REPORT. Amendments to Two San Diego Rapid Re-Housing Program Contracts

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1 REPORT DATE ISSUED: April 11, 2014 REPORT NO: HCR ATTENTION: SUBJECT: Chair and Members of the San Diego Housing Commission For the Agenda of May 9, 2014 Amendments to Two San Diego Rapid Re-Housing Program Contracts COUNCIL DISTRICT: 2 & 3 REQUESTED ACTION Approve two contract amendments for the San Diego Rapid Re-Housing Program to increase the number of homeless individuals who are re-housed from the City of San Diego s two shelter programs, the Single Adult Emergency Winter Shelter and Veterans Emergency Winter Shelter in advance of their closure on June 30, STAFF RECOMMENDATION That the San Diego Housing Commission (Housing Commission) take the following actions: 1) Amend the contract with Alpha Project for the Homeless (Alpha) (Attachment 1) to increase the contract amount by $95,000 to a total contract amount of $245,000; 2) Amend the contract with Vietnam Veterans of San Diego, dba Veterans Village of San Diego (VVSD) (Attachment 2), to increase the contract amount by $40,000 to a total contract amount of $135,000; 3) Authorize the President & CEO, or designee, to execute all documents and instruments that are necessary and/or appropriate to implement these approvals, in a form approved by General Counsel, and take such actions as are necessary and/or appropriate to implement these actions. SUMMARY The Housing Commission and the San Diego City Council have approved extensions of the City of San Diego s (City) two shelter programs, the Single Adult Emergency Winter Shelter, located in downtown San Diego, and the Veterans Emergency Winter Shelter, located in the Midway District, from April 1 through June 30, In addition to providing additional shelter nights for homeless individuals for three months, the shelter operators will be enhancing their rapid re-housing programs to increase the number of individuals who can transition from the shelters into stable housing. The Rapid Re-Housing programs provide housing locator services to help clients find appropriate and affordable housing, create a budget, and work with landlords on behalf of the clients. The program also provides pre-housing costs which pay for security deposits, application fees, moving costs, plus shortterm (0-3 months) and medium-term (4-12 months) rental assistance based on the clients income. Case management will be provided through both Rapid Re-Housing funding and with the City s General Fund to ensure clients receive the assistance they need to maintain their housing.

2 April 11, 2014 Amendments to Two San Diego Rapid Re-housing Contracts Page 2 This additional funding will allow a minimum of 40 homeless individuals to gain access to permanent housing and case management that helps clients maintain stability. This funding will be matched 100 percent with in-kind services and/or cash from the City General Fund. The Housing Commission administers, on behalf of the City, the contracts to operate the shelters. AFFORDABLE HOUSING IMPACT The San Diego Rapid Re-Housing Program provides financial assistance to rapidly re-house homeless individuals and families. The Program pays for short- and medium-term rental support, making rent affordable to very low income households and security deposits to enable homeless people to break the financial barrier to getting into housing. FISCAL CONSIDERATIONS The proposed funding sources and uses approved by this action were approved in the Fiscal Year 2014 Housing Authority-Approved Budget and are included in the Fiscal Year 2015 Proposed Budget. Approving this action will not change the Fiscal Year 2014 or Fiscal Year 2015 total budget. Approving this action will result in case management, housing placement and financial assistance for a minimum of 40 homeless individuals at a total cost of $135,000. Funding sources approved by this action will be as follows: Emergency Solutions Grant - $135,000 Funding uses approved by this action will be allocated as follows: Grants - $135,000 Approving this action will grant the President & CEO, or designee, the authority, for all project budgets, to transfer and /or reallocate funds between any and all funding use line items within the total approved project budget provided that the total project budget after any and all transfers/allocations does not exceed the previously approved budget total, when the operational need(s) arise and/or when such actions are to the benefit of the Housing Commission and its mission. EQUAL OPPORTUNITY/CONTRACTING Neither Alpha nor VVSD is certified as a Small/Disadvantaged/Minority/Women-Owned or Disabled Veteran Business Enterprise. Certificates of Compliance and Workforce Analysis have been provided and show that Alpha and VVSD are in compliance with the Housing Commission s Equal Opportunity Program. Information on the Workforce Analysis indicates that there are no issues with diversity. Alpha and VVSD shall comply with Section 3 program regulations and requirements, as applicable. PREVIOUS COUNCIL and/or COMMITTEE ACTION Both the Housing Commission and the Housing Authority approved the extension of both the Single Adult Emergency Winter Shelter and the Veterans Emergency Winter Shelter on March 14 and March 24, 2014, respectively. The Housing Commission approved a contract with Alpha for their Rapid Re- Housing Program on September 13, 2013.

