Request for Proposal To Provide Professional Design Services For Major Renovation at Albert Greenfield Elementary School 1.0 Subject The School District of Philadelphia s Office of Capital Programs is requesting proposals from qualified firms to provide professional design services for the Major Renovation at the Albert Greenfield Elementary School. The Albert Greenfield Elementary School is located in Center City and has an enrollment of approximately 580 students servicing students in grades K through 8. The project consists of a complete replacement of the existing central heating plant and terminal equipment as well as elevator and fire alarm replacement. Additionally a new gas service will be installed. The recently installed air cooled chiller will remain. The School District of Philadelphia (SDP) was designated a distressed school district on December 21, 2001 pursuant to the Pennsylvania Public School Code ( PSC ), 24 P.S (c). The School Reform Commission ( SRC ) has been established pursuant to PSC, 24 P.S , and is responsible for the operation and management and educational program of the SDP pursuant to PSC, 24 P.S (e)(1). 2.0 Place and Date of Submission One (1) original and four (4) copies each of the Technical Proposal and Fee Proposal shall be submitted in separate sealed envelopes clearly marked: Professional Design Services For The Major Renovation at Albert Greenfield Elementary School RFP-TECHNICAL PROPOSAL and Professional Design Services For The Major Renovation at Albert Greenfield Elementary School RFP-FEE PROPOSAL with the name of the proposing firm and their address. Faxed and Electronically Transmitted Proposals will not be accepted. Responses must be received by no later than 2:00 pm, Friday, July 1, The Proposal shall be addressed to: School District of Philadelphia Office of Capital Programs 440 North Broad Street, Suite 371, Office #3165 Philadelphia, PA Attn: Jerry Thompson 1

2 3.0 Walk-Through A mandatory project walk-through is scheduled on Wednesday June 15, 2016 at 10:00AM at the following location: Albert Greenfield Elementary School 2200 Chestnut Street Philadelphia, PA All Proposers shall assemble at the Entrance Lobby. Each firm is limited to a maximum of two (2) representatives. 4.0 Questions and Communications All questions must be submitted in writing via to Jerry Thompson, Contracts Manager, gcthompson@philasd.org The must include the name of the Project, Professional Design Services for the Major Renovation at Albert Greenfield Elementary School. The deadline for all questions is 2:00 pm, Friday June 24, All responses for every inquiry, including amendments to this RFP, will be provided and posted on the Office of Capital Programs website which can be accessed by clicking on the following link: The SDP will not be bound by any oral communications. From the date of the release of the RFP to the date of authorization of a contract, there shall be no communication concerning the RFP between prospective respondents and/or their agents or staff with any SDP staff, except as provided in the RFP. Communication with other SDP staff is expressly prohibited. Any communication in violation of this provision will not be binding on the SDP and shall be grounds for immediate disqualification. 5.0 Schedule Task Start Date Duration 1 RFP Issuance Wednesday, June 3, Proposal due Friday, July 1, Design period start Monday, October 17, Procurement Period start Friday, June 2, Board Meeting Thursday, September 14, Construction period start Friday, October 6, Project closeout Wednesday, August 14, Total Days Budget The estimated construction budget is $4,270, Project Scope The School District of Philadelphia intends to enter into a contract with a professional design firm to create design documentation, provide estimates, and contract administration for the Electrical, Mechanical and General Construction as listed below and as illustrated on the attached drawings. Abatement design documentation, estimates, and contract administration will be provided under a separate contract but will be bid as part of the mechanical contractors scope of work. A. Drawing List 2

