INVITATION TO BID APRIL 18, 2016

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1 INVITATION TO BID REGIONAL SCHOOL DISTRICT # NEW HAVEN ROAD PROSPECT, CONNECTICUT APRIL 18, 2016 PROJECT SPECIFICATIONS AND PROPOSAL FORM FOR RENOVATION OF BATHROOMS FOR LONG RIVER MIDDLE SCHOOL 38 COLUMBIA AVENUE, PROSPECT, CT ANY INQUIRIES CONCERNING THE SPECIFICATIONS SHOULD BE DIRECTED TO: DIRECTOR OF FACILITIES (203) DOCUMENTS CAN BE DOWNLOADED FROM REGION #16 WEBSITE: SEALED PROPOSALS MARKED LRMS BATHROOM RENOVATION BID MUST BE RECEIVED AT THE DISTRICT OFFICE NO LATER THAN 2:00 P.M. ON WEDNESDAY, MAY 4, 2016 BIDS SHALL BE OPENED AND PUBLICLY READ AT THAT TIME. FACSIMILES OR BID RESPONSES WILL NOT BE ACCEPTED. A MANDATORY PRE-BID CONFERENCE WILL BE HELD AT LONG RIVER MIDDLE SCHOOL, 38 COLUMBIA AVENUE, PROSPECT, CONNECTICUT AT 10:00 AM ON FRIDAY, APRIL 22, 2016 AT WHICH TIME CONSTRUCTION DOCUMENTS WILL BE AVAILABLE.

2 Regional School District #16 BID TERMS AND CONDITIONS 1. INTRODUCTION Regional School District # 16 (the District ) is seeking to renovate four (4) multiple user bathrooms. In addition, the Work, as defined in the Scope of Work, shall include the furnishing of all equipment, materials, supplies, labor and supervision to renovate the bathrooms in accordance with the specifications and construction drawings for a completely operational system. This invitation to Bid will be publicly advertised. 2. PROPOSALS AND DUE DATE 2.1 Sealed bids marked LRMS Bathroom Renovation Bid must be received in the Business Office by 2:00 p.m. on Wednesday, May 4, Bids shall be opened and publicly read at that time. 2.2 It is the intention of the Director of Finance and Business Operations to select a Vendor to provide these services based on factors which include the comprehensiveness and quality of the proposal, the experience of the Vendor, the costs submitted by the Vendor, and factors which, in the opinion of the Director of Finance and Business Operations, will lead to efficient, cost effective, and well maintained facilities. Price in and of itself will not necessarily be the deciding factor in awarding the contract. Not with-standing the forgoing, the Director of Finance and Business Operations may award the contract to the lowest responsible bidder, but reserves the right to reject any and all bids, or parts thereof, or to waive irregularities as deemed by the Director of Finance and Business Operations to be in the best interest of the Region. 2.3 Bid proposals and signed specifications shall be submitted to: Director of Finance and Business Operations, Regional School District # New Haven Road Prospect, CT INSTRUCTION TO BIDDERS 3.1 All bids submitted must be in SEALED ENVELOPES and must be notated with "LRMS BATHROOM RENOVATION BID" on the face of the envelope to be considered. Bidders not marking the envelopes will have no recourse against any Board member and/or its employees. Amendments to or withdrawal of any section of the submitted bid received later than the time and date set for the bid opening will not be considered. Bids received later than the time and date specified will not be considered. 3.2 Facsimile Transmissions- Submission of this bid or any portion of this bid and/or any documents relating to this bid by means of Facsimile Transmission (fax machine) is unacceptable and will not be considered in the bid process.

