COMPREHENSIVE MAPPING OF BENEFITS, ENTITLEMENTS, INSURANCE RELATED TO SERVICE INCURRED INJURY, ILLNESS DEATH AND DISABILITY IN THE UN SYSTEM

Transcription

1 UNITED NATIONS SYSTEM CEB Chief Executives Board for Coordination 17 September 2010 HIGH-LEVEL COMMITTEE ON MANAGEMENT (HLCM) Twentieth Session Washington D.C., IMF, September 2010 COMPREHENSIVE MAPPING OF BENEFITS, ENTITLEMENTS, INSURANCE RELATED TO SERVICE INCURRED INJURY, ILLNESS DEATH AND DISABILITY IN THE UN SYSTEM TABLE OF CONTENTS Page 1. Purpose of the survey Definitions and context... 3 a. Staff member... 3 b. Non-staff member... 4 c. Service incurred... 5 d. Amounts payable under Appendix D... 5 e. Amounts payable under UN sponsored MAIP Methodology Summary of results... 7 a. Benefits... 9 b. General patterns Annex I: Malicious Acts Insurance Police Annex II: Table 1: List of responding organizations Table 2: Types of coverage provided for service incurred injury caused by Malicious Acts and other circumstances, by organization Table 3: Amounts payable, by organization and by type of contract in case of Death and Disability Table 4: Summary table, benefits awarded by organizations Table 5: List of benefits for locally recruited General Service staff and National Officers, injury caused by Malicious Acts Table 6: List of benefits for Internationally Recruited professionals and Field Service staff members, injury caused by Malicious Acts Table 7: List of benefits for Non-Staff Personnel, injury caused by Malicious Acts... 22

2 Page 2 TABLE OF CONTENTS (continued) Page Table 8: List of benefits for locally recruited General Service staff and National Officers, service-incurred injury cased by circumstances other than Malicious Acts Table 9: List of benefits for Internationally Recruited professionals and Field Service staff members, service-incurred injury caused by circumstances other than Malicious Acts Table 10: List of benefits for Non-Staff Personnel service-incurred injury caused by circumstances other than Malicious Acts Table 11: Types of contracts covered under MAIP (UN sponsored plan), by organization Table 12: Types of contracts covered under MAIP, organizations NOT subscribing to the UN sponsored MAIP Table 13: Coverage provided to personnel holding different types of contracts for service incurred injury, by organization Table 14: Coverage provided to different types of contracts for service incurred injury, by organization. Detail by types of non-staff contracts Annex III: 2009 Statistics of Personnel on non-staff contracts... 34

3 Page 3 BENEFITS, ENTITLEMENTS, INSURANCE RELATED TO SERVICE INCURRED INJURY, ILLNESS DEATH AND DISABILITY IN THE UN SYSTEM 1. Purpose of the survey 1. At the 19 th session of the High Level Committee on Management (HLCM) in February , it was agreed that the CEB Secretariat would undertake a comprehensive review of all current benefits, entitlements, insurances related to service incurred injury, illness death and disability (for brevity service-incurred injury from this point forward) in the event of a malicious act as well as outside the specific circumstance of malicious act in the UN common system. The aim of the exercise was to take an inventory on the practices adopted across the UN system on issues concerning compensation to staff members and non staff personnel. 2. The results of this review are contained in this document. The goal of the exercise was to provide an insight into what is being undertaken system-wide and what organizations are doing individually, leading to the identification of gaps and overlaps to better evaluate if and how to invest or restructure the compensation system for service-incurred injury. The review covers all personnel categories: 1) international staff, 2) national and locally-recruited staff, and 3) international and locally-recruited non-staff personnel. 2. Definitions and context a. Staff member 3. There is a generally accepted definition of staff member. It can be generally said that [ ] the expression refers to any individual who has received a formal letter of appointment under the Staff Regulations and Rules from an organization of the UN common system, or who has otherwise been determined by the employer organization to be subject to that organization s Staff Regulations and Rules 2. b. Non-staff member 4. Non-staff is defined differently across the United Nations systems organizations. For reference purposes the list of categories in the MAIP (Malicious Acts Insurance Policy) schedule can be used, this list can be found in Annex I. 1 CEB/2010/3, para.29, pg CEB/2010/ HLCM/HR/26, pg. 5, para. 16.

4 Page 4 c. Service incurred 5. There is no common specific definition of what constitutes a service incurred injury (a review of appendix D done by PriceWaterhouseCooper 3, comes to the same conclusions and makes specific recommendations to this effect.) Service incurred injury is generally described by surveyed organizations as any injury happening while on duty on behalf of the organization Coverage for service incurred injury is offered through three different types of tools: 1. Special Provisions under the organizations Staff Rules and Regulations (i.e. UN Secretariat (UN-SR 6.4), Appendix D from now on UN Appendix D); in this case coverage is provided to staff members but can be extended to cover non-staff members through inclusion in the terms of contract. Amounts payable vary from organization to organization. NOTE: Many organizations adopt the tool and the administration mechanism of Appendix D, to provide coverage for service-incurred injury to staff members. In this case claims are adjudicated by the Advisory Board on Compensation Claims (ABCC) for all subscribing organizations (see a list of subscribing organizations in Table 2 in Annex II). A list of the organizations subscribing the UN Appendix D and its adjudication mechanisms can be found in table 2 Annex UN pension Fund for staff members: compensation under special provisions of the Staff Rules and Regulations (such as UN Appendix D) are normally subject to the condition that the amount of benefits payable to the staff member or to the beneficiary under the Regulations of the United Nations Joint Staff Pension Fund (UNJSPF), shall be deducted from the entitlement awarded under the special provision of the Staff Rules and Regulations. NOTE: Benefits provided under the Pension Fund are not considered in this review nor included in the tables as the provision is automatically applicable to all staff members under the Staff Rules and Regulations of each organization. 3. Commercial Insurance: coverage varies according to the plan adopted (i.e. MAIP ), in the majority of cases this can overlap with compensation under the Staff Rules and Regulations. NOTE: The majority of surveyed UN system organizations have separate MAIP coverage. Many organizations subscribe to the UN Malicious Acts Insurance Policy sponsored by the UN Secretariat (from this point forward UN sponsored MAIP ), which defines malicious acts as [ ]hostilities, revolution, rebellion, insurrection, riots or civil commotion, sabotage, explosion of war weapons, terrorism, murder or assault by foreign enemies or an attempt thereat A summary of the benefits and entitlements under UN Appendix D and UN sponsored MAIP is provided below for ease of reference. 3 Phase 1 Report, Dec. 15, 2009, PriceWaterhouseCooper. 4 The text of UN appendix D states: The event leading to injury, illness, or death must have occurred during the normal course and scope of the staff member s duties or otherwise be directly related to the staff members employment by the United Nations. 5 Consolidated document 27 Apr

5 Page 5 d. Amounts payable under UN appendix D Maximum Spouse Death Dependant Disability* 2/3 of the deceased s final annual pensionable remuneration plus the annual dependency allowances to which the staff member is entitled at the date of death 2/5 of the deceased staff members salary Each child is entitled to one-third of the salary subject to a minimum of $300 and maximum of $1,000 per annum. Total number of dependent children is limited to three The extent of disability is determined by the United Nations Medical Service, utilizing current American Medical Association Guidelines (AMA). The benefit is a lump sum payment based on a percentage of twice the annual amount of pensionable remuneration at grade P-4, for professional staff. In the United States, the P4 Step V remuneration is $150,104. Payment is a lump sum in addition to the other benefits of Appendix D**. Notes: * The extent of disability is determined by the United Nations Medical Service, utilizing current American Medical Association Guidelines (AMA). ** Benefits for general service staff members vary by country, and are lower than benefits provided to professional staff. e. Amounts payable under UN sponsored MAIP Categories 1, 2, 3, Staff members and non-staff personnel whilst on travel and on mission

6 Page 6 Category 4, Casual daily workers Category 5, Interns 8. Organizations that do not subscribe to the UN sponsored plans generally use commercial insurance plans and calculate compensation for death benefit as a multiplier of the annual salary or as a percentage of the pensionable remuneration. Maximum amounts payable to dependants in case of death vary from 500,000 to 1,000,000 USD for staff members and from 25,000 to 500,000 USD for non staff members (see details in table 3 Annex 1). 3. Methodology 9. To gain insight into the diversity of benefits and entitlements, a set of questions was sent to the members of the HR Network 6 in June These questions were followed-up by interviews with informed respondents and an opportunity for respondents to validate responses. 6 The Human Resources Network gathers the directors of HR departments of the UN common system. It currently comprises: FAO, IAEA, ICAO, IFAD, ILO, IMF, IMO, ITC, ITU, PAHO, UN, UNAIDS, UNDP, UNESCO, UNFPA, UNHCR, UNICEF, UNIDO, UNOPS, UNRWA, UNWTO, UPU, WFP, WHO, WIPO, WMO, WTO.

7 Page Participants were asked about: i. Benefits, entitlements, insurances related to service incurred injury, illness death and disability provided in their organization to three categories of personnel: Locally recruited staff, internationally recruited staff and non-staff personnel. ii. Tools used to guarantee coverage to staff and non-staff personnel against service-incurred injury. iii. Relationship and interactions between the different tools used. iv. Maximum and minimum amounts payable under each tool. 11. Recent data collected for a report evaluating UN secretariat s Appendix D 7, added to the information gained from the questionnaire. To validate some of the responses received interviews were conducted with the majority of the responding organizations (see Table 1 in Annex II). 12. All the information was collated in a set of tables, which were returned to the respondents in the various organisations to be validated. A full set of tables is provided in Annex II. Twenty-six HR Network member organizations responded (see a list in Table 1 in Annex II). 4. Summary of results 13. Summary of results would indicate the following: Service-incurred death, injury and disability in the event of Malicious Acts 1. Internationally and locally recruited staff members: 14. Of the 26 responding organizations, 65% indicated that they subscribe to the UN MAIP for coverage to internationally and locally recruited staff members; 31% provide coverage through a commercial insurance, overall 96% of organizations provide coverage under the UN MAIP or similar commercial schemes. 2. Non staff personnel 15. Of the 26 responding organizations, 65% of organizations provide coverage to non staff personnel through the MAIP;15% through similar commercial insurance;19% provide no coverage; overall 81% provide coverage through MAIP or similar schemes. Service-incurred death, injury and disability in the event of other incidents than Malicious Acts 1. Internationally and locally recruited staff members: 16. Of the 26 responding organizations, 92% of organizations provide coverage under Appendix D or equivalent schemes; 4% provide some coverage through commercial insurances; 4% provide no coverage. Overall 96% are providing coverage to international and locally recruited staff members. 7 Phase 1 Report, Dec. 15, 2009, PriceWaterhouseCooper.

8 Page 8 2. Consultants 17. Of the 26 responding organizations, 38% of organizations provide coverage under Appendix D or equivalent schemes; 42% provide some coverage through commercial insurances; 19% provide no coverage. Overall 80% are providing coverage to internationally and locally recruited consultants. 3. All non-staff personnel 18. Of the 26 responding organizations, no organization provide coverage under UN Appendix D; 15% provide coverage under similar schemes to Appendix D; 19% provide some coverage through commercial insurance; 66% provide no coverage; overall 34% of organizations provide some coverage to non staff personnel while 66% provide no coverage. 19. Table 1 below, shows the distribution of the different coverage mechanisms used in the UN common system. Also table 13 in Annex II provides more detailed information by organizations. 20. A list of the organizations subscribing to the UN sponsored MAIP and Appendix D can be found in Table 2 of Annex II. Table 1: Tools used by organizations to provide coverage against service incurred injury to staff members or non-staff personnel. Service-incurred injury (Caused by Malicious Acts) Tool used Coverage provided for Locally recruited staff members Coverage provided for Internationally recruited staff members Coverage provided for Non-Staff Personnel (Consultants, SSA, SC, other) MAIP, UN sponsored plan 65% 65% 65% Commercial insurance 31% 31% 15% No coverage 4% 4% 19% Table 2: Tools used by organizations to provide coverage against service incurred injury to staff members or non-staff personnel, percentages. Service-incurred accident (caused by circumstances other than Malicious Acts) Tool used Coverage provided for Locally recruited staff members Coverage provided for Internationally recruited staff members Coverage provided for consultants Coverage provided for Non-staff personnel (excluding consultants) UN Appendix D 46% 42% 23% 0% Appendix D equivalent 46% 50% 15% 15% Commercial insurance 4% 4% 42% 19% No coverage 4% 4% 19% 65% Notes to tables 1 and 2 - Total number of responding organizations: Benefits provided under the Pension Fund are not included in this review. * Appendix D is intended to cover service-incurred injury sustained by United Nations Professional staff, National and other locally recruited staff and in some cases, non-staff members who have a special services agreement in which the United Nations agrees to extend Appendix D coverage.

9 Page 9 a. Benefits 21. Locally recruited staff members generally have access to less benefits and entitlements than Internationally recruited staff members, except for death and disability benefits that remain the same independently from the type of contract (Local or International). 22. Injuries caused by Malicious Acts are on average covered for a wider range of personnel categories than injuries caused by other circumstances. 23. Non staff members are awarded a limited number of benefits compared to staff members (see tables 5 to 10 in Annex 1). 24. The following table shows the percentage of organizations that provide benefits to the three categories of personnel. Table 3: Percentages of organizations who provide the benefits and entitlements listed in case of injuries caused by circumstances other than Malicious Acts. Benefits/ Entitlements Loss of Personal Property Medical Evacuation Locally Recruited GS and NO Coverage for Malicious Acts* (%) Coverage for Service Incurred injury** (%) Internationally Recruited P and FS Coverage for Malicious Acts* (%) Coverage for Service Incurred injury** (%) Non-Staff Personnel (Consultants, SSA, SC, other) Coverage for Malicious Acts* (%) Coverage for Service Incurred injury** (%) Death Benefit Transportation of remains Funeral Expenses Special sick leave UN Pension Fund After-Service Health Coverage Notes: - Total number of responding organizations: Benefits provided under the pension fund are generally not included in this review. * UN MAIP coverage and other tools ** Appendix D coverage and other tools

10 Page 10 b. General patterns 25. In the analysis of the current benefits, entitlements, insurance related to service incurred injury, illness death and disability in the UN common system, the following patterns can be discerned: (a) (b) (c) Organisations that have a broad field presence with many duty stations or high number of non-staff personnel (such as the UN Peace Keeping Operations, ILO, WHO, UNHCR, UNICEF, WFP, UNDP) 8 tend to subscribe to the UN Appendix D to provide coverage to staff members and to use commercial policies to cover non-staff personnel (with the exception of UNRWA which covers non-staff personnel only for injury caused by malicious acts); Smaller organizations (such as UPU, WMO, IMO, UNAIDS, UNWTO) tend to use their Staff Rules and regulations provisions administered internally to adjudicate serviceincurred injury cases. Headquarters-based organisations (such as WMO, ILO, UPU, ICAO, IAEA, WIPO, UNU, UNIDO) tend not to cover non-staff members through a commercial insurance; 26. Large organisations have a wider variety of tools to provide coverage to staff and non-staff personnel. 8 CEB/2010/ HLCM/HR/26, Annex 3, pg. 53; for ease of reference, see Annex III of this document.

11 Page 11 Categories covered under MAIP: Annex I MALICIOUS ACTS INSURANCE POLICY (MAIP) The Malicious Acts Insurance is applicable worldwide and provides coverage for all Insured Persons for 24 hours a day, against injuries resulting in permanent partial disablement, permanent total disablement or death caused directly or indirectly by a war or a malicious act, for all staff members and consultants. Category 1 Professional categories: Internationally and locally recruited Professional Staff (permanent, indefinite, continuing appointments, Agreements of limited duration, short term appointments, Junior Professional Officers (JPOs) and Associate Professional Officers (APOs), USD1 a year appointments, Individuals appointed and compensated for official duties); Other members of the workforce internationally recruited (consultants, Service Contractors SCs-, Special Service Agreements SSA-, technical cooperation experts, Fellows. Associate Experts, Gratis Personnel); Other (individuals under reimbursable and non reimbursable loan to the organization and assigned to the duty station, Staff on secondment from governments). Max: USD Category 2 General Service, Field Service, National Professional Officers : Internationally and locally recruited Professional Staff (permanent, indefinite, continuing appointments, Agreements of limited duration, short term appointments, fixed term appointments, temporary fixed term appointments, Short term appointments); Other members of the workforce internationally recruited (consultants, SC, SSA and similar class of contracts, Gratis Personnel). Max: USD Category 3 Non staff person whilst on mission/travel/daily subsistence allowance ( official visitors including auditors, special guests). Max: USD Category 4 Casual daily workers Max: USD Category 5 Interns Max USD

12 Page 12 Annex II Table 1 List of Responding Organizations to the CEB Survey Questionnaire Telephone interview Confirmed data UN FAO IAEA ICAO IFAD ILO IMO ITU PAHO UNAIDS UNDP UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UPU WFP WHO WIPO WMO ITC Total

13 Page 13 Table 2 Types of coverage provided for service incurred injury caused by Malicious Acts and other circumstances, by organization UN Appendix D (Covers service incurred injury) UN MAIP (Only covers injury caused by Malicious Acts) UN FAO Commercial insurance paid by the organization for non staff members (coverage varies depending on the policy) ( only for non staff members, provides a coverage similar to that of staff members) IAEA Equivalent of UN Appendix D in staff rules Under FAO MS 342, Staff Rules and Regulations. Applicable to staff and nonstaff. Under Appendix D to the IAEA Staff Rules and Regulations ICAO IFAD ILO Medical Insurance Compensation Plan (through UNDP) also covers non-staff members Under Annex II of ILO Staff Rules and Regulations. IMO (For interpreters and consultants) IMO staff Rules and Regulations ITC ITU ITU staff Rules and Regulations PAHO UNAIDS UNDP Service Contract holders s are covered under the Vanbreda Death and Disability benefit as a result of any cause. SSA contract holders are currently covered under a defined benefit policy with Lloyds of London. WHO Annex E to Staff Rules and Regulations. WHO Annex E to Staff Rules and Regulations.

14 Page 14 UN Appendix D (Covers service incurred injury) UN MAIP (Only covers injury caused by Malicious Acts) Commercial insurance paid by the organization for non staff members (coverage varies depending on the policy) UNESCO UNFPA Equivalent of UN Appendix D in staff rules Under UNESCO Staff Compensation Plan UNHCR (MAIP equivalent) UNICEF (Appendix D equivalent) UNIDO UNIDO Staff Rules and Regulations. UNOPS UNRWA UNU UNWTO UPU WFP (Only for locally recruited staff members) Death & Disability Insurance for SC and SSA holders WHO UNWTO Staff Rules and Regulations 20(5) Internationally recruited staff members, under FAO MS 342, Staff Rules and Regulation. International consultants are also included. Under Annex E to Staff Rules and Regulations. WIPO WMO WMO Staff Rules and Regulations. Total 11 (42%) 17 (65%) 14 (54%) 14 (54%) Note: Benefits provided under the pension fund are generally not included in this review.

15 Page 15 Table 3 Amounts payable, by organization and by type of contract in case of Death and Disability UN ILO Death Benefits Staff members: Appendix D (overall maximum is 2/3 of pensionable remuneration (PR) if spousal and child benefits are combined. The max spousal benefit is 2/5 of PR), MAIP (max USD, Min ). Non staff members: MAIP; Appendix D if included in terms of contract. Staff members: Insurance policy, Max. USD (10times annual salary). An annuity is also paid (). Non Staff members: No coverage except for interns 25,000 USD. Disability Staff members: Appendix D, MAIP. Non staff members: MAIP and Appendix D if included in terms of contract. Staff members: Insurance policy: Max. total disability USD (10 times annual salary). A lump sum is also paid ( equivalent to the salary of a P4 step 5). Non staff members: interns, for permanet disability, 25,000 USD. FAO Staff members: FAO Staff Rules (see UN amounts), MAIP (see UN amounts). Staff members: FAO Staff Rules (see UN amounts), MAIP (see UN amounts). UNESCO Non staff members: FAO Staff Rules (see UN amounts) and MAIP (see UN amounts). Staff Member: UNESCO Staff Compensation Plan (Max. 2/5 of the deceased's final annual pensionable remuneration subject to a minimum which shall be the smaller of $4,400 or twice the amount first calculated), MAIP (see UN amounts). Non-staff MAIP (see UN amounts). Non staff members: FAO Staff Rules (see UN amounts) and MAIP (see UN amounts). Staff Member: UNESCO Staff Compensation Plan (Max. Loss of function: Lump sum of twice the annual amount of the pensionable remuneration at grade P-4, step 5), MAIP (see UN amounts). Non-staff MAIP (see UN amounts). ICAO Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Staff members: FAO Staff Rules (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). WHO Staff members: WHO Annex E (see UN amounts). Staff members: WHO Annex E (see UN amounts). UPU WMO IMO Non staff members: Consultants Max USD 100,000; SSA Max. 3 years salary; Others Max. 3 X 61,000. Staff members: UPU staff rules ( reasonable compensation ), commercial insurance explicitly excludes compensation for injury caused by Malicious Acts and Natural disasters. Non staff members: no coverage. Staff members: Appendix D of WMO Staff Rules (see UN amounts). Non staff members: Appendix D of WMO Staff Rules (see UN amounts). Staff members: Appendix D equivalent (Maximum 2/3 of pensionable remuneration Max. USD 4,200,000), MAIP (see UN amounts). Non staff members: Consultants Max USD 100,000; SSA Max. 3 years salary; Others Max. 6 X 61,000. Staff members: UPU staff rules ( reasonable compensation ), commercial insurance explicitly excludes compensation for injury cause by Malicious Acts and Natural disasters. Non staff members: no coverage Staff members: Pension Fund. (see UN amounts), Appendix D of WMO Staff Rules (see UN amounts). Non staff members: Appendix D of WMO Staff Rules (see UN amounts). Staff members: Appendix D equivalent (Maximum 2/3 of pensionable remuneration), MAIP (see UN amounts).

