REQUEST FOR PROPOSAL

Transcription

1 Francis Howell School District REQUEST FOR PROPOSAL District Beverage Services Issue Date: February 16, 2016 Contact Person: Mike Sloan Phone #: (639) PROPOSAL DUE NO LATER THAN: March 8, 2016 at 2:00 pm CT RETURN PROPOSAL AND ADDENDA TO: Francis Howell School District ATTN: Mike Sloan 4545 Central School Road The Proposer hereby declares understanding, agreement and certification of compliance to provide the items and/or services at the prices quoted in accordance with all terms and conditions, requirements and specifications of the original Request for Proposal (RFP) and as modified by any addenda thereto. SIGNATURE REQUIRED Authorized Signature Date Printed Name Title Company Name Mailing Address City, State Zip Phone #: Fax #: Address

2 General Conditions 1. The District will receive sealed Proposals from qualified individuals, firms or organizations (hereafter Company ) for District venting and concession services for the school year beginning July 1, 2016 and ending June The District intends to include contact renewal options for four additional years in the final agreement. 2. The purpose of this Request for Proposal (RFP) is to establish the requirements for the requested services, and to solicit Proposals from Companies for providing such services. The RFP requests a great amount of detail to avoid delays, misunderstanding, and to simplify the evaluation of the Proposals. The Company is requested to respond to each specification. 3. The Company must submit a complete Proposal covering all requirements identified in this RFP package in order to be considered. All Proposals will be carefully scrutinized to ensure that such requirements can be met. Proposals submitted must be the original work product of the Company. 4. The Company must submit three (3) original copies of the Proposal in sealed envelopes plainly marked with the name District Beverage Services. Proposals should be delivered to: Mike Sloan, Director of Purchased Services Francis Howell School District 4545 Central School Road Saint Charles, MO Proposals will be received until 2:00 PM, CT, March 8, Electronic or facsimile offers will not be considered in response to this RFP, nor will modifications by electronic or facsimile notice be accepted. 6. The District is not responsible for lateness or non-delivery by the US Postal Service or other carrier to the District. The time and date recorded by the District shall be the official time of receipt. 7. Proposals may be modified or withdrawn by written notice or in person by the Company or its authorized representative, provided its identity is disclosed on the envelope containing the Proposal and such person signs a receipt for the Proposal, but only if the withdrawal is made prior to the submission deadline. 8. The information presented in the RFP is not to be construed as a commitment of any kind on the part of the District. There is no expressed or implied obligation for the District to reimburse responding firms for any expenses incurred in preparing Proposals in response to this request. 9. All Proposals must be submitted on the District forms as attached with this specification. Proposals submitted on forms other than the enclosed may be rejected. No alternate Proposals that significantly deviate or modify the concept and ultimate objectives of this Proposal will be considered. Non-compliance with RFP specifications will disqualify Proposals from further consideration.