3 3.3 All bid prices must include prepaid delivery, assembly and/or installation (ready for operation and/or use) of all equipment and/or materials to the individual location(s) as designated by the Board of Education ( Board ). All bid prices are to be submitted on the sheets provided on this invitation to bid. Quantities and pricing are to be listed in accordance with these sheets. 3.4 Any and all references to trade names, types, styles, model numbers, stock numbers or catalogs are intended to be descriptive only and not restrictive. The intention is to indicate to bidders the type and quality of the articles and/or materials that will be satisfactory. When reviewing the information given, it is the responsibility of the prospective bidder to inform the Board of any discrepancy that is found (i.e. number listed does not fit the item description). Bids received on other makes or models with reference to other catalogs will be considered. The bidder is to clearly state in his bid, exactly what he intends to furnish and to furnish with his bid a cut or illustration or other descriptive matter that will clearly indicate and give specifications as to the product he proposes to furnish. Where a bid is offered on an item other than the trade standard used in the specification the item should be identified on the bid form by entering the MAKE, TRADE NAME AND MODEL number. It is understood that any substitutes and/or alternates that might be offered are guaranteed by the bidder to be of equal or better quality to those items referenced in the bid. The item (s) offered must be equivalent as to function, basic design type and quality of material, method of construction and any required dimensions. It shall be further understood that during original as well as subsequent shipments spot checks will be performed to ensure that the items received are in fact the items offered in the bid. When received, should items/materials prove to be different from what was bid in any way, the bidder agrees to the return of the items and agrees to supply the correct items (per bid specifications) at the bidder's expense. In the event this return action is required, it is to be understood the bidder may be subject to removal from the Board's bidder's list. 3.5 Any alleged oral agreement made by a bidder or contractor with any agency or employee of the Board will be disregarded. 3.6 Request for interpretation of any portion of the bid may be made by telephone to the Board's Director of Facilities at (203) All replies will be given via with an ed copy of such inquiry and reply provided to each prospective bidder. 3.7 The Board is exempt from the payment of taxes imposed by Federal Government and/or the State of Connecticut. Such taxes should not be included in the bid price. 3.8 In the event of receipt of identical bids as to offerings, delivery, service, content, price, etc., the bid will be awarded in accordance with information contained in the bid document, based on first received as to date and time of receipt of the bid. 3.9 For bids to be considered, the attached Non Collusive Bid Statement must be completed and submitted with the bid Bidders offering(s) under this bid must meet and be in compliance with all local, state and federal specifications, regulations and requirements in effect as of the date of the bid submittal pertaining to the Work, materials, equipment or items requested in the bid.

4 3.11 The successful bidder, vendor and/or contractor must protect all property of the District and the Board (i.e. all floors, furniture, grass, land, etc.) from injury or other damage. Any damage so caused must be repaired by contractor/vendor at his/her own expense Fixtures and all associated plumbing and electrical components offered shall be new. Bidders are cautioned that rebuilt, remanufactured, trade-ins, surplus, seconds, factory rejects, floor samples, close-outs or distressed items are not acceptable and shipment of substitutions, defective or shop-worn equipment will be returned for a full refund, including shipping and/or freight charges, at the vendor's expense The quantities and/or materials listed in the specifications/bid sheets may be increased or decreased by the Board or its designated representative based on actual need at the time the orders are placed The successful bidders are hereby advised that any measurements/sizes given in this bid are representative only. Bidders are to establish exact measurements/sizes for themselves. Bidders will have no recourse for bids presented based on inaccurate measurements/sizes In connection with the execution of this bid, subsequent purchase orders and/or contracts, the bidder shall not discriminate against any employee or applicant for employment because of age, race, religion, color, sex, sexual orientation, marital status, disability or national origin The bidder agrees to obtain and pay for all Work/building permits as might be required. The cost of obtaining said permits shall be included in the bid price The successful bidder shall not employ any subcontractor to fulfill any of the duties as herein specified without express, prior written approval of the designated agent It is to be understood that any/all specifications and/or plans or drawings contained in or developed as a result of the bid process are and shall be presented subject to the approval of Town's planning, zoning and building officials and that awards made prior to said approval are subject to cancellations Reservation of Rights The Board or its designated representative reserves the right to reject any proposal in whole or part offering equipment and /or materials and/or services that in their opinion does not meet the quality standards desired. Such decision will be considered final and not subject to further recourse by the bidder The Board or its designated agent reserves the right to award or reject by item, or part thereof, groups of items, or parts thereof, or all items of the bid if in his/her judgment the best interest of the Board will be served. Further, the Board, or its designated agent, reserves the right to award contracts to one or more bidders submitting identical proposals as to price, to reject any and all bids in whole or in part,