3 HB-01 Basement Plan H1-02 First Floor Plan H2-03 Second Floor Plan H3-04 Third Floor Plan HB-05 Mechanical Room Plan and Elevations HD-06 Details and Schedules HD-07 Details HS-08 Gas Service B. General Construction i. Chimney A masonry chimney as indicated on the documents shall be provided beginning at the mechanical areaway and terminating three feet above the parapet wall. Twelve inch block shall run from the foundation to the termination. Brick to match the existing façade will be installed from grade to termination. Chimney interior clear dimension shall be 2-10 square. Provide new foundation to support proposed boiler stack and masonry. Refer to plans and details for additional information. ii. Concrete a. Ballasting pads provide where indicated in accordance with details b. Housekeeping pads provide where indicated in accordance with details c. Miscellaneous repairs provide 500 sq ft concrete repairs for mechanical room iii. Louver a. Refer to schedules for dimensions b. Refer to details for arrangements iv. Windows Replacement in kind pivoting windows located in each classroom C. Electrical Construction refer to the Equipment portion of Mechanical Construction for electrical requirements. i. Relighting: Relight mechanical room to 100 foot candles. ii. iii. Power: Provide circuits and wiring to support new equipment Assessment: Inspect condition of the existing power wiring to determine if replacement is required. D. Elevator Replacement i. Remove existing 2500 lbs. hydraulic passenger including hydraulic pumping unit, elevator car, hydraulic cylinder, rails, hoist way doors, elevator control panel, pit ladder, buffers, hall signal fixtures, pit receptacles and pit lights, etc. ii. Provide the new elevator equipment and features as follows: a. Quantity One b. Type Passenger, Hydraulic. c. Capacity 2,500 Lbs. 3

4 d. Speed 100 fpm e. Travel To be determined. f. Stop/Openings Four stops. Basement Floor, Ground Floor, Second Floor and Third floor g. Power 208, 3 phase, 3W, 60HZ h. Hydraulic Pumping Unit New i. Elevator Car Complete New j. Car Protection Pads New k. Hydraulic Cylinder New l. Safety New m. Guide Rails New n. Guide shoes New o. Buffers New p. Door Operator New q. Door Detector New r. Hoistway Doors New s. Hoistway Door Openings Existing to remain or to be modified if necessary. t. Hoistway Entrance Frame Existing to remain and to be repainted or to be replaced with new if door opening to be modified. u. Signal Fixtures New v. Telephone New w. Alarm New x. Pit Ladder New y. Pit lights New z. Pit GFCI receptacle New aa. Machine Room Lights New bb. Pictograph Signs New cc. Fire Man Recall System New dd. Telephone Cables New. Provide 2 Cat 6 cables to IT racks for each elevator. ee. Elevator Operation Key switch operation. Key switches to be provided in corridors and in cars for selection of manual or automatic operation. ff. Warranties/Maintenance 3 years warranty and 3 years maintenance service gg. Spare Keys Provide 30 spare elevator Keys iii. Replace existing 100A, 3-phase, power supply feeder (4-#2 THW in 1-1/4 conduit) to the elevator controller (or to the hydraulic pumping unit) including disconnect switch in the machine room. iv. Replace existing power supply circuit for elevator cab lights and fan including disconnect switch in the machine room. v. Elevator shafts shall be inspected for any structural damage and if any damage found it shall be fixed. vi. Provide sump pump in the elevator pit including piping, power and control. vii. Provide ventilation in the shaft including power and control. viii. Provide (2) Cat. 6 telephone cables from elevator controller to the Verizon demark station. ix. Provide ADA signage at accessible entrances and exits. E. Fire Alarm System Replacement i. Remove existing coded fire alarm system completely including fire alarm control panel, coded pull stations, bells, code transmitter for sprinkler system control panel, duct detectors for 4 AHUs, fire alarm wiring including wiring to sprinkler system control panel and power supply wiring to fire alarm control panels. ii. Provide new addressable fire alarm system including control panel, remote power booster panels, pull stations, horn/strobes units, smoke detectors, duct detectors, beam detectors if necessary, heat detectors, elevator recall system, fire alarm wiring, power wiring, 3 remote annunciator panels, etc. The new system shall be warranted for 3 years including maintenance service. 4

5 iii. Provide beam detectors in high ceiling areas which may include auditorium and gymnasium. iv. Provide 8 new duct detectors in AHU s with fan shut down relays and wiring. v. Replace existing smoke detection panel for AHUs. vi. Provide 3 remote annunciators, one at main entrance; one in main office and one in building engineer office. vii. Provide elevator recall system for the new hydraulic elevator. viii. Reconnect existing sprinkler control panel to the new fire alarm system. ix. Building area is 99,555 square feet. F. Mechanical Construction i. Ductwork a. Existing ductwork is to remain except where removal is required to accommodate equipment replacement. b. Additionally modification to the outside air intake in the mechanical room is required to allow for installation of the stack. c. Complete cleaning of the ductwork is to be provided. ii. Equipment a. Air Handlers 1.) Full replacement refer to schedule for capacities on HD-06 2.) Coils shall be piped as indicated on details 7&8-HD07 3.) Existing return fans shall remain 4.) Duct mounted OA dampers and operator to be replaced. 5.) Ductwork reconnect to existing NO vibration isolation required 6.) Control shall be local/standalone and furnished by unit manufacturer 7.) Accessories provide Agion anti microbial coating, refer to schedule for additional accessories 8.) Miscellaneous provide duct detector with interface to fire alarm panel 9.) Electrical reuse existing b. Boilers 1.) Provide (2) hot water boilers as indicated on schedule on HD-06 2.) Refer to detail sheet for piping information on 3-HD-07 3.) Electrical provide new service c. Cabinet unit heaters 1.) Full replacement refer to schedule for capacities on HD-06 2.) Repipe as indicated on detail 2-HD06 3.) Control shall be local/standalone 4.) Electrical reuse existing d. Classroom unit ventilators 1.) Full replacement refer to schedule for capacities on HD-06 2.) Units shall be furnished with face and bypass damper control, 14 gauge cabinets, single coil, adapter back and end piping compartment. 3.) Second floor units shall be provided with vertical piping compartment refer to CUV elevation detail 5-H2.B 4.) Ductwork reconnect to existing NO vibration isolation 5.) Control shall be local/standalone by Manufacturer mounted internally 6.) Electrical reuse existing 7.) Special instruction - replace two 72x12 outside air louvers on first floor serving CUV in room 117A and 102B 5

6 e. Convector 1.) Refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 2-HD-06 f. Dampers 1.) Refer to schedules for dimensions on HD-06 2.) Refer to details for arrangement 17-HD-07 g. Fan (exhauster) 1.) Refer to schedules for capacities on HD-06 2.) Electrical reuse existing h. Heat Exchanger 1.) Refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 13-HD-07 i. Pumps (Hydronic) 1.) Full replacement refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 1-HD-06 3.) Electrical - all pumps P-1 thru 6 shall reuse existing 4.) Electrical - provide new service to P-7&8 j. Pumps (Fuel Oil) 1.) Refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 12-HD-07 3.) Electrical provide new service k. Reheat Coils 1.) Full replacement refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 5-HD-06 l. Underground Fuel Oil Tank 1.) Refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 10&11-HD-06 m. Unit Heater (gas fired) 1.) Refer to schedules for capacities on HD-06 2.) Refer to details for piping arrangements 4-HD-06 3.) Electrical provide new service n. Unit Heater (hydronic) 1.) Existing to remain 2.) Repipe refer to details for piping arrangements 9-HD-07 3.) Electrical reuse existing iii. Demolition - Additional demolition not indicated on drawings includes removal of two 36,000 BTUH condensing units located on the roof and patching where refrigerant piping penetrated. 6

