Town of Madison, Board of Education, Connecticut. Request for Bids. For: Turf Maintenance Program Madison Board of Education Sports Fields

Transcription

1 Town of Madison, Board of Education, Connecticut Request for Bids For: Turf Maintenance Program Madison Board of Education Sports Fields at 284 Green Hill Road, Madison, CT February 18, 2016

2 TABLE OF CONTENTS Cover Sheet 1 Table of Contents 2 Invitation to Bid 4 Request for Bids Introduction and Definitions 5 Insurance 6 Withdrawal of Bids 7 Rejection of Bids 7 Errors in Bids 8 Contract Award 8 Bid Requirements 8 State Taxes 8 Qualification of Bidders 9 Building Permits 10 Unit Prices 10 Project Timeline 10 Commencement of Work 11 Payments 11 Appendices A. Specifications 12 B. List of Unit Prices 16 C. Bid Form 17 Madison Public School Turf Maintenance Program 2

3 D. Statement of Qualifications 19 E. Non-Collusion Affidavit 24 F. Equal Employment Opportunity Certification 25 G. Notice of Award 27 Madison Public School Turf Maintenance Program 3

4 INVITATION TO BID The Board of Education of the Town of Madison, Connecticut is seeking sealed bids from interested individuals and firms for the turf maintenance program for the Board of Education sports playing fields, located throughout the Town of Madison. Bids will be received until 2:00 p.m. on March 10, 2016, at the Facilities Department, located at 284 Green Hill Road, Madison, CT 06443, at which time they will be publicly opened and read aloud. No, oral or facsimile bids will be considered. Bids received after this time will not be accepted and will be returned unopened. There will be no extensions of time, except by addendum. To obtain a complete description of the work, interested persons may obtain a copy of the Request for Bids by contacting Laina Piscitelli, 284 Green Hill Road, Madison, CT 06443, Tel , piscitellila@madisonct.org. Bidders are also directed to observe the requirements for non-discrimination in employment practices, conditions of employment, and applicable prevailing wage law pursuant to Connecticut General Statutes Section All bids shall be held open by bidders for a period of ninety (90) days. No bidder may withdraw its bid during that period. Incomplete bids will be rejected. Completion of the project is subject to appropriation by the Town. The Madison Board of Education reserves the right to waive any informalities, irregularities, technicalities or defects in any bid to reject any or all bids, and to accept a bid that, in its sole discretion, is in the best interest of the Madison Board of Education, including, but not limited to, considerations of price and bidder responsibility. Questions regarding the project should be addressed to Laina Piscitelli, 284 Green Hill Road, Madison, CT, 06443, Tel , piscitellila@madisonct.org. February 18, 2016 William H. McMinn Director of Facilities Madison Public School Turf Maintenance Program 4

5 Introduction and Definitions REQUEST FOR BIDS Madison Public Schools Turf Maintenance Program Madison, Connecticut The Town of Madison Board of Education is soliciting sealed bids for the maintenance of all sports fields located throughout the Town of Madison, per the specifications attached as Appendix A. Bids shall be marked Board of Education Turf Maintenance - Sealed Bid and are due at the Facilities Department, 284 Green Hill Road, Madison, CT, 06443, by 2:00 P.M. on March 10, The bids will be immediately thereafter opened and read aloud. No, oral or facsimile bids will be considered. Bids received after the Bid Deadline will not be accepted and will be returned unopened. There will be no extensions of time, except by addendum. The Town has designated the following contact person for this Request For Bids: Laina Piscitelli, 284 Green Hill Road, Madison, Connecticut 06443, Tel , piscitellila@madisonct.org. For the purposes of this Request for Bids, the Contract Documents include the following. 1. Invitation to Bid 2. Request for Bids (a) Specifications (Appendix A) (b) List of Unit Prices (Appendix B) (c) Bid Form (Appendix C) (d) Statement of Qualifications (Appendix D) (e) Non-Collusion Affidavit (Appendix E) (f) Equal Employment Opportunity Certification (Appendix F) (g) Notice of Award (Appendix G) All questions about the meaning and intent of the Contract Documents shall be submitted to the Contact Person in writing. In order to receive consideration, questions must be received by the Contact Person at least five (5) business days prior to the Bid Deadline. Questions, which in the opinion of the Contact Person require interpretation, will be issued by addenda delivered to all parties recorded by the Town as having received the Contract Documents, for receipt not later than three (3) business days prior to the Bid Deadline. The Town will not be responsible for oral interpretations or clarifications which anyone presumes to make on the Town s behalf. The Town may issue such addenda as may be necessary to clarify, correct or change the Contract Documents. Addenda, if any, will be issued in the manner and within the time period stated in Madison Public School Turf Maintenance Program 5