3 10. Any explanation or statement that the Company wishes to make must be contained with the Proposal but shall be written separately and independently of the Proposal proper and attached thereto. Unless the Company so indicates, it is understood that the Company has proposed in strict accordance with the RFP requirements. 11. The District reserves the right to reject any or all Proposals and to waive informalities and minor irregularities in Proposals received. The District, in its sole discretion, will determine whether an irregularity is minor. 12. The District reserves the right to decline any or all Proposal submissions, or to cancel the RFP call, in whole or in part, at any time prior to making an award, for any reason, or no reason, without liability being incurred by the District to any Company for any expense, cost, loss or damage incurred or suffered by the Company as a result of such withdrawal. 13. All Proposals shall be deemed final, conclusive and irrevocable and no Proposal shall be subject to correction or amendment for any error or miscalculation. No Proposal shall be withdrawn without the consent of the District after the scheduled closing time for the receipt of Proposals. 14. While the District has used considerable efforts to ensure an accurate representation of information in this RFP document, the information contained herein is provided solely as a guideline for proposers. The information is not guaranteed or warranted to be accurate by the District, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP document is intended to relieve proposers from forming their own opinions and conclusions in respect to the matters addressed in this RFP document. 15. The Company is responsible for its own verification of all information provided to it. The Company must satisfy itself, upon examination of this RFP, as to the intent of the specifications. After the submission of the Proposal, no complaint or claim that there was any misunderstanding will be entertained. The Company agrees that it will make no claim for additional payment or seek an extension of time for completion of the work or seek any other concession because of any misinterpretation or misunderstanding of the RFP, or of any failure to fully acquaint itself with all conditions relating to the proposed work. 16. No oral interpretation will be made to any Company as to the meaning of the RFP. Any oral communication will be considered unofficial and non-binding on the District. All contact regarding this RFP must be directed to the Director of Purchased Services. Unauthorized contact by the Company with other District employees or Board members regarding the RFP may result in disqualification. 17. Requests for interpretation must be made in writing to the Director of Purchased Services no later than 4:00 PM on February 24, Any information given to a Company concerning the RFP will be furnished to all Companies as an addendum to the RFP if, in the District s sole discretion, such information is deemed necessary to all Companies in submitting Proposals on the RFP, or the lack of such information would be prejudicial to uninformed Companies. The Company should rely only on written statements issued by the District in the form of an addendum to the RFP. 18. The District reserves the right to modify the specifications prior to the Proposal submission deadline and will endeavor to notify all potential Companies that have received a copy of the specifications, but failure to notify shall impose no obligation or liability on the District.

4 19. Due regard will be given for the protection of proprietary information contained in all Proposals received. However, the Company should be aware that all materials associated with the procurement are subject to the terms of the Freedom of Information Act (FOIA) and all rules, regulations and interpretations resulting therefrom. Proposals containing data that the Company does not want used or disclosed for any purpose other than evaluation of the Proposal may be restricted, provided the Company marks the cover sheet of the Proposal with the following legend: Technical data contained on pages and in this Proposal furnished in connection with the Request for Proposals of the Francis Howell School District shall not be used nor disclosed except for evaluation purposes, provided that, if the District and Company enter into an Agreement as a result of or in connection with the submission of this Proposal, Francis Howell School District shall have the right to use or disclose technical data to substantiate its decision to enter into an Agreement. 20. The above restriction does not limit the District s rights to use or disclose without the Company s permission any technical data obtained independently from another source. Proposals shall not contain any restrictive language different from the above legend. Proposals submitted with restrictive legends or statements which differ from the above will be treated under the terms of the above legend. The District assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose. 21. The Company shall not, under penalty of law and immediate disqualification of the Proposal, offer or give any gratuities, favors or anything of monetary value to an officer, employee, agent, or Board of Education member of the District for the purpose of influencing favorable disposition toward a submitted Proposal or for any reason while a Proposal is pending or during the evaluation process. 22. No Company shall engage in any activity or practice, by itself or with other Companies, the result of which may be to restrict or eliminate competition or otherwise restrain trade. Violation of this instruction will result in immediate rejection of the Company s Proposal. 23. The District may accept one part, aspect or phase, or any combination thereof, of any Proposal unless the Company specifically qualifies its offer by stating that the Proposal must be taken as a whole. 24. The District may award a contract based upon the initial Proposals received without discussion of such Proposals. Accordingly, each initial Proposal should be submitted with the most favorable price and service standpoint. 25. To facilitate consideration of the Proposals, the District may, at its option, conduct interviews after receipt of the Proposal. If this is necessary, the Company will be contacted to arrange a time for an interview. The District, in its sole discretion, will determine which, if any, Company will be interviewed. 26. The District reserves the right to hold negotiations in an attempt to clarify and qualify terms of any Proposal. 27. The District reserves the right to negotiate final Agreement terms with any Company, regardless of whether such Company was interviewed or submitted a best and final Proposal.

