GENERAL INSTRUCTIONS AND REQUIREMENTS FOR BIDDERS

Transcription

1 BID #: TITLE: THE CROSSINGS AT FLEMING ISLAND CDD NOTICE TO BIDDERS INVITATION TO BID COVER SHEET ITB Issue Date: January 29, 2008 Due Date: GOLF COURSE MAINTENANCE EQUIPMENT LEASE February 13, 2009, 2 p.m. Eastern Time Anticipated Award: Pre-Bid Meeting Date: Pre-Bid Meeting Location February 26, 2009, Board of Supervisor s Meeting N/A N/A Bid Opening Location: Contact Information: District Manager s Office, 280 Wekiva Springs Road, Protegrity Plaza, Suite 2000, Longwood, Florida Donna R. Mallery Phone: ; Fax: dmallery@govmserv.com Sealed bids will be accepted until the date and time indicated above. All bids shall be submitted in sealed envelopes and mailed or delivered to: The Crossings at Fleming Island CDD District Manager s Office 280 Wekiva Springs Road Protegrity Plaza, Suite 2000 Longwood, FL The outside of the envelope shall clearly identify the bid by: BID NUMBER, TITLE, AND DATE AND TIME OF BID OPENING. It is the sole responsibility of the bidder to ensure that their bid reaches the District Manager s Office before the closing date and hour as shown above. Bids received after the scheduled time for opening will not be considered. Any bid envelope(s) received late will be returned to the bidder unopened. At the Date and Time disclosed, all qualifying Bids will be opened, read aloud, and recorded. Bidders may obtain the Bid Package documents from the District s website ( or by contacting Donna Mallery at or via at dmallery@govmserv.com. Any questions regarding clarification of the bid documents should be in writing and either ed to dmallery@govmserv.com, faxed at or mailed to the address indicated above, clearing identifying the Bid Title, Number, and Date and Time of Bid Opening. The responses to these questions and/or any additional information will be submitted to each bidder in the form of an Addendum. The CDD reserves the right to reject any and all bids, to waive any and all non-substantial irregularities in bids received whenever such rejection or waiver is in the best interest of the CDD. GENERAL INSTRUCTIONS AND REQUIREMENTS FOR BIDDERS The Crossings at Fleming Island CDD: Bid #ITB Page 1 of 11

2 These instructions, requirements, and any special instructions contained in the specifications are a part of the terms and conditions of the Bidder s Proposal. Any exceptions/deviations to these instructions/requirements or specifications must be specified and submitted with the Bidder s Proposal. Failure to indicate any exceptions/deviations will be regarded as full acceptance of these requirements and instructions. 1. EXAMINATION BY BIDDERS. All bidders must examine the specifications, drawings, schedules, special instructions and these general requirements prior to submitting a bid. Failure to examine is at the bidder s own risk. 2. SUBMISSION OF FORMS. All bids must be submitted and completed in ink or typewritten, on the forms provided by the District. The individual signing the bid must initial any erasures or other changes. All bids/proposals will not be considered unless the bidder or an authorized agent signs the bidder response sheet. Failure to properly execute the bid documents may result in rejection of the bid. 3. DESCRIPTIVE TERMS. Unless the term no substitute is used, the use of brand name, manufacturer, make, or catalogue designation in describing an item does not necessarily restrict bidders to that particular brand name, etc. The term is simply to indicate the type, character, quality and/or performance equivalence of the item desired. However, the proposed substitution item must be of such character, quality and/or performance equivalence as that indicated in the specifications. A proposed substituted item must include complete data as to the manufacturer s name, type, model number, any descriptive bulletins and specifications. 4. EXCEPTIONS. Any deviations to these instructions or specifications must be submitted in writing with the bidder s proposal. Failure to indicate any deviations will be regarded as full compliance with these requirements, specifications and instructions and will be construed to mean that the bidder proposes to furnish the exact commodity as described in the specifications/requirements. 