Halogen Australia Risk Management Documents

Transcription

1 Halogen Australia Risk Management Documents

2 1 September 2016 To Whom It May Concern: The Halogen Foundation Ltd has in place a Work Health and Safety system to protect not only its employees and volunteers, but also attendees at events which it conducts. Risk assessment documents and management plans are compliant with the Work Health and Safety Act 2011 and are implemented alongside the risk management documents developed by the various venues in which Halogen events are held. Attached for your information is: The Halogen Foundation WHS Policy Halogen IMAGIATIO Risk Management Plan Halogen IMAGIATIO Safe Work Method Statement Halogen Foundation Certificate of Currency Venue Specific Documents: Adelaide Convention Centre Brisbane Convention and Exhibition Centre Melbourne Convention and Exhibition Centre Perth Convention and Exhibition Centre Sydney Olympic Park Sports Centre Sydney International Convention Centre Yours faithfully, Samantha Skinner GEERAL MAAGER

3 Halogen Foundation Ltd WHS Policy Policy And Procedure September 2016 Work Health and Safety Policy Halogen Foundation Limited recognises and acknowledges its duty of care to protect the Health and Safety of its employees, customers and visitors. It is the policy of Halogen Foundation Limited to ensure that, so far as it is reasonably practicable, all employees, customers and visitors remain free from injury and risks to health whilst on the premises and in attendance at Halogen Foundation events. HalogenFoundation Limited is committed to ensuring that work practices and procedures adopted throughout Halogen Foundation Limited fulfill legislative Work Health, and Safety requirements. We aim to provide the necessary controls, training, support and resources to ensure provision of a safe workplace and to promote WHS awareness throughout Halogen Foundation Limited and Halogen IMAGIATIO events nationally. Management and employees shall consult and cooperate to ensure all practical measures are taken to maintain a safe and healthy working environment. Such consultation shall conform with the Work Health and Safety Policy, the Work Health & Safety Act 2011 and Work Health & Safety Regulation As well as being beneficial to their own interests, Management and employees have a legal obligation to ensure that health and safety provisions are implemented in a timely fashion and are effective. All managers and employees shall comply with the following policy requirements: a) s shall at all times ensure that all persons for whom they are responsible, work in a safe manner and that work is undertaken in a safe environment. b) Every employee is required to report hazards immediately as they come under notice. c) All employees shall be actively involved in the WHS program to minimise risks and to provide input into the development of safe work procedures. d) In the event of an accident, injury, damage or near-miss incident occurring, full details of the incident shall be immediately reported to the General, who shall comprehensively investigate the incident and implement or recommend appropriate controls to avoid any recurrence. Pg 1 of 2

4 Halogen Foundation Ltd WHS Policy Policy And Procedure September 2016 e) All employees have access to necessary health and rehabilitation services and a compassionate return to work program. f) All personnel shall receive appropriate and adequate training to enable them to a carry out their work safely, without risk to themselves or to others at the workplace. g) All work operations shall comply with both the written and implied intention of all applicable Work Health, Safety and Welfare Legislation. h) Employees shall take reasonable care to protect their own health and safety by complying with endorsed safe work procedures and other WHS requirements. i) Appropriate PPE will be provided as required by WHS legislation or consultation, and where provided PPE use will be mandatory. j) Employees shall do their utmost to ensure that the health and safety of other persons is not compromised through any act or omission on their behalf. k) Employees shall cooperate with reasonable instructions issued for the protection of their personal health and safety, and for the health and safety of others at the workplace. l) The success of this policy is dependent upon the commitment and involvement of all personnel. Every employee should expect to be able to work safely and without injury; managers have an obligation to ensure they are able to do so. Working safely is also an accountability of every employee. It must be a habit of mind that is not switched off when the employee leaves the workplace. Halogen Foundation Limited is committed to continuous improvement in all areas of safety and health, towards a goal of zero harm to people and the environment. Pg 2 of 2

5 Halogen Australia ImagiATIO s WHS Risk Management Plan For additional information refer to Halogen Foundation WHS Policy ImagiATIO Location & Date School: Document number: WHS_RA_i16/17 Initial Issue date: Sept 2015 Current version 1.1. Current Version Issue date Sept 2016 ext review date April 2017 Risk management name Halogen ImagiATIO Secondary & Primary s Form completed by Samantha Skinner Signature Date Responsible supervisor/ authorising officer Samantha Skinner Signature Date Identify the activity and the location of the activity Description of activity Student Leadership Conference Identify who may be at risk from the activity: This may include fellow workers, visitors, contractors and the public. The types of people may affect the risk controls needed and the location may affect the number of people at risk Description of location Large concert venue, stadium or convention centre Persons at risk Halogen staff; contractors; school students, teachers, parents, exhibitors, VIP guests, speakers How they were consulted on the risk WHS Committee, Venue liaison & School Policy advice List legislation, standards, codes of practice, manufacturer s guidance etc used to determine control measures necessary Work Health and Safety Act 2011 Work Health and Safety Regulation 2011 HS Risk Management Form Version 1: 15 Sept 2015 Page 1 of 4