5 28. The District may accept any Proposal as submitted whether or not negotiations have been conducted between the parties. 29. Neither the commencement nor cessation of negotiations shall constitute rejection of the Proposal or a counteroffer on the part of the District. 30. The District reserves the right to withdraw the award to a successful Company within 30 days of the award if, in the opinion of the District, the successful Company is unable or unwilling to enter into a form of Agreement satisfactory to the District. The District shall be entitled to do so without any liability being incurred by the District to the Company. 31. In the event of a conflict between the Proposal and the RFP, the District shall resolve any inconsistency in favor of the RFP. Additionally, the District shall in good faith decide all inconsistencies and/or disputes pertaining to the RFP and the Proposal. The Company agrees to abide by the decisions of the District. Any ambiguity in the Proposal because of omission, error, lack of clarity or noncompliance by the Company with specifications, instructions and all conditions of bidding shall be construed in the favor of the District. 32. All of the terms and conditions of this RFP are deemed to be accepted by the Company and incorporated into the Company s Proposal submission. The terms and conditions stated in this RFP and the successful Company s response to this RFP shall be incorporated into a final Agreement between the District and the successful Company. Any conflict in the wording between the final Agreement and the wording of the terms and conditions of this RFP and the response of the Company shall be resolved in favor of the District and shall be deemed to be incorporated into the final Agreement. 33. The successful Company must not at any time assign any portion of its contract with the District nor shall it assign the contract without the written permission of the District. The successful Company must not, at any time, change sub-consultants approved by the District without written permission of the District, other than as listed in the Proposal submission. 34. The District reserves the right to terminate this contract within 30 days written notice if, in its opinion, the successful Company fails to meet the terms and conditions of the RFP. Notwithstanding the termination of the contract, the successful Company shall remain responsible for its obligations under this contract up to the date of termination. The District reserves the right to commence an action in a court of competent jurisdiction against the successful Company for damages that result from the breach of the terms and conditions of the contract, by the successful Company. 35. The District may terminate the Agreement immediately without further cost or liability in the event of the occurrence of any of the following: insolvency of successful Company; liquidation or dissolution of successful Company; the institution of any voluntary or involuntary bankruptcy proceeding by or against the successful Company; assignment by successful Company for the benefit of creditors; or the appointment of a receiver or trustee to manage the property of the successful Company. 36. In the event the Board of Education of the District fails to approve the appropriation of funds sufficient to provide for the District s obligations under the Agreement, or if the funds are not appropriated due to federal, state or local action, the District shall have the right to terminate the Agreement by providing written notice to the successful Company and the District will thereby be relieved from all further obligations under the Agreement.

6 37. Initial Proposals may not be withdrawn for 90 calendar days from the due date for Proposals except with the express written consent of the District. 38. In the event the Agreement initially awarded by the District is terminated for any reason within 120 days of the due date for Proposals, the District reserves the right to negotiate and accept any other submitted Proposal. 39. The District shall not be responsible for any pre-agreement expenses of any Company, including the successful Company, incurred prior to the commencement of the Agreement.

7 A. Products Specifications and Scope At a minimum, the Proposal shall include a list of products for District vending and concessions. The Vending list must be submitted in the same format with the same detail as provided in the Financial Proposal spreadsheet (Attachment 5) and meet all required nutrition standards. Two items are listed as an example of products that meet the required nutrition standards. The format for the Concession list will be determined by the Proposer but must include the product, product size and price. B. Wellness Standards The list must comply with the guidelines established by the 1) Healthy Hunger-Free Kids Act (HHFKA) as detailed by the US Department of Agriculture (USDA) National School Lunch Program and School Breakfast Program, dated June 28, 2013; the 2) District Wellness Regulation 2750 as detailed in the All Snack Sales and Beverage Vending Machines sections, and 3) any future legislation related to vending. Each proposed snack must meet the criteria as calculated by the Smart Snack Calculator. (Exhibit A) After contract award, the successful Proposer may add additional snacks that meet the standards stated these standards. C. Sales Information The Company shall provide monthly reports to the District. At a minimum, the reports shall include the previous month s sales by building and machine and a check made payable to the District equal to the sales multiplied by the contractual commission rate. D. Vending Locations and Operations All vending machines listed in the successful proposal will remain at the sites for one year. Any changes to locations must be coordinated with the District and schools. Hours of operation will not be limited by the schools. E. Concession Operations The District s three high schools sell beverage products at many of their sporting events through parent booster clubs. Middle and elementary schools are allowed to do the same but have little opportunity to use this service. F. Accountability The District shall have the right to inspect all Company products, equipment, areas and operations with respect to the quality of vending service, the method of service, safety, sanitation, and maintenance of said premises. The Company and Director of Purchased Services shall jointly coordinate vending machine audits. G. Equipment, Supplies and Repairs The Company shall provide state of the art equipment for dispensing beverages at no cost to the District. Service and maintenance of equipment is to be the sole responsibility of Company and will be performed during normal business hours or at times of mutual convenience of the

