COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS FOR ELECTRICAL MAINTENANCE ANR REPAIR CONTRACT

Transcription

1 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS FOR ELECTRICAL MAINTENANCE ANR REPAIR CONTRACT FOR Maintenance District 4-4, Pike County ADDRESS: 101 BENNETT AVENUE PHONE: (570) FAX: (570) Page 1 of 5

2 Contractor Requirements 1. Contractors bidding on this contract must have a minimum of three (3) years experience in commercial electrical maintenance and appropriate licensure in the Commonwealth of Pennsylvania. Credentials must be submitted and approved prior to contract award. 2. The contract shall have a term of two (2) years. 3. Contractor must respond and perform emergency repairs 365 days a year, 24 hours a day and be at site within three (3) hours of initial emergency call. An emergency is defined as a situation that causes a significant safety hazard or could cause significant structural damage and all work must be approved by the County Contact person. 4. All quantities for parts and labor listed on the purchase order are an estimate and payment will be based on actual usage. Description of Work 1. The work under this contract includes, but is not limited to, furnishing material, equipment and labor necessary to service, maintain, replace, repair, or relocate existing or planned electrical devices, fixtures, appurtenances, generators, and/or systems at all PENNDOT owned sites within Pike County. Stockpile sites are below. 2. All work shall meet or exceed the electrical regulations of the Pennsylvania Department of Labor and Industry, UCC and requirements contained in the latest edition of the National Electrical Code of the National Board of Fire Underwriters. The work shall be performed in accordance with all State and Local laws, codes, and ordinances. 3. All replacement materials shall be designed, manufactured, and tested in accordance with the latest standards of the IEEE, ASTM, NEMA, an ANSI, and shall bear the label of approval of the National Board of Underwriters as applicable. 4. The Department does not guarantee a minimum number of hours beyond those required for the scheduled maintenance activities described in this contract. 5. Material and workmanship shall be guaranteed for a period of one year. Contractor shall be responsible for making adjustments during this period due to any defective material and/or workmanship. Planned Work The contractor will tour each site with a County Contact person or designee to determine the Planned Work/ Task List. This will include a review of all electrical devices, fixtures, appurtenances, generator and/or systems for proper operation and maintenance of same. Any and all deficiencies, malfunctions, unsafe conditions, or required repairs to electrical systems, devices, appurtenances, fixtures, etc., shall be documented in writing For each site, the contractor will provide a detailed description, cost breakdown and schedule for completion to the County Contract person. After review and revisions, the resulting Task List would then be considered Planned Work. One 7.5 hour day will be allotted for the tour and a separate line bid for this item. Page 2 of 5

3 This work shall be performed during regular business hours, M-F, excluding Commonwealth observed holidays. No work may commence without prior approval from the County Contract Administrator. The bid for this work will be per hour for the time of one (1) master electrician and one (1) apprentice/helper multiplied by the estimated hours. Emergency Call This work is intended to provide emergency service to the designated locations at all times not classified under the previous Planned Work description. The contractor will provide a 24/7 contact phone number or numbers to the County Contract Administrator. If required, the contractor will respond, on site, within 3 hours of receiving the call. No work may commence without the approval of the County Contract Administrator or their onsite designee. At no time will work performed during regular business hours be compensated at the premium rate. The bid for this work will be designated premium per hour for the time of one (1) master electrician and one (1) apprentice/helper multiplied by the estimated hours. An emergency is defined as a situation that causes a significant safety hazard or could cause significant structural damage. Materials & Equipment There will be an allowance of $8, added to the total value of this contract to cover the cost of materials. The department will reimburse the contractor only those amounts that can be verified with a suppliers invoice. Bulk material reimbursement requests must be accompanied by an invoice from the supplier that gives sufficient information to determine unit cost. The department will not reimburse the contractor for the cost of an operator for rented equipment. The contractor is entitled to a 15% mark up for all material purchases that apply to the specific task being invoiced. The mark up will be applied once invoices are submitted. A lift truck may be required for accessing light fixtures, lines, etc. The bid for the lift truck will be per hour multiplied by the estimated hours. Hours of Work The contractor will normally perform work during the hours of 7:00 a.m. and 3:00 p.m., Monday through Friday, except on Department holidays, unless otherwise directed by the County Contract Administrator. The contractor is advised that if an emergency condition should occur, he may be required to work holidays, Saturdays and/or Sundays, and/or as directed by the County Contract Administrator. Authorization to do Work It is distinctly understood and agreed under this contract that the contractor shall perform such work and furnish such materials as authorized in writing by the County Contract Administrator or their designated representative. Payment All labor and materials used at the facility will be documented in a service order. This service order will be signed by the contractor s representative and by the County Contact person or his/her designee following completion of work assignment, with a copy for each party. This order shall serve as a confirmation of services. An invoice must be completed and sent to the address on the purchase order in order for payment to be made. Page 3 of 5

4 INSURANCE PROVISIONS The awarded contractor shall purchase and maintain, at its expense, during the term of this contract and any renewals or extensions thereof, the following types of insurance issued by companies acceptable to the Commonwealth of Pennsylvania. 1. Workmen s compensation insurance sufficient to cover all of the employees of the contractor working to perform this contract, as required by the laws of the Commonwealth. 2. Comprehensive general liability insurance, property damage insurance, and, where appropriate, automobile liability insurance. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. These coverages shall be occurrence-based. The policy(ies) shall name the Commonwealth as an additional insured and shall contain a provision that the coverages afforded there under shall not be cancelled or changed unless at least thirty (30) days prior written notice has been given to the Commonwealth. Prior to the commencement of work, the contractor shall provide PennDOT with a current certificate(s) of insurance showing the required coverages and provisions. 3. Your attention is directed to the hold harmless and indemnification provisions: Contractor agrees to save harmless and indemnify the Commonwealth, its officers or agents from all damages, costs of expenses that may at any time be imposed or claimed as a result of the performance of this contract. Page 4 of 5

5 Sites STOCKPILE 01 PENNDOT MAINTENANCE BUILDING 101 BENNETT AVENUE STOCKPILE 02 MILFORD DOME STOCKPILE ROUTE 6 & I-84 INTERSECTION MILFORD TOWNSHIP STOCKPILE 08 DINGMANS STOCKPILE WILSON HILL ROAD ½ MILE FROM ROUTE 209 DELAWARE TOWNSHIP DINGMANS FERRY, PA STOCKPILE 12 BLOOMING GROVE STOCKPILE BLOOMING GROVE ROAD 0.7 MILES FROM RT 739 INTERSECTION BLOOMING GROVE TOWNSHIP BLOOMING GROVE, PA STOCKPILE 13 - GREENTOWN STOCKPILE CREEK & HEMLOCK GROVE ROADS INTERSECTION GREENTOWN, PA Page 5 of 5