5. UNIT PRICES. A unit price for each unit bid must be shown and include packaging and/or packing, if any, unless otherwise specified. If the quantity is an estimate, the unit price only shall be listed. On items where a quantity is specified, a total shall be entered in the appropriate column of the bid schedule. If an error is made in extension of the price, the unit price shall prevail. Items or estimated quantity will be awarded on a no guarantee basis. Prices shall be extended in decimals, not fractions, and shall include transportation and delivery charges, prepaid by the bidder to the destination specified in the special instructions of the specifications. 6. EXEMPTIONS FROM TAXES. The purchase of equipment, materials, and/or service by the District are exempt from the payment of excise, transportation and sales tax imposed by the federal, state and/or other municipal governments. Such taxes must not be included in the bid prices. Upon request, the sales tax exemption certificate will be furnished. 7. PAYMENTS AND DISCOUNTS. a. Payment for the materials, supplies, or equipment as specified in the contract shall be processed promptly after completion of delivery of items and after receipt of properly prepared invoice(s). b. Discounts for prompt payment will not be considered in bid evaluations, unless otherwise specified. Offered discounts, however, will be taken if payment is made within the discount period. c. Late charges may be assessed against the District when payment is not made before the due date (forty-five (45) days after receipt of a proper invoice). 8. DELIVERY. a. All prices quoted shall be based on delivery F.O.B. Destination. b. Bids must show the number of days required for delivery under normal conditions. Unrealistically short or long delivery promises may cause bids/proposals to be rejected. A successful bidder is required to keep the purchasing agent advised at all times of the status of the order. All materials, supplies, equipment, and/or service or equipment shall be delivered within thirty (30) days from the date of the award of the contract, unless specified otherwise. c. Inspection and acceptance will be at destination unless otherwise stipulated. Title and risk of loss of damage to all items shall be the responsibility of the shipper (vendor) until accepted by the District s contact person listed in the award letter and/or purchase order. 9. AWARD OF CONTRACT(S). The contracting entity reserves the rights to: award by item, groups of items, or all items of the bid; to reject any or all bids in whole or in part; and, waive technical defects, irregularities and/or omissions. Bid awards are subject to the Conflict of Interest provisions of Chapter 112, Florida Statutes. The Crossings at Fleming Island CDD: Bid #ITB Page 2 of 11

3 10. EEO STATEMENT. Vendors must ensure that employees and applicants for employment are not discriminated against for reasons of race, color, age, religion, sex, national origin, or handicapped status. Minority and female owned businesses are encouraged to participate. The District is an Equal Opportunity/Veterans Preference employer. 11. BID BONDS. If required by the specifications, a bid bond (or a certified check or cashier s check) in the required amount must accompany the bid. This bond may be retained by the contracting entity as liquidated damages should the successful bidder fail to comply with the terms of this bid/proposal. The District will return all bonds or deposits to unsuccessful bidders after the contract has been awarded. 12. PERFORMANCE BONDS. If required by the specifications, the successful bidder must post a performance bond in the amount required prior to award of contract. The bid bond or deposit may be returned to the successful bidder upon the posting of the performance bond. 13. COMPLIANCE WITH APPLICABLE LAW. Federal, State, County, and local laws, ordinances, rules and regulations that in any manner affect the item(s) covered herein apply. Lack of knowledge by the bidder shall in no way be cause for relief from responsibility. 