TWS Facility Services Safety Procedures

Transcription

1 (888) TWS Facility Services Safety Procedures The following safety rules have been established to help you avoid work related illness which may cause pain or loss of pay to you and loss of productivity to the company. We have spent a considerable amount of effort to make working conditions safe and to determine safe work methods to protect you from injury. Accidents can be prevented with your cooperation! It is essential that you learn and follow the safety rules and always keep safe working habits foremost in your mind. If you have any doubt about the proper way to do a job, be sure to contact your direct supervisor before you start, and always remember that you must remain alert to avoid serious injury to yourself or your fellow workers. Within 48 hours after you receive this bulletin, you will be expected to do the following: 1) Read the entire bulletin. 2) Be sure you thoroughly understand all of the rules and guidelines. If you are in doubt about any part of the bulletin, contact your property manager for clarification. 3) Complete the attached acknowledgement form by signing, dating and returning it to the Corporate office of Tech Wash Services. SAFETY POLICY STATEMENT TWS Facility Services acknowledges and accepts its responsibility to provide a safe and healthful working environment for its employees. We endorse the concept that this responsibility cannot be discharged passively, but requires the active effort and support of every level of management through constant training and supervision of its employees and through continual review of its facilities and processes. Specifically, it is the policy of TWS Facility Services to: 1) Comply with the requirements of federal, state and local codes as they pertain to safe and healthful working conditions. 2) Develop, adopt and enforce adequate safety standards and criteria for all operations. TWS Facility Services California Nevada Arizona Utah Colorado

2 (888) ) Supply exposed employees with necessary and approved protective equipment and insist on its use when hazards cannot be engineered out of a process. 4) Develop and teach employees safe working habits and techniques. 5) Maintain in our employees a continuing awareness of safety habits and techniques through constant supervision. 6) Encourage each employee to take an active interest in his own safety and bring deficient working conditions to the attention of direct supervisor. GENERAL 1) Report all injuries at once. Failure to do this may lead to several unforeseen complications, such as infection, increased medical expense or possible denial of a claim. 2) If you are not sure how to do a job safely, ask your direct supervisor. 3) Horseplay and practical jokes are strictly prohibited. 4) Put equipment away after use. Do not leave tools, chairs, brooms, boxes, etc. in passageways. 5) Broken chairs, ladders, loose and worn carpets, missing lights and other equipment needing maintenance may cause accidents. Report these at once to your direct supervisor in writing. Make certain that no one can use broken equipment until it has been repaired. 6) All first aid kits should be kept current and must be maintained on site or in your company vehicle. If you do not have a first aid kit, see your direct supervisor about purchasing one. 7) All fire extinguishers should be properly mounted and unobstructed. 8) Report any unsafe condition to your property manager at once. TWS Facility Services California Nevada Arizona Utah Colorado

3 SAFE LIFTING PROCEDURES Follow the guidelines listed below for safe practices: (888) ) Size up the load. If it seems more than you can easily handle yourself, get help. Do not move furniture or appliances without proper lifting equipment (dollies and hand truck) and other people. 2) Face the load squarely. 3) Bend your knees. 4) Get a good grip on the load. 5) KEEP A STRAIGHT BACK AND LIFT BY STRAIGHTENING YOUR LEGS. 6) Lift gradually, not suddenly. 7) Keep the load close to your body. 8) Do not twist your body. OFFICE 1) Keep the floor clean of electric cords, waste paper, paper clips, and all other material which may cause a fall. 2) Chairs have four legs. Be sure you use all four not just the back two. 3) Close file or desk drawers when you are through with them. Never go away and leave a drawer standing open. 4) Office machines can be quite heavy. Obtain help when moving equipment and follow the safe lifting rules. 5) Report defective electrical cords on office equipment to your property manager immediately. Ground electrical equipment. Eliminate multiplying outlets. TWS Facility Services California Nevada Arizona Utah Colorado

