PURCHASING MEMORANDUM

Transcription

1 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: C-4476-G DATE: October 13, 2006 GROUP: Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Joseph Better Purchasing Officer I (518) Joseph.better@ogs.state.ny.us CONTRACT PERIOD: March 1, 2000 August 31, 2007 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR(S)/ Honeywell International, Inc. customer.services@ogs.state.ny.us CONTRACT NO(S).: PC56295 SUBJECT: One Year Contract Renewal TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The aforementioned contractor has agreed to renew their contract with OGS for a period of either one year or its replacement by a new contract, whichever comes first. Joseph Better is the contract administrator. All terms and conditions remain the same. Please see the Contract Award Notification (CAN) for additional information p10.doc/T07jb

2 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: C-4476-G DATE: March 28, 2006 GROUP: Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer I (518) Lisa.Burns@ogs.state.ny.us CONTRACT PERIOD: March 1, August 31, 2006 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR/ Honeywell International, Inc. customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 SUBJECT: Six-Month Contract Renewal TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Contract Award 4476 has been renewed for Honeywell International, Inc. for a period of six months until August 31, All other terms and conditions of this contract will remain the same p09.doc/T07lb

3 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: C-4476 DATE: March 6, 2006 GROUP: Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer I (518) lisa.burns@ogs.state.ny.us CONTRACT PERIOD: March 1, March 28, 2006 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR/ Honeywell International, Inc. customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 SUBJECT: 30-Day Contract Extension TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above-mentioned contract has been extended for 30-days until March 28, 2006, or until the pending oneyear renewal has been approved. All other terms and conditions remain the same p08.doc/T07lb

4 GENERAL INFORMATION BULLETIN NUMBER: CL-644 DATE: October 11, 2005 DESCRIPTION: Alarm & Signal Systems Lisa Burns Purchasing Officer (518) GROUP/AWARD: / OTHER AUTHORIZED USERS / Customer Services / (518) / customer.services@ogs.state.ny.us / / / 4476 SUBJECT: SECURITY CONTRACTS - Guidelines for Authorized Users TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Please add the guidelines for contract use to the following contracts: GROUP ADT Security Services, Inc. PGB Anixter, Inc. PGB Stop Tech, Ltd. PGB Communications Televideo, Ltd. PGB Johnson Controls, Inc. PGB Simplex Grinnell PGB Honeywell International, Inc. C-4476 Authorized Users should also compare prices among vendors where multiple contracts offer the same or similar products. This will ensure competition and possibly better pricing. These will be in all of the Contract Award Notices (CAN) for the aforementioned contracts on Page 3 under Note to Authorized Users. CL-644p.doc/T07lb

5 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: C-4476-G DATE: March 21, 2005 GROUP: Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer I (518) lisa.burns@ogs.state.ny.us CONTRACT PERIOD: March 1, February 28, 2006 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR: Honeywell International, Inc. customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 SUBJECT: Contract Renewal TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Award 4476 has been extended for Honeywell International, Inc. for a period of one year from February 28, 2005 to February 28, All other terms and conditions of this contract will remain the same p07.doc/T07lb

6 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: C-4476-G DATE: March 14, 2005 GROUP: Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer I (518) lisa.burns@ogs.state.ny.us CONTRACT PERIOD: March 1, February 28, 2005 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR/ Honeywell International, Inc. customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 SUBJECT: 30-Day Extension TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above-mentioned contract has been extended for 30-days until March 28, 2005, or until the pending oneyear renewal has been approved. All other terms and conditions remain the same. M:\Commodities\webprep\Kathy\Docs\11703p06.doc

7 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: C-4476-G DATE: August 23, 2004 GROUP: Alarm & Signal Systems STATE AGENCIES & CONTRACTORS Lisa Burns Purchasing Officer (518) CONTRACT PERIOD: March 1, 2000 through February 28, 2005 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR/ Honeywell International, Inc. CONTRACT NO.: PC56295 SUBJECT: Contract Assignment TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: Please be advised that the above-referenced contract has been assigned to Honeywell International, Inc. Their new Federal I.D. No. is and all other contract information remains unchanged p05.doc/T07dm

8 CONTRACT AWARD NOTIFICATION UPDATE #04 AWARD NUMBER: 4476-G DATE: March 9, 2004 GROUP: Alarm and Signal System STATE AGENCIES & CONTRACTORS (Honeywell) Donna Ross Purchasing Officer II (518) donna.ross@ogs.state.ny.us CONTRACT PERIOD: March 1, February 28, 2005 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR: Honeywell, Inc. customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 SUBJECT: Contract Extension TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above contract has been extended under the same terms and conditions until February 28, 2005 or until a new contract is in place, whichever comes first p04.doc/T07dm