7 iv. Gas Service - Removal and reinstallation of new gas service and meter sets will be borne by the Utility. Provide electrical outlet and telephone drop for meter set. v. Insulation All new and existing piping shall be reinsulated except recently installed chilled water piping in the mechanical room and chilled water risers to the rooftop chiller from the mechanical room. G. Abatement Design Scope to be Performed Under a Separate Design Contract 8.0 Proposal Requirements A. Cover letter explaining the Proposer s understanding of the project B. Team resumes, listing relevant projects and year completed C. Organizational structure of the team being proposed and organizational chart D. Qualifications. Provide examples of relevant projects, year completed and construction budget (5 maximum) E. Project approach to this engagement in narrative form for all work items F. Fee Proposal Attachment F G. Proposer s ability to meet or reduce the schedule defined in the Scope of Work. This must include a narrative and bar chart. Any techniques that may be used to meet or reduce the proposed schedule should be explained in detail. H. Minimum of three references with recent experience with the firm and key personnel. I. All Attachments: Attachment A - Professional Service Qualification Forms All Prime Proposers must complete the Professional Qualification Forms in Attachment A. Fillable forms for Attachment A are available at the website (be patient it takes a couple minutes to open): Attachment B - Agreement to Contract Terms and Conditions All Prime Proposers must Acknowledge that they are in agreement with the District s Professional Services Contract and no changes will be made to the Contract. Only the Prime Consultant needs to complete the Acknowledgement. Attachment C Tax Compliance with the City of Philadelphia Provide a copy of your firm s Certificate of Tax Clearance with the City of Philadelphia. Attachment D Anti Discrimination Policy & Equal Opportunity Non-Discrimination Notice All Prime Proposers must acknowledge and agree to adhere to the District s Anti-Discrimination Policy. Attachment E - M/WBE Participation All Prime Proposers firms must complete the attached M/WBE Participation Plans. Respondents to this RFP shall include 15%-20% sub-consultant participation with either a minority-owned business enterprise(s) and/or with a woman-owned business enterprise(s). J. Proof of Insurance Coverage The Firm shall provide a Certificate(s) of Insurance reflecting current insurance coverage of the 7

8 Firm for the following: i. Workers Compensation and Employers Liability Insurance ii. Commercial General Liability Insurance iii. Automobile Liability Insurance iv. Professional Liability Insurance v. Excess Umbrella Insurance Successful Proposer(s) must provide evidence of current insurance coverage prior to the execution of the Contract for Professional Design Services. The amounts and types of such insurance coverage are indicated in the Professional Design Services Contract (See Sample Contract published on website.) 9.0 Fee Proposal Attachment F Firms responding to the RFP shall complete and return a separate Fee Proposal in a separate sealed envelope at the same time as their Technical Proposals; the fee shall be based on a percentage fee of the construction total budget of $4,270,067. The proposer s Fee Proposal will not be opened unless and until that firm has been selected for fee negotiation. The Final Fee shall be adjusted based on the actual low construction bid amount. Hourly rates will be utilized for additional services 10.0 Evaluation Criteria A selection committee will review all RFP submittals and assign a technical score based on the following criteria: A. Qualifications of the personnel and education of the key team members to provide the services being proposed. B. Proposer s satisfactory performance and experience of design services for projects of similar scope, building type, size, and complexity. C. History of Proposer(s) in meeting budget and scheduled deadlines. D. Meeting of MBE and WBE goals. If a firm does not meet the minimum technical score threshold it shall be omitted from further evaluation Selection Procedure The SDP is following a Qualifications-Based-Selection (QBS) process for this solicitation. Step 1: Technical Proposals of pre-qualified firms will be evaluated by the Selection Committee and ranked on the basis of their technical qualifications and suitability for this assignment. Step 2: A limited number of the firms (to be determined by the SDP) with the highest rated Technical Proposals will be invited to interviews and oral presentations with the Selection Committee. Step 3: The fee proposal of the highest rated firm will be opened and The SDP will enter into fee negotiations. (Fee Proposals for the other firms will not be opened until such time as the firm in question has been selected for fee negotiation.) If the SDP cannot reach agreement on fee with that firm, negotiations with that firm shall be terminated. The fee proposal of the next highest rated firm will be opened and fee negotiations with that firm commenced. The process will be repeated as necessary until agreement is reached or the SDP elects to terminate this solicitation. 8

