Page 1 of 173. NIT No: APDCL/CGM (RE)/NRE-81/ /07 Date: 30/01/2016

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1 Page 1 of 173 NIT No: APDCL/CGM (RE)/NRE-81/ /07 Date: 30/01/2016 ASSAM POWER DISTRIBUTION COMPANY LIMITED (DOSMESTIC COMPETITIVE BIDDING) FOR RURAL ELECTRIFICATION WORKS IN DHUBRI, BONGAIGAON, KOKRAJHAR, BARPETA, GOALPARA, KAMRUP, DARRANG, MORIGAON, SONITPUR, DHEMAJI, LAKHIMPUR, KARBI-ANGLONG, TINSUKIA, DIBRUGARH & JORHAT, DISTRICT OF ASSAM ON Build, Operate, Maintain & Transfer (BOMT) BASIS FOR DDG PROGRAMME UNDER DEENDAYAL UPADHYAY GRAM JYOTI YOJANA (DDUGJY) PACKAGE NO PACKAGE NO I PACKAGE NO II PACKAGE NO III PACKAGE NO IV SPECIFICATION NO APDCL/DDUGJY/DDG/199/DHU-BON-KOK-BAR APDCL/DDUGJY/DDG/199/GOAL-KAM-DAR-MOR APDCL/DDUGJY/DDG/199/SON-DHE-LAK-KARBI APDCL/DDUGJY/DDG/199/TIN-DIB-JOR

2 Page 2 of 173 VOLUME I CONDITIONS OF CONTRACT (Supply Cum Erection) (DOMESTIC)

3 Page 3 of 173 CONTENTS Sl. No Description Section Page No 1 Invitation to Bid INV Instruction to Bidders INB General Terms & Conditions of Contract GCC Erection Conditions of Contract ECC Annexure ANNEX Special Condition of Contract SCC

4 Page 4 of 173 SECTION I (INV) INVITATION TO BID

5 Page 5 of 173 INVITATION TO BIDS (INV) FOR RURAL ELECTRIFICATION WORKS IN 15 (FIFTEEN) DISTRICTS IN ASSAM ON BOMT BASIS FOR DDG PROGRAM UNDER DEENDAYAL UPADHYAY GRAM JYOTI YOJANA (DDUGJY) (DOMESTIC COMPETITIVE BIDDING) (SINGLE STAGE TWO ENVELOPE BIDDING) NIT No. APDCL/CGM (RE)/NRE-81/ /07 Dated: 30/01/2016 DATE OF ISSUANCE OF INV: 01/02/ Assam Power Distribution Company Limited (hereinafter referred to as APDCL ) have been entrusted to execute the Project i.e. Electrification works of remote un-electrified (UE) villages/hamlets through DDG programme for 15 (Fifteen) districts in Assam under Deen Dayal Upadhyay Gram Jyoti Yojana (DDUGJY) on behalf of Government of Assam. The execution of the project shall be funded out of the proceeds of financial assistance to be received by Government of Assam/APDCL from Rural Electrification Corporation Limited (REC) and the ownership of the project shall remain vested with Government of Assam. The project shall be executed by APDCL on turnkey basis and all eligible payment under the project shall be made from the proceeds of financial assistance to be received by Government of Assam/APDCL. For the purpose of all procurement activities related to the aforesaid project, APDCL shall be referred to as Employer and Government of Assam the Owner. 1.1 The project shall be executed under following packages for which APDCL invites sealed bids under domestic competitive bidding for Design, Supply and erection of SPV based Decentralized Distributed Generation Systems for Electrification works in remote un-electrified villages in different districts of Assam:- Sl. No Details of Package Package-I [Spec. No. APDCL/DDUGJY/DDG/199/DHU- BON-KOK-BAR] Package-II: [Spec. No. APDCL/DDUGJY/DDG/199/GOAL-KAM-DAR- MOR] Package-III: [Spec. No. APDCL/DDUGJY/DDG/199/SON- DHE-LAK-KARBI] Package-IV: [Spec. No. APDCL/DDUGJY/DDG/199/TIN- DIB-JOR] Name of District Nos. of Villages Solar Plant Capacity _kw Dhubri Bongaigaon 1 38 Kokrajhar 2 82 Barpeta Goalpara Kamrup 4 87 Darrang Morigaon 4 62 Sonitpur 2 55 Dhemaji 1 13 Lakhimpur Karbi-Anglong Tinsukia Dibrugarh 4 71 Jorhat LT Line (ABC)_KM Scope of Work: The project developer will carry out the following activities: The scope of work under the subject package includes site survey, planning, design, engineering, assembly, manufacturing, testing, supply, loading, transportation, unloading, insurance, delivery at site, handling, storage, installation, testing, commissioning and documentation of all items/material required to complete the Electrification works in above mentioned 15 (fifteen) districts which interlia include construction of LT Line, control room, fencing & any other civil works and Operation & Maintenance of Plant for five years after commissioning. Operation & Maintenance of plant for five years after commissioning.

6 Page 6 of The complete Bidding Documents including technical specifications are available at APDCL s website Bid document may also be seen at the APDCL s_ e-tendering portal Interested bidders can download the Bidding Documents and commence preparation of bids to gain time. 4.0 The Bidder will be required to download the Bidding Documents from web portals mentioned in para 3.0 above. However, they will have to pay a non refundable tender fee of INR 12,000/- against each package in the form of demand draft in favour of The Chief General Manager (RE), APDCL, payable at Guwahati along with their bid and provide the DD details in the web documents. The acceptance of the bid shall be subjected to acceptance of the documents fee. The Bidder must note the followings: i) A Bidder must get it registered at the web portal ii) A Bidder must download the Bidding Documents and submit Price Bid electronically by using its own user ID & password on the portal iii) A Bidder will be required to encrypt & sign its online bid using own Digital Signature Certificate (Class II or higher with both Signing and Encryption Certificates). Prospective Bidders must procure DSC before participating in the tenders. iv) A Bidder will be required to pay a Service Fee (Online) in order to participate in the bidding process. However, viewing & downloading of the bid document will be free of cost. This service fee will be in addition to the cost of bidding document to be paid to CGM (RE). In case of any discrepancy between the documents downloaded by a bidder and official Bidding Documents (hard copy) kept at EMPLOYER S office i.e., the office of the Chief General Manager (RE), APDCL, the later shall prevail. The Bidding Documents are meant for the exclusive purpose of bidding against this specification and shall not be transferred to any other party or reproduced or used otherwise for any purpose other than that for which they are specifically issued. 5.1 A prospective bidder may participate in the bidding for any or all packages as per the laid-down norms of APDCL. Any quarry for clarification of the bids shall be entertained only through i.e., gmnre.apdcl@gmail.com during the office hours upto 15/02/2016 and no further communication shall be entertained from this end beyond the specified date from this end. 5.2 A Single Stage Bid Envelope Bidding Procedure followed by e bidding for price bids will be adopted and will proceed as detailed in the Bidding Documents. 5.3 Bids must be delivered in single sealed envelope to the address below on or before 12:00 hours (IST) on 29/02/2016. Price breakup shall be submitted electronically. Late bids will be rejected. Bid envelope i.e., Techno-Commercial Part shall be opened on the same day i.e., 29/02/2016 at 13:00 hrs (IST) in presence of the bidder s representatives who choose to attend in person at the address below. Price Bids shall be opened in the presence of the bidder s representatives who choose to attend at the time and date at the address given in the intimation for opening of Price Bids. 6.0 All the bids must be accompanied by a bid security of the following amount in a separate sealed envelope without which the bid shall be returned to the Bidder unopened: Packages Bid Security Package I [Spec. No. APDCL/DDUGJY/DDG/199/DHU-BON-KOK-BAR] Rs Lakhs Package II [Spec. No APDCL/DDUGJY/DDG/199/GOAL-KAM-DAR-MOR] Rs Lakhs Package III [Spec. No APDCL/DDUGJY/DDG/199/SON-DHE-LAK-KARBI] Rs Lakhs Package IV [Spec. No. APDCL/DDUGJY/DDG/199/TIN-DIB-JOR] Rs Lakhs 7.0 The successful bidder will be required to furnish a Contract Performance Guarantee for ten percent (10 %) of the total contract price on award of the Contract. The successful bidder will also be required to furnish a Project Operation Guarantee as detailed in the bidding document. 8.0 APDCL will not be responsible for misplacement/delay in receipt of either request for issuance of Bidding Documents or Bidding Documents or Bids sent by post. 9.0 All correspondence with regard to the above shall be to the following address. (By Post/In Person/ ) To

7 Page 7 of 173 The Chief General Manager (RE), Assam Power Distribution Company Limited, Bijulee Bhawan (Annex. Building), Paltanbazar, Dist.: Kamrup (Metro), Pin: , Assam, India. Telephone No.:- (0361) Fax No.: (0361) cgmre.aseb@gmail.com & gmnre.apdcl@gmail.com For more information, visit our site at & APDCL reserves the right to cancel / withdraw the bid without assigning any reason for such decision. Such decision will not incur any liability whatsoever on the part of APDCL consequently.... END of INV

8 Page 8 of 173 PACKAGE-WISE LIST OF REMOTE UN-ELECTRIFIED (UE) VILLAGES/HAMLETS THROUGH DDG PROGRAMME Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE - I [Spec. No. APDCL/DDUGJY/DDG/199/DHU-BON-KOK-BAR] 1 DHUBRI Baro Kalia Surjyamani Phase - III DHUBRI Fulkakata I Phase - III DHUBRI Fulkakata II Phase - III DHUBRI Fulkakata III Phase - III DHUBRI Golaper Alga Phase - III DHUBRI Baizer/ Boyier Alga-I Phase - III DHUBRI Baldiaralga N.C Phase - III DHUBRI Bherakhowa N.C Phase - I DHUBRI Chalakura Pt III Phase - III DHUBRI Choto Kulia Pt-II Phase - III DHUBRI Berabhangarchar Pt-IV Phase - III DHUBRI Berabhangarchar Pt-II Phase - I DHUBRI Bhakua Mari Phase - I DHUBRI Birsing Pt-I Phase - III DHUBRI Birsing Pt-II Phase - III DHUBRI Birsing Pt-III Phase - III DHUBRI Chalakura Payaastichar Phase - III DHUBRI Nilokhiya Pt-IV Phase - I DHUBRI Nilokhiya Pt-V Phase - I DHUBRI Boro Rabhatary Pt-I Phase - III DHUBRI Boro Rabhatary Pt-II Phase - III DHUBRI Chalakura Pt V Phase - III DHUBRI Chalakurachar Phase - III DHUBRI Gadupara-Bhizapara Phase - III DHUBRI Majerchar Chalakuri Phase - III DHUBRI Pahirtari Phase - III DHUBRI Tindubi Phuhirtari (Char) Phase - III DHUBRI Tulsi Para Phase - I DHUBRI Riverblock II N.C Phase - III DHUBRI Shialmari/Saulmari Phase - III DHUBRI Katalamari Pt.IV Phase - III DHUBRI Mantirchar Phase - III DHUBRI Pagla Para Phase - I DHUBRI Payestichalakura Phase - III DHUBRI Riverblock No Phase - III DHUBRI Riverblock No. 10 N.C Phase - III DHUBRI Rasamari Pt-I (Roshomari Pt-I) Phase - III DHUBRI Tangvita Katlamari Phase - III DHUBRI Tangvita Phase - I DHUBRI Tharigrambita Phase - III Dhubri Dhedai Mari Phase - I BONGAIGAON KORICHIMARI NC Phase - III Kokrajhar Mahendrapur F.V Phase - III Kokrajhar Ultapani F.V Phase - III Barpeta Jahanar Ghola Phase - I Barpeta Saora Pathar Phase - III Barpeta Barhowara Phase - III Barpeta Chachapari Phase - III 1.19

9 Page 9 of 173 PACKAGE-WISE LIST OF REMOTE UN-ELECTRIFIED (UE) VILLAGES/HAMLETS THROUGH DDG PROGRAMME Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE - I [Spec. No. APDCL/DDUGJY/DDG/199/DHU-BON-KOK-BAR] 49 Barpeta Chatala N.C Phase - III Barpeta Deuldi Phase - III Barpeta Pathalia Para Phase - III Barpeta Phulora N.C Phase - III Barpeta Salmara Pathar Phase - III 3.19 Total

10 Page 10 of 173 Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE II [Spec. No APDCL/DDUGJY/DDG/199/GOAL-KAM-DAR-MOR] 1 Goalpara Basantapur Phase - III Goalpara Baurartal Phase - III Goalpara Birsing Halang Char Pt-I Phase - III Goalpara Birsing Halang Char Pt-III Phase - III Goalpara Chulkani Phase - III Goalpara Dakhin Katlamari Pt-I Phase - III Goalpara Fulkakata Phase - I Goalpara Gerapuri Phase - I Goalpara Halanga Char N.C Phase - I Goalpara Kalo Donga Phase - I Goalpara Khewan Khawa Pt-II Phase - I Goalpara Khewan Khawa Pt-I Phase - I Goalpara Monkala Phase - I Goalpara Nun Khawa Pt-I Phase - I Goalpara Nun Khawa Pt-II Phase - III Goalpara Nun Khawa Pt-III Phase - I Goalpara Pathakata Pt-I Phase - III Goalpara Rowkhowa Pt-III Phase - I Goalpara Sader Alga Phase - I Goalpara Salmara Phase - III Goalpara Satsimla Phase - I Goalpara Tanganmari Phase - I Goalpara Uttarkatlamari Phase - I Goalpara Cholakura Pt Phase - III Goalpara Kodamtola River Block-N.C Phase - III Goalpara Killahara Pt-I Phase - III Goalpara Kistomoni Para Pt-II Phase - I Goalpara Rowkhowa Cholakura Phase - III Goalpara Rowkhowa Pt-I Phase - III Goalpara Singulipara Pt-I Phase - I Goalpara Bamuner Alga Pt-III Phase - III Goalpara Bamuner Alga Pt-IV Phase - III Goalpara Batabari Phase - III Goalpara Cholakura Pt Phase - III Kamrup Batehidia Phase - I Kamrup Bhugedia No Phase - I Kamrup Bhugedia No Phase - I Kamrup Nowapara Phase - III Darrang Baralimari N.C Phase - III Darrang Dhalpur No Phase - III Darrang N.C. Arikati Phase - I Darrang N.C. Chatihara Phase - III Darrang N.C. Gasbari Phase - III Darrang N.C. Kajiachar Phase - I Darrang N.C. Kayamari Phase - III Darrang N.C. No.1 Nanglichar Phase - III Darrang N.C. No.4 Nanglichar Phase - III Darrang N.C. No.3 Nanglichar Phase - III Darrang N.C. No.5 Nanglichar Phase - I Darrang NO 2 Nanglichar N.C Phase - III Darrang Puthimari CHAR Phase - III 8.97

11 Page 11 of 173 Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE II [Spec. No APDCL/DDUGJY/DDG/199/GOAL-KAM-DAR-MOR] 52 Morigaon Chanaka Phase - I Morigaon Gaonalia Phase - I Morigaon Kumarkushi Phase - I Morigaon Dhakali Phase - I 4.30 Total

12 Page 12 of 173 Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE III [Spec. No APDCL/DDUGJY/DDG/199/SON-DHE-LAK-KARBI] 1 Sonitpur No-2 Siruani Phase - III Sonitpur Dak Chapori Phase - I Dhemaji Jamuguri Phase - I Lakhimpur Acherakata Phase - III Lakhimpur Ghumasuti Bebejia Phase - III Lakhimpur Gowalbari Phase - III Lakhimpur Major Chapori Phase - III Lakhimpur Bandarkata NC Phase - I Lakhimpur Rajaborah Santipur Phase - I Lakhimpur Raumari NC Phase - I Karbi Anglong Ram Teron Gaon Phase - I Karbi Anglong Bine Hanse Phase - I Karbi Anglong Bagolal Phase - I Karbi Anglong Nagaya Gaon Phase - I Karbi Anglong Mulajan Phase - I Karbi Anglong Ramsa Takbi Phase - I Karbi Anglong Balak Gaon Phase - I Karbi Anglong Narlengati Engti Gaon Phase - I Karbi Anglong Karkok Bilashpuri Phase - I Karbi Anglong Bini Engti Gaon Phase - I Karbi Anglong Palka Moti Phase - I Karbi Anglong Karaijar Gaon Phase - I Karbi Anglong Kartick Kairi Gaon Phase - I Karbi Anglong Bajong Lekthe Phase - I Karbi Anglong Barbari Phase - I Karbi Anglong Samguri Kochari No Phase - I Karbi Anglong Samguri Kochari No Phase - I Karbi Anglong Kabir Dharam Phase - I Karbi Anglong Sardar Kro Phase - I Karbi Anglong Lakhimpuria Phase - I Karbi Anglong Gana Padagour Gaon Phase - I Karbi Anglong Borkhat Terongaon Phase - I Karbi Anglong Basu Beygaon Phase - I Karbi Anglong Longkai Lekhai Phase - I Karbi Anglong Moniram Ronghang Phase - I Karbi Anglong Motiagaon Phase - I Karbi Anglong Dokaibey Phase - I Karbi Anglong Sarthe Timung Phase - I Karbi Anglong Ra-Kro Phase - I Karbi Anglong Bepari Phase - I Karbi Anglong Sarmen Singner Phase - I Karbi Anglong Chinthong Tokbi Phase - I Karbi Anglong Bamun Teron Phase - I Karbi Anglong Diring Lekthe Phase - I Karbi Anglong Sarbura Engti Phase - I Karbi Anglong Mohi Terong Phase - I Karbi Anglong Japijuri Phase - I Karbi Anglong Nonke Gorh Phase - I Karbi Anglong Sarthe Terong Phase - I Karbi Anglong Bapuram Tokbi Phase - I Karbi Anglong Man Hanse Phase - I 2.75

13 Page 13 of 173 Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE III [Spec. No APDCL/DDUGJY/DDG/199/SON-DHE-LAK-KARBI] 52 Karbi Anglong Sinai Nadi Phase - I Karbi Anglong Khatomari Phase - I Karbi Anglong Hatigarh Phase - I Karbi Anglong Bagisadubi Phase - III Karbi Anglong Lalmati Phase - I Karbi Anglong Madan Mini Phase - I Karbi Anglong Nongrirong Phase - III Karbi Anglong Tasheng Phase - III Karbi Anglong Umjulahar Phase - I Karbi Anglong Baida Phase - I Karbi Anglong Buraso Tokbi/ Langmong Tokbi Phase - I Karbi Anglong Men Kather Phase - I Karbi Anglong Sarthe Rongpi Phase - I 1.19 Total

14 Page 14 of 173 Sl. NO Name of District Name of Village Census code (As per 2011) HH _Nos BPL_ HH Solar Plant Capacity _ kw - 1 Phase 2 Wire LT Line with ABC Conductor - 3 Phase 4 Wire LT Line with ABC Conductor LT Line (ABC)_ KM PACKAGE IV [Spec. No. APDCL/DDUGJY/DDG/199/TIN-DIB-JOR] 1 Tinsukia Purana Report Phase - I Tinsukia Chilling Lachan Phase - I Tinsukia Chilling Madhupur Phase - I Tinsukia Chilling Ming Mang Phase - III Tinsukia Napun Phase - I Tinsukia Teliabari Phase - I Tinsukia Etsum Phase - I Tinsukia Amarpur Phase - I Dibrugarh Laruajan gaon Phase - I Dibrugarh Laimekuri Chapori Phase - I Dibrugarh Charkhalia Chapori Phase - I Dibrugarh Gereki Gaon Phase - I JORHAT Banoria chapori NC Phase - I JORHAT BARPHAKUA Phase - I JORHAT Chayani Phase - I JORHAT DABLI CHAPORI Phase - I JORHAT SARU PHAKUA Phase - III JORHAT TAKARCHUK CHAPORI NC Phase - I JORHAT HUTTER Phase - III Jorhat Burha Chapori N.C Phase - III Jorhat Changmaigarh Gaon Phase - I Jorhat Chayong Chapori N.C Phase - I Jorhat Kartik Chapari Phase - III Jorhat Kashikata Gaon Phase - I Jorhat Kashilata Natun Chapori Phase - I Jorhat Missamora Chapori N.C Phase - III Jorhat Tenga Chapori Phase - III 3.49 Total

15 Page 15 of 173 SECTION II INTRODUCTION TO BIDDERS (INB)

16 Page 16 of 173 SECTION II INSTRUCTION TO BIDDERS CONTENTS Sl. No Description Page No A. Introduction 1.0 General Instructions Qualifying Requirements of Bidders Cost of Bidding 17 B. The Bidding Documents 4.0 Contents of Bidding Documents Understanding of Bid Documents Clarifications on Bid Documents Amendment to Bidding Documents 18 C. Preparation of Bids 8.0 Language of Bid Local Conditions Documents comprising the Bid Scope of the Proposal Bid Price Price Basis and Payments Taxes and Duties Time Schedule Contract Quality Assurance Insurance Maintenance Tools & Tackles Erection Tools & Tackles Brand Names Bid Guarantee Period of Validity of Bids 23 D. Submission of Bids 23.0 Format of Bid Signature of Bids Sealing and Marking of Bids Deadline for Submission of Bids Late Bids Modification and Withdrawal of Bids Information Required with the Proposal 25 E. Bid Opening and Evaluation 30.0 Opening of Bids Clarification of Bids Preliminary Examination Definitions and Meaning Comparison of Bids Contacting the Employer 28 F. Award of Contract 36.0 Award Criteria Right to Accept any Bid and to Reject any or all Bids Notification of Award Signing of Contract Contract Performance Guarantee Project Operation Guarantee 30 ***********************************************

17 Page 17 of 173 SECTION INB INSTRUCTION TO BIDDERS A. INTRODUCTION 1.0 GENERAL INSTRUCTIONS: 1.1 The APDCL, (implementer of the project on behalf of REC) hereinafter called APDCL/ Employer will receive bids in respect of equipment to be furnished and erected as set-forth in the accompanying Specifications. All bids shall be prepared and submitted in accordance with these instructions. 2.0 QUALIFYING REQUIREMENTS OF BIDDERS: 2.1 This bidding is open to any manufacturer or erector who provides satisfactory evidence concerning the following that he: a. is a qualified manufacturer or erector who regularly manufactures or installs the equipment of the type specified and has adequate technical knowledge and practical experience; b. does not anticipate change in the ownership during the proposed period of work (if such a change is anticipated, the scope and effect thereof shall be defined); c. has adequate financial stability and status to meet the financial obligation pursuant to the scope of the works (the Bidders should submit 5 copies of their profit and loss account and balance sheet for the last five years); d. (i) For Manufacturer: has adequate plant and manufacturing capacity available to perform the works properly and expeditiously within the time period specified. The evidence shall consist of written details of the installed manufacturing capacities and present commitments (excluding the work under this Specification) of the Bidder or his principal. If the present commitments are such that the installed capacity results in inadequacy of the manufacturing capacities to meet the requirement of equipment corresponding to this bid, then the details of alternative arrangements to be organized by the Bidder for this purpose and which shall meet the Employer s approval, shall also be furnished; (ii) For Erector: has adequate capacity for erection and installation to perform the works properly and expeditiously within the time period specified. The evidence shall consist of written details of the capacities and present commitments (excluding the work under this specification) of the Bidder or its principal. If the present commitments are such that may result in inadequacy to undertake the works corresponding to this bid (work under this specification), then the details of the alternative arrangements to be organized by the Bidder for this purpose and which shall meet the Employer s approval, shall also be furnished; Majority publicly owned enterprises domiciled in India may be eligible to qualify if, in addition to meeting all the qualifying requirements, they also: (a) are commercially oriented legal entities distinct from APDCL, and are not a government of department; (b) are financially autonomous, as demonstrated by requirements in their constitutions to provide separate audited accounts and return on capital, powers to raise loans and obtain revenues through the sale of goods or services; and (c) are managerially autonomous 2.2 In addition, the qualifying requirement stated in the accompanying Special Conditions of Contract shall also apply. 2.3 The above stated requirements are a minimum and APDCL reserves the right to request for any additional information and also reserves the right to reject the Proposal of any Bidder, if in the opinion of APDCL, the qualification data is incomplete or the Bidder is found not qualified to satisfactorily perform the Contract. 3.0 COST OF BIDDING: 3.1 The Bidder shall bear all costs and expenses associated with preparation and submission of its bid including post-bid discussions, technical and other presentations etc, and APDCL will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

18 Page 18 of CONTENTS OF BIDDING DOCUMENT: B. THE BIDDING DOCUMENTS 4.1 The goods and services required, bidding procedures and Contract terms are prescribed in the Bidding Document. In addition to the Invitation to Bids, the Bidding Document is a compilation of the following Sections: a. Instructions to Bidders Section INB (Vol. I). b. General Conditions of Contract Section GCC (Vol. I). c. Erection Conditions of Contract-Section ECC (Vol. I). d. Special Conditions of Contract (Vol. IA). e. Bid Form and Price Schedules (Vol. IB). f. Technical Specifications (Vol. II). g. Technical Data Sheets (Vol.III). 5.0 UNDERSTANDING OF BID DOCUMENTS: 5.1 A prospective Bidder is expected to examine all instructions, forms, terms and specifications in the Bid documents and fully inform himself as to all the conditions and matters which may in any way affect the scope of work or the cost thereof. Failure to furnish all information required by the Bid document or submission of a Bid not substantially responsive to the Bid document in every respect will be at the Bidder s risk and may result in the rejection of its bid. 6.0 CLARIFICATIONS ON BID DOCUMENTS: 6.1 If the prospective Bidder finds discrepancies or omissions, in specifications and document or is in doubt as to the true meaning of any part, he shall at once make a request, in writing, for an interpretation/clarification, to APDCL in triplicate. The APDCL, then, will issue interpretation(s) and clarification(s) as he may think fit in writing. After receipt of such interpretation(s) and clarification(s), the Bidder may submit his bid but within the time and date as specified in the Invitation to Bid. All such interpretations and clarifications shall form a part of the Bidding Document and shall accompany the Bidder s Proposal. A prospective Bidder requiring any clarification on Bidding Document may notify APDCL in writing. APDCL will respond in writing to any request for such clarification of the Bidding Document which it receives not later than fifteen (15) days prior to the deadline for submission of bids prescribed by APDCL. Written copies of APDCL s response (including an explanation of the query but without identifying its source) will be sent to all prospective Bidders who have received the Bidding Document. 6.2 Verbal clarification and information given by APDCL or his employee(s) or his representative(s) shall not in any way be binding on APDCL. 7.0 AMENDMENT TO BIDDING DOCUMENT: 7.1 At any time prior to the deadline for submission of bids, APDCL may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the Bidding Document by amendment (s). 7.2 The amendment will be notified in writing or by telex or cable to all prospective Bidders, which have received the Bidding Document at the address contained in the letter of request for issue of Bidding Document from the Bidders. APDCL will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise. 7.3 In order to afford prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, APDCL may, at its discretion, extend the deadline for the submission of bids by a maximum period of 15 days. 7.4 Such amendments, clarifications, etc, shall be binding on the Bidders and will be given due consideration by the Bidders while they submit their bids and invariably enclose such documents as a part of the bid.

19 Page 19 of LANGUAGE OF BID C. PREPARATION OF BIDS 8.1 The bid prepared by the Bidder and all correspondences and documents relating to the bid, exchanged by the Bidder and APDCL shall be written in the English language, provided that any printed literature furnished by the Bidder may be written in another language so long as accompanied by an English translation of its pertinent passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English translation shall govern. 9.0 LOCAL CONDITIONS 9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any effect on the execution of the Contract covered under these documents and specifications. APDCL shall not entertain any request for clarifications from the Bidders, regarding such local conditions. 9.2 It must be understood and agreed that such factors have properly been investigated and considered while submitting the Proposals. No claim for financial adjustment to the Contract, awarded under these specifications and documents, will be entertained by APDCL. Neither any change in the time schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the Employer, which are based on the lack of such clear information or its effect on the cost of the Works to the Bidder DOCUMENTS COMPRISING THE BID 10.1 The Bidder shall complete the Bid Form, Technical Data Requirements etc. furnished in the Bidding Documents as detailed in clause 4.0 above, indicating for the goods to be supplied and services to be rendered, a brief description of goods and services, quantity and prices. Price Schedule shall be submitted electronically by using its own user ID and password on the portal as mentioned in the Invitation to Bids (INV). The appropriate Price Schedules furnished in the Bidding Documents as indicated therein, shall be uploaded on the web portal on due date and time of submission of bids The Bidder shall also submit documentary evidence to establish that the Bidder meets the Qualification Requirements as detailed in Clause 2.0 above and accompanying Special Conditions of Contract The Bid Guarantee shall be furnished in a separate cover in accordance with clause 22.0 of Section INB SCOPE OF THE PROPOSAL 11.1 The scope of the Proposal shall be on the basis of a single Bidder s responsibility, completely covering all the equipment and their erection specified under the accompanying Technical Specifications. It will include the following: a. detailed design of the equipment; b. complete manufacture including shop testing; c. providing Engineering drawing, data, operational manual, etc for the APDCL s approval; d. packing and transportation from the manufacturer s works to the site; e. receipt, storage, preservation and conservation of equipment at the site; f. pre-assembly, if any, erection, testing and commissioning of all the equipment; and g. reliability tests and performance and guarantee tests on completion of commissioning. h. quality assurance certificate of the equipment 11.2 Bids containing deviations from provisions relating to the following clauses will be considered as nonresponsive: a) Bid Guarantee: Clause 22.0, Section INB, Volume-I, Conditions of Contract. b) Price Basis and Payments: Clause 13, Section INB, Volume-I, Conditions of Contract. c) Contract Performance Guarantee: Clause 41.0, Section INB, Volume-I, Conditions of Contract. d) Liquidated damages: Clause 14.0, Section GCC, Volume-I, Conditions of Contract. e) Guarantee: Clause 15.0, Section GCC, Volume-I, Conditions of Contract. f) Payment: Clause 34.0, Section GCC, Volume-I, Conditions of Contract. APDCL s determination of a bid s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence.

20 Page 20 of Bids not covering the above entire scope of Works shall be treated as incomplete and hence rejected BID PRICE 12.1 The appropriate Price Schedules furnished in the Bidding Documents as indicated therein, shall be uploaded on the web portal Separate numbers of Schedules shall be up-loaded for each of the following elements. The total amount for each Schedule 1 to 3 shall be summarized in a grand summary of Price Proposal (Schedule -5) giving the total bid price(s) to be entered in the Bid Form. Schedule -1: A. Plant and Equipment to be supplied shall include A.1 Cost of Solar Power Plant including module, battery, PCU etc. (All plant equipment and auxiliary systems and accessories required for power plant operation) A.2 Cost of Power Distribution Network (PDN) with necessary control equipment including data logging facility between panel and batteries. A.3 Cost of providing connection and fitting to Households & Street Lights A.4 Cost of Civil Work Schedule -2: B. Installation & Erection, Testing and Commission shall include B.1 Cost of Installation & Commissioning of Solar Power Plant including module, battery, PCU etc. (All plant equipment and auxiliary systems and accessories required for power plant operation) B.2 Cost of erection of PDN with necessary control equipment including data logging facility between panel and batteries. B.3 Cost of providing connection and fitting to Households & Street Lights B.4 Cost of Civil Work Schedule-3: C. Cost of spare parts for 5 years after commissioning of the systems Schedule -4: D. Cost of providing power in village for 5 years including operation & maintenance of DDG power plant, power distribution network & providing power for 6-8 hrs. per day after taking into account the recovery from end users as per tariff. Schedule-5: E. Grand Summaries (Schedule Nos. 1 to 4) 13.0 PRICE BASIS AND PAYMENTS 13.1 The Bidders shall quote in their Proposals for the entire scope of works covered under the Technical Specifications as required in the Bid Proposal Sheets on a base price unless otherwise specified in the Special Conditions of Contract. Bidders quoting a system of pricing other than that specified shall be rejected Bidder shall indicate bid prices in Indian Rupees only TAXES AND DUTIES 14.1 All customs duties, excise duties, sales taxes and other statutory levies payable by the Bidders in respect of the transaction between the Bidders and their vendors/sub-suppliers while procuring any components, subassemblies, raw materials and equipment shall be included in the bid price and no claim on this behalf will be entertained by APDCL. In respect of brought out finished items, which shall be dispatched directly from the sub-vendor s works to the project site, the Ex-work price is inclusive of all costs as well as duties and taxes (the custom duty & levies, duties on taxes /VAT etc.) paid or payable and such taxes, duties, levies, additionally payable will be