9 CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 4476-G DATE: November 25, 2002 GROUP: Alarm and Signal System STATE AGENCIES & CONTRACTORS (Honeywell) Anthony Pazzola Purchasing Officer I (518) anthony.pazzola@ogs.state.ny.us CONTRACT PERIOD: March 1, February 28, 2003 OTHER AUTHORIZED USERS Customer Services (518) CONTRACTOR: Honeywell, Inc. customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 SUBJECT: Contract Extension TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above contract has been extended under the same terms and conditions until February 28, 2004 or until a new contract is in place, whichever comes first. Please refer any questions to this office tp3.doc/5dm

10 NUMBER: Award 4476-G DATE: January 26, 2002 SUBJECT: Group Alarm and Signal Systems (Honeywell) STATE AGENCIES & CONTRACTORS Anthony Pazzola Purchasing Officer I 518/ anthony.pazzola@ogs.state.ny.us BID OPENING: November 8, 1999 NON-STATE AGENCIES Judy Gibbons CONTRACT PERIOD: March 1, / February 28, 2002 customer.services@ogs.state.ny.us CONTRACT NO. AND CONTRACTOR: PC Honeywell Inc. TO ALL STATE AGENCIES, POLITICAL SUBDIVISIONS AND OTHERS AUTHORIZED TO USE NEW YORK STATE CONTRACTS The above contract has been extended under the same terms and conditions until February 28, 2003 or until a new contract is in place. Please refer any questions to this office tp2.doc/5dm

11 NUMBER: AWARD 4476-G DATE: December 7, 2000 SUBJECT: Group ALARM AND SIGNAL SYSTEMS (Honeywell) STATE AGENCIES & CONTRACTORS Anthony Pazzola Purchasing Officer I 518/ anthony.pazzola@ogs.state.ny.us BID OPENING: November 8, 1999 NON-STATE AGENCIES Judy Gibbons CONTRACT PERIOD: March 1, 2000 through 518/ February 28, 2002 customer.services@ogs.state.ny.us CONTRACT NO.: PC56295 CONTRACTOR: Honeywell Inc. TO ALL STATE AGENCIES AND POLITICAL SUBDIVISIONS: REVISION OF CONTRACT The above term contract is hereby amended as follows: CONTACT PERSON The contact person for the above contract is changed to: Mark Deiana NYS Business Unit Leader Honeywell International, Inc. Corporate Plaza, 1 Executive Centre Drive Albany, NY Tel: 518/ , FAX: 518/ All quotations and purchase orders released under the above contract are to be directed to Mark Deiana. IMPORTANT NOTICE TO ALL POTENTIAL AUTHORIZED USERS OF THIS CONTRACT: The use of this contract is limited to the purchase of parts and components to repair or expand existing security and access control systems. Misuse of this contract may result in payment problems and/or contract cancellation. Please be guided accordingly. All other terms and conditions remain the same. Please attach this letter to your copy of the referenced contract award and mark your records accordingly tp.doc/5gp

12 State of New York Executive Department Office Of General Services - 38th Floor CONTRACT AWARD NOTIFICATION Title : Group ALARM & SIGNAL SYSTEMS (Honeywell Access Control Systems) Award Number : C-4476-G Contract Period : March 1, February 28, 2002 Bid Opening Date : November 8, 1999 Date of Issue : April 11, 2000 Specification Reference: As Incorporated Herein Address Inquiries To: Name : Title : Phone : Fax : All State Agencies Anthony J. Pazzola Purchasing Officer I anthony.pazzola@ogs.state.ny.us Non-State Agencies Name : Judy Gibbons Title : Purchase Coordinator Phone : Fax : customer.services@ogs.state.ny.us Description This contract provides Honeywell alarm and signal access control systems, including hardware to upgrade existing security, and access control systems in state office buildings throughout N.Y. State. PR # ta.doc/5map/ajp (continued)

13 GROUP ALARM & SIGNAL SYSTEMS AWARD PAGE 2 (Honeywell Access Control Systems) CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC56295 HONEYWELL INC. Jerome Cimino Home & Building Control (518) Corporate Plaza Fax (518) One Executive Centre Drive jcimino@hbcfield.honeywell.com Albany, NY web site: Honeywell.com Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT. PRODUCT WHICH DOES NOT COMPLY WITH THE SPECIFICATIONS OR IS OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. NOTE TO AGENCY: The letters SB listed under the Contract Number indicate the contractor is a small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Womanowned Business Enterprise, respectively. NOTE TO ALL CONTRACT USERS: The terms and conditions of the solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price includes all customs duties and charges and is net, F.O.B. destination any point in New York State as designated by the ordering agency including inside delivery. In addition, upon mutual agreement, delivery locations may be expanded per the "Extension of Use" clause. New items placed on the market during the contract period may be offered for inclusion, provided that the discount is equal to the Standard Contract discount. The State shall be notified immediately of any product which is discontinued during the life of the contract with no direct replacement. ALARM & SIGNAL SYSTEMS - ACCESS CONTROL SYSTEMS Manufacturer: Honeywell Name and Date of Price List: NYS OGS-Honeywell XSM Unit Pricing 11/12/99 Federal Supply Schedule Price List Page Guaranteed Delivery A/R/O: 45 calendar days Contractor will honor orders for less than minimum order and shipping charges will be added in accordance with "Minimum Order" clauses" Contactor accepts NYS Purchasing Card for orders up to $2, ta.doc/5map/ajp (continued)