9 The SDP has no obligation to make an award and reserves the right to waive any non-material defects, reject all Proposals for any reason, and terminate the selection process at any time. If the selected firm(s) is approved by the School Reform Commission, the SDP will notify the successful Proposer(s) of the award and prepare and distribute the necessary documents for execution. The unsuccessful Proposers will be notified by letter after the awarding of the contract. 9

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24 ATTACHMENT B SAMPLE PROFESSIONAL DESIGN SERVICES CONTRACT The Professional Design Services Contract shall serve as a sample document for the Firms to review. Said sample contract shall not be construed as a contract between the Firm and the SDP. The Sample Contract can be viewed by clicking on the following link. I have read the Professional Design Services Contract and agree to enter into a Contract for this Project under the Terms and Conditions of the Contract and will not take any exceptions to the Terms and Conditions. Firm Name: Corporate Seal: Affix Here Signature: Title: Date: (Principal/Owner) 24

25 ATTACHMENT C City of Philadelphia Tax Compliance Provide a copy of your firm s Certificate of Tax Clearance with the City of Philadelphia. You can search your firm s tax compliance by clicking on the following web link: If your firm is compliant, you can print out the Certificate of Tax Clearance. If your firm is not tax compliant, please contact the City Revenue Department Tax Clearance Unit at (215)

26 ATTACHMENT D ANTI-DISCRIMINATION POLICY & EQUAL OPPORTUNITY NON-DISCRIMINATION NOTICE SECTION 1. THE POLICY of the SCHOOL DISTRICT OF PHILADELPHIA ADOPTED NOVEMBER 14, 2007 It is the policy of the School District of Philadelphia (the "District") acting through and by the School Reform Commission (the "SRC") to ensure equal opportunity in all contracts let by the District (the "Contracts"). In light of this policy, the District has adopted this Anti-discrimination Policy (the "Policy") which is applicable to all Contracts, including but not limited to, Contracts for the design, development, construction, operation and maintenance of school buildings and other buildings and structures owned, leased or used by the District or its contractors, assignees, lessees and licensees (the "Facilities"); Contracts for professional services and Contracts for the purchase of goods, services, supplies and equipment for the District and the Facilities. The objective of the Policy is the promotion of prime contract and subcontract opportunities for minority and woman-owned business enterprises ("M/W/BEs") that are approved by the District or that are certified by the Minority Business Enterprise Council of the City of Philadelphia, Southeastern Pennsylvania Transportation Authority or any other certifying agency designated by the District in its discretion. The fundamental requirement of the Policy is that all contractors, vendors and consultants that contract with the District (the "Contractors"), satisfy the District that they will: (1) not discriminate against any person in regard to race, color, religion, age, national origin, sex, ancestry, handicap or disability; and (ii) provide a full and fair opportunity for the participation of M/W/BEs in Contracts. Contractors must demonstrate that the participation of M/W/BEs is "meaningful and substantial" in all phases of a Contract under criteria adopted by the District. "Meaningful and substantial" shall be interpreted by the District as meaning the range of participation that reflects the availability of bona fide M/W/BEs in the Philadelphia Metropolitan Statistical Area. Participation shall be measured in terms of the actual dollars received by M/W/BEs. As used in this Policy, the word "Contractors" includes any person, firm, partnership, non-profit corporation, for-profit corporation, limited liability company or other legal entity that contracts with the District. For purposes of this policy, "minority person" refers to the following: African American or Black (persons having origins in any of the Black racial groups of Africa); Hispanic American (persons of Mexican, Puerto Rican, Cuban, Dominican, Central or South American, or other Spanish or Portuguese culture or origin regardless of race); Asian American (persons having origins from Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia (Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei, Samoa, Guam, the U.S. Trust Territories of the Pacific Islands (Republic of Palau), the Commonwealth of the Northern Marianas Islands, Macao, Fiji, Tonga, Kiribati, Juvalu, Nauru, Federated States of Micronesia, Hong Kong, India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri Lanka); and Native Americans (which includes persons who are American Indians, Eskimos, Aleuts or Native Hawaiians). 26