4 (888) ) Never repair or clean office machines without shutting off power by unplugging the machine. 7) Always walk, do not run in office areas. POWER WASHING / STEAM CLEANING 1) Steel toe boots, pants, shirt, safety goggles, and safety vests must be worn at all times when power washing / steam cleaning. 2) Always be aware of your surroundings. 3) Do not power wash / steam clean around pedestrians. 4) Be sure that sufficient ventilation is available whenever you are working. 5) Know the location of fire extinguishers. 6) No smoking in vehicle or service locations. 7) Clean up work area immediately after job is completed. 8) Recover all water from service and dispose of water in appropriate designated areas. DAY PORTERS AND CUSTODIAN 1) Mops, buckets and other equipment should be placed where no one can fall over them. 2) Put handtrucks, dollies, etc. out of the way when you are through with them. 3) Tools with defective electrical cords or plugs are not to be used. 4) Wear rubber gloves when using strong solutions and when cleaning toilets, urinals, ovens and baths. 5) Safety glasses must be worn when cleaning ovens. 6) When moving tall items or tall pieces of furniture, pull them do not push them. TWS Facility Services California Nevada Arizona Utah Colorado

5 (888) ) Tools or equipment which are not working properly should be reported to your direct supervisor immediately and not used until repaired. 8) When your hands are wet or you are standing on a damp floor, do not touch light switches or handle electrical equipment. 9) Use a proper ladder to reach high places do not climb on furniture or bath fixtures. Never stand on the top two steps of a ladder. 10) Walk do not run. When going up or down stairs, grasp the handrail securely. 11) Be alert to things which may cause accidents. Remove them when possible, or report them to your direct supervisor. 12) Observe the rules for safe lifting. Use a dolly when moving furniture. 13) Do not try to repair machines or equipment which you are not familiar with. 14) Do not run hands along surfaces that you have not first checked for razor blades, broken glass, etc. 15) Hold wastebaskets by the sides and empty over a newspaper or open refuse bag. 16) Do not attempt to physically compact trash in dumpsters. 17) Do not attempt to light gas heaters or hot water heaters without proper instruction. 18) All employees shall wear a leather-type shoe with a hard sole which completely encloses the foot and toes. MAINTENANCE PERSONNEL DEPARTMENT 1) Gloves or loose fitting clothes are not to be worn around the bench grinder, etc. 2) Do not work with faulty tools or machinery. TWS Facility Services California Nevada Arizona Utah Colorado

6 (888) ) To avoid a serious electrical shock, do not handle electrical tools, machines, switches or connections with wet hands or when standing on damp floors. 4) Turn off electricity before making repairs to machinery. Unplug whenever possible. If you are working out of sight of the switch, leave a tag at the switch stating that the machine is under repair. 5) Never overfuse or overload a circuit or bypass a safety switch. 6) See that ladders are in perfect repair at all times. 7) Always use ladders to reach high areas. 8) Always wear goggles when grinding or cutting wood, steel, iron and metals. 9) Do not try to make repairs to equipment you are not familiar with. 10) Make sure lighting is adequate to perform a job safely. 11) Do not handle flammable liquids in enclosed areas. 12) Smoking is not allowed when working with flammable liquids. 13) Clean up anything dropped or spilled. 14) Have a place for every tool and machine and keep it there. 15) Do not try to operate the machinery you do not understand. 16) Think safety first at all times and take safety precautions to protect yourself, your fellow employees and residents. 17) Keep heavy objects and sharp tools on low shelves. 18) All employees shall wear a leather-type shoe with a hard sole which completely encloses the foot and toes. WINDOW CLEANING TWS Facility Services California Nevada Arizona Utah Colorado