14. PUBLIC ENTITY CRIME INFORMATION STATEMENT. A statement is no longer required as part of the bid submittal; however, bidders are subject to the provisions of Section , Florida Statutes, whereby the State maintains a convicted vendor listing which excludes those suppliers from bid submittal for a period of thirty-six (36) months. 15. LIABILITY. The vendor shall indemnify and hold harmless the District and its officers, agents, and employees from any and all liability, claims actions, suits or demands by an person, corporation or other entity for injuries, death, property damage or of any nature, arising out of, or in connection with any kind in the performance of or fulfilling the requirements of a purchase order which may result from the bid. NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THE ABOVE SHALL HAVE PRECEDENCE. DRUG-FREE WORKPLACE CERTIFICATION (Identical Tie Bids) In accordance with Section of the State of Florida Statutes, preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee-assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1. (4) In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement, and will notify the employer of any conviction of, or pleas of guilty or nolo contend ere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. The Crossings at Fleming Island CDD: Bid #ITB Page 3 of 11

4 BIDDER RESPONSE SHEET This sheet must be signed and returned with your bid response PLACE BEHIND BID FORM! ACKNOWLEDGEMENT OF FORMS BID NO: ITB :Golf Course Maintenance Equipment Lease The undersigned hereby acknowledges the receipt of the following document: (Mark all applicable forms) (a) Invitation to Bid Cover Sheet (b) General Instructions and Requirements for Bidders (c) Bidder Response Sheet (MUST BE COMPLETED, SIGNED, AND RETURN WITH BID) (d) Statement of No-Bid (e) Bid Form (MUST BE COMPLETED AND RETURNED WITH BID) (f) Bid Specifications (if provided) (g) Specific Instructions (if provided) (h) Bid Drawings (if provided) (i) Other documents (if provided) (j) Addenda (if provided) Addendum No: Dated: Addendum No: Dated: Addendum No: Dated: Addendum No: Dated: BIDDER S CERTIFICATION: The signed bidder certifies that he/she has read and thoroughly understands the terms, conditions, and specifications as contained in this bid, and that the items of material or services offered in this invitation meet the required minimum specifications. It is understood that any item offered as an alternate not meeting specifications might be rejected. Bidder further certifies that: (1). All information contained in this bid is truthful to the best of bidder s knowledge and belief, (2). They are duly authorized to submit the bid on behalf of the vendor/contractor, and (3). The vendor/contractor is ready, willing, and able to perform if awarded the bid. Bidder offers and agrees to furnish the goods and/or services, specified in the invitation, at the prices or rates quoted in their bid, including the following: Delivery or completion: calendar days after notification of bid award. Prices are firm for re-orders for months after award of bid. The bidder certifies, by submission and signature of this bid, that the bidder complies fully with the Drug-free Workplace Certificate contained in this Bid Package. Please indicate below, whether bidder s firm meets the Drug- Free Workplace Certification: [ ] Does meet Drug-free Workplace Certification [ ] Does not meet Drug-free Workplace Certification TAXPAYER ID/FEDERAL EMPLOYER ID COMPANY NAME PHONE: (XXX-XXX-XXXX) FAX: (XXX-XX-XXXX) SIGNATURE OF AUTHORIZED OFFICER MAILING ADDRESS TYPED/PRINTED NAME OF AUTHORIZED OFFICER CITY - STATE ZIP TITLE ADDRESS DATE The Crossings at Fleming Island CDD: Bid #ITB Page 4 of 11

5 STATEMENT OF NO BID If your company will not be submitting a bid in response to this Invitation to Bid, please complete and submit this Statement of No-Bid response to: The Crossings at Fleming Islands CDD 280 Wekiva Springs Road Protegrity Plaza, Suite 2000 Longwood, Florida TITLE Golf Course Maintenance Equipment Lease COMPANY NAME MAILING ADDRESS CITY, STATE, ZIP COMPLETE THE FOLLOWING REASON(S) FOR NO-BID: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the Invitation to Bid. Unable to hold prices firm throughout the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. (If applicable) Unable to meet insurance requirements. (If applicable) Other (Specify) SIGNATURE DATE The Crossings at Fleming Island CDD: Bid #ITB Page 5 of 11