16 Page 16 WIPO IAEA UNHCR UNRWA WFP UNDP Death Benefits Non staff members: MAIP (see UN amounts), commercial insurance for consultants Max USD 60,000. Interpreters (4 times Annual Salary Max. GBP 535,000) and Short term staff and supernumeraries ( 4 times Annual Salary Max. GBP 114,000). Staff members: Commercial insurance, Max USD. Includes SC, consultants, lecturers and experts. There is no indication in the policy if coverage for natural disasters is provided. Disability Non staff members: MAIP (see UN amounts), commercial insurance for consultants Max USD 120,000, 4 times Annual Salary for interpreters and short term staff and supernumeraries. Staff members: Commercial insurance, Max USD. Includes SC, consultants, lecturers and experts. There is no indication in the policy if coverage for natural disasters is provided. Staff members: IAEA Appendix D (see UN amounts), MAIP (see UN amounts). Staff members: IAEA Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts), commercial policy (Max USD ) Non staff members: MAIP (see UN amounts), commercial policy (Max USD ). Staff members: Appendix D (see UN amounts), UNHCR MAIP (see UN amounts). Staff members: Appendix D (see UN amounts), UNHCR MAIP (see UN amounts). Non staff members: UNHCR MAIP (see UN amounts) Staff members: Only internationally recruited, Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: Only internationally recruited, MAIP. (see UN amounts). Staff members: Locally recruited, FAO Appendix D (see UN amounts), Internationally recruited, UN Appendix D (see UN amounts), MAIP equivalent (see UN amounts). Non staff members: International consultants are covered under WFP s Compensation Plan for Death, Injury and Illness. A Death & Disability lump-sum is payable to SC and SSA holders for any cause under the VanBreda Group Insurance Plan (maximum payment of 25,000 USD) MAIP equivalent: (see UN amounts).. Non staff members: UNHCR MAIP (see UN amounts). Staff members: Only internationally recruited, Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: Only internationally recruited, MAIP (see UN amounts). Staff members: Locally recruited FAO Appendix D (see UN amounts), Internationally recruited, UN Appendix D (see UN amounts) MAIP equivalent (see UN amounts). Non staff members: International consultants are covered under WFP s Compensation Plan for Death, Injury and Illness. A Death & Disability lump-sum is payable to SC and SSA holders for any cause under the VanBreda Group Insurance Plan (maximum payment of 25,000 USD). Staff members: Appendix D (see UN amounts), MAIP. (see UN amounts). Staff members: Appendix D (see UN amounts), MAIP, (see UN amounts). Non staff members: MAIP is applicable for both SSAs and SCs. There is no specific policy in place for SCs and SSAs that provides compensation for death. However, special provisions may apply. Commercial insurance (Vanbreda Insurance Max. USD 25,000) for SCs. For SSAs if death/injury resulted from other circumstances while performing official duties, SSAs will be covered by Lloyds of London. Non staff members: MAIP (see UN amounts). Commercial insurance: For Service Contract, according to Vanbreda Death and Disability coverage, if a total permanent disability occurs a max amount of capital sum of US$40,000 is payable. If a partial permanent disability occurs, a proportion of the capital sum will be paid according to the degree of disability in accordance with the percentage scale established by the insurer. For SSA s, according to the Willis Limited coverage, amount is paid according to the policy coverage per category: Category 1; International Consultant: Maximum benefit, USD 280,000; Injury & illness, USD 180,000; Medical, USD 100,000 Category 2; Local Consultant: Maximum benefit, USD 160,000; Injury & illness, USD 80,000; Medical, not insured Category 3; Retired staff engage as International Consultant: Maximum benefit; USD 40,000; Injury & illness, USD 20,000; Medical, USD 20,000.

17 Page 17 UNICEF UNFPA Death Benefits Disability Category 4; Retired staff engage as Local Consultant: Maximum benefit, USD 40,000; Injury, USD 20,000; Medical, not insured. Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Commercial insurance (UN Appendix D equivalent amounts). Non staff members: MAIP (see UN amounts), Commercial insurance (UN Appendix D equivalent amounts). Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Staff members: Appendix D (see UN amounts), MAIP. (see UN amounts). Non staff members: MAIP (see UN amounts), commercial insurance (Max. 25,000). Non staff members: MAIP (see UN amounts), commercial insurance (Max. 25,000). UNU UNOPS UNIDO UNWTO Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts), commercial insurance, Nationally engaged non-staff personnel covered under UNOPS Global insurance policy for death (USD 25,000). Internationally engaged non-staff personnel covered under UNOPS commercial insurance policy for death (USD 500,000). Non staff members: MAIP. (see UN amounts), commercial insurance, Nationally engaged non-staff personnel covered under UNOPS Global insurance policy for death (USD 25,000). Staff members: Staff Rule and Appendix D to UNIDO Staff Rules (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Staff members: Only Pension Fund, Staff Rule 20(5), Max. 9 months of Salary (for staff members with 9 years of service). Non staff members: not covered. Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Nationally engaged non-staff personnel covered under UNOPS Global insurance policy for disability (up to USD40, 000). Internationally engaged non-staff personnel covered under UNOPS commercial insurance policy for disability (max USD500,000 as per Appendix D sliding scale of degree of disability). Internationally engaged non-staff personnel covered under UNOPS commercial insurance policy for disability (max USD500,000 as per Appendix D sliding scale of degree of disability). Staff members: Staff Rule and Appendix D to UNIDO Staff Rules (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP (see UN amounts). Staff members: Rule 20 (5), reimbursement of all reasonable medical, surgical, pharmaceutical, hospitalization and convalescence expenses, any travel expenses necessarily incurred in obtaining proper treatment and, within reasonable limits, the cost of any necessary artificial limbs and surgical appliances and of their normal renewal. He shall also be entitled during his absence from duty by reason of incapacity to the same salary and allowances that he would have received had he remained on duty, including any annual increments that he may be awarded. Non staff members: not covered.

18 Page 18 IFAD ITC Death Benefits Staff members:, MAIP (see UN amounts). Staff Compensation Plan: Death: Max. twothirds of the final annual pensionable remuneration of the staff member, plus the dependency allowances which were being paid by IFAD on the effective date of separation.non staff members: MAIP (see UN amounts), Medical Insurance and Compensation Plan for short-term Staff and Consultants (MICSC), Death: three times the staff or consultant's annual earnings, Max USD 660,000. Staff members: Appendix D (see UN amounts), MAIP. (see UN amounts). Non staff members: MAIP. (see UN amounts). Disability Staff members: MAIP (see UN amounts). Staff Compensation Plan: Medical expenses: USD 100,000 per insured person per event. Disability: Max. two-thirds of the final annual pensionable remuneration of the staff member. Non staff members MAIP (see UN amounts), Medical expenses: USD Max 50,000. Disability: three times the staff or consultant's annual earnings, Max USD 660,000. Staff members: Appendix D (see UN amounts), MAIP (see UN amounts). Non staff members: MAIP. (see UN amounts). UNAIDS ITU Staff members: WHO Annex E (see UN amounts).maip (see UN amounts). Staff members: WHO Annex E (see UN amounts). MAIP (see UN amounts). Non staff members: Consultants Max USD 100,000; SSA Max. 3 years salary; Others Max. 3 X 61,000. MAIP (see UN amounts). Staff members: Appendix D equivalent, Max. 6times annual salary, MAIP. (see UN amounts). Non staff members: MAIP (see UN amounts). Notes to Table 3: Benefits provided under the pension fund are generally not included in this review. Appendix D indicates the UN Secretariat Appendix D to Staff Rules and Regulations unless otherwise indicated. Non staff members: Consultants Max USD 100,000; SSA Max. 3 years salary; Others Max. 6 X 61,000. MAIP (see UN amounts). Staff members: Appendix D equivalent, Max. 6 times annual salary, MAIP (see UN amounts). Non staff members: MAIP (see UN amounts).