3 April 11, 2014 Amendments to Two San Diego Rapid Re-housing Contracts Page 3 COMMUNITY PARTICIPATION and PUBLIC OUTREACH EFFORTS The Housing Commission issued a Request for Proposals to the public for the San Diego Rapid Re- Housing Program on June 26, KEY STAKEHOLDERS and ED IMPACTS The stakeholders in conjunction with Alpha and VVSD are the U.S, Department of Housing and Urban Development, the City, the Housing Commission, and homeless individuals. ENVIRONMENTAL REVIEW Approval of the contract amendments is not a project as defined by the California Environmental Quality Act Section and State CEQA Guidelines Section 15378(b)(5), as it is a governmental administrative activity that will not result in direct or indirect physical changes in the environment. The determination that this activity is not subject to CEQA, pursuant to Section 15060(c)(3), is not appealable and a Notice of Right to Appeal the Environmental Determination (NORA) is not required. This activity is categorically excluded from the National Environmental Policy Act pursuant to Section 58.35(b)(2) and (3) and exempt per Section 58.34(a)(3) and (4) of Title 24 of the Code of Federal Regulations. Respectfully submitted, Mathew Packard Mathew Packard Vice President Housing Innovations Approved by, Jeff Davis Jeff Davis Executive Vice President & Chief Operating Officer San Diego Housing Commission Attachments: 1) Contract Amendment with Alpha 2) Contract Amendment with VVSD Hard copies are available for review during business hours in the main lobby of the San Diego Housing Commission offices at 1122 Broadway, San Diego, CA and at the Office of the San Diego City Clerk, 202 C Street, San Diego, CA You may also review complete docket materials on the San Diego Housing Commission website at

4 FIRST AMENDMENT TO AGREEMENT FOR SAN DIEGO RAPID RE-HOUSING PROGRAM WITH ALPHA FOR THE HOMELESS Contract No. SHI WHEREAS, the San Diego Housing Commission ( Commission ) and Alpha Project for the Homeless ( Contractor ) entered into that certain Agreement for San Diego Rapid Re-Housing Program (the Agreement ), dated October 7, WHEREAS, the Commission and Contractor now desire to amend the Agreement in order to revise the compensation schedule and to increase the maximum compensation necessary to complete the services for which the Commission contracted. NOW THEREFORE, the Commission and Contractor hereby amend the Agreement and agree as follows: 1. Section 104(b). Section 104(b) Maximum Compensation of the Agreement is hereby amended and restated in its entirety to provide as follows: b. Maximum Compensation The total compensation for all services performed pursuant to this Agreement shall not exceed the sum of TWO HUNDRED FORTY-FIVE THOUSAND DOLLARS ($245,000.00). Contractor acknowledges that the Commission is under no obligation to compensate Contractor for services rendered or expenses accrued under this Agreement in excess of the maximum compensation specified above. It shall be the responsibility of the Contractor to monitor its activities to ensure that the scope of services specified in Contract Attachment No. 2 (Specifications) may be completed and no charges accrued in excess of the maximum compensation during the term of this Agreement. In the event that the work required cannot be completed within the amount specified, or it appears that the maximum compensation provided may be exceeded before the term of the Agreement expires, Contractor shall promptly notify the Commission. Commission shall present this Agreement to the San Diego Housing Commission s Board of Commissioners for approval of this Agreement in the total contract amount of Two Hundred Forty-Five Thousand Dollars ($245,000.00). This Agreement must be approved by the Board of Commissioners of the Commission in order to be binding upon the Commission in excess of the contract amount of One Hundred Thousand and No/100 Dollars ($100,000.00). In no event shall the Commission be bound by this Agreement in excess of One Hundred Thousand and No/100 Dollars ($100,000.00), unless and until such Board of Commissioners approval is obtained. If approval of this Agreement by the Board of Commissioners is not obtained, this Agreement shall terminate at such time as the total One Hundred Thousand and No/100 Dollars ($100,000.00) has been expended for services under this Agreement. Further, the Commission may cancel the Agreement, without cause, by written notice to the Contractor at any time during the term of the Agreement, or any extension thereto, in the event that the Commission and/or the Housing Authority of the City of San Diego ( Housing Authority ) fails to appropriate funds for the rendition of services set forth in this Agreement. This right to cancel is in addition to the rights of the Commission to terminate the Agreement as set forth in Section 214 of this Agreement. Page 1 of 15 Contract No. SHI-13-12, First Amendment

