Reno/Tahoe International Airport P.O. Box Reno, NV (775) (775)

Transcription

1 Reno/Tahoe International Airport P.O. Box Reno, NV (775) (775) DATE: March 28, 2012 TO: Informal Bidders SUBJECT: Informal Bid 11/12-14 Project SCOPE AND INTENT The Purchasing Section is currently accepting informal bids for water meter replacement, Invitation to Bid Number 11/12-14, on behalf of its Buildings Maintenance Section. Sealed or faxed informal bid responses will be received until 10:00 a.m., Pacific Daylight Time, on April 19, This work shall be considered a Public Works project; however, it is not subject to prevailing wage requirements. The successful bidder shall be solely responsible for all labor, equipment, material, supervision, and cleanup for this scope of work. SITE INSPECTION A site inspection for all bidders intending to submit a bid will be conducted April 10, 2012 at 9:30 a.m. PDT, commencing at Nevada Air National Guard Entrance, 1776 National Guard Way, Reno, NV Prospective bidders planning to attend pre-bid must notify Loretta McNabb via phone at 775/ or lmcnabb@renoairport.com by April 6, 2012 The site inspection will allow prospective bidders the opportunity to tour and inspect the site prior to submitting a bid, and to have become thoroughly familiar with existing conditions. Bidders failing to attend the scheduled site inspections do so at their own risk and the Airport Authority will not be responsible for any existing conditions that may affect the bidder s response, if such conditions could have been known to the bidder upon inspection of the site. Bidders intending to submit a bid are strongly recommended to attend the site inspection. REQUIRED SUBMITTALS Bidder shall return the Bid Schedule and References, Pages 6 through 8. Failure to submit required information may be cause for rejection of bid. REJECTION OF BIDS The Authority reserves the right to accept or reject any or all bids or parts thereof received at any time during the informal bid process.

2 CLARIFICATIONS Questions regarding the Invitation to Bid shall be in writing via fax (775) or and must be submitted by close of business Thursday, April 12, AWARD CRITERIA Prospective bidders are advised that while price is an important factor, the Authority will evaluate each bid on all factors as a means of determining the responsive and responsible bidder whose service will be most advantageous to the Authority. Factors include, but are not limited to: A. Price B. Conformance to Specifications and Requirements C. Service Availability D. References TIME OF COMPLETION Prices quoted shall include transportation costs F.O.B. Destination for materials, equipment, labor and supervision to the following location: Nevada Air National Guard (NANG) 1776 National Guard Way Reno, NV Bidders shall note that the start date and number of days to complete quoted shall be deemed an important segment of each bidder s response. The successful bidder shall be expected to adhere to time quoted. TAXES The is tax exempt from Nevada State Sales Tax by act of the Nevada State Legislature, N.R.S , which exempts all local governments within the State of Nevada. The Airport Authority is also exempt from Federal Excise Tax. PAYMENT TERMS/DISCOUNT Payment terms are required to be noted in the bidder s response. Terms of payment before thirty (30) days after acceptance of services rendered without a prompt payment discount offer are not acceptable. Prompt payment discounts shall be included in the bid evaluation ONLY if discount period offered is ten (10) or more days. BILLING AND PAYMENT Billing shall be made in accordance with the payment terms listed and made a part of the bid, provided the Authority has received and accepted a correct invoice. Payment is deemed to be made on the date of mailing of the check. Page 2 of 13

3 Invoices shall be submitted to: Accounts Payable P.O. Box Reno, NV LIQUIDATED DAMAGES FOR FAILURE TO PERFORM Should the successful bidder be unable to perform services or is unable to do so at the price(s) bid, or unable perform in the time proposed, for any reason save and except the fault of the Authority, the Authority may, at its option, declare the successful bidder in default of contract and recover any actual damages or losses, or if a part of the contract, liquidated damages from the bidder in default. Such remedies may include, but are not limited to, The Airport Authority s refusal to deal with the defaulting bidder for a period of time not less than six months or more than one year, reduction in the bid price by an amount equal to services not completed, and/or holding the defaulting bidder liable for any increased amount which results from the Airport Authority s obtaining services from an alternate source. INSURANCE REQUIREMENTS Attachment A to this Invitation to Bid specifies the insurance and indemnification requirements established by the Airport Authority for services as described herein and shall be incorporated and made a part of any agreement resultant from award of this bid. The cost of any required insurance coverage shall be borne by the bidder. SITE MAINTENANCE Throughout the project, the successful bidder and subcontractors shall maintain the work area and all equipment used in the work in compliance with applicable health and safety rules and regulations and in such a manner necessary to ensure the health, safety, and welfare of any employee, tenant, passenger, visitor, inspection personnel, and contractor s and subcontractor s employees who may come in contact with the work area. During the project, the successful bidder shall be responsible to bring in his own refuse container for the purpose of disposing of any debris. Airport Authority or Nevada Air National Guard refuse containers may not be used. At the conclusion of the project, the successful bidder shall be responsible for clean-up at the site, including removal of debris and excess construction materials and a thorough cleaning of all areas that were affected by the work of the successful bidder or his subcontractors as acceptable to the Airport Authority. RESTRICTION OF SPECIFICATIONS There shall be no interpretation of the herein-contained technical specifications that said specification shall have been designed to limit any resulting contract to a procedure of a specific bidder. Any such implied reference shall be deemed inadvertent and shall be interpreted as though the specification shall contain the phrase or a approved equal. Page 3 of 13