6 the paragraph above. Bidders must acknowledge receipt of each addendum, if any, in the space provided on the Bid Form. Each bidder must be in good standing with the Town. Completion of the project is subject to appropriation by the Town. Insurance The Contractor shall procure and maintain at its own expense, insurance of the types and in the amounts described below. Simultaneously with delivery of the Notice of Award, the Contractor shall deliver to the Town evidence of insurance in the form of a formal certificate of insurance properly executed by a licensed representative of the participating insurers. The interests of the Town of Madison, Board of Education, must be added to the policies of liability insurance as an additional insured. All insurance shall be carried with insurers authorized to do business in the State of Connecticut. Liability Insurance Comprehensive general liability insurance, comprehensive automobile liability insurance and comprehensive catastrophe liability insurance. Minimum Coverage and Limits of Liability Required For comprehensive general liability insurance, comprehensive automobile liability insurance and comprehensive catastrophe liability insurance, the combined single limit of liability as respects bodily injury, personal injury and property damage shall be as follows. Comprehensive General Liability Comprehensive Automobile Liability Comprehensive Catastrophe Liability Each Occurrence Aggregate $1,000,000 $2,000,000 Any One Accident $1,000,000 Each Occurrence Aggregate $3,000,000 $3,000,000 Madison Public School Turf Maintenance Program 6

7 Workers Compensation Insurance The Contractor shall provide workers compensation coverage with Connecticut statutory limits, and employer s liability insurance with limits no less than $1,000,000 bodily injury by disease per employee, $1,000,000 bodily injury by disease aggregate, $1,000,000 bodily injury by accident. The policy shall be written in accordance with the statutory provisions of the State of Connecticut, and shall include a broad form "all states" endorsement in the event the operations require any interstate involvement as respects employers-employee relationship. Additional Insurance Requirements The Contractor s liability insurance coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self insured retention carried by the Town. Deductibles and self-insured retentions shall be declared and are subject to the approval of the Town. The Contractor must require that all subcontractors procure and maintain insurance protection comparable to that required of the Contractor. The Contractor shall not commence work until all insurance required has been procured and approved by the Town, nor shall the Contractor allow any of its subcontractors to commence work until comparable insurance has been procured and approved by the Town. The Contractor shall, at its own expense, assume all responsibility for equipment and other property to be installed until such equipment or other property is approved and accepted by the Town. The Contractor shall also assume full responsibility for the tools and equipment owned by the Contractor, subcontractors and their respective employees. Withdrawal of Bids Bids may be withdrawn by request of the bidder, by written authorization only, received by the Town prior to the Bid Deadline. Bid withdrawals may be transmitted to the Town by USPS mail, nationally recognized overnight delivery service or . Bids withdrawn in accordance with the foregoing conditions shall be returned un-opened to the bidder. Rejection of Bids The Town reserves the right to reject any or all bids and to re-bid the project if that is deemed, in the Town s sole discretion, to be in the best interest of the Town. The Town reserves the right to make purchases other than strictly in accordance with price considerations, and to choose other than the lowest bidder, if it is deemed in the best interest of the Town. Bids not prepared and submitted in accordance with this Request for Bids, and bids which are incomplete, conditional or obscure, or which contain additions not called for, erasures, alterations or irregularities of any kind, may be rejected as nonresponsive. Madison Public School Turf Maintenance Program 7