5 2. Contract Attachment No. 2 Specifications/Scope of Services. Contract Attachment No. 2 Specifications/Scope of Services attached to the Agreement is hereby amended to incorporate performance measures as follow: Rapid Re-Housing Program Performance Measures Outputs Numbers Served: Assess at least 50 individuals; Rapidly re-house a minimum of 45 Chronically Homeless: At least 20% of those housed will be chronically homeless Case Management: 100% of clients will receive housing stability case management; clients will meet with their case manager at least once a month. Progressive Engagement: 100% of clients will be actively engaged in budgeting and collaborative determination of financial assistance needed to retain housing. HMIS: Data for all clients will be entered in Service Point s ESG HMIS. Outcomes Rapidly housing clients: Of the 45 individuals/families placed in housing, at least 80% will be placed within 30 days of their initial assessment and determination of eligibility. Increasing client income: At least 90% of all placed participants will either maintain or increase their income during the contract period. This percentage will include: clients without an income will gain an income; clients with an income (except a fixed income, e.g. SSI/SSDI) will increase their income. Housing Retention: A minimum of 80% placed in permanent housing will remain successfully housed for at least six months. 3. Contract Attachment No. 3 Compensation Schedule. Contract Attachment No. 3 Compensation Schedule attached to the Agreement is hereby deleted in its entirety and replaced with the schedule attached to this First Amendment as Exhibit No Novation. The parties hereto acknowledge and agree that except for the changes set forth herein, all of the terms and provisions of the Agreement are hereby acknowledged by the parties to be valid and are hereby recognized, renewed, extended and continued in full force and effect. 5. Counterparts. This Amendment may be executed in any number of counterparts and, as so executed; the counterparts shall constitute one and the same agreement. The parties agree that each such counterpart is an original and shall be binding upon all the parties, even though all of the parties are not signatories to the same counterpart. Dated: Contractor: Alpha Project for the Homeless By: Print Name: Title: [Signatures Continue on Following Page] Page 2 of 15 Contract No. SHI-13-12, First Amendment

6 Commission: San Diego Housing Commission Approved as to Form: Christensen & Spath LLP By: Jeff Davis Executive Vice President and Chief Operating Officer By: Charles B. Christensen, General Counsel San Diego Housing Commission Page 3 of 15 Contract No. SHI-13-12, First Amendment

7 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT AGENCY San Diego Housing Commission APH Rapid Re-Housing Program (FY12-FY14 Allocations) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) TOTAL PERSONNEL 0 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) OTHER EXPENSES (SPECIFY): (Schedule 5) (Schedule 5) (Schedule 5) 245,000 TOTAL NON-PERSONNEL 245,000 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL ESG BUDGET 245,000 Page 4 of 15 Contract No. SHI-13-12, First Amendment

8 SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY San Diego Housing Commission APH Rapid Re-Housing Program Consultant Services An agreement with Alpha Project for the Homeless (APH) shall be executed 245,000 operate the APH Rapid Re-Housing Program. Budget details for both programs are included in this Exhibit B (Pages 3-12). TOTAL $ 245,000 TOTAL $ - TOTAL $ - *All line items must be justified in relation to ESG-funded activities to be completed. Page 5 of 15 Contract No. SHI-13-12, First Amendment

9 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT () Alpha Project for the Homeless (APH) APH Rapid Re-Housing Program (FY12 Allocation) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) 20,500 4,500 TOTAL PERSONNEL 25,000 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) Tenant-Based OTHER EXPENSES (SPECIFY): Rental Assistance (Schedule 5) Financial Assistance (Schedule 5) (Schedule 5) 106,250 18,750 TOTAL NON-PERSONNEL 125,000 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL ESG BUDGET 150,000 Page 6 of 15 Contract No. SHI-13-12, First Amendment

10 SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY () The purpose of this form is to list the positions being claimed against the ESG funding request amount. The positions listed below must provide direct project/client services. Positions providing non-direct services must be included in the indirect costs/administrative overhead (IC/AO) line item. The Total ESG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. Alpha Project for the Homeless APH Rapid Re-Housing Program (FY12 Allocation) (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Case Manager 20, % 20,500 TOTAL ESG SALARY & WAGES 20, List all positions charged against ESG funding providing direct ESG project/client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against ESG funding. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 7 of 15 Contract No. SHI-13-12, First Amendment