21 Page 21 of 173 to the contractor s account and no claim on this behalf will be entertained by APDCL. No concessional C form will be issued by the Department. The contractor has to arrange accordingly Further, service tax as applicable on services that are not provided directly by the Contractor to APDCL viz. transportation & insurance shall be included in the bid price and any such taxes additionally payable will be to the Contractor s account and no separate claim on this behalf will be entertained by APDCL Sales tax, excise duties, local taxes and other levies in respect of the transactions between APDCL and the Contractor under the Contract, if any, shall not be included in the bid price but they should be indicated separately wherever applicable in the Bid Proposal Sheets. Whenever ex-works price is quoted exclusive of Excise duty applicable on the transaction between APDCL and the Contractor, then the due credit under the MODVAT (Modified Value Added Tax) scheme, as per the relevant Government policies wherever applicable, shall be taken into account by the Bidder while quoting bid price In respect of transactions solely between APDCL and the Contractor (for dispatches made from the Contractor s works under the Supply Part), Sales Tax, Excise Duties, local taxes and other levies shall be paid/reimbursed by APDCL at the applicable rate at the time of dispatch, scheduled or actual, whichever is lower. However, in case of advancement of supplies solely at the request of APDCL, taxes and duties prevailing at the time of dispatch, shall be payable by APDCL Concessional Sales Tax declaration forms, as admissible, would be issued to the Contractor, on request, for all items (as identified in the price schedule of the bid) to be supplied directly by the Contractor as well as for the items to be supplied by the sub- suppliers as sale in transit Sales Tax on goods incorporated in the Works: The Bidder shall include the Sales Tax on Works Contract, Turnover Tax or any other similar taxes under the Sales Tax Act, as applicable in their quoted bid price and APDCL would not bear any liability on this account. APDCL shall, however, deduct such taxes at source as per the rules and issue TDS Certificate to the Contractor For payment/reimbursement of Sales Tax, in respect of dispatches made directly from Contractor s works, invoices raised by the Contractor shall be accepted as documentary evidence. Similarly, pre-numbered invoices duly signed by authorized signatory will be considered as evidence for payment of Excise Duty As regards the Income Tax, surcharge on Income Tax and other corporate taxes the Bidder shall be responsible for such payment to the concerned authorities TIME SCHEDULE 15.1 The basic consideration and the essence of the Contract shall be strict adherence to the time schedule for performing the specified Works APDCL s requirement of completion schedule for the Works is mentioned in the accompanying Special Conditions of Contract The completion schedule as stated in the Special Conditions of Contract shall be one of the major factors in consideration of the bids APDCL reserves the right to request for a change in the work schedule during pre-award discussions with successful Bidder The successful Bidder will be required to prepare detailed PERT network and finalize the same with APDCL as per the requirement of Clause 12.0, Section GCC CONTRACT QUALITY ASSURANCE 16.1 The Bidder shall include in his Proposal the Quality Assurance Programme containing the overall quality management and procedures, which he proposes to follow in the performance of the Works during various phases as detailed in relevant clause of the General Technical Conditions.

22 Page 22 of At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the execution of the Contract will be mutually discussed and agreed to and such agreed Programme shall form a part of the Contract INSURANCE The Bidder s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance in General Terms and Conditions of Contract and in Erection Conditions of this Volume I. Bidder s attention is specifically invited to these clauses. Bid price shall include all the cost in pursuance of fulfilling all the insurance liabilities under the Contract MAINTENANCE TOOLS AND TACKLES The Proposal shall include all special tools and tackles required for the operation and maintenance of the equipment in each equipment package. The Bidder shall indicate all the above items in the Proposal sheets in the form of a schedule given therein and the description and the quantity of each item. The lump sum price to be quoted by the Bidder shall include prices of these tools and tackles. These tools and tackles shall be delivered at site along with the last consignment of equipment and in no case earlier than this, unless otherwise specified in the Special Conditions of Contract and/or Technical Specifications, Volume-II ERECTION TOOLS & TACKLES The Bidder, under a separate schedule, in his Proposal shall include a list of all special equipment, tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing and commissioning including performance & guarantee tests of the equipment. If any such equipment is listed anywhere else in the Proposal and not specially mentioned in the above schedule, it shall be deemed to have been included in the Bidder s proposed scope of supply BRAND NAMES 20.1 The specific reference in these specifications and documents to any material/ equipment by brand name, make or catalogue number shall be construed as establishing standards of quality and performance and not as limiting competition. However, Bidders may offer other similar material/equipment provided they meet the specified standard, design and performance requirements. The Bidder shall furnish adequate technical information about such alternative material/equipment to enable APDCL to determine its acceptability. APDCL shall be the sole judge on the acceptability or otherwise of such alternative material /equipment The Bidder shall note that standards for workmanship, material and equipment and reference to brand names or catalogue numbers designated by APDCL in its Technical Specifications are intended to be descriptive only and not restrictive. The Bidder may substitute alternative standards, brand name and/or catalogue numbers in its bid, provided that it demonstrates to APDCL s satisfaction that the substitutions are substantially equivalent or superior to those designed in the Technical Specifications BID GUARANTEE 21.1 The Bidder shall furnish, as part of its bid, bid guarantee for an amount as specified in the accompanying Special Conditions of Contract. The bid guarantee shall be valid for a period of six (6) calendar months from the date of opening of bids The bid security is required to protect APDCL against the risk of Bidder s conduct, which would warrant the guarantee forfeiture, pursuant to Clause 21.3 The bid guarantee shall be made payable to APDCL without any condition whatsoever The bid guarantee shall be denominated in Indian Rupees only and shall be in one of the following forms: a. Crossed Bank draft in favour of Chief General Manager ( RE), APDCL, payable at Guwahati, from a reputed commercial Bank/Financial Institution i.e IFCI, ICICI, IDBI. b. A cheque certified by the Banker as good for payment drawn in favour of Chief General Manager (RE), APDCL payable at Guwahati on a reputed commercial Bank/Financial Institution i.e. IFCI, ICICI, IDBI.

23 Page 23 of 173 c. An irrevocable Bank Guarantee issued by a reputed commercial Bank/ Financial Institution i.e. IFCI, ICICI, IDBI in favour of Chief General Manager ( RE), APDCL, payable at Guwahati Performa for the Bank Guarantee is enclosed as Annexure-I to this Volume-I Any bid not secured in accordance with paras 21.1 and 21.3 above will be rejected by APDCL as nonresponsive Unsuccessful Bidder s bid guarantee will be discharged/returned as promptly as possible but not later than 60 days after the expiration of the period of bid validity prescribed by APDCL The successful Bidder s bid guarantee will be discharged upon the Bidder s executing the Contract and furnishing the Performance Guarantee pursuant to Clause The bid guarantee may be forfeited: a. If a Bidder withdraws / modifies its bid during the period of bid validity specified by the Bidder on the Bid Form; or b. In case the Bidder does not withdraw the deviations proposed by him, if any, at the cost of withdrawal stated by him in the bid; or c. If a Bidder does not accept the corrections to arithmetical errors identified during preliminary evaluation of his bid pursuant to Clause 32.2, Section-INB; or d. If, as per the Qualifying Requirements the Bidder has to submit a Deed of Joint Undertaking and he fails to submit the same, duly attested by Notary Public of the place(s) of the respective executants (s) or registered with the Indian Embassy/High Commission in that country, within ten days from the date of intimation of post-bid discussion; or e. In case of a successful Bidder, if the Bidder fails to sign the Contract; or f. In case of a successful Bidder, if the Bidder fails to furnish the Performance Guarantee The bid guarantee shall be submitted along with the bid in separate sealed envelope in one original and two copies. Any bid not accompanied by the required bid security in accordance with provisions of this clause will be rejected and shall not be opened No interest shall be payable by APDCL on the above bid security PERIOD OF VALIDITY OF BIDS 22.1 Bids shall remain valid for 6 (six) calendar months after the date of bid opening prescribed by APDCL unless otherwise specified in the accompanying Special Conditions of Contract. A bid valid for a shorter period will be rejected as non-responsive In exceptional circumstances, APDCL may solicit the Bidder s consent to an extension of the period of validity. The request and the response thereto shall be made in writing (including cable or telex). The bid security provided under Clause 21.0 shall also be extended by the same period as the extension in the validity of the Bid. A Bidder may refuse the request without forfeiting his bid security. A Bidder granting the request will not be required or permitted to modify its bid.

24 Page 24 of 173 D. SUBMISSION OF BIDS 23.0 FORMAT OF BID 23.1 The Bidder shall prepare five copies of the bid, clearly marking each Original Bid and Copy of bid, as appropriate. In the event of any discrepancy between them, the original shall govern The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The letter of authorization shall be indicated by written Power-of-Attorney accompanying the bid. All pages of the bid, except for unamended printed literature, shall be initialed by the person or persons signing the bid The Bidders must submit the qualifying data in five copies, as required in this Instruction to Bidders in a separate envelope sealed and enclosed in the envelope submitting Proposals, super scribed as under: QUALIFYING DATA FOR THE SUPPLY AND ERECTION OF (Name of the Package) (Specification Number) 23.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the bid SIGNATURE OF BIDS 24.1 The bid must contain the name, residence and place of business of the person or persons making the bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed or printed below the signature Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name, followed by the signature(s) and designation(s) of the authorized partner(s) or other authorized representative(s) Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the President, Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such Corporation/Company in the matter A bid by a person who affixes to his signature the word President, Managing Director, Secretary, Agent or other designation without disclosing his principal will be rejected Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the bid The Bidder s name stated on the Proposal shall be the exact legal name of the firm Bids not conforming to the above requirements of signing shall be disqualified SEALING AND MARKING OF BIDS 25.1 The Bidders shall seal the original and each copy of the bid in an inner and an outer envelope, duly marking the envelopes as Original and Copy The inner and outer envelopes shall be: a. addressed to APDCL at the following address: General Manager, NRE, O/o the Chief General Manager (RE), Assam Power Distribution Company Limited, Annex Building, Bijulee Bhawan, Paltanbazar, Guwahati -1 b. bear the name of package, the specification number, and the words DO NOT OPEN BEFORE (Date & Time of opening)