8 Errors in Bids In the event of a discrepancy between any unit prices and the extended totals, the unit prices shall govern. In the event of a discrepancy between any unit prices and/or lump sum prices written in words and written in figures, the unit prices and/or lump sum prices written in words shall govern. In the case of an error in the bidder s extended summation, the computed correct extended summation by the Town shall govern. Contract Award Subject to the rights hereinafter reserved, the contract for the work will be awarded within one (1) month after the opening of bids, unless the Town requests, and the bidder agrees, to an extension of the period for award. The successful bidder will be expected to submit a Certificate of Insurance (described above) within ten (10) days after receipt of the Notice of Award attached as Appendix H. Bid Requirements Each bidder shall return two (2) copies of the Bid Form attached as Appendix C. Each bid form must be signed by an authorized representative of the bidder. Each bidder must return a completed and notarized the Non-Collusion Affidavit in the form attached as Appendix E. Each bidder must return a completed and signed Equal Employment Opportunity Certification in the form attached as Appendix F. State Taxes Pursuant to Connecticut General Statutes Section , sales of tangible personal property and services to the Town are not subject to the Connecticut Sales and Use Tax. Accordingly, the Connecticut Sales and Use Tax shall not be included in the bid. Connecticut General Statutes Section (a)(3) provides for an exemption from Motor Vehicle Fuels Tax in the purchases of motor fuel for the purpose of performing contractual services for a political subdivision of the State. Accordingly, Motor Vehicle Fuels Tax shall not be included in the bid. Connecticut General Statutes Section (7) puts certain responsibilities on parties that enter into agreements with non-resident contractors, including the withholding of five percent (5%) of each progress payment. Any bidder that is a non-resident contractor, as defined in Connecticut General Statutes Section (7), shall be required to file a bond with the Connecticut Department of Revenue Services to ensure compliance with Connecticut General Statutes Section (7). Madison Public School Turf Maintenance Program 8

9 Each bidder and the Contractor shall thoroughly familiarize himself with all laws, ordinances, regulations and rules requiring the payment of taxes, and each bidder and the Contractor are responsible for checking with the State of Connecticut on items that may or may not be exempt and the steps which should be taken to obtain such exemption. Each bidder and the Contractor shall consult with his own counsel with respect to the applicability of all taxes. Appropriate exemption certificate(s) will be furnished to the Contractor by the Town upon request. Qualifications of Bidders Bidders shall be experienced in the kind of work to be performed, shall have all equipment necessary for the performance of the work and shall possess sufficient capital to properly execute the work within the time allowed. Bids received from bidders who have previously failed to complete work within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A bid may be rejected if a bidder cannot show that the bidder has the necessary ability, material and equipment to commence the work at the time prescribed and thereafter to prosecute and complete the work at the rate or within the time specified. A bid may be rejected if bidder is already obligated for the performance of other work which would delay the commencement, prosecution or completion of the work described in this Request for Bids. As evidence of his competency to perform the work, each bidder shall complete and submit with its bid the Statement of Qualifications in the form attached as Appendix D. In the discretion of the Town, apparent low bidders may be asked to furnish additional data to demonstrate competency to perform the work. Subcontractors shall have documented proof of experience in successfully completed projects of a similar nature as the work of this project. If a bidder intends to use one or more subcontractors to meet these requirements, documented proof of the subcontractor s experience shall be included in the bid. Each bid must contain evidence of the Bidder s qualification to do business in the State of Connecticut or covenant to obtain such qualification prior to Notice of Award. The Town may make such investigations as it deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Town all such information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of the bidder fails to satisfy the Town that the bidder is properly qualified to carry out the obligations noted in these specifications and to complete the project. Madison Public School Turf Maintenance Program 9