11 SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS () The purpose of this form is to list the fringe benefits being claimed against ESG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. Alpha Project for the Homeless APH Rapid Re-Housing Program (FY12 Allocation) (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED Case Manager FICA 1,568 20, % 1,568 Case Manager SUI 1,271 20, % 1,271 Case Manager Workers Comp 1,661 20, % 1,661 TOTAL CDBG FRINGE BENEFIT 4, List all POSITIONS charged against ESG funding providing direct ESG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to ESG funds. 3. List the amount of insurance for each position charged against ESG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 8 of 15 Contract No. SHI-13-12, First Amendment

12 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Alpha Project for the Homeless APH Rapid Re-Housing Program (FY12 Allocation) Other Expenses: Tenant-Based Rental Assistance Rental Assistance shall consist of: short-term rental assistance (0-3 months); and medium-term rental assistance (4-24 months) 106,250 Other Expenses: Financial Assistance Financial Assistance shall consist of: rental application fees; security deposits (no more than 2 month's rent); last month's rent (applies to 24-month cap); utility deposits (when required by utility company for all customers); utility payments up to 24 months of payments per service, including 6 months of arrears per service); and moving costs (e.g. truck rental, moving company, up to 3 months of storage) 106,250 18,750 18,750 - *All line items must be justified in relation to ESG-funded activities to be completed. Page 9 of 15 Contract No. SHI-13-12, First Amendment

13 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT () Alpha Project for the Homeless (APH) APH Rapid Re-Housing Program (FY13 Allocation) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) TOTAL PERSONNEL 0 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) Tenant-Based OTHER EXPENSES (SPECIFY): Rental Assistance (Schedule 5) (Schedule 5) (Schedule 5) 37,130 TOTAL NON-PERSONNEL 37,130 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL ESG BUDGET 37,130 Page 10 of 15 Contract No. SHI-13-12, First Amendment

14 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Alpha Project for the Homeless APH Rapid Re-Housing Program (FY13 Allocation) Other Expenses: Tenant-Based Rental Assistance Rental Assistance shall consist of: short-term rental assistance (0-3 months); 37,130 and medium-term rental assistance (4-24 months) 37,130 - *All line items must be justified in relation to ESG-funded activities to be completed. - Page 11 of 15 Contract No. SHI-13-12, First Amendment

15 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT () Alpha Project for the Homeless (APH) APH Rapid Re-Housing Program (FY13 Allocation) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) 23,400 5,148 TOTAL PERSONNEL 28,548 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) Tenant-Based OTHER EXPENSES (SPECIFY): Rental Assistance (Schedule 5) 8,885 Financial Assistance (Schedule 5) (Schedule 5) 20,437 TOTAL NON-PERSONNEL 29,322 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL ESG BUDGET 57,870 Page 12 of 15 Contract No. SHI-13-12, First Amendment

16 SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY () The purpose of this form is to list the positions being claimed against the ESG funding request amount. The positions listed below must provide direct project/client services. Positions providing non-direct services must be included in the indirect costs/administrative overhead (IC/AO) line item. The Total ESG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. Alpha Project for the Homeless APH Rapid Re-Housing Program (FY14 Allocation) (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Housing Navigator (3 FTE) 23, % 23,400 TOTAL ESG SALARY & WAGES 23, List all positions charged against ESG funding providing direct ESG project/client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against ESG funding. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 13 of 15 Contract No. SHI-13-12, First Amendment

17 SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS () The purpose of this form is to list the fringe benefits being claimed against ESG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. Alpha Project for the Homeless APH Rapid Re-Housing Program (FY14 Allocation) (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED Case Manager FICA 1,790 23, % 1,790 Case Manager SUI 1,451 23, % 1,451 Case Manager Workers Comp 1,907 23, % 1,907 TOTAL CDBG FRINGE BENEFIT 5, List all POSITIONS charged against ESG funding providing direct ESG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to ESG funds. 3. List the amount of insurance for each position charged against ESG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 14 of 15 Contract No. SHI-13-12, First Amendment

18 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Alpha Project for the Homeless APH Rapid Re-Housing Program (FY14 Allocation) Other Expenses: Tenant-Based Rental Assistance Rental Assistance shall consist of: short-term rental assistance (0-3 months); 8,885 and medium-term rental assistance (4-24 months) 8,885 Other Expenses: Financial Assistance Financial Assistance shall consist of: rental application fees; security deposits 20,437 (no more than 2 month's rent); last month's rent (applies to 24-month cap); utility deposits (when required by utility company for all customers); utility payments up to 24 months of payments per service, including 6 months of arrears per service); and moving costs (e.g. truck rental, moving company, up to 3 months of storage) 20,437 - *All line items must be justified in relation to ESG-funded activities to be completed. Page 15 of 15 Contract No. SHI-13-12, First Amendment

19 FIRST AMENDMENT TO AGREEMENT FOR SAN DIEGO RAPID RE-HOUSING PROGRAM WITH VETERANS VILLAGE OF SAN DIEGO Contract No. SHI WHEREAS, the San Diego Housing Commission ( Commission ) and Veterans Village of San Diego ( Contractor ) entered into that certain Agreement for San Diego Rapid Re-Housing Program (the Agreement ), dated January 8, WHEREAS, the Commission and Contractor now desire to amend the Agreement in order to revise the compensation schedule and to increase the maximum compensation necessary to complete the services for which the Commission contracted. NOW THEREFORE, the Commission and Contractor hereby amend the Agreement and agree as follows: 1. Section 104(b). Section 104(b) Maximum Compensation of the Agreement is hereby amended and restated in its entirety to provide as follows: b. Maximum Compensation The total compensation for all services performed pursuant to this Agreement shall not exceed the sum of ONE HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($135,000.00) consisting of funding from Emergency Solutions Grant ( ESG ) funds available for the funding of social services in Fiscal Year Contractor acknowledges that the Commission is under no obligation to compensate Contractor for services rendered or expenses accrued under this Agreement in excess of the maximum compensation specified above. It shall be the responsibility of the Contractor to monitor its activities to ensure that the scope of services specified in Contract Attachment No. 2 (Specifications) may be completed and no charges accrued in excess of the maximum compensation during the term of this Agreement. In the event that the work required cannot be completed within the amount specified, or it appears that the maximum compensation provided may be exceeded before the term of the Agreement expires, Contractor shall promptly notify the Commission. Commission shall present this Agreement to the San Diego Housing Commission s Board of Commissioners for approval of this Agreement in the total contract amount of One Hundred Thirty-Five Thousand Dollars ($135,000.00). This Agreement must be approved by the Board of Commissioners of the Commission in order to be binding upon the Commission in excess of the contract amount of One Hundred Thousand and No/100 Dollars ($100,000.00). In no event shall the Commission be bound by this Agreement in excess of One Hundred Thousand and No/100 Dollars ($100,000.00), unless and until such Board of Commissioners approval is obtained. If approval of this Agreement by the Board of Commissioners is not obtained, this Agreement shall terminate at such time as the total One Hundred Thousand and No/100 Dollars ($100,000.00) has been expended for services under this Agreement. Further, the Commission may cancel the Agreement, without cause, by written notice to the Contractor at any time during the term of the Agreement, or any extension thereto, in the event that the Commission and/or the Housing Authority of the City of San Diego ( Housing Authority ) fails to appropriate funds for the rendition of services set forth in this Agreement. This right to cancel is in addition to the rights of the Commission to terminate the Agreement as set forth in Section 214 of this Agreement. Page 1 of 14 Contract No. SHI First Amendment

20 2. Contract Attachment No. 2 Specifications/Scope of Services. The following three sections identified as Program Overview, Outputs, and Outcomes set forth in Contract Attachment No. 2, Specifications/Scope of Services, of the Agreement are hereby amended and restated in its entirety to provide as follows: Program Overview: Funding for this Agreement is pursuant to a HUD grant to Commission of Emergency Solutions Grant (ESG) Rapid Re-Housing funding (the ESG Funds ) and is subject to the ESG Regulations (24 CFR 576). Commission is making available ESG funding for a San Diego Rapid Re- Housing Program (SDRRP or the Program ) to provide assistance to families and/or individuals who are homeless to move them back into permanent housing as quickly as possible. Resources through this program will be used to rapidly re-house individuals and families, provide financial resources to pay housing costs, and provide services to help clients find housing and address issues to ensure households remain housed and do not return to homelessness. Veterans Village of San Diego Rapid Re-housing Program The program will emphasize the housing-first approach by providing wraparound supportive services after placing homeless veterans in permanent housing. Contractor shall place 35 veteran households into permanent housing at a budgeted cost of $135,000. All housing placements will be in the City of San Diego. In accordance with ESG requirements, Contractor will provide 100% match, much of it is in-kind from Contractor s employment and drug treatment services. Other matching funds will come from Contractor s VA Supportive Services for Veteran Families (SSVF) Program which starts October 1, All households served will have one or more veterans. This project will serve families with dependents under 18 years old, two person households and single head of households. Outputs Numbers Served: Assess at least 40 individuals; Rapidly re-house a minimum of 35 Case Management: 100% of clients will receive housing stability case management; clients will meet with their case manager at least once a month. Progressive Engagement: 100% of clients will be actively engaged in budgeting and collaborative determination of financial assistance needed to retain housing. HMIS: Data for all clients will be entered in Service Point s ESG HMIS. Outcomes Rapidly housing clients: Of the 35 individuals placed in housing, at least 80% will be placed within 60 days of their initial assessment and determination of eligibility. Increasing client income: At least 90% of all placed participants will either maintain or increase their income during the contract period. This percentage will include: clients without an income will gain an income; clients with an income (except SSI/SSDI) will increase their income. Housing Retention: A minimum of 80% placed in permanent housing will remain successfully housed for at least six months. 3. Contract Attachment No. 3 Compensation Schedule. Contract Attachment No. 3 Compensation Schedule attached to the Agreement is hereby deleted in its entirety and replaced with the schedule attached to this First Amendment as Exhibit No Novation. The parties hereto acknowledge and agree that except for the changes set forth herein, all of the terms and provisions of the Agreement are hereby acknowledged by the parties to be valid and are hereby recognized, renewed, extended and continued in full force and effect. Page 2 of 14 Contract No. SHI First Amendment

21 5. Counterparts. This Amendment may be executed in any number of counterparts and, as so executed; the counterparts shall constitute one and the same agreement. The parties agree that each such counterpart is an original and shall be binding upon all the parties, even though all of the parties are not signatories to the same counterpart. Dated: Contractor: Veterans Village of San Diego By: Print Name: Title: Commission: San Diego Housing Commission Approved as to Form: Christensen & Spath LLP By: Jeff Davis Executive Vice President and Chief Operating Officer By: Charles B. Christensen, General Counsel San Diego Housing Commission Page 3 of 14 Contract No. SHI First Amendment

22 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT AGENCY San Diego Housing Commission VVSD Rapid Re-Housing Program (FY12 and FY13 Allocations) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) TOTAL PERSONNEL 0 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) OTHER EXPENSES (SPECIFY): (Schedule 5) (Schedule 5) (Schedule 5) 135,000 TOTAL NON-PERSONNEL 135,000 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL ESG BUDGET 135,000 Page 4 of 14 Contract No. SHI First Amendment

23 SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY San Diego Housing Commission VVSD Rapid Re-Housing Program Consultant Services An agreement with Vienam Veterans of San Diego (VVSD) shall be executed 135,000 to operate the VVSD Rapid Re-Housing Program. Budget details for both programs are included in this Exhibit B (Pages 3-11). TOTAL $ 135,000 TOTAL $ - TOTAL $ - *All line items must be justified in relation to ESG-funded activities to be completed. Page 5 of 14 Contract No. SHI First Amendment

24 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT () Vietnam Veterans of San Diego (VVSD) VVSD Rapid Re-Housing Program (FY12 Allocation) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) TOTAL PERSONNEL 0 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) Tenant-Based OTHER EXPENSES (SPECIFY): Rental Assistance (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) 25,211 TOTAL NON-PERSONNEL 25,211 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL ESG BUDGET 25,211 Page 6 of 14 Contract No. SHI First Amendment

25 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Vietnam Veterans of San Diego VVSD Rapid Re-Housing Program (FY12 Allocation) Tenant-Based Rental Assistance Rental Assistance shall consist of: short-term rental assistance (0-3 months); 25,211 and medium-term rental assistance (4-24 months); 25,211 - *All line items must be justified in relation to ESG-funded activities to be completed. - Page 7 of 14 Contract No. SHI First Amendment

26 SCHEDULE 1 - FY 2014 ESG BUDGET EXHIBIT () Vietnam Veterans of San Diego (VVSD) VVSD Rapid Re-Housing Program (FY13 Allocation) SALARIES & WAGES (Schedule 2) FRINGE BENEFITS (Schedule 3) 34,320 5,443 TOTAL PERSONNEL 39,763 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE/REPAIR (Schedule 5) PUBLICATIONS/PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) Tenant-Based OTHER EXPENSES (SPECIFY): Rental Assistance (Schedule 5) Financial Assistance (Schedule 5) Equip/Furn Purchases (Schedule 5) Service Point License (Schedule 5) (Schedule 5) 1, , ,227 30,000 3, TOTAL NON-PERSONNEL 70,026 TOTAL INDIRECT COSTS/ADMINISTRATIVE OVERHEAD (IC/AO) (Schedule 4) TOTAL GF BUDGET 109,789 Page 8 of 14 Contract No. SHI First Amendment

27 SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY () The purpose of this form is to list the positions being claimed against the ESG funding request amount. The positions listed below must provide direct project/client services. Positions providing non-direct services must be included in the indirect costs/administrative overhead (IC/AO) line item. The Total ESG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. Vietnam Veterans of San Diego VVSD Rapid Re-Housing Program (FY13 Allocation) (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Case Manager 34, % 34,320 TOTAL ESG SALARY & WAGES 34, List all positions charged against ESG funding providing direct ESG project/client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against ESG funding. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 9 of 14 Contract No. SHI First Amendment

28 SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS () The purpose of this form is to list the fringe benefits being claimed against ESG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. Vietnam Veterans of San Diego VVSD Rapid Re-Housing Program (FY13 Allocation) (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED Case Manager Payroll Taxes 4,118 34, % 4,118 Case Manager Worker's Compensation , % 1,325 TOTAL CDBG FRINGE BENEFIT 5, List all POSITIONS charged against ESG funding providing direct ESG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to ESG funds. 3. List the amount of insurance for each position charged against ESG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly Biweekly X Twice a Month Page 10 of 14 Contract No. SHI First Amendment

29 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Vietnam Veterans of San Diego VVSD Rapid Re-Housing Program (FY13 Allocation) Supplies Office supplies such as notebooks, pens, paper, client files, and other office supply related items necessary for conducting project activities 1,500 Postage Cost of mailing the billing packets to SDHC and payments to vendors 1, Transportation Milage allowance for Case Manager to conduct outreach and housing 2,000 inspections (Rate = $0.565 per mile); claims shall be made based on mileage log documentation *All line items must be justified in relation to ESG-funded activities to be completed. 2,000 Page 11 of 14 Contract No. SHI First Amendment

30 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Vietnam Veterans of San Diego VVSD Rapid Re-Housing Program (FY13 Allocation) Insurance General Liability Insurance coverage Utilities Share of office electricity and water consumption cost during Rapid Re-Housing 350 Program operations 350 Telephone Share of Telephone cost during Rapid Re-housing program operations; phone 350 number information is pending assignment; this information will be submitted to the CDBG Project Manager upon determination *All line items must be justified in relation to ESG-funded activities to be completed. 350 Page 12 of 14 Contract No. SHI First Amendment

31 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Vietnam Veterans of San Diego VVSD Rapid Re-Housing Program (FY13 Allocation) Other Expenses: Tenant-Based Rental Assistance Rental Assistance shall consist of: short-term rental assistance (0-3 months); and medium-term rental assistance (4-24 months) 32,227 Other Expenses: Financial Assistance Financial Assistance shall consist of security deposits (no more than 2 month's rent) 32,227 30,000 30,000 Other Expenses: Equipment/Furniture Purchases Cost of 1 desk, chair and desktop computer for the Rapid Re-housing 3,099 Case Manager. The 3 items will be used by the RRH Case Manager to conduct assigned duties such as communication with providers, clients and colleagues, document client progress. Update and maintain client file. The computer will be used solely by the RRH Case Manager. *All line items must be justified in relation to ESG-funded activities to be completed. 3,099 Page 13 of 14 Contract No. SHI First Amendment

32 SCHEDULE 5 - BUDGET JUSTIFICATION ()* Vietnam Veterans of San Diego Homeless Shelter Program - Veterans Emergency Shelter Program Other Expenses: Service Point License 1 Service Point License user cost for 2 Case Managers 300 Service Point license to be used by the RRH Case Manager to enter client data and track progress and for reporting purposes *All line items must be justified in relation to ESG-funded activities to be completed. - Page 14 of 14 Contract No. SHI First Amendment