6 Identify hazards and control the risks. 1. An activity may be divided into tasks. For each task identify the hazards and associated risks. Also list the possible scenarios which could sooner or later cause harm. 2. Determine controls necessary based on legislation, codes of practice, Australian standards, manufacturer s instructions etc. 3. List existing risk controls and any additional controls that need to be implemented 4. Rate the risk once all controls are in place using the matrix in Risk Management Procedures SHADED GREY AREAS If you need to determine whether it s reasonably practicable to implement a control, based on the risk complete the shaded grey columns Feel free to resize the boxes to suit your situation/the amount of text you need to use Task/ Scenario Hazard Associated harm Existing controls Any additional controls required? Risk Rating C L R Cost of controls (in terms of time, effort, money) Is this reasonably practicable Y/ Students Enter and Exit Venue Crushing Physical injury Venue Staff, Halogen Staff and Volunteers establish procures for orderly entry to and exit from venue, via multiple doors. Venue ushers in each aisle to ensure no running. Teachers accompany students. Staff familiar with venue first aid protocols. 2 D L Covered by staffing budget FOH Staff Charge Y Conference Delegates moving around venue Falling, tripping, Escalators Physical Injury First aid available at each venue Teacher notified Ushers available to assist. Venue safety information provided to teachers 2 D L Covered by event hire and staffing costs Y Air Conditioning not working/ Overheating Dehydration, fainting Physical Injury or Illness First aid available in each venue Water available Teacher notified Venue maintenance on hand Ushers assist persons to first aid area 2 C M FOH Staff Charge Y Water/Toilet Failure Health risk Illness Maintenance staff on site Venue emergency management plan Alternate toilet access provided 2 E L il Y Missing person Power Failure Unsupervised and vulnerable child Darkness Panic response Physical Injury/victim of crime Physical Injury o coming and going from venue during event sessions. Supervising teacher present at all times. Teacher to notify staff Security on site Police called if necessary. Maintenance staff on site Venue emergency management plan Teachers remain with students and follow instructions from 3 E M il Y 1 E L il Y HS Risk Management Form Version 1: 15 Sept 2015 Page 2 of 4

7 Task/ Scenario Hazard Associated harm Existing controls Any additional controls required? Risk Rating C L R Cost of controls (in terms of time, effort, money) Is this reasonably practicable Y/ staff Evacuation if necessary Disorderly behaviour Arriving and departing from venue Fire or Evacuation Emergency Lockdown Disrupted event experience for other delegates, speakers and exhibitors Traffic congestion Pedestrian injury Accessibility issue Heat Violent person Building damage Panic response Danger present external to venue Anger, verbal or physical abuse Financial risk to Halogen Damage to venue Physical injury Delays Loss of dignity for disabled person Physical Injury Physical Injury Teacher responsible for behaviour of school group. Security on site CCTV Ushers stationed at points around venue o movement through venue during sessions Venue insurance Venue accessibility and transport information provided prior to event First aid on site Venue emergency management plan Transport Management Plan communicated to schools if applicable. Venue staff on site Venue emergency management plan Teachers remain with students and follow instructions from staff Evacuation if necessary Maintenance staff on site Venue emergency management plan Teachers remain with students and follow instructions from staff Venue lockdown procedures enacted 1 E L il Y 1 E L il Y 4 E H il Y 3 E M il Y REVIEW Scheduled review date: April 2016 September 2016 Dec 2016 April 2017 Are all control measures in place? Y Y MCEC Traffic Mgmt Plan & supervision of escalators by security staff Are controls eliminating or minimising the risk? Y Y Are there any new problems with the risk? MCEC Congestion MCEC Escalators Review by: (name) S. Skinner S. Skinner Review date: April September 2016 HS Risk Management Form Version 1: 15 Sept 2015 Page 3 of 4

8 Acknowledgement of Understanding ote: for activities which are low risk or include a large group of people (e.g. open days, BBQ s, student classes etc), only the persons undertaking the key activities need to sign below. For all others involved in such activities, the information can be covered by other methods including for example a safety briefing, induction, and/or safety information sheet (ensure the method of communicating this information is specified here) Risk management name and version number: WHS_RA_i16/17I have read and understand this risk management form ame Signature Date HS Risk Management Form Version 1: 15 Sept 2015 Page 4 of 4