10 Building Permits Any local building permits will be issued by the Town at no cost to the Contractor. Unit Prices For the purposes of this Request for Bids, a Unit Price is an amount proposed by the bidder and submitted with the completed Bid Form as a price per unit of measurement for materials and services that will be added to or deducted from the stipulated sum contract price by change order or in the event that the project scope of work is altered. Unit prices are to include labor, materials, supervision, tools, supplies, equipment, direct and indirect expenses, overhead, profit, insurance, bonding and applicable taxes. A list of Unit Prices required to be submitted by each bidder for this project is attached as Appendix B. Project Timeline Each bidder shall submit a proposed project timeline with appropriate descriptions of the phases or tasks of the project and a projected date of substantial completion for each phase or task. The following example is used for purposes of illustration only. It may be appropriate to combine phases/tasks for small projects or to add phases/tasks for large projects. Example: Phase/Task Demolition Masonry Framing Electrical Plumbing Finish Carpentry Painting Floor Coverings Substantial Completion Date MM/DD/YYYY MM/DD/YYYY MM/DD/YYYY MM/DD/YYYY MM/DD/YYYY MM/DD/YYYY MM/DD/YYYY MM/DD/YYYY The proposed project timeline is subject to modification by mutual agreement of the Town and the Contractor after issuance of the Notice of Award.. Madison Public School Turf Maintenance Program 10

11 Commencement of Work The Contractor may commence work immediately upon the date agreed upon by the Town of Madison, Board of Education. Payments While work is in progress, the Contractor will make applications for progress payments on a monthly basis. The Town will pay for work properly completed within forty five (45) days after the contact person receives an application for payment. Madison Public School Turf Maintenance Program 11

12 APPENDIX A SPECIFICATIONS Daniel Hand High School/Walter C. Polson Middle School (Green Hill Road Campus) 286/302 Green Hill Road, Madison, CT ) A 4-step organic fertilizer program using organic, natural, and bridge (organic/synthetic combinations) fertilizer products. The 4 applications should generally be made in April, May/June, June/July, and September. The total program should apply 2.5 lbs. to 3.0 lbs. of nitrogen per 1000 square feet for the season and approximately 1.75 lbs. of potassium per 1000 square feet. It may also apply approximately 0.5 lbs. of phosphorus per 1000 square feet. The Madison Schools Facilities Department will be overseeding all fields at least two times (Spring and Fall) during the growing season. The 4-step program should apply lbs. of organic matter per 1000 square feet for the season based upon the actual consumable organic content of the products. For example, many 100% organic fertilizers are actually 50-70% consumable organic matter. 2) Two applications of a liquid bio-stimulant product that includes humic acids, seaweed extracts, molasses, etc. There are several such products available in the marketplace. The applications should be made at the high end of the normal rate range for the product chosen and should be made in the early summer and mid-summer period. 3) One application of Sili-Cal SS or similar product that supplies both available silicon and calcium to the turf. The application should be made in May at a rate of 15 lbs. of Sili-Cal per 1000 square feet. 4) One topdressing application to all fields with well-aged leaf compost at a rate of 1/2 cubic yard of compost per 1000 square feet. Brown School 902 Durham Road, Madison, CT )A 4-step organic fertilizer program using organic, natural, and bridge (organic/synthetic combinations) fertilizer products. The 4 applications should generally be made in April, May/June, June/July, and September. The total program should apply 2.5 lbs. to 3.0 lbs. of nitrogen, approximately 1.25 lbs. of phosphorus, and approximately 1.5 lbs. of potassium, per 1000 square feet for the season. The Madison Schools Facilities Department will be overseeding all fields at least two times (Spring and Fall) during the growing season. The 4-step program should apply lbs. of organic matter per 1000 square feet for the season based upon the actual consumable organic content of the products. For example, many 100% organic fertilizers are actually 50-70% consumable organic matter. Madison Public School Turf Maintenance Program 12