8 concerned parties. The Company shall furnish all supplies, materials, equipment, management and labor necessary for the efficient, sanitary and ecologically sound operation of the District s Beverage Vending program. The Company shall respond to service calls within 24 hours.

9 H. Uniforms The Company is required to submit a policy concerning the use of employee uniforms and identification name tags with their proposals. I. Inspection of Premises by Company The Company may request to inspect District facilities and equipment prior to submitting a Proposal in order to determine all requirements associated with the contract. However, structural changes will not be made to accommodate vending machines. J. Default Should the Company fail to correct non-conformance to the contract within thirty (30) days of written notice from the District, the District shall have the right to remove and replace any non-conforming items, and any and all additional costs resulting therefrom shall be the responsibility of the Company. K. Contract Compliance The District will manage and monitor the terms, conditions and specifications of the contract and bid specifications incorporated therein to assure the Company s contract compliance. This will be conducted primarily through internal audits and periodic meetings. The Company will agree to cooperate fully with the District in contract compliance. L. Insurance The Company must comply with minimum insurance requirements listed in Attachment 2. M. Risk and Indemnification During the progress of the contract work, the Company shall assume all risk and bear all loss occasioned through neglect, negligence or accident, caused or contributed to by its personnel. The Company hereby assumes the entire responsibility and liability in and for any and all damages and/or injuries of any kind or nature whatsoever, to all persons, whether employees or otherwise, and to property, arising out of or resulting from the operation of the beverage vending program as herein set forth and provided for in this contract, and for any and all damages and/or injuries of any kind which shall occur in connection therewith. The Company agrees to indemnify, defend and save harmless the District, its agents, servants and employees from and against any and all losses, expenses, including legal fees and disbursements, damages and/or injuries arising out of or resulting from or occurring in connection with the execution of the work herein provided for and including any losses, expenses, including legal fees and disbursements, damages or injuries occurring in connection with or resulting from the use by the Company of stock, appliances, implements, works, tools, or machinery or any other property owned, rented, borrowed by or assigned from or to the aforesaid District.

10 N. Compliance with Laws and Regulations The Company shall be responsible for obtaining all required permits, licenses and bondings to comply with applicable municipal, school district, state and federal laws and regulations, and shall be responsible for payment of all applicable taxes, including but not limited to sales, business privilege, property and food taxes. The Company is expected to comply with all state, federal local and District statutes, ordinance and regulations that are applicable to the performance of this contract and the specifications herein and shall procure all necessary licenses and permits. The Company shall disclose how it will comply with the provisions in the Patient Protection and Affordable Care Act of 2010 and the Health Care and Education Reconciliation Act of 2010 that require operators of more than 20 vending machines to disclose the calorie count of all food and beverages sold in the machines. O. Discrimination The Company is required to maintain evidence of compliance with the provisions of the Equal Employment Opportunity Act and submit said evidence upon request. P. Interruption of Performance The Company recognizes and acknowledges that riots, war, public calamity, fire, earthquake, mine subsidence, Acts of God, government restriction, labor disturbance or strike may result in interruption or cessation of performance of this contract. In such event, and with the exception of monies already due and owing, both parties obligations shall be suspended and excused to the extent commensurate with such interfering occurrence. Q. Choice of Law This Contract shall be interpreted in accordance with the laws of the State of Missouri. R. Integration This Contract shall constitute the sole, exclusive and final agreement of the parties, the terms and conditions of which may not be varied without the express written consent of both parties. S. Contract Implementation The Company shall include with its Proposal a statement indicating that Contract implementation, including any necessary installation will begin in July 2011 and be completed by August 1, 2011.