19 Page 19 Table 4 Summary table, benefits awarded by organizations, (number of organizations) Benefits/ entitlements Locally Recruited GS and NO Coverage for Malicious Acts* Coverage for Service Incurred injury** Internationally Recruited P and FS Coverage for Malicious Acts* Coverage for Service Incurred injury** Non-Staff Personnel (Consultants, SSA, SC, other) Coverage for Malicious Acts* Coverage for Service Incurred injury** Loss of Personal Property Medical Evacuation Death Benefit Transportation of remains Funeral Expenses Time Off UN Pension Fund After-Service Health Coverage Note: Benefits provided under the pension fund are generally not included in this review.

20 Page 20 Table 5 List of benefits for locally recruited General Service staff and National Officers, injury caused by Malicious Acts Loss of Personal Property Medical Evacuation Death Benefit Transportation of remains Funeral Expenses Special sick leave UN Pension Fund After-Service Health Coverage UN FAO IAEA ICAO IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP * ** *** UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UPU WFP WHO WIPO WMO Total # of organizations 17 (65%) 20 (77%) 26 (100%) 16 (62%) 21 (81%) 20 (77%) 26 (100%) 25 (96%) Benefits provided under the pension fund are generally not included in this review. * If death occurred on official mission outside duty station. ** Yes if reflected on the salary scale of the country and if special provision is approved *** Yes if approved by the UN Medical Service

21 Page 21 Table 6 List of benefits for Internationally Recruited professionals and Field Service Staff Members due to death, injury and disability caused by Malicious Acts Loss of Personal Property Medical Evacuation Death Benefit Transportation of remains Funeral Expenses Special sick leave UN Pension Fund After-Service Health Coverage UN FAO IAEA ICAO IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UPU WFP WHO WIPO WMO Total # of organizations 18 (69%) 24 (92%) 26 (100%) 24 (92%) 23 (88%) 20 (77%) 26 (100%) 25 (96%) Note: Benefits provided under the pension fund are generally not included in this review.

22 Page 22 Table 7 List of benefits for Non-Staff Personnel (Consultants, SSA, SC, other), injury caused by Malicious Acts Loss of Personal Property Medical Evacuation Death Benefit Transportation of remains Funeral Expenses Special sick leave UN FAO IAEA ICAO IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP ** *** *** *** UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UN Pension Fund After-Service Health Coverage UPU WFP WHO WIPO WMO Total # of organizations 4 (15%) 15 (58%) 22 (85%) 14 (54%) 11 (42%) 9 (35%) 1 (4%) 1 (4%) Benefits provided under the pension fund are generally not included in this review. * No Medical Evacuation for SSA. SCs are governed under the global Vanbreda International Group Life, Disability and Medical Insurance Plan. In the case of emergency or major disability the cost of transportation of an insured SC holder from the first place where he/she is injured or stricken by a disease to the first hospital where treatment is given, is covered up to the ceiling established under this benefit. ** There is no specific policy in place for SCs and SSAs that provides a Death Benefit, transportation of remains and funeral expenses however, special provisions may apply.

23 Page 23 Table 8 List of benefits for locally recruited General Service staff and National Officers, serviceincurred injury caused by circumstances other than Malicious Acts Loss of UN After-Service Medical Death Transportation Funeral Special sick Personal Pension Health Evacuation Benefit of remains Expenses leave Property Fund Coverage UN FAO IAEA ICAO IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP * ** *** **** UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UPU WFP WHO WIPO WMO Total # of organizations 16 (62%) 20 (77%) 25 (96%) 15 (58%) 21 (81%) 20 (77%) 26 (100%) 25 (96%) Benefits provided under the pension fund are generally not included in this review. * Yes if special measure is approved and if directly attributed to the performance of official duties. ** If death occurred during official mission outside duty station. *** Yes if reflected on the salary scale of the country and if special provision is approved. **** Yes if approved by the UN Medical Service.

24 Page 24 Table 9 List of benefits for Internationally Recruited professionals and Field Service staff members, service-incurred injury caused by circumstances other than Malicious Acts Loss of Personal Property Medical Evacuation Death Benefit Transportation of remains Funeral Expenses Special sick leave UN Pension Fund After-Service Health Coverage UN FAO IAEA ICAO IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP * UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UPU WFP WHO WIPO WMO Total # of organizations 19 (73%) 24 (92%) 25 (96%) 24 (92%) 22 (85%) 20 (77%) 26 (100%) 25 (96%) Benefits provided under the pension fund are generally not included in this review. * Yes if approved by the UN Medical Services

25 Page 25 Table 10 List of benefits for Non-Staff Personnel (Consultants, SSA, SC, other), injury caused by Malicious Acts Loss of Personal Property Medical Evacuation Death Benefit Transportation of remains Funeral Expenses Special sick leave UN Pension Fund After-Service Health Coverage UN FAO IAEA ICAO IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP * ** *** *** *** UNESCO UNFPA UNHCR UNICEF UNIDO UNOPS UNRWA UNU UNWTO UPU WFP ***** WHO WIPO WMO Total # of organizations Benefits provided under the pension fund are generally not included in this review. * Reviewed case by case. ** Group Life, Disability and Medical Insurance Plan. In the case of emergency or major disability the cost of transportation of an insured SC holder from the first place where he/she is injured or stricken by a disease to the first hospital where treatment is given, is covered up to the ceiling established under this benefit. *** There is no specific policy in place for SCs and SSAs that provides death compensation, transportation of remains and Funeral Expenses. However, SCs are covered under the global Vanbreda International Group Life Disability and Medical Insurance Plan for death as a result of any cause. SSAs are covered under a defined benefit policy with Lloyds of London for death/injury resulted while performing official duties. **** No for SSAs.*****International consultants only.