9 SAFE WORK METHOD STATEMET PROJECT: 22016/17 HALOGE IMAGIATIO Location: Various Venues Scope of work: Conduct of HALOGE IMAGIATIO PRIMARY AD SECODARY SCHOOL COFERECES Date: ovember March 2016 Item Task Description Potential hazards Hazard Control Risk assessment Responsible Person 1 Set up venue Distribute booklets, Stage set up Slips, trips and falls. Manual handling Team meeting. o running 3 2 Registrations Deal with all enquiries and direct attendees to the entry Slips, trips and falls. Acces - Queuing of too many peoplecrowding Training Signs More then one person at the desk at one time 2 3 Seat attendees Ensure orderly entrance into venue. Fill from front, following venue staff instructions Slips, trips and falls. Access - Queuing of too many people - crowding Ensure no running HF team member in each aisle organising the entry Multiple entry points Clear 3 4 Conduct event Speakers to stage. Students to stage Stage stairs - slips, trips and falls Ensure all persons going to stage know access way 3 Students are chosen to 'run' microphones around the auditorium 5 Roving Microphones in order for attendees to aks the guest speakers questions 6 Exit Morning Tea Lunch Conclusion 7 Pack down At break time, the attendees will leave the auditorium. Teachers to supervise students on breaks Pack down all equipment. Collect react cards o running Slips, trips and falls HF team member to go with student Slips, trips and falls Students running around in main aud Attendees getting on stage playing with equipment Eggress - overload of people at one time. o students unsupervised during breaks Slips, trips and falls. Manual handling. Trusses and curtain falls Ensure an orderly exit HF team member keeps an eye on auditorium during exits o running Adequate exitpoints Clear directions. Instruct teachers re supervisory responsibility during break times. Team lifting. o running Check with venue before entering stage area during bump out 3 3 3

10 Certificate of Currency Locked Bag 2138 orth Sydney SW 2059 Australia Telephone: Fax: This is to certify that the undermentioned contracts of insurance are current at the time of issue. Subject to the limitations, exclusions, definitions and conditions of the policy wording or product disclosure statement applying to each contract of insurance. Policy umber XZBI Insured ame HALOGE FOUDATIO LIMITED Period of Insurance From 30/06/2016 at 4.00pm to 30/06/2017 at 4.00pm Date of Issue 29/08/2016 Location of Issue ORTH SYDEY SW 2059 The information above relates to each contract of insurance. Zurich Australian Insurance Limited AB , AFS Licence o Blue Street orth Sydney SW Page 1 of 3

11 Zurich Austbrokers Business Insurance Situation Suite ALFRED STREET ORTH ORTH SYDEY SW 2060 Interest Insured/Policy Limit(s) Liability Section General Liability Limit of Liability $20,000,000 Any one occurrence Products Liability Limit of Liability $20,000,000 Any one occurrence and in the Aggregate any one Period of Insurance and in the Aggregate for all Situations Property in Physical/Legal control $250,000 Cover for Principals The interest of AEG Ogden (Sydney Arena) Pty Ltd as an Insured Person is hereby noted Cover under the Policy for any principal is limited to its liability for Personal Injury or Property Damage that is directly caused by The Insured s performance of the work for that principal and only to the extent that there is cover for The Insured under this Cover section for The Insured s liability to that principal had it made a claim against The Insured in respect of the circumstances giving rise to its liability; provided that: the work was carried out by The Insured in an attempt to comply with a contract to perform work, that was made between The Insured and that principal; and Liability shall not exceed the lesser of the minimum amount of liability cover required by the contract to perform the work and the applicable Limit of Liability shown below; and For the avoidance of doubt it is further provided that where a principal makes a claim under this Cover Section, the Employer's Liability exclusion shall apply so that the Policy will not cover that principal's liability for Personal Injury to any person in the service of either: (a) The Insured ; or (b) That principal; Cover for Principals The interest of Sydney Superdome Pty Ltd as an Insured Person is hereby noted Cover under the Policy for any principal is limited to its liability for Personal Injury or Property Damage that is directly caused by The Insured s performance of the work for that principal and only to the extent that there is cover for The Insured under this Cover section for The Insured s liability to that principal had it made a claim against The Insured in respect of the circumstances giving rise to its liability; provided that: the work was carried out by The Insured in an attempt to comply with a contract to perform work, that was made between The Insured and that principal; and Liability shall not exceed the lesser of the minimum amount of liability cover required by the contract to perform the work and the applicable Limit of Liability shown below; and For the avoidance of doubt it is further provided that where a principal makes a claim under this Cover Section, the Employer's Liability exclusion shall apply so that the Policy will not cover that principal's liability for Personal Injury to any person in the service of either: (a) The Insured ; or (b) That principal; Cover for Principals The interest of Sydney Olympic Park Authority as an Insured Person is hereby noted Cover under the Policy for any principal is limited to its liability for Personal Injury or Property Damage that is directly caused by The Insured s performance of the work for that principal and only to the extent that there is cover for The Insured under this Cover section for The Insured s liability to that principal had it made a claim against The Insured in respect of the circumstances giving rise to its liability; provided that: Zurich Australian Insurance Limited AB , AFS Licence o Blue Street orth Sydney SW Page 2 of 3

12 the work was carried out by The Insured in an attempt to comply with a contract to perform work, that was made between The Insured and that principal; and Liability shall not exceed the lesser of the minimum amount of liability cover required by the contract to perform the work and the applicable Limit of Liability shown below; and For the avoidance of doubt it is further provided that where a principal makes a claim under this Cover Section, the Employer's Liability exclusion shall apply so that the Policy will not cover that principal's liability for Personal Injury to any person in the service of either: (a) The Insured ; or (b) That principal; Zurich Australian Insurance Limited AB , AFS Licence o Blue Street orth Sydney SW Page 3 of 3