6 BID FORM BIDDER: Company Name Bid #: ITB Title: GOLF COURSE MAINTENANCE EQUIPMENT LEASE Sealed bids will be received by The Crossings at Fleming Island CDD, 280 Wekiva Springs Road, Protegrity Plaza, Suite 2000, Longwood, Florida 32779, until 2:00 PM, February 13, 2009 at which time and place bids will be opened and publicly recorded. While the District expects to award all items on the bid sheet, the District reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the District. Items shall be delivered F.O.B. Destination. Required Documents: (The bidder shall provide all required documents. Bids may be rejected if all required documents are not submitted with bid package. Return only required documents/information. Do not return every page of this bid package. Bid Submittal shall include the following: One (1) original and one (1) complete copy, clearly labeled and sent in a sealed envelope correctly marked with: Vendor Name, Bid Title, Bid Number, and Due Date.) a) Bid Form b) Deviations to Specifications - if applicable c) Bidder Response Sheet (must be original signature by authorized representative) d) Any attachments/documents as required in this bid: (1) Attachment A BID PACKAGE MUST INCLUDE ALL REQUIRED ORIGINAL DOCUMENTS AND ONE (1) COMPLETE COPY. NOTE: The reference to a TRADE name, BRAND name, MODEL or CATALOG NUMBERS is used in the bid invitation for the purpose of item identification. Bidding on equivalent items of substantially the same quality, style and features is encouraged. However, such equivalent bids must be accompanied by sufficient descriptive literature and /or specifications to clearly identify the item and provide for competitive evaluation. The District reserves the right to evaluate the bids based on the District s judgment of value, quality and suitability. The items listed below are for MINIMUM specifications. See SPECIFICATIONS for additional information and requirements. 1 2 Description Mfr Reference Number a. Greens King IV Plus, 18 h 1140 Triplex Riding Greens Mower. Jacobsen TEK hp Briggs Vanguard Gas Engine, Power Steering, Hydraulic Drive, Individual Reel Control, Power Backlapping, Catchers. b. Right hand 9 blade green 58 Jacobsen TEX c. Left hand 9 blade green 58 Jacobsen TEX d. 22 Grooved machined Jacobsen TEX e. Kit Bracket Jacobsen TEX f. Kit Light Jacobsen TEX Total Greens King a. LF WD 36 horsepower 1,970 Jacobsen TEX Fairway Mower. Kubota Diesel Engine Servo-controlled Hydrostatic Traction System, One-touch Mower Lift/Lower System, Hydraulic Oil Level Monitor, Falshattach Reel Motors, Power Steering, Battery, Highbacked Seat w/arm rests, Deluxe Suspension b. 11-Blade 7 diameter head 162, Heavy-Duty 2-1/2" Rear Roller w/ Jacobsen TEX Scraper and 3" Grooved Steel Front Roller w/ Scraper. 3 Total Fairway Unit a. G-Plex III- 18 hp 4-cycle CYLINDER BRIGGS GAS Jacobsen TEX b. Cutting units 22"" Green 11 BLADE Jacobsen TEX c. 22 Grooved machined al 8 Jacobsen TEX d. KIT back lapping G-Plex for G-Plex III Gas Jacobsen TEX e. Grass catcher (1 per cu) Jacobsen TEX Total G-Plex 4 a. AR-3 Triplex Rotary Mower Jacobsen TEX Total Triplex Rotary Mower a. 628 Turfcat 26 hp Kubota 1,484, Out Front Deck Mower w/ 26 hp Jacobsen TEX Kubota Diesel Liquid-cooled Engine, Variable Displacement Pump, Power Steering, Fuel gauge, Temp Gauge, Hour meter, Warning System, Hydraulic Deck Drive, Battery. Requires: Cutting Deck. b. Cutting deck 72"" rear d 606 Jacobsen TEX Total Turfcats a. AR Deck Rotary Mower Jacobsen TEX Total Deck Rotary Mowers The Crossings at Fleming Island CDD: Bid #ITB Page 6 of 11 Est. Qty. Unit Price Extended Price Monthly Lease Price 3-year term