4 It shall be noted that the herein described methods of response shall not have been designed to be restrictive or favor one bidder over another but rather to give the bidder flexibility in offers rendered. EXCEPTIONS TO SPECIFICATIONS In the space provided on the Bid Schedule, bidders shall note any and all exceptions to the terms and conditions contained herein. 1. For consideration, substitutions and/or equal offerings must be disclosed under the exception section of this Invitation to Bid in order that the Airport Authority may determine their acceptability prior to award of the bid. 2. Failure to note exceptions on the Bid Schedule shall be interpreted to convey that the bidder agrees to perform in the manner described and/or specified in this Invitation to Bid. 3. The Airport Authority shall reserve the right to accept or reject any or all alternatives or exceptions offered based solely on the value of said alternatives or exceptions to the Airport Authority. BID DUE DATE All sealed or faxed informal bid responses must be received by the Reno-Tahoe Airport Authority Purchasing Section, 2770 Vassar Street, Reno, Nevada no later than 10:00 a.m., Pacific Daylight Time, on April 19, Award shall be made following evaluation of all bids received. The Airport Authority reserves the right to withhold award for a period of sixty (60) calendar days following bid opening and all bids received are considered firm for that sixty (60) day period. CONTRACTOR S LICENSE All bidders and their subcontractors shall be required to possess a current and valid State of Nevada Contractor s license at the time of bid submission for performance of their portion of the project as described herein and/or in the plans and specifications and shall indicate their license number, classification, and financial limitation in the space provided on the bid schedule. Page 4 of 13

5 SCOPE OF WORK General Conditions: A. Supervision: a foreman having thorough knowledge and experience shall supervise all work. Experienced and qualified personnel shall perform the work. B. Labor and materials: Contractor shall furnish all labor, materials, supplies, tools, equipment, supervision, transportation and any other services or items necessary to accomplish the work. C. Cleaning of premises: Contractor shall keep the job site clean of all surplus materials and debris. Contractor shall dispose of all debris and leave area broom clean at the end of each work shift. During the project, the successful bidder shall be responsible to bring in his own refuse container for the purpose of disposing of any debris. Airport Authority or NANG refuse containers may not be used. D. Work is to be done at hours convenient to the tenant (Nevada National Air Guard) so as not to interfere with existing operation, at no additional cost to the Airport Authority. E. Warranty: Minimum of one year required. Scope of Work: The successful bidder shall be responsible for providing all labor, materials and equipment needed to complete the project as described. Contractor shall be responsible for providing and installing all new piping, valves, meter and support system into and exiting vault to include extending outside of vault, if required, for best point of connection. Work to include but is not limited to: Pre-pit cleanup Shutting off water at existing curb stops Remove plug from isolation valve in pit area and perform pressure test to confirm isolation If valves hold, contractor will pump out water in vault, set up gantry crane and strap existing check valves and meter assembly Break loose or cut old bolts holding unit in place Clean surfaces of existing flanges in vault Provide and install new support for new assembly Provide and install two rising system six inch (6 ) valves and one six inch (6 ) water meter with remote reader Connect remaining section using C-900 pipe and mega lug flanges Provide and install stainless bolts and nuts for flange kits Turn water on and test Page 5 of 13