27 SECTION 2. PROCEDURES FOR IMPLEMENTATION 1. Articulation of the Policy. Staffing and Reporting The Office of General Counsel and Office of Small Business Development will develop language to be included in bid solicitations and requests for proposals that clearly sets forth the objective of the Policy (the "Solicitation Language"). District employees shall include the Solicitation Language in all bids, public solicitations, requests for proposals and all communications to potential Contractors, including those who wish to provide professional services to the District. The Policy shall be articulated to the public in general, and to each Contractor, assignee, lessee or licensee doing or seeking to do business with the District. The District may employ additional staff or contract with other public or private entities to assist in the implementation of the Policy. SBD shall provide the SRC with annual reports on the level of M/W/BE participation in all contracting activities. 2. Promotion of M/W/BEs The District recognizes the importance of having meaningful and substantial M/W/BE participation in all Contracts. To that end, the District will take steps to ensure that M/W/BEs are afforded a fair and equal opportunity to participate. Those steps may include but are not limited to: (i) making public contracting opportunities; (ii) advertising in newspapers and periodicals published by community-based organizations and M/W/BEs; and (iii) designing bid packages in such a way as to promote rather than discourage M/W/BE participation. 3. Contracting Requirements a. Bids, Request for Proposals and Public Solicitations Prior to the dissemination of any bid, request for proposals or public solicitation (the "Solicitation"), the applicable contracting department of the District shall submit proposed ranges of M/W/BE participation in the area to be bid (the "Participation Range") to SBD for approval. The Participation Range, as approved by SBD, shall be included in each Solicitation and, if applicable, the Solicitation shall include the names and addresses of bona fide M/W/BEs that are available for contracting or joint-venture opportunities. Each bidder or respondent shall be required to submit: (i) a plan with its bid or proposal that meets the Participation Range set forth in the Solicitation and lists the names, addresses, dollar amounts and scope of work to be performed by M/W/BEs (the "Participation Plan"); or (ii) brief narrative explaining its reasons for not submitting a Plan that meets the Participation Range set forth in the Solicitation. Submission of the Participation Plan is an element of responsiveness. Failure to submit a completed Participation Plan or a narrative explaining the reasons that the Participation Ranges could not be met may result in the rejection of a bid or proposal. If the Participation Range in a bid or proposal meets or exceeds the level determined by the District to be meaningful and substantial, there shall be a presumption of compliance with the Policy. If, however, the proposed Participation Range falls below the level determined by the District to be meaningful and substantial, the bidder or respondent must prove to the satisfaction of the District that it did not discriminate in the solicitation of potential subcontractors and/or joint venture partners. b. Contracts for Professional Services Contracts for professional services that are not the subject of a Solicitation must also include approval Participation Plans. If a proposed Contract for professional services is subject to the approval of the Limited Contracts Authority Committee of the District (the "LCA"), the applicable contracting department shall submit a proposed Participation Plan for the written approval of SBD prior to the submission of the Contract to the LCA. In instances where proposed Contract for professional services must be approved by a Resolution adopted by the SRC, SBD's approval of the Participation Plan shall be incorporated into the on-line resolution process prior to the submission of Resolution to the SRC. 4.Sanctions The Participation Plan shall be a part of each Contract between the District and a Contractor and shall be enforceable as any other contractual term or condition. Sanctions for breach of a 27