7 a. Groom Master II 18 hp 2 875, JACOBSEN 3-Wheel Drive series parallel Jacobsen TEX hydrostatic drive, Bunker Rake.18 HP GAS engine, headlight, power steering, 3-spool valve for hydraulic accessories. b. Blade manual lift 82 Jacobsen TEX c. Rear Rake Implement Jacobsen TEX Total Groom Masters a. SPRAYTEK DS HP Ga Jacobsen TEX b. SDI All Function Electrical Control System Jacobsen TEX c. Quick Foam Marker Jacobsen TEX d. Actuators Electric Boom 1 Pair Jacobsen TEX e. Convertible Deluxe Spray Boom Jacobsen TEX f. Hose reel electric Jacobsen TEX g. Spray hose 150 ft Jacobsen TEX h. Spray gun (GreenGarde JD Jacobsen TEX Total Sprayers a. TURF-TRUCKSTER 32 hp Gas, 2850LB CAP, 5-SPEED Manual Jacobsen TEX Transmission, Suzuki 3-Cylinder 4-cycle engine w/electronic Fuel Injection. E-Coated heavy duty carbon steel channel frame. b. Flatbed 47 quick disconnect Jacobsen TEX c. Box assembly 47"" sides & Tailgate w/autom Jacobsen TEX d. HYD HI/LO GAS DEALER INSTALLED Jacobsen TEX e. Hitch receiver style w/ drawbar Jacobsen TEX Total Trucksters a. WideSpin 1530 Tow Behind, Top Dresser; 11 HP Briggs-Stratton engine, Turfco TFC Electric Start. Total Top Dressers a. Tow Behind Blower w/ Remote Control BUFBT-CKB3 1 Total Tow Behind Blowers a. Allen Hover Mower Engine 4.5 Honda AL418H 2 Total Allen Hover Mowers a. Right hand 11 blade green 60 Jacobsen TEX b. Left hand 11 blade green 60 Jacobsen TEX c. 22 Grooved machined al 8 Jacobsen TEX Total Extra Reels 14 a. Right hand vertical mower 50 Jacobsen TEX Set of 3 Vertical Mowing Units (for Greens King IV+ Greens Mower);.75" Spacing, Front and Rear Rollers Included. Less Motor. b. Left hand vertical mower 50,.75" Spacing, Jacobsen TEX Front and Rear Rollers Included. Less Motor. Total Verti-Cuts Greens 15 a. 7 Diameter Flash Attach? 87 1" Spacing Jacobsen TEX Front & Rear Rollers Included. Less Motors & Lift Yokes. Total Fairway Verti-Cuts 16 a. (Set of 3) Spiker w/frame 285 Jacobsen TEX b. Mounting Kit for Quick Jacobsen TEX Total Spikers 17 a. CORE HARVESTER for mount POLYBOX Jacobsen TEX Total Core Harvesters 18 a. GL-9 Golf Lift Premium Space-Saving Design, w/ GT-TA Frame/Truck Kit GL9 1 Total Lifts 19 a. PTO BLOWER JACOBSEN TURF CAT, ***PTO DRIVE*** AGRIBW240 1 Total Blowers 20 a. NATIONAL 84" TRI-PLEX NAT b. 180MIX25 GRIT 25# PAIL GRIT180MIX25 1 Total National Mowers 21 a. RENOVAIRE. w/tow Aerator CRW Total Renovaires Total Golf Course Maintenance Equipment 110 Prices shall be stated in units of quantity specified. No additional charges shall be passed to the District, including any applicable taxes, delivery or surcharges. Prices quoted shall be the final cost to the District The Crossings at Fleming Island CDD: Bid #ITB Page 7 of 11

8 BID TERMS AND CONDITIONS 1. Documents Examination: The bidder is required to examine carefully the bid documents and it will be assumed that the bidder has investigated and is fully informed of the conditions and obstructions to be encountered, of the character, quality and quantities of work to be performed and materials to be furnished and of the requirements of other contract documents. The bidder must inform himself fully of the conditions under which the work is to be performed in relation to specifications; failure to do so will not relieve a successful bidder of his obligations to furnish all materials, equipment and labor necessary to carry out the provisions of the contract documents and to complete the work for the consideration set forth in his bid. The contents of this bid shall become a part of the contract. 2. Bid Specifications: The Bidder must annotate any deviations to the Bid pricing or specifications on company letterhead and attach to the bid proposal. 3. Line Item Information: The information called for on the item must be entered on the correct line. When omitting a bid price on an item, please insert the words: No Bid or N/B to eliminate any confusion about the item(s) being bid. 4. Quantities Specified: The District reserves the right to increase or decrease the quantity of any or all bid items as deemed appropriate. The unit price shall remain as accepted at bid award. All items deleted will be deducted from all bidders price sheets to determine the low bidder. The bid opening will result in an apparent low bidder only and is not to be construed as an award. 5. Next Lowest Bidder: In the event of default by the successful bidder, the District reserves the right to utilize the next lowest bidder as the awarded vendor. In this event, the next lowest bidder shall be required to provide the bid items at the prices contained on said bidder s proposal for this solicitation for the remainder of the award period. 