7 (888) ) Steel toe boots, pants, shirt, safety goggles, and safety vests must be worn at all times when window cleaning. 2) Think safety first at all times and take safety precautions to protect yourself, your fellow employees and residents. 3) Check that all proper equipment is working properly before using. 4) Wear rubber gloves when mixing or transferring bulk chemicals. 5) Use tool holster for carrying sharp objects such as razors, squeeges, etc. 6) Do not remove factory installed features on equipment. 7) Observe safe lifting rules. 8) Return all tools to designated storage areas. Never leave equipment in walk areas. 9) Do not use faulty electrical equipment. Report frayed electrical cords immediately. 10) Do not stand on the top two platforms of a ladder. 11) Booms, scissor lifts and aerial lifts may only be used by experienced and trained employees. 12) Safety harness must be used when booms, scissor lifts and other aerial lifts are being used. 13) Safety cones must be placed 20 feet from machines when using booms, scissor lifts and any other aerial lifts. COMPANY VEHICLE USE 1) No one other than the employee is to be driving the company vehicle. 2) Non-employee passengers are not allowed inside the vehicle at any time. 3) Company vehicle is not for personal use. TWS Facility Services California Nevada Arizona Utah Colorado

8 (888) I have read and understand, the TWS Facility Services Employee Safety Procedures. Print Name Signature Date TWS Facility Services California Nevada Arizona Utah Colorado

9 TIME OF HIRE PAMPHLET This pamphlet, or a similar one that has been approved by the Administrative Director, must be given to all newly hired employees in the State of California. Employers and claims administrators may use the content of this document and put their logos and additional information on it. The content of this pamphlet applies to all industrial injuries that occur on or after January 1, WHAT IS WORKERS COMPENSATION? If you get hurt on the job, your employer is required by law to pay for workers compensation benefits. You could get hurt by: One event at work. Examples: hurting your back in a fall, getting burned by a chemical that splashes on your skin, getting hurt in a car accident while making deliveries. or Repeated exposures at work. Examples: hurting your wrist from using vibrating tools, losing your hearing because of constant loud noise. or Workplace crime. Examples: you get hurt in a store robbery, physically attacked by an unhappy customer. Discrimination is illegal It is illegal under Labor Code section 132a for your employer to punish or fire you because you: File a workers compensation claim Intend to file a workers compensation claim Settle a workers compensation claim Testify or intend to testify for another injured worker. If it is found that your employer discriminated against you, he or she may be ordered to return you to your job. Your employer may also be made to pay for lost wages, increased workers compensation benefits, and costs and expenses set by state law. WHAT ARE THE BENEFITS? Medical care: Paid for by your employer to help you recover from an injury or illness caused by work. Doctor visits, hospital services, physical therapy, lab tests and x-rays are some of the medical services that may be provided. These services should be necessary to treat your injury. There are limits on some services such as physical and occupational therapy and chiropractic care. July 2014

10 Temporary disability benefits: Payments if you lose wages because your injury prevents you from doing your usual job while recovering. The amount you may get is up to two-thirds of your wages. There are minimum and maximum payment limits set by state law. You will be paid every two weeks if you are eligible. For most injuries, payments may not exceed 104 weeks within five years from your date of injury. Temporary disability (TD) stops when you return to work, or when the doctor releases you for work, or says your injury has improved as much as it s going to. Permanent disability benefits: Payments if you don t recover completely. You will be paid every two weeks if you are eligible. There are minimum and maximum weekly payment rates established by state law. The amount of payment is based on: o Your doctor s medical reports o Your age o Your occupation Supplemental job displacement benefits: This is a voucher for up to $6,000 that you can use for retraining or skill enhancement at an approved school, books, tools, licenses or certification fees, or other resources to help you find a new job. You are eligible for this voucher if: o You have a permanent disability. o Your employer does not offer regular, modified, or alternative work, within 60 days after the claims administrator receives a doctor s report saying you have made a maximum medical recovery. Death benefits: Payments to your spouse, children or other dependents if you die from a job injury or illness. The amount of payment is based on the number of dependents. The benefit is paid every two weeks at a rate of at least $224 per week. In addition, workers compensation provides a burial allowance. OTHER BENEFITS You may file a claim with the Employment Development Department (EDD) to get state disability benefits when workers compensation benefits are delayed, denied, or have ended. There are time restrictions so for more information contact the local office of EDD or go to their web site If your injury results in a permanent disability (PD) and the state determines that your PD benefit is disproportionately low compared to your earning loss, you may qualify for additional money from the Department of Industrial Relation s special earnings loss supplement program also known as the return to work program. If you have questions or think you qualify, contact the Information & Assistance Unit by going to and looking under Workers July 2014