6 BID SCHEDULE BID ITEM DESCRIPTION BID COST 1 Labor and Materials (Pipe, bolts, Sensus Water Meter w/remote read, etc.) Labor $ /hour x hours = $ 2 Touch Reader $ 3 Other costs, use Exceptions area below to explain in detail $ TOTAL BID: (words) $ (numerical) UNIT PRICING: For changing specified quantities of work from those indicated by the contract drawings and specifications, upon written instructions of the Airport Authority, the following unit prices shall prevail. The unit prices include all labor, overhead, profit, materials, equipment, freight, etc. Only a single unit price shall be given and it shall apply for deductions or additions to the specified Base Bid allowances. BID ITEM DESCRIPTION BID COST 1 Pipe extension outside of vault $ per foot Start date shall be days after award. Completion of project including cleanup shall be days after start date. Payment Terms: Company Name Signature Page 6 of 13

7 MINORITY STATUS: Has this firm been certified as a minority, woman, or disadvantaged business enterprise by any governmental agency? Yes No If yes, please specify government agency: Date of certification: The above is for information only. The Airport Authority encourages minority business participation, however, no preferences shall be given. EXCEPTIONS: Does the bidder take exception to any of the terms and conditions of this Invitation to Bid and attachments hereto or the plans, drawings, or specifications? Yes No Firm Name Address City State Zip Code Telephone Fax Project shall be completed in calendar days A.R.O. Federal Tax Payer ID # In compliance with this Invitation to Bid and subject to all the terms and conditions thereof, the undersigned offers and agrees if this bid id accepted to furnish any and all goods and services described herein at the prices, term and delivery stated. Signed Print Name Print Title Page 7 of 13

8 REFERENCES Name of Customer Firm Contact Person Telephone # Fax # Service Provided Name of Customer Firm Contact Person Telephone # Fax # Service Provided Name of Customer Firm Contact Person Telephone # Fax # Service Provided Page 8 of 13

9 INSURANCE/INDEMNIFICATION SPECIFICATIONS Page 9 of 13 INTRODUCTION The (Owner) has established specific indemnification, insurance, and safety requirement for contracts to help assure that reasonable insurance coverage is purchased and safe working conditions are maintained. Indemnification and hold harmless clauses are intended to assure that a Contractor accepts and is able to pay for the loss or liability related to its activities. The Contractor s attention is directed to the insurance requirements below. It is highly recommended that the Contractor confer with its respective insurance carriers or brokers to determine in advance of bid/proposal submission the availability of insurance certificates and endorsements as prescribed and provided herein. If there are any questions regarding these insurance requirements, it is recommended that the agent/broker contact the Authority Manager of Finance directly at (775) If the successful Contractor fails to comply strictly with the insurance requirements, that Contractor may be disqualified from award of the contract. INDEMNIFICATION AGREEMENT The Contractor shall keep and hold the Owner, its Board of Trustees and its officers, directors, agents, servants, and employees harmless from any and all liabilities, losses, suits, claims, judgments, fines, penalties, demands or expenses, including all reasonable costs for investigation and defense thereof (including, but not limited to, attorneys' fees, court costs, and expert fees), claimed by anyone by reason of injury or damage to persons or property sustained in or about the Airport, as a proximate result of the acts or omissions of the Contractor, its agents, servants, or employees, or arising out of the operations of the Contractor upon and about the Airport, excepting such liability as may result from the sole negligence of the Owner, its officers, directors, servants, agents and employees. Contractor shall further use legal counsel reasonably acceptable to the Owner in carrying out Contractor's obligations hereunder. Any final judgment rendered against the Owner for any cause for which Contractor is liable hereunder shall be conclusive against Contractor as to liability and amount, where the time for appeal therefrom has expired. The Indemnity provisions set forth herein shall survive the expiration or early termination of any Agreement. CONTRACTOR PROVIDED INSURANCE The Contractor shall provide the following insurance coverage for itself, all subcontractors, suppliers, material men, and all others accessing the project on the Contractor s behalf. CONTRACTOR S LIABILITY Airport Construction Liability Insurance shall be provided with a per occurrence limit of at least $5,000,000 (airside projects)/$1,000,000 (landside projects) each occurrence with a per location general aggregate of $5,000,000 (airside projects)/$1,000,000 (landside projects) for the following coverages: 1. Bodily injury liability including death at any time resulting therefrom 2. Property damage liability including loss of use thereof 3. Premises and operations 4. Products and completed operations 5. Contractual (excluding professional liability) 6. Independent contractors 7. Broad form property damage (including completed operations) 8. Explosion, collapses, and underground hazards