14 GROUP ALARM & SIGNAL SYSTEMS AWARD PAGE 3 (Honeywell Access Control Systems) Normal Business Hours: 8:00 am 5:00 pm am ---- pm ---- am --- pm ( Mon - Fri ) ( Sat ) ( Sun ) Person to Contact in the Event of an After Hour Emergency (Mon-Fri) Name: Jerome Cimino Person to Contact in the Event of a Weekend (Sat-Sun) or Holiday Emergency Name: Service Dispatcher Title: Security Sales Specialist Title: Telephone #: Telephone #: Pager #: Pager #: Cellular Phone #: Cellular Phone #: NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS: Political subdivisions and others authorized by law may participate in contracts resulting from this bid opening. These include, but are not limited to local governments, public school and fire districts and certain nonpublic/nonprofit organizations. See "Participation in Centralized Contracts" in Appendix B, OGS General Specifications for Procurement Contracts. Upon request, all eligible non-state agencies must furnish contractors wit the proper tax exemption certifications. EXTENSION OF USE: Any contract resulting from this bid solicitation may be extended to additional state or governmental jurisdictions upon mutual written agreement between New York State (the lead contracting State) and the contractor. Political subdivisions and other authorized entities within each participating Sate or governmental jurisdiction may also participate in any resultant contract if such State normally allows participation by such entities. New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions. MINIMUM ORDER: Minimum order is $ Contractor will honor orders for less than the minimum order. For such orders, shipping costs from the contractor's address (as stated in bid) will be added to invoice with a copy of the freight bill. Shipping costs will be prepaid by contractor and such orders will be shipped on an F.O.B. destination basis. All such orders must be shipped by the most economical method for the proper delivery of the product unless special instructions are stated on the order by the agency ta.doc/5map/ajp (continued)

15 GROUP ALARM & SIGNAL SYSTEMS AWARD PAGE 4 (Honeywell Access Control Systems) GENERA L: (a) This Agreement together with the Request for Quotation (the "RFQ") and the CONTRACTOR'S bid in response thereto (the "Proposal") replace and supersede all other agreements, written or oral with respect to its subject matter. Exceptions taken by CONTRACTOR in the proposed addendum submitted with its bid have been negotiated by the parties and have either been incorporated in this Agreement or have been withdrawn by the CONTRACTOR. (b) In the event of any conflict between the terms of this Agreement and its component parts, the components shall be given preference in the following order to interpret and to resolve such discrepancy, disagreement or ambiguity: (i) this Agreement and Appendix A (ii) Schedule 2 - Request for Quotation No (iii) Schedule 1 - Products and Price List (iv) Schedule 3 - Proposal (c) Appendix A (Standard Clauses for all New York State Contracts), Schedule 1 (Products and Price List), Schedule 2 (Request for Quotation No ) and Schedule 3 (Proposal) are hereby incorporated by reference and made a part hereof as fully as if put forth at length herein. PRICE LIST SUBSTITUTION: Prices quoted must be based on the manufacturer's established price list in effect at the time of the bid opening and be firm for the first year of the contract. The State will consider one price escalation during the second year of the contract and in the event of contract extension, the State will consider one price escalation during the extension period. Any price increase must be based on the manufacturer's established price list in effect at the time of the increase. Any increase shall be proportionate to the discount formula reflected in the original bid price. Changes in discounts shall not be permitted. No escalation of price shall be allowed until such request has been reviewed by this office, and the contractor notified in writing of acceptance. In the event the State finds the increase to be excessive, the right is reserved to unilaterally terminate the contract upon 90 days notice to the contractor. REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services,, prior to effectuation. CONTRACT PAYMENTS: Payments cannot be processed by State facilities until the contract products have been delivered in satisfactory condition. Payment will be based on any invoice used in the supplier's normal course of business. However, such invoice must contain sufficient data including but not limited to Contract No., description of product, quantity, unit and price per unit as well as Federal Identification Number. State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts. If the contract terms indicate political subdivisions and others authorized by law are allowed to participate, they are required to make payments directly to the contractor. Prior to processing such payment the contractor may be required to complete the ordering non-state agency's own voucher form. NOTE TO CONTRACTOR: This Contract Award Notification is not an order. Do not take any action under this contract except on the basis of a purchase order from the agency. If a purchase order is not received from the agency listed within two weeks after receipt of this award, the contractor should contact the agency directly requesting the submission of a purchase order. The Agency contact person is Jim Gardner, who can be reached at ta.doc/5map/ajp (continued)