11 Compensation programs and units for the Information & Assistance Unit link or visit the DIR web site at Workers compensation fraud is a crime Any person who makes or causes to be made any knowingly false statement in order to obtain or deny workers compensation benefits or payments is guilty of a felony. If convicted, the person will have to pay fines up to $150,000 and/or serve up to five years in jail. WHAT SHOULD I DO IF I HAVE AN INJURY? Report your injury to your employer Tell your supervisor right away no matter how slight the injury may be. Don t delay there are time limits. You could lose your right to benefits if your employer does not learn of your injury within 30 days. If your injury or illness is one that develops over time, report it as soon as you learn it was caused by your job. If you cannot report to the employer or don t hear from the claims administrator after you have reported your injury, contact the claims administrator yourself. Workers compensation insurance company or if employer is selfinsured, person responsible for handling the claim is: Address: Phone:. You may be able to find the name of your employer s workers compensation insurer at If no coverage exists or coverage has expired, contact the Division of Labor Standards Enforcement at as all employees must be covered by law. Get emergency treatment if needed If it s a medical emergency, go to an emergency room right away. Tell the medical provider who treats you that your injury is job related. Your employer may tell you where to go for follow up treatment. July 2014

12 Emergency telephone number: Call 911 for an ambulance, fire department or police. For non-emergency medical care, contact your employer, the workers compensation claims administrator or go to this facility:. Fill out DWC 1 claim form and give it to your employer Your employer must give you a DWC 1 claim form within one working day after learning about your injury or illness. Complete the employee portion, sign and give it back to your employer. Your employer will then file your claim with the claims administrator. Your employer must authorize treatment within one working day of receiving the DWC 1 claim form. If the injury is from repeated exposures, you have one year from when you realized your injury was job related to file a claim. In either case, you may receive up to $10,000 in employer-paid medical care until your claim is either accepted or denied. The claims administrator has up to 90 days to decide whether to accept or deny your claim. Otherwise your case is presumed payable. Your employer or the claims administrator will send you benefit notices that will advise you of the status of your claim. MORE ABOUT MEDICAL CARE What is a Primary Treating Physician (PTP)? This is the doctor with overall responsibility for treating your injury or illness. He or she may be: The doctor you name in writing before you get hurt on the job A doctor from the medical provider network (MPN) The doctor chosen by your employer during the first 30 days of injury if your employer does not have an MPN or The doctor you chose after the first 30 days if your employer does not have an MPN. What is a Medical Provider Network (MPN)? An MPN is a select group of health care providers who treat injured workers. Check with your employer to see if they are using an MPN. If you have not named a doctor before you get hurt and your employer is using an MPN, you will see an MPN doctor. After your first visit, you are free to choose another doctor from the MPN list. What is Predesignation? Predesignation is when you name your regular doctor to treat you if you get hurt on the job. The doctor must be a medical doctor (M.D.), doctor of osteopathic medicine (D.O.) or a medical group with an M.D. or D.O. You must name your doctor in writing before you get hurt or become ill. July 2014