13 2) Two applications of a liquid bio-stimulant product that includes humic acids, seaweed extracts, molasses, etc. There are several such products available in the marketplace. The applications should be made at the high end of the normal rate range for the product chosen and should be made in the early summer and mid-summer period. 3)Two applications of Sili-Cal SS or similar product that supplies both available silicon and calcium to the turf. The applications should be made in April/May and August/September. The rate for each application shall be 15 lbs. of Sili-Cal per 1000 square feet. Ryerson 902 Durham Road, Madison, CT ) A 4-step organic fertilizer program using organic, natural, and bridge (organic/synthetic combinations) fertilizer products. The 4 applications should generally be made in April, May/June, June/July, and September. The total program should apply 2.5 lbs. to 3.0 lbs. of nitrogen per 1000 square feet for the season and approximately 1.75 lbs. of potassium per 1000 square feet. It may also apply up to approximately 0.5 lbs. of phosphorus per 1000 square feet. The Madison Schools Facilities Department will be overseeding all fields at least two times (Spring and Fall) during the growing season. The 4-step program should apply lbs. of organic matter per 1000 square feet for the season based upon the actual consumable organic content of the products. For example, many 100% organic fertilizers are actually 50-70% consumable organic matter. 2) Two applications of a liquid bio-stimulant product that includes humic acids, seaweed extracts, molasses, etc. There are several such products available in the marketplace. The applications should be made at the high end of the normal rate range for the product chosen and should be made in the early summer and mid-summer period. 3)Two applications of Sili-Cal SS or similar product that supplies both available silicon and calcium to the turf. The applications should be made in April/May and August/September. The rate for each application shall be 15 lbs. of Sili-Cal per 1000 square feet. 4)One application of Finesse GVH or comparable product in August/September at a rate of 50 lbs. of Finesse GVH per 1000 square feet. Jeffrey School 331 Copse Road, Madison, CT ) A 4-step organic fertilizer program using organic, natural, and bridge (organic/synthetic combinations) fertilizer products. The 4 applications should generally be made in April, May/June, June/July, and September. The total program should apply 2.5 lbs. to 3.0 lbs. of Madison Public School Turf Maintenance Program 13

14 nitrogen per 1000 square feet for the season and approximately 1.75 lbs. of potassium per 1000 square feet. It may also apply up to approximately 0.5 lbs. of phosphorus per 1000 square feet. The Madison Schools Facilities Department will be overseeding all fields at least two times (Spring and Fall) during the growing season. The 4-step program should apply lbs. of organic matter per 1000 square feet for the season based upon the actual consumable organic content of the products. For example, many 100% organic fertilizers are actually 50-70% consumable organic matter. 2) Two applications of a liquid bio-stimulant product that includes humic acids, seaweed extracts, molasses, etc. There are several such products available in the marketplace. The applications should be made at the high end of the normal rate range for the product chosen and should be made in the early summer and mid-summer period. 3) One application of Sili-Cal SS or similar product that supplies both available silicon and calcium to the turf. The application should be made in May at a rate of 15 lbs. of Sili-Cal per 1000 square feet. 4)One application of Finesse GVH or comparable product in August/September at a rate of 50 lbs. of Finesse GVH per 1000 square feet. Island School, 20 Island Avenue, Madison, CT )A 4-step organic fertilizer program using organic, natural, and bridge (organic/synthetic combinations) fertilizer products. The 4 applications should generally be made in April, May/June, June/July, and September. The total program should apply 2.5 lbs. to 3.0 lbs. of nitrogen, approximately 1.25 lbs. of phosphorus, and approximately 1.5 lbs. of potassium, per 1000 square feet for the season. The Madison Schools Facilities Department will be overseeding all fields at least two times (Spring and Fall) during the growing season. The 4-step program should apply lbs. of organic matter per 1000 square feet for the season based upon the actual consumable organic content of the products. For example, many 100% organic fertilizers are actually 50-70% consumable organic matter. 2) Two applications of a liquid bio-stimulant product that includes humic acids, seaweed extracts, molasses, etc. There are several such products available in the marketplace. The applications should be made at the high end of the normal rate range for the product chosen and should be made in the early summer and mid-summer period. Madison Public School Turf Maintenance Program 14

