-INTEGRATED PEST MANAGEMENT SERVICES- Halifax Area School District 3940 Peters Mountain Road Halifax, Pennsylvania 17032

Transcription

1 SCOPE OF PROPOSED SERVICES: -INTEGRATED PEST MANAGEMENT SERVICES- Halifax Area School District 3940 Peters Mountain Road Halifax, Pennsylvania The Halifax Area School District wishes to secure professional services for the , , , and school years in accordance with the specifications for Integrated Pest Management. CRITERIA FOR PROPOSAL ACCEPTANCE: Proposals will be evaluated by the Halifax Area School District and will be ranked with respect to a criteria specifically developed to examine the technical competence and suitability of prospective providers. The contract will be awarded to the most qualified and responsible proposal for the most reasonable cost. In order to qualify as responsible, a prospective provider must meet the following criteria as it relates to this request for proposal: 1. Possess the adequate professional, technical and financial resources for performance of required services or have the ability to obtain such resources as required during performance of said services. 2. Possess the necessary experience and technical skills in the field. 3. Prove a satisfactory record of performance of services for other organizations. 4. Propose compensation that is considered fair and equitable to the level of effort to be expended. 5. Address all elements of the request of the proposal as specified in this document. ACCEPTANCE OF PROPOSALS: Proposals will be received until and opened and read publicly at that time. Proposals and questions should be addressed to: Mr. Michael Bower, Business Manager Halifax Area School District 3940 Peters Mountain Road Halifax, Pennsylvania Phone: extension: 107

2 CONTENTS OF PROPOSAL: The proposal shall contain the following information: -An overall introduction to the proposal, including a statement of understanding with regards to the services to be provided. -An explanation of the role of the provider, as it relates to the Halifax Area School District, including the division of work between the provider and the Board. The provider s response must address the general responsibilities as outlined in this request for proposal and all additional general responsibilities the provider wishes to include. -Define specifically what type of data, information, and/or other assistance will be expected from the Board or school administration (in addition to the stipulations listed in Duties of the School District ) and describe how this will be integrated into the proposed services. -Costs, including a breakdown between any billable expenses and direct contract costs. -Identification and background information of key personnel contributing to services. -A list of clients for whom the proposer has performed services similar to those described in this request for proposal. -The proposal shall be signed by an individual authorized to bind the Provider and shall contain a statement to the effect that proposal is a firm offer. It should include the name, title, address, and telephone number of the individual(s) with authority to negotiate and contractually bind the provider and who may be contracted during the period of proposal evaluation. -The provider must submit a statement that they are an equal opportunity and affirmative action employer, if applicable. CONTRACT PRICE: The cost of service should be presented on the attached Price Proposal Form. Pricing should represent what the Board can expect to pay, upon completion of all assignments during the contract period as described in the specifications. At the time of negotiations of the contract, a payment schedule will be agreed upon between the Board and the professional service provider.

3 GENERAL SPECIFICATIONS: Description of the Program: This specification is part of a comprehensive Integrated Pest Management (IPM) program for the premises listed herein: All applicable properties and grounds own and operated by the Halifax Area School District. Integrated Pest Management is a process for achieving long-term, environmentally sensitive pest suppression through the use of a variety of technological and management practices. Control strategies in an IPM program include monitoring, physical, cultural, biological and procedural modifications that reduce the food, water, harborage, and access used by pests. Chemical controls are used only as a last resort after considering non-toxic options. A. The school district s Facilities Director will serve as the IPM Coordinator. The IPM Coordinator will act as a manager of the IPM program including the overseeing and monitoring of contract performance. B. The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, pesticide application (when deemed necessary) and components of the IPM program. C. The Contractor shall provide detailed, site-specific recommendations for any modifications needed to aide in pest prevention. D. The Contractor shall provide evidence of sufficient IPM expertise through training and/or practical IPM experience to carry out these responsibilities. E. The services provided by the Contractor will be in compliance with all relevant Federal, State, and local laws. Pests Included and Excluded: The IPM program specified in this request for proposal is intended to manage pest populations in the contracted area including all applicable properties and grounds owned by the Halifax Area School District. Action Thresholds: The Contractor and the IPM Coordinator shall fix levels of pest populations or site environmental conditions that require remedial action by the Contractor. Action shall only be taken when a pest population is present and posting a problem and/or risk to school property and/or building inhabitants. Initial Inspections: The Contractor and IPM Coordinator shall conduct a thorough, initial inspection during first month of the proposed contract. The purpose of the initial inspection is for the Contractor to evaluate the pest management needs of the property and discuss these with the IPM Coordinator. Access to all areas shall be coordinated with the IPM Coordinator. The inspection shall address: identification of problem areas in and around the buildings, on all

