REQUEST FOR PROPOSAL NO. 2/2017

Transcription

1 REQUEST FOR PROPOSAL NO. 2/2017 Regarding selection of a subcontractor to perform a certain part of substantive work in the research and development project This RFP concerns the selection of a subcontractor to perform research services under the planned project submitted in the competition of Priority Axis 1 Support for R&D activity of enterprises, Action 1.1 Research and development for enterprises, Sub-measure Industrial research and experimental development in enterprises under the Operational Programme Smart Growth I. NAME AND ADDRESS OF THE ORDERING PARTY MEDICUS BONUS Sp. z o.o. ul. Grochowska Poznań II. MODE OF AWARDING THE ORDER The order will be awarded in a bidding procedure (pursuant to the rule of competitiveness described in the Guidelines of the Minister of Infrastructure and Development on eligibility of expenses under the European Fund of Regional Development and the Cohesion Fund for ). III. DATE AND METHOD OF BIDDING The bid is to be delivered in person or via postal services to the Ordering Party s registered office, or sent to the following address: projekt@medicus-bonus.pl, by 26 Jun Bids received after that date will not be considered. IV. DATE OF ANNOUNCEMENT OF THE REQUEST FOR PROPOSAL 16 Jun V. COMMON PROCUREMENT VOCABULARY (CPV) Research laboratory services VI. DESCRIPTION OF THE OBJECT OF ORDER The purpose of the whole research and development project is to create a new adhesive for the treatment of varicose veins, including pre-clinical and clinical work. Under the contract, the Subcontractor in project will be responsible for realization of one of the stage of R&D project which is to develop a formulation of the polymer glue with the following parameters: polymerization time of 10 seconds (+/- 2 seconds), visibility during ULTRASOUND comparable to the contrast media, parameters of viscosity and density to enable the application of glue by cannula size 4 FG. Those parameters should be specified by the subcontractor as part of the stage of research and development. The applicant estimates that these parameters be will be in the range: Pa*s for viscosity and 1,150-1,250 g/cm3 for density. The four Work Packages ordered from the subcontractor at this stage include: Work Package 1: Selection of raw material and specification of its characteristics. Work Package 1 should include the following works: Pre-selection of potential raw material and characteristics of their processing by literature review. Examination of the patent purity of the pre-selected solutions.

2 Ordering raw materials meeting the preliminary requirements as regards polymerization kinetics, visibility during ultrasound tests, solubility for medical applications. Performance of DSC, FT-IR, viscosity and UV visibility tests. Development of various polymer formulations, which will be further tested in Work Package 2. The effects of Work Package 1 will include formulations prepared for processing and testing in Work Package 2. Work Package 2: Creation of a test polymer batch. Work Package 2 will involve tests of formulations that were selected on a preliminary basis in Work Package 1. Studies included in this Work Package include in particular: Mixing of a cyanoacrylate monomer with a contrasting agent. Analysis of the cyanoacrylate polymerization process using infrared spectroscopy (FTIR). During this Work Package, the disappearance of double C=C bonds during the polymerization process should be observed. A process accelerator should be selected by polymerization characteristics. Assessment of the size of non-polymerized cyanoacrylate molecular residues in the hardened adhesive using chromatographic techniques (HPLC). Assessment of polymer hardening using DSC analysis. The effects of Work Package 2 will include recommendations for formulations that can be used by the Applicant. Work Package 3: Development of an industrial production method for the developed polymer adhesive that will include: Scaling tests for the method of production developed in Work Package 2. Optimisation of the manufacturing process (on a large scale) and preparation of a list of recommended suppliers. Launch of test production In Work Package 3, an industrial-scale production method of the polymer developed in Work Package 2 will be prepared. Work Package 4: Development of the final report from the works performed, including the entire created intellectual property and also including polymer formulation and a method for its industrial production. VII. CONDITIONS FOR PARTICIPATION Only the entities meeting the following conditions will be permitted to submit their bids. Failure to meet any of the conditions specified below will result in bid rejection. No. REQUIREMENT DESCRIPTION 1 Requirement 1 Experience in implementing similar projects Experience in implementing similar projects, namely development of polymer formulations, with a scope of thematic research that would be related to the object of this RFP. This condition shall be deemed complied with when the Bidder references at least 2 projects completed within the last 3 years prior to the bid submission date, with the indication of project name and the performance date. The Bidder may be the project leader, partner or subcontractor. The Bidder is obligated to attach, along with attachment no. 1 (bid form), documents to confirm that the criterion has been met, e.g. contracts for project co-financing, subcontracting agreements, partnership agreements, reports of completed works. 2 Requirement 2 Excluded entities

3 The entities that are related by person or capital to the Ordering Part shall be excluded from the procedure. This requirement shall be deemed complied with once the Bidder has signed the Statement on Excluded Entities, as per Attachment no. 2 to this RFP, and has submitted it along with the bid. The bids which fail to meet all of the aforementioned requirements will be excluded by default from any further consideration due the non-compliance with the requirements. EXCLUSION INFORMATION Any person engaged with the Ordering Party on a personal or capital level may not participate in the procedure. Being related by person or by capital shall be understood as mutual links between the contractor and the ordering party or persons authorised to incur liabilities on behalf of the ordering party, or persons performing actions on behalf of the ordering party related to preparing and conducting the contractor selection procedure, which would comprise in particular: 1) participation as a partner of a civil law partnership or partnership, 2) holding at least 10% of shares or stock, 3) performing the function of a member of a supervisory or management body, authorised representative, proxy, etc., 4) being married, being in consanguinity, whether lineal or collateral, and affinity, whether direct or secondary, being adopted, in custody or guardianship. VIII. DEADLINE FOR DELIVERY OF THE OBJECT OF THE RFP Order performance may not take longer than 12 months of the project starting date. Estimated planned project starting date is October 1 st 2017 and may change IX. BID TERM The Contractor shall be bound by his bid for 120 days. The period mentioned above starts on the bid closing date. X. BID PREPARATION METHOD The bid should be presented in the bid offer form (Attachment no. 1 hereto). Integral bid elements include: Attachment no. 2 Bidder s statement on not being related to the Ordering Party, either by person or by capital. Attachment no. 3 Bidder s experience List of projects with documents confirming compliance with the requirements specified by the Ordering Party, certified to be true copies The bid along with all the attachments must be signed by the person/persons authorised to represent the Contractor, as per the entry in the proper registry or the Central Registration and Information on Economic Activity (CEIDG), or by a person authorised to sign the bid. The power of attorney should be attached to the bid, unless it is established in the aforementioned documents. Signing the attachments entails confirming and accepting all the contents therein. At the same time, failure to sign any of the attachments results in rejecting the bid. Lack of any of the aforementioned elements may result in bid rejection. XI. BID EVALUATION CRITERIA When choosing the best bid, the Ordering Entity will take into consideration the following two criteria: 1. Price 80% (max. 80 points)

4 2. Order performance time 20% (max. 20 points). The total number of points given to the Tenderer is the sum of the points from criterion 1 and criterion 2 (max. 100 points). No. CRITERION DESCRIPTION 1 Criterion 1: Net price for the performance of services Bid weight = (Net price of the cheapest bid/net price of the bid under consideration) * 80 pts. Th cheapest offer will receive 80 pts. The price given in will be converted into PLN at the average exchange rate of NBP on 26 Jun Criterion 2: order performance time Order performance up to 9 months 20 points. Order performance longer than 9 months 0 points. The total of points awarded to a Bidder is the sum of points under criterion 1 and criterion 2 (max. 100 points). XII. EVALUATION AND SELECTION OF THE BEST PROPOSAL 1. The Ordering Party will evaluate whether the proposals are formally valid and comply with the requirements of the Request for Proposals. 2. The proposal will be rejected if: a. it is submitted after the deadline; b. it is submitted at the wrong location; c. the submission constitutes an act of unfair competition according to the provisions on combating unfair competition; d. not all documents required by the tender are attached thereto, subject to subparagraph 3, paragraph XII; e. it does not comply with the requirements specified in the Request for Proposals; f. it does not comply with the law in force; g. it is not complete or does not include all the documents or certificates required by the Ordering Party; h. the Contractor is not eligible to participate in the procedure. 3. The Ordering Party may request the Contractors, who fail to submit the certificates or documents required by the Ordering Party and outlined in Part VII of the Request for Proposals within a specified time limit or those who fail to provide proxies or those who submit the certificates and documents requested by the Ordering Party and outlined in Part VII of the Request for Proposals with clear errors or spelling mistakes or those who provide incorrect proxies, to submit these documents within a specified time limit, unless the proposal qualifies for rejection or it is necessary to cancel the procedure, even though these documents are provided by the Tenderer. 4. The Ordering Party may request the Contractors to complete the documents only once. 5. The Contractors are not entitled to make any claims against the Ordering Party due to the rejection of the proposal. No information regarding the evaluation and selection process will be shared with the Contractors or other persons who are not officially involved in the process of evaluation and selection of the proposal. The Ordering Party will reject the proposal of the Contractor who does not provide clarification or if the evaluation of the clarification, provided together with pieces of evidence, confirms that the proposal includes information that is false or impossible to document. XIII. RESULT OF THE REQUEST FOR PROPOSALS 1. The most favorable proposal will be the proposal with the highest number of points.