28 Participation Plan may include suspension, cancellation of the Contract and/or disbarment from future contracting opportunities with the District. A. EQUAL OPPORTUNITY EQUAL OPPORTUNITY The School District of Philadelphia (the School District ) is an Equal Opportunity Employer and demands no less of the companies with which it does business. The School District will not do business with companies or persons who unlawfully discriminate on the basis of race, color, national origin, sex, creed, disability, or any other impermissible ground in their hiring, promotion, subcontracting or procurement practices. By submitting any proposal to contract or entering into any contract with the School District, the Respondent (the "Respondent") represents and certifies that Respondent is an Equal Opportunity Employer; and conducts business affairs without improper regard to race, color, national origin, sex, creed, or disability, and has not been debarred, suspended, or declared ineligible to contract by any public or private agency or entity because of the Respondent s discriminatory practices. If the Respondent has been debarred or suspended, Respondent must submit a statement with the bid identifying the debarring or suspending entity and giving the date that the debarment or suspension was or is scheduled to be lifted. All certifications contained in a Respondent's proposal are material representations of fact upon which reliance will be placed if the School District awards a contract pursuant to this Request for Proposals. If it is later discovered or determined that the Respondent knowingly rendered an erroneous certification, then the School District may pursue available remedies, including termination of the contract. B. NON-DISCRIMINATION 1.Non-Discrimination in Hiring The Respondent agrees that it will comply with provisions of the Philadelphia Fair Practices Ordinance administered by the Human Relations Commission of the City of Philadelphia, the Pennsylvania Human Relations Act. No. 222, October 27, 1955, as amended, 43 P.S. Section 951 et seq; Title 7 of the Civil Rights Act of 1964, 42 U.S.C. Section 2000 et seq., and all pertinent regulations adopted pursuant to the foregoing in providing equal employment opportunities in connection with all work performed by it pursuant to any contract awarded to Respondent, ( the "Contract"). The Respondent, therefore agrees: (a) That it will not discriminate nor permit discrimination by its agents, servants or employees against any employee or applicant for employment with regard to hiring, tenure or employment, promotion, or any other terms, conditions or privileges of employment because of race, color, sex, religion, age, national origin, sex, ancestry, handicap or disability and will move aggressively as is hereinafter set forth to prevent same. (i) In all publications or advertisements for employees to work at the job site covered by the Contract placed by or on behalf of the Respondent, the Respondent will state that all qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, sex, ancestry, handicap or disability. (ii) The Respondent will notify each labor union or workers' representative from whom it seeks workers of the Respondent's commitment as set forth in its proposal, and request that each union or workers' representative include minority group members and women among its referrals. 28

29 (iii) The Respondent will hire minority and female workers for the skilled and unskilled jobs required to perform the Contract in proportion to their availability in the relevant labor pools in the Philadelphia Metropolitan Statistical Area, or to their availability in its qualified applicant pool, whichever is greater. (iv) The Respondent will post in conspicuous places available to its employees and to applicants for employment, a notice of fair practices to be provided by the Philadelphia Human Relations Commission. (v) The Respondent will maintain a work environment free of harassment, intimidation and coercion, and will ensure that all on-site supervisory personnel are aware of and carry out Respondent's obligation to maintain such a working environment. (b) That it will identify on each certified payroll form submitted to the School District those of its employees who are minority group members and those who are female. As used here, "minority" means African American, Hispanic, Asian, or Native American. The School District shall at all times have access to work site and to the Respondent's employment records to assure compliance with this subsection. (c) That it will maintain on forms to be supplied by the School District, the name, race, sex, national origin, skill or craft, address, telephone number, and source of referral of each applicant for employment, which record shall show which applicants were hired. (d) That in the event apprentices are hired in any skilled craft area, the Respondent will endeavor to hire equal numbers of culturally diverse male and female trainees in each skill area. 2. NON-DISCRIMINATION IN CONTRACTING It is the policy of the School District of Philadelphia, that business concerns owned and controlled by minority group members and women shall have full and fair opportunity to participate in performance of contracts let by the School District. A Respondent's plan to joint venture with or subcontract to minority and woman-owned firms (M/WBEs) and/or to utilize M/WBEs as sources of supplies, equipment, or services will be a significant part of the evaluation of the Respondent's responsibility. (a) The Respondent will consider all proposals from potential M/WBE firms and document on the forms supplied by the School District, the reasons for not entering into a joint venture or subcontract with a M/WBE. (b) Respondent to this RFP will include 15%-20% sub-consultant participation with either a minority-owned business enterprise(s) and/or with a woman-owned business enterprise(s). (c) Where the Respondent proposes to perform the total contract with its own work force without any joint venture or subcontracting, before the contract is awarded, the Respondent will submit to the School District, information sufficient for the School District to determine that the Respondent has made a good faith effort to attain meaningful and substantial participation of M/WBEs. (d) The Respondent's agreement to meet the requirements of the Section is a material representation of fact upon which reliance will be placed if a contract is awarded. If it is later determined that the Respondent has not made a good faith effort to comply, within the School District's sole judgment, the School District may pursue available remedies, 29