13 You may predesignate a doctor if you have health care coverage for non-work injuries and illnesses. The doctor must have: Treated you Maintained your medical history and records before your injury and Agreed to treat you for a work-related injury or illness before you get hurt or become ill. You may use the predesignation of personal physician form included with this pamphlet. After you fill in the form, be sure to give it to your employer. If your employer does not have an approved MPN, you may name your chiropractor or acupuncturist to treat you for work related injuries. The notice of personal chiropractor or acupuncturist must be in writing before you get hurt. You may use the form included in this pamphlet. After you fill in the form, be sure to give it to your employer. With some exceptions, state law does not allow a chiropractor to continue as your treating physician after 24 visits. Once you have received 24 chiropractic visits, if you still require medical treatment, you will have to select a new physician who is not a chiropractor. The term chiropractic visit means any chiropractic office visit, regardless of whether the services performed involve chiropractic manipulation or are limited to evaluation and management. Exceptions to the prohibition on a chiropractor continuing as your treating physician after 24 visits include postsurgical physical medicine visits prescribed by the surgeon, or physician designated by the surgeon, under the postsurgical component of the Division of Workers Compensation s Medical Treatment Utilization Schedule, or if your employer has authorized additional visits in writing. WHAT IF THERE IS A PROBLEM? If you have a concern, speak up. Talk to your employer or the claims administrator handling your claim and try to solve the problem. If this doesn t work, get help by trying the following: Contact the Division of Workers Compensation (DWC) Information and Assistance (I&A) Unit All 24 DWC offices throughout the state provide information and assistance on rights, benefits and obligations under California's workers' compensation laws. I&A officers help resolve disputes without formal proceedings. Their goal is to get you full and timely benefits. Their services are free. To contact the nearest I&A Unit, go to and under Workers Compensation programs and units, click on Information & Assistance Unit. At this site you will find fact sheets, guides and information to help you. July 2014 The nearest I&A Unit is located at: Address: Phone number:.

14 Consult with an attorney Most attorneys offer one free consultation. If you decide to hire an attorney, his or her fees may be taken out of some of your benefits. For names of workers compensation attorneys, call the State Bar of California at (415) or go to their website at You may get a list of attorneys from your local I&A Unit or look in the yellow pages. Warning Your employer may not pay workers compensation benefits if you get hurt in a voluntary offduty recreational, social or athletic activity that is not part of your work-related duties. Additional rights You may also have other rights under the Americans with Disabilities Act (ADA) or the Fair Employment and Housing Act (FEHA). For additional information, contact FEHA at (800) or the Equal Employment Opportunity Commission (EEOC) at (800) The information contained in this pamphlet conforms to the informational requirements found in Labor Code sections 3551 and 3553 and California Code of Regulation, Title 8, sections 9880 and This document is approved by the Division of Workers Compensation administrative director. Revised 6/17/14 and effective for dates of injuries on or after 1/1/13 July 2014

15 PREDESIGNATION OF PERSONAL PHYSICIAN In the event you sustain an injury or illness related to your employment, you may be treated for such injury or illness by your personal medical doctor (M.D.), doctor of osteopathic medicine (D.O.) or medical group if: on the date of your work injury you have health care coverage for injuries or illnesses that are not work related; the doctor is your regular physician, who shall be either a physician who has limited his or her practice of medicine to general practice or who is a board-certified or board-eligible internist, pediatrician, obstetrician-gynecologist, or family practitioner, and has previously directed your medical treatment, and retains your medical records; your personal physician may be a medical group if it is a single corporation or partnership composed of licensed doctors of medicine or osteopathy, which operates an integrated multispecialty medical group providing comprehensive medical services predominantly for nonoccupational illnesses and injuries; prior to the injury your doctor agrees to treat you for work injuries or illnesses; prior to the injury you provided your employer the following in writing: (1) notice that you want your personal doctor to treat you for a work-related injury or illness, and (2) your personal doctor's name and business address. You may use this form to notify your employer if you wish to have your personal medical doctor or a doctor of osteopathic medicine treat you for a work-related injury or illness and the above requirements are met. NOTICE OF PREDESIGNATION OF PERSONAL PHYSICIAN Employee: Complete this section. To: (name of employer) If I have a work-related injury or illness, I choose to be treated by: (name of doctor)(m.d., D.O., or medical group) (street address, city, state, ZIP) (telephone number) Employee Name (please print): Employee's Address: Name of Insurance Company, Plan, or Fund providing health coverage for nonoccupational injuries or illnesses: Employee's Signature Date: Physician: I agree to this Predesignation: Signature: Date: (Physician or Designated Employee of the Physician or Medical Group) The physician is not required to sign this form, however, if the physician or designated employee of the physician or medical group does not sign, other documentation of the physician's agreement to be predesignated will be required pursuant to Title 8, California Code of Regulations, section (a)(3). July 2014

16 DWC Form Notice of Personal Chiropractor or Personal Acupuncturist. NOTICE OF PERSONAL CHIROPRACTOR OR PERSONAL ACUPUNCTURIST If your employer or your employer's insurer does not have a Medical Provider Network, you may be able to change your treating physician to your personal chiropractor or acupuncturist following a work-related injury or illness. In order to be eligible to make this change, you must give your employer the name and business address of a personal chiropractor or acupuncturist in writing prior to the injury or illness. Your claims administrator generally has the right to select your treating physician within the first 30 days after your employer knows of your injury or illness. After your claims administrator has initiated your treatment with another doctor during this period, you may then, upon request, have your treatment transferred to your personal chiropractor or acupuncturist. NOTE: If your date of injury is January 1, 2004 or later, a chiropractor cannot be your treating physician after you have received 24 chiropractic visits unless your employer has authorized additional visits in writing. The term chiropractic visit means any chiropractic office visit, regardless of whether the services performed involve chiropractic manipulation or are limited to evaluation and management. Once you have received 24 chiropractic visits, if you still require medical treatment, you will have to select a new physician who is not a chiropractor. This prohibition shall not apply to visits for postsurgical physical medicine visits prescribed by the surgeon, or physician designated by the surgeon, under the postsurgical component of the Division of Workers Compensation s Medical Treatment Utilization Schedule. You may use this form to notify your employer of your personal chiropractor or acupuncturist. Your Chiropractor or Acupuncturist's Information: (name of chiropractor or acupuncturist) (street address, city, state, zip code) (telephone number) Employee Name (please print): Employee's Address: Employee's Signature Date: July 2014

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18 Workers Compensation Fraud Is a Crime Any person who makes or causes to be made any knowingly false statement in order to obtain or deny workers compensation benefits or payments is guilty of a felony. If convicted, the person will have to pay fines up to $150,000 and/or serve up to five years in jail. The Premier Facility Service Partner office

19 The World Standard In Facility Services 2018 PAYROLL SCHEDULE PAY PERIOD PAY DAY WEEK DAY 1/1-1/15 1/22 Monday 1/16-1/31 02/07 Wednesday 2/1-2/15 02/22 Thursday 2/16-2/29 03/07 Wednesday 3/1-3/15 03/22 Thursday 3/16-3/31 04/06 Friday 4/1-4/15 04/20 Friday 4/16-4/30 05/07 Monday 5/1-5/15 05/22 Tuesday 5/16-5/31 06/07 Thursday 6/1-6/15 06/22 Friday 6/16-6/30 07/06 Friday PAY PERIOD PAY DAY WEEK DAY 7/1-7/15 07/20 Friday 7/16-7/31 08/07 Tuesday 8/1-8/15 08/22 Wednesday 8/16-8/31 09/07 Friday 9/1-9/15 09/21 Friday 9/16-9/30 10/05 Friday 10/1-10/15 10/22 Monday 10/16-10/31 11/07 Wednesday 11/1-11/15 11/22 Thursday 11/16-11/30 12/07 Friday 12/1-12/15 12/21 Friday 12/16-12/31 01/06/19 Friday