6. Ability to Perform Work: Any bidder may be required, before the award of this bid, to show to the complete satisfaction of the District, the bidder s qualifications for doing the work. The District reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the District that the bidder is properly qualified to carry out the obligations of the contract and to complete the work described therein. 7. Informalities and Irregularities: The District reserves the right to waive minor defects or variations on a bid from the exact requirements of the specifications that do not affect the price, quality, quantity, delivery or performance time of the services being procured. If insufficient information is submitted by a bidder for the District to properly evaluate the bid, the District has the right to require such additional information as it may deem necessary after the time set for receipt of bids, provided that the information does not change the price, quality, quantity, delivery or performance of the services being procured. AN UNSIGNED BID IS NOT A VALID OFFER. Therefore, failure to sign the Bidder Response Sheet provided will result in the bid being considered non-responsive and the bid rejected. It is not a minor technicality that the District reserves the right to waive. 8. Indemnification: As specified in Florida Statute Section , the bidder agrees to save, defend, keep harmless, and indemnify the District and all of its officers, departments, agencies, agents, and employees from and against all claims, loss, damages, injury, fines, penalties, and costs (including court cost and attorney's fees, charges, liability, and exposure) resulting from, arising out of, or in any way connected with the contractor's negligent performance or nonperformance of the terms of the contract. 9. Bid Alterations/Irregularities: The wording of this proposal shall be used throughout, without damage, alteration or addition. Any change in wording may cause it to be rejected. All irregular bid amounts or bid forms may be deemed non-responsive by the District. 10. Samples: If applicable, the two or three lowest vendors may be required to submit samples within five (5) days of notification. These samples will, at bidder s request, be returned at bidder s expense after award has been made. 11. Non-Appropriation/Availability of Funds: It is understood and agreed between the parities hereto that the District will be bound and obligated hereunder only to the extent that funds shall have been appropriated for the purposes of this Contract. In the event funds are not appropriated and budgeted in any fiscal year for payments due under this contract, the District shall immediately notify the contractor of such occurrence and this Contract shall terminate on the last day of the fiscal year for which an appropriation was received without penalty or expense to the District of any kind whatsoever. 11. Contract: This bid and submitted documents, when properly accepted by the District, along with a written purchase order or written agreement, shall constitute a contract equally binding between the successful Bidder, and the District. No different or additional terms will become a part of this contract with the exception of an amendment to the agreement or a Change Order. A contract may not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the District or who has failed in former contracts with the District, District s Management Company and/or District s Contractor. 12. Contact Person Concerning Inquiries of This Bid Prospective Bidders are not to contact any member of the District staff or officials other than the specified contact below unless explicitly authorized by this office. These inquires must be received in the Purchasing Division no later than three (3) days prior to bid opening in order to provide adequate response time to queries and issue an addendum, if necessary. Every request for interpretations or corrections, whether technical or general in nature, must be in writing by mail, fax or to: Donna R. Mallery District Management The Crossings at Fleming Island CDD: Bid #ITB Page 8 of 11