26 Page 26 Table 11 Types of contracts covered under MAIP (UN sponsored plan), by organization 9 Professional (int. and loc.) Permanent, Indefinite, Probationary and Continuing Appointments Fixed-Term, Temporary Fixed Term and Short Term Appointments Appointments of Limited Duration Junior/Associate Professional Officers Technical Cooperation Experts/Associate Experts UN FAO IAEA ICAO IFAD IMO ITU UNAIDS UNDP UNESCO N/A N/A n/d N/A n/d n/d n/d N/A N/A N/A N/A N/A n/d N/A n/d N/A 1 1 N/A n/d N/A n/d N/A N/A 1 N/A n/d N/A n/d $1 a year Appointments N/A N/A N/A N/A N/A N/A N/A n/d n/d Consultants (internationally recruited) Service Contracts (internationally recruited) Special Service Agreements (internationally recruited) N/A N/A N/A N/A n/d n/d N/A N/A N/A N/A N/A N/A N/A n/d n/d N/A N/A N/A n/d N/A n/d UNFPA UNICEF UNIDO UNOPS UNRWA UNU ITC Total Percentage 9 Total organizations applying UN sponsored MAIP, 17. No detailed data are available from ITU at the time of the survey.

27 Page 27 Individuals on reimbursable or nonreimbursable loan to the organization and assigned to the duty station Staff on Secondment from Governments UN FAO IAEA ICAO IFAD IMO ITU UNAIDS UNDP UNESCO N/A N/A N/A n/d N/A n/d N/A N/A N/A n/d N/A n/d Fellows N/A N/A N/A N/A N/A N/A n/d n/d UNFPA UNICEF UNIDO UNOPS UNRWA UNU ITC Total Percentage Gratis Personnel N/A N/A N/A N/A N/A N/A N/A N/A n/d N/A n/d GS (Int. and loc.), FS and NPOs Permanent, Indefinite, Probationary and Continuing Appointments Fixed-Term, Temporary Fixed Term and Short Term Appointments Appointments of Limited Duration Consultants (locally recruited) Service Contracts (locally recruited) Special Service Agreements (locally recruited) Other N/A N/A n/d N/A n/d n/d n/d N/A N/A N/A N/A N/A n/d N/A n/d N/A N/A N/A N/A n/d n/d N/A N/A N/A N/A N/A N/A n/d n/d N/A 1 N/A N/A N/A n/d N/A n/d Interns N/A n/d n/d Casual Daily Workers N/A N/A N/A N/A N/A N/A n/d n/d

28 Page 28 UN FAO IAEA ICAO IFAD IMO ITU UNAIDS UNDP UNESCO UNFPA UNICEF UNIDO UNOPS UNRWA UNU ITC Total Percentage Additional Categories Volunteers N/A N/A N/A N/A N/A N/A N/A N/A n/d N/A n/d Staff on loan from other orgs Individual Contractors - professional (international and local) Individual Contractors - support (local) N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A n/d N/A n/d 6.7 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A n/d N/A n/d 6.7 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A n/d N/A n/d 6.7 NPPs N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A n/d N/A n/d 6.7 Note: no detailed data were available for ITC and UNRWA at the time of the survey.

29 Page 29 Table 12 Types of contracts covered under MAIP, organizations NOT subscribing to the UN sponsored MAIP (total organizations, 9) WHO UPU WMO WIPO UNHCR WFP PAHO UNWTO ILO TOTAL Percentage Locally Recruited GS and NO Internationally Recruited P and FS Non-Staff Personnel (Consultants, SSA, SC, other)

30 Page 30 Table 13 Coverage provided to personnel holding different types of contracts for service incurred injury (excluding specific provisions for injury caused by Malicious Acts), by organization STAFF MEMBERS Organizations that offer coverage for Locally Recruited GS and NO Organizations that offer coverage for Internationally Recruited P and FS UN UN Appendix D UN Appendix D NON-STAFF PERSONNEL Organizations that offer coverage for consultants UN Appendix D if provided by terms of contract Organizations that offer coverage for all types of non staff personnel (including consultants) ILO Annex II Annex II X FAO FAO Appendix D FAO Appendix D FAO Appendix D if provided by terms of contract IAEA IAEA Appendix D IAEA Appendix D Limited coverage under commercial policy ICAO IFAD IMO UN Appendix D (claims adjudicated internally) UNDP medical compensation plan IMO Appendix D (claims adjudicated internally) UN Appendix D (claims adjudicated internally) UNDP medical compensation plan IMO Appendix D (claims adjudicated internally) UN Appendix D (claims adjudicated internally) Medical Insurance and Compensation Plan for short-term Staff and Consultants (MICSC) Commercial policy for consultants ITC UN Appendix D UN Appendix D UN Appendix D ITU ITU Appendix D ITU Appendix D ITU Appendix D PAHO WHO Appendix D WHO Appendix D Commercial policy: consultants, Temporary Advisors UNAIDS WHO Annex E WHO Annex E Commercial Policy UNDP UN Appendix D UN Appendix D Commercial Policy Organizations that offer no coverage for non staff personnel