4 athletic fields, and playgrounds; discussion of the effectiveness of previous control efforts, facilitation of Contractor access to all necessary areas; information about restrictions of special safety precautions, or other constraints the Contractor believes should be discussed. Pest Management Plan: Following the initial inspection, the Contractor will develop a detailed Pest Management Plan and Service Schedule for each site. This plan must be submitted to the IPM Coordinator for approval prior to initiation. The Pest Management Plan shall consist of the following: A. Service Schedule for Each Site: Frequency of inspections, monitoring, and treatment by the Contractor shall depend on the specific pest management needs. At a minimum, the Contractor shall perform regularly scheduled inspections and monitoring to determine if remedial action is necessary. B. Monitoring and Inspection Program: The Contractor shall outline a monitoring and inspection program that includes proposed methods of surveillance that will identify infested areas and allow an objective assessment of site environmental conditions and pest population levels. Monitoring and inspection shall be continued throughout the duration of the contract. C. Description of Site-Specific Pest Control Methods: The Contractor shall describe physical, structural, operational, biological, and least-hazardous chemical recommendations and actions to manage pest populations that exceed the established thresholds or other measures aimed at preventing pest infestations. The Contractor shall use nonchemical methods wherever possible. D. Written Recommendations: The Contractor shall provide the IPM Coordinator with written recommendations for site-specific solutions for preventing future pest infestations. E. Statements of the Conditions Considered Necessary to Allow Pesticide Application: Pesticide application shall be by need and not by schedule. The Contractor must obtain permission from the IPM Coordinator before using pesticides. F. Proposed Materials and Equipment for Service: The Contractor shall provide current labels, EPA numbers and Material Safety Data Sheets (MSDS Sheets) for all pesticides to the IPM Coordinator. G. Commercial Pesticide Applicator License: The Contractor shall provide photocopies of the business Pest Control License and Pesticide

5 Applicator Licenses for every Contractor employee who will be performing on-site service. H. Notification and Posting: The Contractor shall work with the IPM Coordinator to ensure full compliance with state notification and posting requirements. Specific IPM Treatments for the Halifax Area School District: All treatments must occur after students have vacated the premises for the day, in accordance with a treatment calendar created by the contractor and the district. All visits and treatments must be prescheduled with the Director of Facilities. A. Treat the exterior lights attached to buildings. (Once a year.) B. Treat the high school stadium bleachers. (Twice a year). C. Treat high school softball bleachers. (Twice a year). D. Treat all playground equipment at both elementary schools. (Twice a year). E. Treat high school stadium press box and ticket booths. (Once a year). F. Treat tunnels in all buildings. (Once a year). G. Inspect all roof vents and treat if needed. (Once a year). Record Keeping: The IPM Coordinator shall be responsible for maintaining a pest control logbook or file for each site specified in this contract. These records, or a copy of them, shall be kept on site. The Contractor shall be responsible for documenting each visit to the site and all services provided. This file shall include: A. Pest Control Plan: A copy of the Contractor s approved Pest Management Plan, including labels, EPA numbers, and MSDS sheets for all pesticides used and the Contractor s service schedule. B. Pest Sighting Reports: Pest monitoring data sheets that record the number and location of pests found by the Contractor s monitoring program and sightings by school occupants. C. Work Request and Inspection Forms: Work Request and Inspection Forms will be used to advise the Contractor of routine service requests and to document the performance of all work, including emergency work. Upon completion of a service visit to the building or site, the Contractor s employee performing the service shall complete, sign and date the form, and return it to the logbook.

6 -AFFIRMATIVE ACTION STATEMENT- Date: The employment policies and practices of are to recruit and employ qualified job applicants without discrimination based on race, creed, color, religion, age, sex, national origin or handicap and to treat all employees equally without discrimination because of race, creed, color, religion, age, sex, national origin or handicap. (Signature)

7 -PROPOSAL SUBMISSION FORM- HALIFAX AREA SCHOOL DISTRICT Integrated Pest Management Services The company identified below agrees to all of the conditions, specifications, and instructions contained in the attached specifications, and the Affirmative Action Statement that comprise this bid submission and will provide the services designated therein as specified. BASE BID: July 1, 2015-June 30, 2016: July 1, 2016-June 30, 2017: July 1, 2017-June 30, 2018: July 1, 2018-June 30, 2019: July 1, 2019-June 30, 2020: Client References Submitted The undersigned is submitting this bid without collusion with any other individual or corporation. SUBMITTED BY: Firm: Signature: Address: Name: Title: Telephone: