DEPARTMENT OF HEALTH AND WELLNESS COUNTY MANAGER'S ACTION FORM

Transcription

1 DEPARTMENT OF HEALTH AND WELLNESS FULTON COUNTY 99 Jesse Hill Jr. Drive S.E. Atlanta, Georgia 333 Telephone (44) 73-22, Fax (44) COUNTY MANAGER'S ACTION FORM Fulton County Board of Health Phoebe Bailey, PhD, Chair Elizabeth Clark, MD Lynne P. Meadows, RN, MS Harrison Rogers, MD Monica Ryan, BS Steven R. Katkowsky, MD, Director TO: Mr. Thomas Andrews, County Manager FROM: Steven R. Katkowsky, M.D., Director DATE: September 8,26 SUBJECT: Renewal of Contract - Planned Parenthood of Georgia, Inc. and Fulton County Requested Action: Approve renewal of contract between Fulton County and Planned Parenthood of Georgia, Inc. to provide expanded family planning services. The contract was approved by the Board of Commissioners on March 6, 25, Item #5-38. Critical Date for Action: October 8, 26 Purpose: Planned Parenthood of Georgia, Inc. will continue to provide family planning services to a minimum of 5, unduplicated users. Services will be available on a walk-in basis to the target population. Discussion: We would like to exercise the second renewal option for this contract for the period of January, 27 through December 3, 27. This is a year contract with 2 renewal options: AWARD HISTORY Initial Award Amt st Renewal 2 nd Renewal BOC ITEM # 5-38 #5-63 DATE 3/6/25 9/2/25 /8/26 DOLLAR AMOUNT $425,568 $425,568 $425,568 Total of All Renewals Total Revised Amt $85,36 $,276,74 Impact: Provide for expanded family planning services for Fulton County residents.

2 Availability of Funding: Coordination: County Attorney, Finance, Contract Compliance, Purchasing, Deputy County Manager Contact Person: Ms. Christine Greene, Financial Systems Manager (44) Recommendation: Approve renewal of contract. Attachments: Copy of original contract and contract sign off sheet.

3 Wording: Request approval of contract with Planned Parenthood of Georgia, Inc. for expanded family planning services.

4 FULTON COUNTY UNIFORM CONTRACT/PURCHASING SIGN-OFF SHEET Solicitation *\J}D6 'Qfif) 2 \f P> Description: //f/7} Department: AtdUk^^ll'/i/S Contact: o < < r PROCUREMENT ACTION: ( ) Invitation To Bid (ITB) ( ) Request for Proposal (RFP) ( ) Request for Quotation (RFQ) ( ) Other (Explain): SOLICITED FROM;' Bids Sent Bids Received No-Bids Received V ( ) Statewide Contract ( ) Change Order ( ) Sole Source Contract Amendment Renewal ) Emergency Procurement TYPE OF SERVICE: ( ) Annual Purchase ( ) Land Purchase ( ) One Time Purchase ( ) Construction ( ) Contract Employee ( ) Grant (?<j Professional Services ( ) Non-Professional Services ( ) Lease ( ) Revenue Contract ( ) Other (Explain) PRIME CONTRACTOR SUBCONTRACTOR MNon-M/FBE ( ) MBE ( ) FBE Code:* )Non-M/FBE ( ) MBE ( ) FBE Code:* Name of J^JJC- [Name Address Bel laddress City STcMZip 3O3O3 ICitv ST Zip County Telephone ICountv Telephone Contact IContact Amounts oo Percentage: lamount $ Percentage: Formal Contract Attached? (HTYes ( ) No (If additional sub-contractor sheet Is needed, please attach.) Contract Start Date fll/pi Or ( ) Upon Approval End Date fz-/2>i / >7 Prior Contract(s) With County: (>^TYes ( ) Dates: Funding Line: Originating Department: Information Technology: Environment and Community Development Finance: County Attorney: Contract Compliance: Purchasing: Deputy County Manager: County Manager: Board of Commissioners: Finance Summary Original Amount $ Previous Increases $ This Request Contract Total Total Contract Amount: $_ Amount: $_ Amount: $_ Amount: $ MBE/FBE Portion 'Ethnic Codes: A-Asian American Mala B - African American Male H - Hispanic American Male N - Native American Male W - White Female J - Asian American Female G - African American Female I - Hispanic American Female K - Native American Female Rev. /2 White -Countv Clerk Canarv-Purchasina Pink - Contract ComDliance Goldenrod - Originating Department Vs.

5 L: FULTON COUNTY CONTRACTOR PERFORMANCE REPORT FOR GOODS/COMMODITIES. Report Period: from 3/6/5 to 6/3/6 2. Contract Period: from /6/6 to 2/3/6 3. Bid#: 4. PO No. and Amount: 5. Department: Health and Wellness 6. Vendor Name: Planned Parenthood of Georgia 7. P.O. Description: Expanded Family Planning NUMERIC RA TINGS = Unsatisfactory Performance - Achieves contract requirements less than 5% of the time; not responsive, effective and/or efficient; unacceptable delay incompetence; high degree of customer dissatisfaction. = Poor Performance - Achieves contract requirements 7% of the time. Marginally responsive, effective and/or efficient; delays require significant adjustments to programs; key employees marginally capable; customers somewhat satisfied. 2 = Satisfactory Performance Achieves contract requirements 8% of the time; generally responsive, effective and/or efficient; delays are excusable ana results in minor program adjustments; employees are capable and satisfactorily providing service without intervention; customers indicate satisfaction. 3 = Good Performance - Achieves contract requirements 9% of the time. Usually responsive; effective and/or efficient; delays have no impact on programs/mission; key employees are highly competent and seldom require guidance; customers are highly satisfied 4 = Excellent Performance -Achieves contract requirements % of the time. Immediately responsive; highly efficient and/or effective; no delays; key employees are experts and require minimal direction; customers expectations are exceeded.. ITTJCATEGORY. Quality of Goods/Services - Specification Compliance - Technical Excellence - Reports/Administration - Personnel Qualification *2. Timeliness of Performance - Were Milestones Met Per Contract - Response Time(per agreement if applicable) - Responsiveness to Direction/Change - On-Time Completion Per Contract 3. Business Relations - Responsiveness to Requirements - Prompt Problem Notification 4. Customer Satisfaction - Met User Quality Expectations - Met Specification - Within Budget - Proper Invoicing - No Substitutions 5. Contractors Key Personnel - Effective Management - Credentials/Experience - Ability to Accomplish Mission RATING 2 (3) 4 2 (3) 4 (2) 3 4 (2) (4) COMMENTS Consistently adhere to guidelines in assuring that staff is trained. Meets all compliance with delivery of direct services to clients. Consistently meet guidelines for providing direct services to clients. Attends quarterly Family Planning Coordinators meeting. Consistently submit reports within time frame listed in the contract. Submits invoices to Fiscal Services in a timely manner. Vendor is recognized nationally for providing excellent, culturally appropriate reproductive health services to women and teens. There were no customer service complaints recorded during this contract period. AVERAGESCORE. ^ ' 2.8 ' Report actual response times compared to contract software update timing). ADD ABOVE RATINGS/DIVIDE TOTAL BY NUMBER OF AREAS BEING RATED -* -?*.

6 * Report actual response times compared to contract response times (e.g., ambulance response time, technical support response time, delivery time for goods, software update timing). Would you select/recommend this vendor again? Yes Juliet P. Cooper TuLietV. Cooper September 9,26 Ratings completed by (print name) Ratings completed by (signature) Date Steven R. Katkowskv. M.D., Director Department Head (print name) Department Head Signature Date Vendor Representative (print name) Vendor Representative Signature" Date "Vendor signature optional Comments, corrective actions, etc:

7 TO /4/6 5: PM Page 2 Of 3 DEPARTMENT OF PURCHASING & CONTRACT COMPLIANCE Winner 2-2S Achievement of Exceitenco in Procurement Award National Purchasing Institute Jerome Noble, Director CONTRACT RENEWAL DEPARTMENT: HEALTH & WELLNESS BD/RFP# DESCRIPTION: 252YB/EXPANDED FAMILY PLANNING SERVICES BID/RFP# NUMBER: 252YB ORIGINAL APPROVAL DATE: March 6, 25 RENEWAL PERIOD: FROM: f^f y..^ NUMBER OF RENEWAL OPTIONS: _ _ RENEWAL AMOUNT: S 425,568. COMPANY'S N4ME' Pl anne d Parenthood of Georgia, Inc Address: 7 5 Piedmont Ave., Suite 8 Citv: Atlanta State: Georgia Zip: _333 Signatures: See Next Page 3 ivachtree Street, S. W.. First Floor. Atlanta, tieorgsa J59 Tciepbune <4I>4) 73-58

8 TO: 44/3233 9/4/6 5: PM Page 3 of 3 hrom: hulton county Signatures: Vendor agrees to accept the renewal option and abide by the terms and conditions set forth in the contract and specifications for Bid/RFP#?nnsnnn?VR (Person signing must have signature authority for ths comparr/ ; cotpui:aik>ii) Name: (CEO, Pifcsident, Vice President) (Print) Vendor's Signature Attest: Notary Public: Tick: County: u&kalb Seal (Affix) My Commission Expires: 8[lH fl7 Attest: FULTON COUNTY CHAIRMAN, BOARD OF COMMISSIONERS OF FULTON COUNTY, GEORGIA Date CLERK TO THE COMMISSION Department authorizes renewal option on the aforementioned Bid/RFP: Department Head: Steven R^ftCatkpwsky, ^MD (Print) Department Head Signature Date HOC Chairperson signature required on renewals $ 5,. or more or any BitL'RFPpreviously approved by the Board ofcommissioners of Fulton County. Renewed/Current Insurance Certificate attached (if required) f j Current Performance and Payment Bonds attached (If required) / / 3 Ptathfrw Street, S. \V.. First Floor, Atlanta. Georgia Telephone (44) 73-58