15 3)Two applications of Sili-Cal SS or similar product that supplies both available silicon and calcium to the turf. The applications should be made in April/May and August/September. The rate for each application shall be 15 lbs. of Sili-Cal per 1000 square feet. 4)One application of Finesse GVH or comparable product in August/September at a rate of 50 lbs. of Finesse GVH per 1000 square feet. Madison Public School Turf Maintenance Program 15

16 APPENDIX B LIST OF UNIT PRICES The following Unit Prices shall be submitted with each bid None Madison Public School Turf Maintenance Program Page 16

17 APPENDIX C BID FORM PROJECT: Madison Public Schools Turf Maintenance Program LOCATION: Madison Public School Sports Fields, Madison, CT DATE OF OPENING: Thursday, March 10, 2016 TIME OF OPENING: 2:00 p.m. PLACE OF OPENING: Facilities Department, 284 Green Hill Road, Madison, CT The undersigned,, with its principal place of business in the city/town of, in the state of, submits herewith, in conformity with the information, specifications and all content of said bids, the following bid inclusive of costs for the work specified in the bid documents. BID: Total Contract Amount Written Amount Proposed Start Date Projected Completion Date Year #2 Total Contract Amount Written Amount Year #3 Total Contract Amount Written Amount $ $ $ REQUIRED DOCUMENTS: Project Timeline submitted? Yes No Schedule of Unit Prices submitted? Yes No Not applicable ADDENDA ACKNOWLEDGEMENTS: #1: Date: #2: Date: #3: Date: #4: Date: Bidder: Authorized representative s name: Signature: Title: Date: (Street Address) Madison Public Schools Turf Management Program Page 17

18 (Telephone Number) (Fax Number) ( ) The following documents are attached to and made a condition of this Bid: 1. Non-Collusion Bidding Certificate 2. Equal Employment Opportunity Certificate 3. Statement of Bidder s Qualifications Madison Public Schools Turf Management Program Page 18

19 APPENDIX D Submitted To: STATEMENT OF QUALIFICATIONS Town of Madison Board of Education 284 Green Hill Road Madison, Connecticut Project Submitted For: Madison Public School Turf Maintenance Program Submitted By: 1. How many years has your organization been in business as a contractor? 2. How many years has your organization been in business under its present name? Under what other former names has your business operated? 3. If your organization is a corporation, answer the following: Date of incorporation: State of incorporation: President s name: Vice President s name: Secretary s name Treasurer s name: 4. If your organization is a limited liability company, answer the following: Date of organization: Madison Public Schools Turf Management Program Page 19

20 State of organization: Name of each Manager: If no Managers, name of each Member: 5. If your organization is a partnership, answer the following: Date of organization: Type of partnership: Name of each general partner: 6. If your organization is individually owned, answer the following: Name of owner: 7. If the form of your organization is other than those listed above, describe organization and name the principals: 8. If your organization is incorporated or organized other than in Connecticut (e. g., out-of-state corporations or LLC), you must include a current Certificate of Legal Existence issued by the Connecticut Secretary of the State within the past three months. Check here if this applies to your organization. 9. State the percentage of work normally performed with your own forces: 10. Has any construction contract to which you have been a party been terminated by the owner? Have you ever terminated work on a project prior to its completion for any reason? Has any surety which issued a Performance Bond or Labor and Material Payment Bond on your behalf ever completed the work in its own name or financed such completion on your behalf? Has any surety expended any monies in connection with a contract for which they furnished Madison Public Schools Turf Management Program Page 20

21 a bond on your behalf, has your bid surety ever been forfeited? If the answer to any of the preceding questions is yes, please furnish the details of all such occurrences. 11. List name of project, owner, architect or engineer, contract amount, percent complete and scheduled completion of all construction projects your organization has in progress on this date: 12. List names of project, owner, architect or engineer, contract amount, date of completion and percent of work with your own forces of the major projects of the same general nature as this project which your organization has completed in the past five years: Madison Public Schools Turf Management Program Page 21