11 Proposal Submission and Evaluation It is the purpose of this RFP to obtain as complete a set of data as possible from each Company. This will enable the District to determine which Company is best able to meet the criteria being considered in the award of the District Beverage Services contract. By the act of submitting a Proposal, the Company represents: a. that it has read and understands these RFP Documents b. that it has familiarized itself with the conditions governing the proposed contract c. that the Proposal is based upon the requirements described in these RFP Documents without exception (unless exceptions are clearly stated in the response d. that the Company is a recognized provider of the products requested with a proven history of providing products and service in the industry e. that the Company has financial information on file relative to ownership of the bidding concern The Proposal shall follow the prescribed format below. A. PROPOSAL FORMAT AND CONTENTS The Company s proposal package shall contain the signed RFP cover sheet and the following items in the order listed below and utilize the forms provided in the Attachment Section of the RFP. The Company is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All Proposals must be organized and tabbed to comply with the sections below. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal. 1. Letter of Transmittal The Letter of Transmittal should include: a. an introduction to the Company and its status as a sole proprietor, partnership, corporation or other legal entity; b. an expression of the Company s understanding of the work to be done and its ability and desire to meet the requirements of the RFP; c. a complete general description of its experience in the field of vending services; d. a commitment to perform the work within the specified parameters and a demonstration of its financial ability to execute the agreement; e. any specifications with which the Company takes exception or cannot comply; and f. any other information deemed pertinent by the Company that is not specifically requested in the RFP.

12 The Letter of Transmittal must be signed by a Company officer with the authority to bind the Company to an Agreement. 2. Company Identification Form (Attachment 1) This cover sheet identifies the Company s legal name, mailing address, telephone, fax, address and contact persons. The Company Identification Form must be signed by an officer of the Company. The Company must be registered to do business in the State of Missouri. 3. Financial Condition The Company must be able to demonstrate its ability to fulfill the expectations of the contract. The Company should provide a copy of its most recent financial statements or annual report. 4. Insurance Requirements (Attachment 2) a. The Company shall indicate its ability to meet the minimum insurance requirements of the RFP. The Insurance Requirements Form must be signed by an officer of the Company. b. The Company shall assume all responsibility for its actions and those of anyone else working for it while engaged in any activity connected with this proposal. c. The Company shall carry sufficient insurance to protect itself and the District from any property damage or bodily injury claims associated with the contracted work. d. Evidence of current insurance coverage shall be provided in the form of a certificate, which shall be submitted no later than ten (10) days after receipt of notice of intent to award contract. e. In the event that the Company fails to maintain and keep in force the insurance coverage as herein provided, the District shall have the right to cancel and terminate the established contract forthwith and without notice. f. The Company shall bear full responsibility for all risk of loss from equipment damage, and money or product loss resulting from vandalism or theft. The Company shall not penalize the District in any manner for such losses. 5. References and Experience (Attachment 3) Each Company must submit a minimum of three (3) references. Each reference must be presently using services similar to those requested in this RFP. No reference may be an affiliate of the Company or the Company s officers, directors, shareholders or partners. 6. Vending Locations (Attachment 4) The initial requirement for vending machines and their locations is provided in Attachment 4. The Company must submit Attachment 4 indicating the average number of vending slots per machine that are being proposed for this contract.