5 2. If the Ordering Party will not be able to select the most favorable proposal due to the fact that the Contractors with the same number of points have been submitted, the Ordering Party may call on the Contractors who submitted these proposals to submit additional proposals within the time limit set by the Ordering Party. 3. The Contractors submitting additional proposals cannot offer higher prices than offered in previously submitted proposals. 4. The Ordering Party is entitled to choose the next most favorable proposal if the Contractor whose proposal was deemed the most favorable has refused to sign the contract, or if signing the contract with such Contractor became impossible for other reasons. 5. The contract will be concluded with the Contractor, who received the highest number of points for the proposal. 6. Information about the result of the request for proposal will be placed immediately after the procedure of choosing the Contractor on the Ordering Party s website. XIV. ADDITIONAL PROVISIONS 1. Every Contractor submits only one proposal following the template that forms Annex No. 1 to the Request for Proposals. 2. The content of the proposal must refer to the content of this Request for Proposals. 3. The Contractor may modify or withdraw the proposal prior to the deadline. 4. The Contractor specifies the cost of the proposal in PLN, and the payment is performed according to the detailed principles outlined by the contract. 5. The Contractor bears the entire individual cost related to the preparation and submission of the proposal regardless of the outcome of the procedure. The Ordering Party is not liable for the cost incurred by the Contractor due to the preparation and submission of the proposal. 6. The payment for the performed service takes place on the basis of a VAT invoice / receipt issued by the Contractor within 30 days, provided that the VAT invoice is issued after signing the hand-over protocol documenting the termination of the performance of a subject matter that is part of the contract. 7. The price of the proposal offered by the Contractor is agreed upon for the period of validity of the contract and is not subject to adjustment or periodical indexation for the duration of the contract. 8. All payments between the Ordering Party and the Contractor are made in PLN. 9. The Ordering Party reserves the right to send a request for clarification to the Contractor, should it consider the price estimation as abnormally low or at least 30% lower than the estimated value of the contract or the arithmetic mean price of all submitted proposals. The clarification should be provided by the Contractor within the time limit specified by the Ordering Party. The Ordering Party rejects the proposal of the Contractor who fails to provide the clarification or if the evaluation of the clarification, together with the submitted pieces of evidence, confirms that the proposal includes an abnormally low price in reference to the subject matter of the contract. 10. The clarification should be provided by the Contractor within the time limit specified by the Ordering Party. 11. The Ordering Party rejects the proposal of the Contractor who fails to provide clarification or if the evaluation of the clarification, together with the submitted pieces of evidence, confirms that the proposal includes an abnormally low price in reference to the subject matter of the contract. a. The annexes to the Request for Proposals form an integral part thereof. The annexes may not be altered. Participation in the procedure means that the Contractor accepts the content of all annexes. Moreover, the Ordering Party declares that the content of the annexes is not subject to any negotiation. Due to the submission of the request for payment, the proposals may be transferred to a competent public institution for verification.

6 XV. OTHER INFORMATION By submitting the bid, the Bidder agrees to share the specifics of his bid with other Bidders. The Ordering Entity reserves the right to: 1. Change the scope of the contract signed with the entity selected in the public contract awarding procedure. This may only be done as a written annex and for the following reasons: a. justified changes in the scope and performance method of the object of the order. b. objective reasons that may not be attributed to either the Ordering Entity or the bidder c. force majeure circumstances d. order performance dates e. changes in legal regulations that were in force on the contract execution date f. issuance of decision applying to the project-financing entity that specifies changes in tasks or performance deadlines, or which adds new provisions that the Ordering Entity would be bound by g. other reasons related to the project Performance of preclinical and clinical tests aimed at developing the treatment method of varicose veins with the use of a proprietary polymer adhesive 2. Procedure annulment. 3. Not choosing any bid without stating a cause. 4. No consideration given to bids incompliant with the requirements of this request. 5. Concluding with the selected bidder of a provisional contract for the performance of the object of contact, coming into effect contingent on signing by the Ordering Entity of a contract for project co-financing as part of Sub-measure Industrial research and experimental development in enterprises as part of the Operational Programme Smart Growth , under which this bidding procedure is being conducted. 6. Changes, at the stage of executing and performing the contract with the contractor, in contractual terms, such as work performance dates, payment days, etc. Should any of the aforementioned circumstances occur, the Bidder shall have no right to make claims against the Ordering Party. The Ordering Party informs that the procedure is not being conducted based on the Act of 29 January 2004 Public Procurement Law; hence it is impossible to use the means of appeal specified therein. XVI. ATTACHEMENT 1. Attachement no. 1 Bid form 2. Attachement no 2 Bidder s statement on not being related to the Ordering Party, either by person or by capital 3. Attachement no 3 Bidder s experience list of projects

7 Attachement no 1 Bid form (Contractor s seal) BID FORM Contractor s name Registered office address Corespondence address Phone Fax address 1. By entering the procedure conducted in the form of a request for proposals NO. 2/2017 concerning the selection of a subcontractor to perform substantive work as part of the R&D project, we offer to perform the object of the order specified in this RFP, in compliance with the terms and principles defined herein as well as on the dates specified herein: Net price of the object of order is : - for work packages 1 and 2 - for work packages 3 and 4 Total price: Say: VAT rate: % VAT amount: Say: Gross price of the object of order: Say: Order performance time: months

8 2. We declare that we have read this RFP and make no reservations in this respect, and that we accept the conditions specified in the document. 3. We declare that we consider ourselves bound by the bid throughout the entire period specified in the RFP. 4. We declare that our bid price covers all the costs of providing the service constituting the object of the order and that all conditions and factors affecting order performance have been taken into account. 5. We declare that we meet the conditions of participation in the bid as specified by the Ordering Party, which we confirm by submitting all the required documents along with the bid. 6. Should our offer be selected as the best bid, we shall sign a written provisional contract in the place and on the date specified by the Ordering Party. 7. We declare that the object of order we propose is compatible with all the Ordering Party s requirements. 8. We declare that the order shall be performed by the deadline specified in the RFP. 9. We declare that the order will be performed by us, without subcontracting all or portion of the work to third parties, as per the scope specified in the RFP. Place and date Signature of the person/persons authorised to represent the Contractor

9 Attachement no 2: Bidder s statement on not being related to the Ordering Party, either by person or by capital (Contractor s seal) STATEMENT ON NOT BEING RELATED TO THE ORDERING PARTY, EITHER BY PERSON OR BY CAPITAL Contractor s name Registered office address Corespondence address Phone Fax address In response to the Request for Proposal: NO. 2/2017 selection of a subcontractor to perform a certain part of substantive work in the research and development project (fill out as per the RFP). I/We declare I am not/we are not related to the Ordering Party by person or capital. Being related by person or by capital shall be understood as mutual links between the contractor and the ordering party or persons authorised to incur liabilities on behalf of the ordering party, or persons performing actions on behalf of the ordering party related to preparing and conducting the contractor selection procedure, which would comprise in particular: 1. Participation as a partner of a civil law partnership or partnership, 2. Holding at least 10% of shares or stock, 3. Performing the function of a member of a supervisory or management body, authorised representative, proxy, etc., 4. Being married, being in consanguinity, whether lineal or collateral, and affinity, whether direct or secondary, being adopted, in custody or guardianship. Place and date Signature of the person/persons authorised to represent the Contractor

10 Attachement no 3 - Bidder s experience list of projects (Contractor s seal) No. 1 Project s title Implementation period Role in the project Justification related to similar assignments Attachement 2 Place and date Signature of the person/persons authorised to represent the Contractor