30 including suspension or debarment of the Respondent from future School District work as non-responsible. C. LIABILITY OF SUBCONTRACTORS Any subcontractor of the Respondent shall have the same responsibilities and obligations as the Respondent to comply with the provisions of this Section and shall be subject to the same penalties for failure to comply as set forth below. D. PENALTIES FOR FAILURE TO COMPLY (1) It is hereby agreed that failure to comply and demonstrate a good faith effort to comply with the foregoing requirements shall constitute a substantial breach of the Contract. (seal) (Trade Name of Firm) (seal) (Signature of Owner or Partner) 30

31 ATTACHEMENT E SCHOOL DISTRICT OF PHILADELPHIA OFFICE OF PROCUREMENT SERVICES MINORITY/WOMAN-OWNED BUSINESS ENTERPRISE (MWBE) PARTICIPATION PLAN FORM I. Information in this section refers to the Prime Contractor/Vendor. Company Name Contact Person: Address: Phone: City: State: Zip: Fax: Owner: African-American, Hispanic, Asian, Native American, Woman, Non-Profit, Caucasian, Other Federal Tax ID Certifying Agency: Certification No.: Bid Number or Subject of Resolution: II. Information in this section refers to MWBE firms to be used in the performance of this contract. Company Name: Owner: Address: Phone: City: State: Zip: Fax: Owner: African-American, Hispanic, Asian, Native American, Woman, Non-Profit, Caucasian, Other Federal Tax ID Certifying Agency: Certification No.: Description of Work: Dollar Value $ Percentage of Total Contract Vendor Signature If no commitment, give reasons and supporting documentation (e.g., evidence of contacting MWBEs). I certify that the information provided is true and correct Authorized Representative Date: 31

32 ATTACHMENT F Fee Proposal Page 1 of 2 PROPOSNG FIRM: Fee for this project will be based on Percentage of Construction Cost Method, see section of the Professional Services Sample Contract.. Project Construction Value Proposed Fee Over $1,000,000 % The Designer s percentage of construction cost on this project shall be all-inclusive. The Designer shall be entitled to payment for the authorized reimbursable expenses provided in 6.8 of the Professional Services Sample Contract. 32

33 ATTACHMENT F Fee Proposal Sheet - Page 2 of Project: Professional Design Services For Major HVAC Renovation at Albert Greenfield Elementary School PROPOSING FIRM NAME: Hourly rates will be utilized for any authorized and approved additional services, see section 6.7, of the Professional Services Sample Contract. Company Person Position Hourly Rate Key Personnel for Structural Engineering Key Personnel for Architectural Key Personnel of MEP Engineering Key Personnel for Civil Engineering Structural Principal In Charge Licensed Structural Engineer Drafter/CADD Operator Clerical Architectural Designer, Principal In Project Manager Licensed Architect Construction Administrator Drafter/CADD Operator Clerical MEP Principal In Charge Licensed HVAC Engineer Licensed Electrical Engineer Licensed Plumbing Engineer Drafter/CADD Operator Clerical Civil Principal In Charge Licensed Civil Engineer Drafter/CADD Operator Clerical Key Personnel for Cost Estimating/Analysis 33

34 Estimator 34