16 GROUP ALARM & SIGNAL SYSTEMS AWARD PAGE 5 (Honeywell Access Control Systems) DELIVERY: Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order. Product is required as soon as possible and guaranteed delivery may be considered in making award. Delivery shall be made in accordance with instructions on Purchase Order from each agency. If there is a discrepancy between the purchase order and what is listed on the contract, it is the contractor's obligation to seek clarification from the ordering agency and, if applicable, from the Office of General Services, Procurement Services Group. CONTRACT PERIODS AND RENEWAL: It is the intention of the State to enter into a contract for the term as March 1, 2000 to February 28, 2002 except that the commencement and termination dates may be adjusted forward unilaterally by the State for any resulting contract for up to two calendar months, by indicating such change on the Contract Award Notification. The contract dates may be adjusted forward beyond two months only with the approval of the successful bidder. If, however, the bidder is not willing to accept an adjustment of the contract dates beyond the two month period, the State reserves the right to proceed with an award to another bidder. If mutually agreed between the and the contractor, the contract may be renewed under the same terms and conditions on an annual basis. PRICE SHEETS AND CATALOGS: Contractor is required to furnish, without charge, catalog and price lists identical to those accepted with their bid, including any changes (additions, deletions, etc.) pursuant to the contract, to authorized users which request them. Catalogs and price lists provided must reflect all products excluded from the resultant contract either through the omission of those portions or by obvious indications within the catalogs and price lists. Upon request the contractor shall assist authorized users in the use of catalogs and price lists. IMPORTANT NOTICE TO BIDDERS/RESULTANT CONTRACTORS AND STATE AGENCIES - "OGS OR LESS" GUIDELINES APPLY TO THIS CONTRACT Purchases of the product(s) included in the Piggyback Agreement and related Contract Award Notification are subject to the "OGS or Less" provisions of Section a.v., Article XI, of the New York State Finance Law. This means that State agencies can purchase product(s) from sources other than the contractor provided that such product(s) are substantially similar in function, form or utility to the product(s) herein and are: 1. lower in price -and/or- 2. available under terms which are more economically efficient to the State agency (e.g. delivery terms, warranty terms, etc.). Agencies are reminded that they must provide the State contractor an opportunity to match the noncontract savings at least two business days prior to purchase. In addition, purchases made under "OGS or Less" flexibility must meet all requirements of law including, but not limited to, advertising in the New York State Contract Reporter, prior approval of the Comptroller's Office (currently for transactions in excess of $10,000) and competitive bidding of requirements exceeding the discretionary bid limit (currently at $15,000). State agencies should refer to CL-135 dated October 7, 1994 for complete procedural and reporting requirements under the "OGS or Less" Guidelines ta.doc/5map/ajp (continued)

17 GROUP ALARM & SIGNAL SYSTEMS AWARD PAGE 6 (Honeywell Access Control Systems) REPORT OF CONTRACT PURCHASES Contractor shall furnish report of purchases made from this Base Contract by the fifteenth of the month following the end of each six month period. The reports shall be in the following format: Item/ SubItem Number Product Description Total Quantity Shipped Total $ Value (Size, Stock No., etc.) (To be in Units listed in the Invitation for Bids) The report is to be submitted to the Office of General Services,, Tower Bldg.,, Albany, NY 12242, to the attention of the individual shown on the front page of the Contract Award Notification and shall reference the product group number, the Agreement number, Base Contract number, sales period, and contractor s name. Failure to submit the required report may be cause for disqualification of contractor for future contracts ta.doc/5map/ajp (continued)

18 GROUP ALARM & SIGNAL SYSTEMS AWARD PAGE 7 (Honeywell Access Control Systems) State of New York Office of General Services PROCUREMENT SERVICES GROUP Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product s end user. Contract No.: Contractor. Describe Product* Provided (Include Item No., if available): *Note : Product is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term Product includes Licensed Software. Product meets your needs Product meets contract specifications Pricing Excellent Good Acceptable Unacceptable CONTRACTOR Timeliness of delivery Completeness of order (fill rate) Responsiveness to inquiries Employee courtesy Problem resolution Excellent Good Acceptable Unacceptable Comments: (over) Agency: Address: Prepared by: Title: Date: Phone: Please detach or photocopy this form & return by FAX to 518/ or mail to: OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711 Corning 2 nd Tower - * * * * * ta.doc/5map/ajp (continued)