13 7. Financial Proposal (Attachment 5) The Company shall indicate the financial details for providing District BeverageVending Services to the District by completing the provided spreadsheet. Vending prices will not increase during the first year of the contract. Commission Rate will not be revised downward through the life of the contract. The Company may request price and/or portion changes a minimum of thirty days prior to the end of a school year. The Company shall provide data supporting recommended changes. After cost verification, the District shall determine those prices and/or portion changes to be approved and the effective date. Beverages sold, provided or dispensed through or by the District s food service program and club activities are not covered by this RFP, renewal(s) and addendum(s). B. EVALUATION PROCESS AND ACCEPTANCE OF PROPOSALS It is the intent of the District to award a contract to the Company submitting the proposal which best suits the needs of the District as determined by the District in its sole judgment after evaluation of submitted Proposals. 1) After a recommendation for award has been made, the successful Company will be notified in writing and the appropriate documents will be prepared for commencement of the Contract. 2) The District will use the Evaluation Criteria below when evaluating proposals. Proposals should emphasize the Company s a. understanding of the District s needs presented in a clear, concise and direct manner; b. ability to provide quality and diversified product offerings; c. experience, financial stability and references; d. use of state of the art vending machines and equipment features; e. experience in healthy vending under the HHFKA; and f. financial benefit to the District (vend prices of each item and commission rate on total sales that will be paid to the District each month). After proposal submission a meeting with the Activities Direct will be scheduled to review the concession proposals. Incentives such as free products, signage, sports packages, rebates, vending commissions and annual payments should be disclosed in the Proposal. Companies must submit separate proposals for vending and concessions. Each will be evaluated separately.

14 Exhibit A: Wellness Standards Click to Link to Websites FHSD Board of Education Policy #2750 Healthy Hunger-Free Kids Act of 2010 Smart Snacks Product Calculator Smart Snacks in School

15 Attachment 1: Company Identification Form The undersigned Company hereby agrees to be bound by the terms of the RFP and that the enclosed Proposal is submitted in accordance therewith. Once completed and returned, this Proposal becomes the primary basis for evaluation and selection of the Company to provide the services required by the District for the specified period. By signing this Company Identification Form, the Company certifies that there are no PARTIES OF INTEREST or CONFLICTS OF INTEREST, as defined by state and/or federal regulations, existing between the Company and the District or any of its employees, agents or Board of Education members. The Representative designated below will serve as the point of contact to solve any and all problems that may arise concerning the Proposal during the evaluation period. Legal name (Prime contractor) Representative s Name Title Address City/State/Zip Telephone # Fax # Address Years in Operation Years under current structure and/or under previous structure 1) Name of Company s Officers: NAME TITLE 2) The undersigned hereby acknowledges the receipt of the following addenda: Addendum Number Date Issued Date Acknowledged Signature 3) The undersigned hereby acknowledges that the Company has read and agrees to the terms and conditions set forth in the RFP, and that the terms and conditions set forth in the Proposal will remain open for at least 90 days from the deadline for submission of Proposals Company Officer s Name Signature Date

16 Attachment 2: Insurance Requirements The successful Company shall indemnify and hold harmless the District, its Board members, agents and employees, from any and all claims of damage to property or injury to persons, which may arise in connection with the work hereby undertaken. Prior to commencing the work the successful Company shall furnish a certificate of insurance naming the District as additional insured as its interest may appear and showing the following minimum limits of insurance coverage: Workers Compensation Employer s Liability Statutory limits as required by Missouri law Each occurrence $1,000,000 Comprehensive General Liability Bodily Injury Each occurrence $1,000,000 -Aggregate/occurrence $1,000,000 Property Damage Each occurrence $1,000,000 -Aggregate/occurrence $1,000,000 Comprehensive Automobile Liability Bodily Injury Each occurrence $1,000,000 -Aggregate/occurrence $1,000,000 Property Damage Each occurrence $1,000,000 -Aggregate/occurrence $1,000,000 Liability policies may be arranged under individual policies for full limits required or by a combination of underlying policies with the balance provided by an umbrella policy. Split Limit policies are acceptable if equivalent minimum limit requirements are met. The above described liability insurance shall be written on an occurrence basis. Automobile coverage shall be written on a Comprehensive form policy. General Liability shall be written on a Comprehensive form basis using ISO form CG with no restriction or exclusions, or an equivalent or better policy form, and shall include blanket contractual liability insurance as applicable to the successful Company s obligations under this Contract. Certificates of insurance shall be issued by an A.M. Best A or higher rated company, financial size VII or larger, licensed to conduct insurance business in the State of Missouri. Additionally, all certificates furnished must contain a statement that the District will receive 30-days advance notice of any policy cancellation and/or reduction in coverage. The certificate will have the wording endeavor to and failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives deleted or crossed out. In order for the District to ensure that the minimum insurance requirements can be met by your firm, please check one of the following: Minimum insurance requirements can be met--a copy of insurance certificate is attached. OR Do not currently have minimum insurance levels--attached is a copy of a letter from insurance carrier stating that if awarded the Contract, levels of coverage will be met. Firm Name Signature Date

