GETTING YOUR ESTATE IN ORDER. Your Guide to Ensuring Your Family is Taken Care of and Your Legacy Remains Intact

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1 GETTING YOUR ESTATE IN ORDER Your Guide to Ensuring Your Family is Taken Care of and Your Legacy Remains Intact

2 Your Estate Plan Organizer Keeping our family records current and centrally located is a challenge many of us face. It s easy to become disorganized when using multiple resources for important personal information. The need to easily identify and locate records and basic family information is especially important when a family member dies or becomes disabled. This estate plan organizer was designed to help ensure your assets and desires are carried out upon your departure. Taking the time to complete the forms in this book can help decrease the likelihood of unclaimed assets for your heirs, providing a clear and complete record for your family. Take the time to find all the information and fill out the forms completely. Modify the pages you need to, keep the forms up-to-date and store the information in a safe and easily accessible location for your heirs.

3 Your Online Vault Where to Store Your Estate Plan Organizer for Your Heirs Store a digital copy of your estate plan organizer in your online personal vault to keep it safe, secure and accessible for your heirs. Your Financial Plan website with Pure Financial Advisors consists of an online safety deposit box accessible from anywhere (with internet connection), anytime. folders in the vault, the folder titled Shared Documents is accessible by your advisor. Make sure to save this organizer in the My Documents folder so that it cannot be accessed by your advisor. A Note about Security Your Financial Plan website is hosted on a system that uses a 256-bit Secure Socket Layer available today. one of the most secure environments in the industry. SunGard hosts more than 70% of Our Wealth Management System endures routine security testing, using third-party security 1 1 Sungard, 2016

4 Table of Contents Table of Contents You & Your Spouse s Information Marriage Details & Children Information Personal Advisors Power of Attorneys Insurance Policies Financial Accounts & Investments Online Account Information Personal Documents Safe Deposit Box / Personal Safe Contacts Family Medical History Final Wishes... 25

5 Getting Your Estate in Order What Information Do You Need? There s a lot of information to keep track of when preparing your estate plan. The more organized you are, the easier it will be for those who are distributing your assets and estate. If an important document or information cannot be located or found, it s just as if it never existed. Therefore, it s vital that you ensure your information is known, up-to-date and available to those who may need it. Are You Prepared? The list of documents and information needed when you pass away to properly distribute your estate can be daunting. Use this list to gather your documents in order to complete the rest of this guide and to assure your important information is organized. Personal Documents Birth Certificates Adoption Papers Citizenship / Naturalization Papers Military Discharge Papers Last Will and Testament Trust Documents Burial Instructions Safety Net Boxes Powers of Attorney Financial Accounts Bank / Credit Union Accounts Retirement Accounts Brokerage Statements Pension Statements Deferred Compensation Papers Credit Card Accounts U.S. Savings Bonds Money Market Accounts Certificates of Deposit Stock Certificates / Bonds Any Additional Financial Accounts Financial Papers Real Estate Deeds Mortgage Documents Property Tax Records Inventory of Assets & Appraisals Vehicle Titles Income Tax Returns Rental & Lease Agreements Partnership Agreements Outstanding Loans & Debts Pending Legal Actions / Lawsuits Prenuptial Agreement Medical & Insurance Information Health Care Provider & ID Number Organ Donor Information Living Will Life Insurance Policy Information VA Insurance Policy Mortgage Insurance Policy Property & Casualty Insurance Policy 5

6 You & Your Spouse s Information Your Information Please fill in your name as it appears on your birth certificate: First: Middle: Last: Other Names Used: Social Security Number: Date of Birth: / / Place of Birth (City, State & Country): U.S. Citizen? Yes No If No, Please Explain: Veteran? Yes No Branch/Dates (Do You Have Form DD-214?): Home Address: City: State: Zip Code: County: Home Work Cell Address: Secondary Address: City: State: Zip Code: County: Marital Status: Single Married Separated Divorced Widowed Spouse s Information Please fill in your name as it appears on your birth certificate: First: Middle: Last: Other Names Used: Social Security Number: Date of Birth: / / Place of Birth (City, State & Country): U.S. Citizen? Yes No If No, Please Explain: Veteran? Yes No Branch/Dates (Do You Have Form DD-214?): Work Address: 6

7 Marriage Details & Children s Information Marriage Details Date of Marriage: / / Location: (City, State) Did you sign a prenuptial contract/agreement? Yes No (If Yes, please attach copy) Were you previously married? Yes No If Yes, please list prior marriages and location of divorce decrees: Children s Personal Information Child # 1 (Please indicate other parent if child is not from this marriage: ) Date of Birth: / / Address: City: State: Zip: Spouse s Name: Children s Names and Birthdates: Child # 2 (Please indicate other parent if child is not from this marriage: ) Date of Birth: / / Address: City: State: Zip: Spouse s Name: Children s Names and Birthdates: Child # 3 (Please indicate other parent if child is not from this marriage: ) Date of Birth: / / Address: City: State: Zip: Spouse s Name: Children s Names and Birthdates: Please attach a separate sheet if you have more than 3 children 7

8 Trusted Personal Advisors Trusted Advisors Financial Advisor Company: Pure Financial Advisors, Inc. Address: 3131 Camino Del Rio N. Suite 1550 City: San Diego State: CA Zip: Phone: Attorney Attorney Type: Company: Address: City: State: Zip: Employer/Benefits Dept. Employee: Employer: Type of Benefit: Location of Records: Insurance Advisor Company: Address: City: State: Zip: Accountant/ Tax Preparer Company: Address: City: State: Zip: 8

9 Beneficiaries & Successor Trustees Beneficiaries Company: Address: City: State: Zip: Company: Address: City: State: Zip: Company: Address: City: State: Zip: Company: Address: City: State: Zip: Successor Trustees Company: Address: City: State: Zip: Company: Address: City: State: Zip: Company: Address: City: State: Zip: If you have more than three beneficiaries and/or successor trustees, add an additional copy of this page. 9

10 Power of Attorneys (POAs) Financial Power of Attorneys Person Named POA: POA For: Date of POA: Attorney: Location of Records: Person Named POA: POA For: Date of POA: Attorney: Location of Records: Medical Power of Attorneys Person Named POA: POA For: Date of POA: Attorney: Location of Records: Person Named POA: POA For: Date of POA: Attorney: Location of Records: 10

11 Insurance Policies Auto INSURED COMPANY POLICY # CONTACT PHONE Dental Health Homeowners Life Medical Medicare Identification # Contact Phone Location of Records Other (personal property, personal liability, boat, renter s, office, etc.) 11

12 Financial Accounts & Investments Financial Accounts INSTITUTION TYPE OF ACCOUNT ACCOUNT # LOCATION OF STATEMENTS Investments IN WHOSE NAME TYPE OF INVESTMENT ACCOUNT # LOCATION OF RECORDS 12

13 Employment Benefits, Loans & Credit Cards Employment Benefits EMPLOYEE EMPLOYER PHONE TYPE OF BENEFIT LOCATION OF RECORDS Loans Payable to Us From Whom: Phone: Location of Records: Loan Payments From Whom: Phone: Location of Records: From Whom: Phone: Location of Records: Credit Cards Credit Card Type: Account #: Username: Password: Credit Card Type: Account #: Username: Password: Credit Card Type: Account #: Username: Password: Credit Card Type: Account #: Username: Password: 13

14 Online Account Information AIRLINE MILEAGE Airline Username Password Phone BANK ACCOUNTS Bank Username Password Phone CABLE COMPANY Cable Provider Username Password Phone CAR LOANS Loan Provider Username Password Phone CELL PHONE Cell Phone Provider Username Password Phone GAS & ELECTRIC Gas & Electric Provider Username Password Phone INSURANCE Insurance Provider Username Password Phone Type 14

15 Online Account Information INTERNET Internet Provider Username Password Phone WATER Water Provider Username Password Phone Social Media Credentials Username: Password: Username: Password: Username: Password: Username: Password: Other Online Accounts Type of Account: Username: Password: Type of Account: Username: Password: Type of Account: Username: Password: 15

16 Personal Documents ADOPTION PAPERS Papers for Date of Adoption BIRTH CERTIFICATES Date of Birth DEATH CERTIFICATES Date of Death DIVORCE / SEPARATION / ANNULMENT PAPERS Divorce Decree for Date of Divorce GUARDIANSHIP Guardian for Date of Guardianship Attorney Named Guardian POWER OF ATTORNEY Will for Attorney Dated Who Can Make Decisions Location of Living Will MARRIAGE icate 16

17 Personal Documents PROPERTY & REAL ESTATE Mortgage Holder Phone Date of Mortgage Location of Records Other Property - Owner on Deed Property Location Date of Deed Location of Records RENTALS (POST OFFICE BOX, STORAGE UNIT, ETC.) Renter Address of Rental Rental # Contact Person VEHICLES Make / Model / Year Vehicle ID # Location of Title Location of Registration Location of Records 17

18 Location of Important Documents Important Documents Document / Information Date Signed / Created / Updated Location of Document/ Policy / Records Personal Documents Citizenship / Naturalization Papers Military Discharge Papers Last Will and Testament Burial Instructions Powers of Attorney Trust Documents Medical Directives Financial Accounts Bank / Credit Union Accounts Retirement Accounts Brokerage Statements Pension Statements Deferred Compensations Papers Credit Card Accounts U.S. Savings Bonds Money Market Accounts Certificates of Deposit Stock Certificates / Bonds Any Additional Financial Accounts 18

19 Location of Important Documents Important Documents Document / Information Date Signed / Created / Updated Location of Document/ Policy / Records Financial Papers Real Estate Deeds Mortgage Documents Property Tax Records Inventory of Assets & Appraisals Vehicle Titles Income Tax Returns Rental and Lease Agreements Partnership Agreements Outstanding Loans and Debts Pending Legal Actions / Lawsuits Prenuptial Agreement Medical / Insurance Information Health Care Provider and ID # Organ Donor Information Healthcare POA Life Insurance Policy Information VA Insurance Policy Mortgage Insurance Policy Property/Casualty Insurance Policy 19

20 Safe Deposit Box / Record Keeping Safe Deposit Box / Personal Safe Do you have a safety deposit box? Yes No It is located: The key is located: Individuals that have signature authority on the box: Do you have a personal safe? Yes No It is located: The combination is: Contents of Safe Deposit Box Item Date Added (A) - Date Removed (R) Item Date Added (A) - Date Removed (R) Adoption Papers Divorce Decrees Vehicle Registrations Birth Certificates Bonds Citizenship Papers Contracts Death Certificates Deeds Household Inventory Jewelry Marriage Certificates Stock Certificates Titles Veteran s Papers Other For your convenience, we have listed items which should be kept in the safe deposit box on the above inventory list. Remember that a safe deposit box is often sealed at the death of the owner so avoid keeping the only copy of your will or other related documents in it. These documents are best left with your lawyers and/or fireproof box at home. Inherited Property: Keep copies of the estate tax return or a letter from the estate s executor showing the date of death and value of inherited property. You will need this to establish the taxable gain if you sell the property. Long-Term Investments: Keep records for long-term investments such as your house for at least four years after you sell them. Tax Records: Tax records relating to a particular return should be retained for four years from the due date for filing that return. 20

21 Additional Information Important Locations Alarm system shut off: Electrical breaker box: Extra house keys: Gas shut off: Thermostat: Water main: Other: Other: Additional Information Are you currently the Trustee for a Trust? Yes No If yes, the Trust document is located: Are you currently the beneficiary of a Trust? Yes No If yes, the Trust document is located: If Trust is established, please provide a separate sheet to give guidance to the Trustee regarding distribution or assets to the beneficiaries. I have distribution rights related to the following (e.g. business arrangement, estate, etc.): My passport number is: My passport can be found: Spouse s passport number is: Spouse s passport can be found: Are you entitled to military benefits? Yes No If yes, please list the benefits: 21

22 Contacts Auto Insurance Agent: Babysitter: Children s Dentist: Clergy: Daycare Provider: Dentist: Disability Insurance Agent: Electrician: Gardener: Hair Dresser: Handyman: Health Insurance Agent: Housekeeper: Newspaper: Pediatrician: Pet Sitter: Pharmacist: Physician: Plumber: Pool Maintenance: Realtor: Veterinarian: Other: 22

23 My Family Medical History Include parents, grandparents, sisters, brothers, uncles, aunts and children Alcoholism Alzheimer s Disease Arthritis Birth Defects Blood Disorder Describe, e.g. hemophilia, thalassemia: Breast Cancer Colon Cancer Melanoma Other Cancer Describe: Chromosomal Disorder Describe, e.g. Down syndrome: Collagen Vascular Disease Describe, e.g. lupus erythematosus, Raynaud's disease, rheumatoid arthritis: Cystic Fibrosis Diabetes Endometriosis Eczema Epilepsy (seizures) Glaucoma Gout Hay Fever High Blood Pressure High Cholesterol Other Heart Disorder Describe, e.g. Marfan syndrome: Inflammatory Bowel Disease Kidney Stones Lung Disease Intellectual Disability Muscular Dystrophy Neurological Disorder Osteoporosis Psoriasis Psychiatric Disorder Describe: Scoliosis Sickle Cell Disease or Trait Stroke Thyroid Disorder Describe: Ulcers Other Hereditary Disorder Describe: 23

24 Family History and Additional Notes Family History My Parents are/were: Father s Mother s Maiden Name: My Maternal Grandparents are/were: Grandfather s Grandmother s Name: Maiden Name: My Paternal Grandparents are/were: Grandfather s Grandmother s Name: Maiden Name: Notes & Additional Information 24

25 Final Wishes In the Event of My Death I have the following final wishes Funeral Home: Cemetery: Plot/Drawer #: Minister/Rabbi: Pallbearers: Have you prepaid the burial costs for your funeral plot? Yes No Have you prepaid the burial costs for your casket? Yes No The information can be found: Do you wish for the casket to be open or closed? Do you have the right to be buried in a military cemetery? Yes No Do you wish to be cremated? Yes No Crematory: Do you wish for the services to be held at (mark all that apply) Funeral Home Church Graveside Other If You Have a Deceased Spouse, Parent or Child If so, please include the following details: Name: Relationship: Location: Name: Relationship: Location: Name: Relationship: Location: Do you wish to be buried next to any of the above mentioned individuals? Yes No If yes, please specify: 25

26 Special Requests Special Requests Obituary Reading: Tombstone Engraving: Organs for Donation: In Lieu of Flowers, Please Ask For Donations From: Other: 26

27 Notes 27

28 Advisor does not and will not practice law or accounting nor does it act as a casualty insurance broker, agent or representative in giving advice to clients or in providing any advisory services. None of the advisory fees relate to accounting or legal services. The advisory services rendered under by Advisor will be restricted to those matters described in the original agreement. All other services are the responsibility of Client. Copyright 2016 Pure Financial Advisors Inc. All rights reserved purefinancial.com