22 13. List the names, addresses and telephone numbers of references, including an owner, design professional and any surety, for each project listed under items 11 and 12 above: 14. List the construction experience of the principal individuals and supervisory personnel of your organization: 15. List the states and categories of construction in which your organization is legally qualified to do business: 16. List the name, address and telephone number of an individual who represents the following and whom the Town may contact for a financial reference: Surety: Madison Public Schools Turf Management Program Page 22

23 Bank: Major Material Supplier: The undersigned agrees, if determined to be the lowest responsive bidder, and if requested by the Town, to submit a current financial statement and to furnish any other information in verification of this Statement of Qualifications within one (1) week of the bid opening date. By my signature below, I hereby attest that the information provided above is complete to the best of my knowledge and belief. Also by my signature below, I acknowledge that falsified, incomplete or inaccurate information supplied above may at the option of the Town, be reason for the rejection of my bid. Dated at, this day of 20. Bidder: By: (Signature) Title: Sworn to and subscribed to before me this day of 20 in the County of, State of. (Seal) Notary Public My Commission expires Madison Public Schools Turf Management Program Page 23

24 STATE OF } } ss: COUNTY OF } APPENDIX E NON-COLLUSION AFFIDAVIT, being first duly sworn, deposes and says that: I am, the (Name) (Title) of, (the Bidder ) submitting the attached bid to the Town of Madison (the Bid ), that I executed the Bid with full authority to do so, that the Bid is genuine and is not a collusive or sham Bid, that said Bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the project described in the Bid, and that all statements contained in the Bid and in this Affidavit are true and correct, and made with full knowledge that the Town of Madison relies upon the truth of the statements contained in the Bid and in the statements contained in this Affidavit in awarding the contract for the project. (Signature of Authorized Representative) (Printed or Typed Name of Authorized Representative) (Title of Authorized Representative) Sworn to and subscribed to before me on this day of, 20. (Seal) Notary Public My Commission expires Madison Public Schools Turf Management Program Page 24

25 APPENDIX F EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION This certification is required pursuant to Executive Order No. 3 issued by Governor Thomas J. Meskill and dated June 16, The implementing rules and regulations provide that any bidder or prospective contractor, or any of their proposed subcontractors, shall state as an initial part of the bid or negotiations of the contract, whether it has participated in any previous contract or subcontract subject to the equal employment opportunity clause, and if so, whether it has filed all compliance reports due under applicable instructions. Where the certification indicates that the bidder has not filed a compliance report due under applicable instructions, the bidder shall be required to submit a compliance report within seven (7) calendar days after the bid opening. No contract shall be awarded unless such report is submitted. Bidder: Bidder s Address: 1. Bidder has participated in a previous Contract or Subcontract subject to the Equal Employment Opportunity Clause. Yes No If answer is Yes, identify most recent Contract 2. Compliance reports were required to be filed in connection with such Contract or subcontract. Yes No If answer is Yes, identify most recent Contract Madison Public Schools Turf Management Program Page 25

26 3. Bidder has filed all compliance reports due under applicable instructions, including SF-100. Yes No None Required 4. If answer to item No. 3 is No, please explain in detail below. CERTIFICATION: The information given above is true and complete to the best of my knowledge and belief. (Signature of Authorized Representative of Bidder) (Printed or Typed Name) (Title) Madison Public Schools Turf Management Program Page 26

27 APPENDIX G NOTICE OF AWARD To: Project Description: The Town of Madison has considered the bid submitted by you for the above described project in response to its Request for Bids dated, 20. You are hereby notified that your bid has been accepted for items in the amount of and /100 Dollars ($ ). You are required by the Request for Bids to furnish a certificate of insurance within ten (10) calendar days from the date this Notice of Award is delivered to you. You are required to return an acknowledged copy of this Notice of Award to the Town. TOWN OF MADISON, BOARD OF EDUCATION By: Title: Date: Receipt of this Notice of Award is hereby acknowledged. By: Title: Date: Madison Public Schools Turf Management Program Page 27