17 Attachment 3: References and Experience Each Company must submit a minimum of three (3) references. Each reference must be presently using vending services similar to those requested in this RFP. No reference may be an affiliate of the Company or the Company s officers, directors, shareholders or partners. 1) Company Name: Business Address: Name and Title of Contact: Phone Number of Contact: Contract Length: Contract Value: 2) Company Name: Business Address: Name and Title of Contact: Phone Number of Contact: Contract Length: Contract Value: 3) Company Name: Business Address: Name and Title of Contact: Phone Number of Contact: Contract Length: Contract Value: TERMINATED CONTRACTS WITHIN THE LAST FIVE (5) YEARS. All Contracts terminated for default within the last five (5) years should be noted below. If the Company has experienced no such terminations for default in the past five (5) years, so indicate. Company Name Business Address Name of Contact Title of Contact Telephone Number of Contact Contract Length Contract Value #1 #2 #3

18 Attachment 4: Vending Locations VENDING PRODUCTS and EQUIPMENT The Vendor shall provide vending products to the District through vending machines owned and maintained by the Vendor, to be located at the following buildings, at sites to be mutually agreed upon by the parties. Building High Schools Francis Howell High and Union Alternative Program Francis Howell North Francis Howell Central Middle Schools Barnwell Hollenbeck Francis Howell Saeger Bryan Elementary Schools Becky David Castlio Central Daniel Boone Fairmount Henderson Harvest Ridge John Weldon Independence Warren Address 7001 Highway 94 South 2549 Hackmann Road St. Charles, MO Highway N 1035 Jungs Station Road St. Charles, MO Central School Road 825 O Fallon Road 5201 Highway N 605 Independence road 1155 Jungs Station Road St. Charles, MO Dingledine Road 4255 Central School Road 201 West Highway D Wentzville, MO Thoele Road St. Peters, MO Hackmann Road St. Charles, MO Harvest Ridge Drive St. Charles, MO Weldon Spring Road Dardenne Prairie, MO Meadows Parkway 141 Weiss Road St. Charles, MO Student Enrollment # of Current Machines 1737/

19 Early Childhood Family Education Centers Early Childhood Hackmann Road Early Childhood Central School Road Early Childhood Meadows Parkway Other Burbes Warehouse Building District Office Facilities Operations Building Heritage Landing 2555 Hackmann Road St. Charles, MO Central School road 4810 Meadows Parkway 4606 Central School Road 4545 Central School Road 7055 Highway 94 South 1400 Gettysburg Landing St. Charles, MO Approximately one-third of the machines are accessible to students. The rest are accessible to faculty and staff only. Operation times for student accessible machines will not be limited by the schools. The District reserves the right to add vending machines to or remove them from any location during the term of the Contract. The Company shall identify their proposed vending machines using the guides below. (a) machine capacity/number of slots (b) capability of timers (c) level of energy consumption (d) machine/equipment features (e) ability to use credit/debit cards (f) coin security and collection system (g) year of manufacture Nutrition information for each item in a student-designated vending machine must be available at that vending machine.

20 Attachment 5: Financial Proposal Proposers will be required to complete the spreadsheet below with their financial proposal. Click here to open the spreadsheet. Beverage - Product Product Brand Serving Size Servings/ Container Calories/ Serving Label 1 Coke Zero Coca Cola 8oz/236.5g 1 0 Y 2 Pepsi Max Pepsi 8oz/236.5g 1 0 Y Vend Price