9 280 Wekiva Springs Road Protegrity Plaza, Suite 2000 Longwood, FL Phone/Fax #: / Address: Questions concerning the technical specifications will be forwarded by this office to the appropriate requesting department/division. All Prospective Bidders are not to contact any member of the District s officials, the Contractor s (Hampton Golf) staff, the Management Company s (GSG) staff or any other persons having an interest with the District other than the above specified contact person unless explicitly authorized by this office. No interpretation of the meaning of the bid documents, attachments (if any), nor any other related documents, nor correction of any apparent ambiguity, inconsistency or error therein, will be made to any Bidder orally. All corrections, interpretations and supplemental instructions will be in the form of written addenda to the bid documents. Only the interpretation or correction given by the Purchasing Manager or authorized representative, in writing, will be binding, and prospective Bidders are warned that no other source is authorized to give information concerning, or explaining or interpreting the bid documents. The Crossings at Fleming Island CDD: Bid #ITB Page 9 of 11

10 The Crossings at Fleming Island CDD SPECIFICATIONS Bid #: ITB Title: GOLF COURSE MAINTENANCE EQUIPMENT LEASE The Crossings at Fleming Island CDD is soliciting bids for Golf Course Maintenance Equipment with expectations of a three year operating lease. Additional options offered by the bidder in terms of financing, FMV Lease options, and direct purchasing will be considered. Bidders may also include optional equipment as long as the primary bid meets the minimum requirements as stated on the bid form. The Bidder is required to fill out the Bid Form, but may include additional bids (options) as an attachment to the Required Documents specified on the Bid Form. Additional Requirements: 1. Manuals: Manuals and technical literature are required at delivery. 2. Service: Pre-service by dealer is required prior to delivery. Ongoing service after delivery should be part of the warranty and details on service delivery (onsite, time frame, replacement parts, etc) should be expressly disclosed as part of this bid response. If any additional costs are expected to be paid by the District for any service options, this must be disclosed. The District will not be responsible for any costs not clearly outlined in the resulting award documentation. 3. Warranty: The warranty must be stated, and may vary depending on the options to lease, lease with option to purchase or direct purchase. The District reserves the right to give preference to the bidder who provides a warranty that is in effect for the duration of the lease (if applicable), and expects the best warranty available in the event the items are purchased. The Crossings at Fleming Island CDD: Bid #ITB Page 10 of 11

11 THE CROSSINGS AT FLEMING ISLAND STATEMENT OF BIDDER QUALIFICATIONS ATTACHMENT A Answer the following questions, using separate sheets if necessary. The bidder may submit any additional information desired. BASIC INFORMATION Company Name: Street or PO Box, City, State, Zip: Phone: Fax: Website: BUSINESS INFORMATION (Check One) /Sole Proprietor Partnership Corporation Joint Venture Federal Tax ID# Number of years in Business under present company name: Do you have a Business License in the State of Florida? (Check One) YES NO Licensed by what City/County? Business License # Are you properly licensed and/or certified by Clay County to perform the specified work? (Check One) YES NO Not Applicable Are you licensed and/or certified by the State of Florida to perform the specified work? (Check One) YES NO Not Applicable Are/will you be properly insured to perform the work? (Check One) YES NO CONTACT INFORMATION Contact Name: Title: Phone (xxx-xx-xxxx): Fax (xxx-xxx-xxxx): Have you ever defaulted on a contract? (If yes, attach details) (Check One) YES NO REFERENCES List at least three references within the State of Florida for whom you have provided equivalent goods or services in the past three years. 1. Company Name: Contact Person: Title: Telephone: Fax: 2. Company Name: Contact Person: Title: Telephone: Fax: 3. Company Name: Contact Person: Title: Telephone: Fax: The undersigned swears to the truth and accuracy of all statements and answers contained herein: Authorized Signature: Date: The Crossings at Fleming Island CDD: Bid #ITB Page 11 of 11