10 Page 10 of Cross liability or severability of interests clause 10. Advertising injury 11. Personal injury liability that means injury, other than bodily injury, arising out of one or more of, but not limited to the following offenses: 11.1 False arrest, detention or imprisonment; 11.2 Malicious prosecution; 11.3 Wrongful entry into, or eviction of a person from, a room, a dwelling, or premises that the person occupies; 11.4 Oral or written publication of material that slanders or libels a person's or organization's goods, products, or services; or 11.5 Oral or written publication of materials that violates a person's right of privacy. Completed operations and Contractual Liability coverage under this policy shall be maintained in force until three years following completion or termination of the contract with a limit of not less than $5,000,000 (airside projects)/$1,000,000 (landside projects) per occurrence. BUILDER S RISK Builder's Risk or Course of Construction Insurance insuring on a "risks of direct physical loss" basis, with a limit equal to the full insurable value or the maximum probable loss and covering the project and all materials and equipment to be incorporated therein, including property in transit or elsewhere and insuring the interests of the Owner, Contractor and its subcontractors of any tier providing equipment, materials, or services for the project. INDUSTRIAL INSURANCE The Contractor and its subcontractor shall procure Nevada Worker's Compensation Insurance as evidenced by a Certificate of Insurance from an acceptable insurance company covering contractor's employees for at least the statutorily required limits. Employer's Liability Insurance with a minimum limit of $1,000,000 per occurrence, including stop gap insurance. COMPREHENSIVE AUTOMOBILE LIABILITY COVERAGE The Contractor or subcontractor shall be responsible for maintaining Automobile Coverage for a total of $5,000,000 (airside projects)/$1,000,000 (landside projects) single limit for bodily injury and property damage. Full policy limits shall apply to the contract limit in respect to operations under the contract. Coverage shall also include owned, non-owned and hired automobiles while on Airport premises. CONTRACTOR S TOOLS AND EQUIPMENT The Contractor is responsible for its own construction tools and equipment whether owned, leased, rented, or borrowed for use at the Airport worksite. DEDUCTIBLES AND SELF-INSURED RETENTIONS Contractor's Liability: $25,000 per claim Builder's Risk: $10,000 per claim Any changes to the deductibles or self-insured retentions made during the term of the Agreement or during the term of any policy must be approved by the Owner prior to the change taking effect.

11 IMPLEMENTATION AND ADMINISTRATION Contractor shall furnish the Owner with insurance certificates as evidence that the foregoing insurance is in force prior to commencement of work on the contract, including complete copies of the policies if requested. Said policies shall be with insurance companies authorized to do business in the State of Nevada with an A. M. Best rating of A- VII or better. Such policies shall provide that written notice shall be given to Owner thirty (30) days prior to cancellation or material change of any protection which said policies provide. Said policies, except Worker's Compensation, shall name Owner, its Board, officers, employees, related entities, and representatives, Contractor and subcontractors and their officers, directors and employees, related entities and representatives; Engineer and Construction Manager as additional insureds. The policies will be primary and any other insurance carried by Contractor and/or Owner shall be excess and not contributing therewith. In the event Contractor fails to provide Owner with the insurance described, no work shall commence on the contract site. If the coverage required by the Contractor is terminated or reduced for any reason, all work on the contract site shall immediately stop until the all the required coverages are in place. The extent of coverage or the limits of liability provided under the policies procured by the Contractor and/or subcontractors shall not be construed to be a limitation on the nature or extent of the Contractors' obligations or to relieve the Contractor of any such obligations or representation by the Owner as to the adequacy of the insurance to protect the Contractor against the obligations imposed on it by this or any other contract. The Contractor covenants and agrees to exonerate and hold the Owner harmless of and from all liability, claims, demands, and causes of action whatsoever for injury or property damage arising out of acts of commission or omission by the Contractor, its agents, employees, subcontractors, or subordinate subcontractors or arising out of any other operation or transaction no matter by whom performed for, or on behalf of the Contractor. The Owner reserves the right to have the Contractor furnish the Contractor's actual insurance policies for examination by the Owner. It is the Contractor's responsibility to familiarize itself with the coverages described herein. Immediate notification must be given to the Owner and/or its agent upon receiving any knowledge or notification of claim or litigation on which the Owner may be named. COSTS Costs for providing such insurance as described above shall be incidental to the work. Page 11 of 13

12 EXHIBIT I Page 12 of 13

13 EXHIBIT II Page 13 of 13