31 Page 31 STAFF MEMBERS NON-STAFF PERSONNEL Organizations that offer coverage for Locally Recruited GS and NO Organizations that offer coverage for Internationally Recruited P and FS Organizations that offer coverage for consultants Organizations that offer coverage for all types of non staff personnel (including consultants) Organizations that offer no coverage for non staff personnel UNESCO Staff Compensation Plan of UNESCO Staff Compensation Plan of UNESCO UNFPA UN Appendix D UN Appendix D UNHCR UN Appendix D UN Appendix D UNICEF UN Appendix D UN Appendix D Combined Staff Compensation Plan of UNESCO UN Appendix D for SSA; Commercial policy for SC. UN Appendix D For individual consultants UN Appendix D equivalent for consultants Commercial insurance UNIDO UN Appendix D (claims adjudicated internally) UN Appendix D (claims adjudicated internally) UN Appendix D for international consultants (claims adjudicated internally) UNOPS UN Appendix D UN Appendix D UNRWA UN Appendix D UN Appendix D X UNU UN Appendix D UN Appendix D X UNWTO UNWTO rules and regulations UNWTO rules and regulations UPU Pension Fund Pension Fund X WFP UN Appendix D FAO Appendix D Commercial Policy WHO Annex E Annex E Commercial Policy WIPO Commercial Policy Commercial Policy Commercial Policy X WMO WMO Appendix D WMO Appendix D WMO Appendix D if provided by terms of contract Total 26 (100%) 26 (100%) 13 (50%) 8 (30.8%) 5 (19.2%) Note: Benefits provided under the pension fund are generally not included in this review.

32 Page 32 Table 14 Coverage provided to different types of contracts for service incurred injury (excluding specific provisions for injury caused by Malicious Acts), by organization. Detail by types of non-staff contracts. UN SSA If provided by terms of contract SC If provided by terms of contract Volunteers-Interns- Others FAO IAEA ICAO If provided by terms of contract If provided by terms of contract If provided by terms of contract If provided by terms of contract Volunteers If provided by terms of contract IFAD ILO IMO ITC ITU PAHO UNAIDS UNDP UNESCO SSAa are covered by Willis Limited coverage as reflected in their contract. General conference members, Ex. Board members, temporary staff, consultants SCs are covered by Vanbreda Death an Disability Insurance as a result of any cause and this is reflected in the contract General conference members, Ex. Board members, temporary staff, consultants Volunteers excluded UNFPA UNHCR Individual consultants Individual consultants UNICEF Commercial insurance (UN appendix D equivalent) Commercial insurance (UN appendix D equivalent) UNIDO for international consultants for international consultants UNOPS n/a* n/a* Commercial insurance (UN appendix D equivalent) If provided by terms of contract

33 SSA SC Page 33 Volunteers-Interns- Others UNRWA UNU UNWTO UPU WFP WHO WIPO If provided by terms of contract If provided by terms of contract If provided by terms of contract WMO Total 21 (84%) 21 (84%) 9 (34.6%) Notes to Table 14: Benefits provided under the pension fund are generally not included in this review. *UNOPS does not have SSA and SC

34 Page 34 Annex III 2009 Statistics of Personnel on Non-Staff Contracts

35 Page 35 Notes: Disclaimer: The data received by the CEB Secretariat from HR Network members regarding personnel on non-staff contracts (Annex 3 of CEB/2010/HLCM/HR/26) shows a total of 122,976 individuals who served in UN organizations in 2009 in such capacity. 10 This is a striking figure, especially when compared to 82,737 staff members with an appointment of one year or longer as of 31 December The total shown in Annex 3, however, needs to be qualified. First, it is not complete because not all organizations responded to the request for data from the CEB Secretariat. Second, several of the organizations who did respond qualified their answers on several grounds: (i) there were data collection problems due to decentralization and separate databases, (ii) some data collection systems counted the number of contracts per year, not the number of individuals concerned, thus inflating the numbers, and (iii) the categories or labels used for the collection of data by the CEB Secretariat did not always coincide with the various types of arrangements used by each of the organizations. For instance, some organizations have streamlined their system by reducing all forms of remunerated non-staff service to one type of arrangement, as was done by ILO with its External Collaboration Contract or by UNOPS with its Individual Contractor Agreement. Other organizations use multiple arrangements which are not immediately classifiable under the categories used in Annex 3, as is the case for UNESCO for example, which uses Supernumerary Contracts, Special Service Agreements (SSAs), Service Contracts, and Individual Consultants/Specialists. 1) UN: Headcount of personnel (not # of contracts) as of 31/12/2009, as registered/managed in IMIS system. The number does not include locally recruited personnel or contracts in Field Missions that are not registered/managed in IMIS system. 2) WHO: Numbers above may not show all contracts in At the launch of our administrative system only Headquarters and one of our regions were in the system. In January 2010, three other regions were incorporated. Our last region will join us later this year. 3) UNWTO: Figures are based on contracts prepared, not consultants or collaborators. The number may be inflated as the same consultants or collaborators may have been hired for a couple of short-term assignments within the year. These assignments are in the field but they are normally for short periods of time. 4) IAEA: As clarification, figures for Consultants are under the IAEA's version of an SSA contract, which includes a number of benefits. Figures for as "Individual Contracts" are the IAEA's CSA contract - Contractual Service Agreement, as well as experts and lecturers for technical cooperation programmes (which make up over 90% of the total). Additionally, the IAEA has 140 interns, all working at HQ duty stations. 5) UNICEF: Only the number of contracts can be counted, not the number of individuals. If one consultant gets two contracts (even an extension for an existing contract), the count will be "2". Thus the figures above are inflated. 10 Organizations that are part of the new system of administration of justice at the UN should be aware of the interest shown by the UN General Assembly in the number of persons other than staff personnel and the contracts used to retain their services, including dispute settlement clauses. General Assembly resolution 64/233 of 22 December 2009 requested for its 65 th session (starting in September 2010) extensive information and a comparative analysis of four options for the resolution of disputes with non-staff personnel. 11 Source: CEB/2010/HLCM/HR/24, Table 1A.