5 to waive technical defects, irregularities and omissions if, in their judgment the best interest of the school system will be served The Board or its designated agent specifically reserves the right to reject any and all bids until a purchase order and/or contract has been awarded. No bidder can claim any contract rights by virtue of bidding alone. Awarding of the contract means actual written notice by letter and a properly executed purchase order to the bidder or bidders that the contract has been awarded Bidders should be advised that should budgetary constraints dictate, part and/or all of the items listed in this bid may be rejected. This decision shall be considered final and not subject to recourse by the bidder In determining the lowest or highest responsible bidder, the Board reserves the right to consider, in addition to price, the compatibility, quality, cost of maintenance and availability of parts, experience of the bidder, sufficiency of the resources of the bidder as relates to the offerings as well as the ability of the bidder to provide future maintenance and service. 4. CONTRACTOR QUALIFICATIONS 4.1 Vendor/Installer shall have an established working relationship with the fixture vendors and have directly relatable experience on projects of this size. 4.2 Vendor/Installer shall have successfully completed the fixture manufacturer s installation. 4.3 All work shall be performed by professionals with active licenses within the area of work they are performing. Where applicable all apprentices shall be directly supervised by a licensed professional within the area of work they are performing. 4.4 Contractor shall have an outstanding jobsite safety record and is responsible for all onsite safety requirements including but not limited to: Following equipment lockout/tagout procedures. Following electrical shock and arc flash hazards. Ensuring all workers are equipped with required Personal Protective. Equipment (PPE s) including hard hats, safety glasses and safety gloves where Required. 4.5 The Vendor/Installer shall provide the following: The names of three (3) projects similar in scope and size within the last two (2) years. Three (3) references, with complete contact information, for projects performed within the last two (2) years.

6 5. TIMING The Work is to be completed and the bathrooms completely functional no later than August 1, WORK CONTRACT PROVISIONS The paragraphs listed below are informational only; bidders are advised that any firm awarded a contract shall be subject to these conditions. This list is not meant to be comprehensive or all inclusive. The District reserves its rights to add to or otherwise alter these conditions at its sole discretion Prevailing Wage The bidder, when applicable, agrees to pay its labor force Prevailing Wage Rates and to comply with all laws, regulations, and ordinances regarding these wage rates and the recording of them set forth by the Connecticut Department of Labor. All current wage information may be accessed online from the Connecticut Department of Labor website at Proof of Insurance - Original, completed Certificates of Insurance shall be presented to Regional School District 16 prior to contract issuance. Provider agrees to provide replacement/renewal certificates at least 60 days prior to the expiration date of the policies Insurance Requirements - Provider shall agree to maintain in force at all times during the contract the following minimum coverage and shall name Regional School District 16 as an Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation. All policies should also include a Waiver of Subrogation. Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best s Rating of A-. In addition, all Carriers are subject to approval by the Regional School District 16. (Minimum Limits) General Liability Each Occurrence $1,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000 Umbrella Each Occurrence $1,000,000 (Excess Liability) Aggregate $1,000, Workers Compensation Insurance for all the employees employed on said Work shall be maintained in accordance with Connecticut s Workers Compensation Act. In case any class of employees engaged in hazardous Work under the contract at the site of the Work is not protected under the Workers Compensation Act, the contractor shall provide Workers Compensation Insurance for the protection of its employees not otherwise protected.

7 6.3 Occupational Safety and Health Act of Seller shall warrant that the machinery, equipment or other materials covered herein shall, upon delivery to the Board, be in compliance with the standards required by the Occupational Safety and Health Act of 1970 (and all amendments thereto) as well as the standards required by comparable State and local laws, if any, for such machinery, equipment or other materials in effect at the time of such delivery. 6.4 Safety Standards- All contractors and/or their personnel are required to be in compliance with all EPA, NFPA and OSHA safety standards when working on site (under the direction of a contractor's project supervisor.) All on-site activities carried out by contractors and/or their employees must be done in such a manner as to maintain a safe working environment for all Region 16 public school employees, students and visitors. Contractor employees found to be in non-compliance may be removed from the work site by the Director of Facilities or his designee. Contractors found to be in non-compliance will be subject to forfeiture of payment and/or contract termination. The district reserves the right to inspect the work site at any time for safety compliance. The district may require review of a contractor's OSHA 200 log for the three previous years. 6.5 Hazardous Materials - Any materials required by this bid and subsequent purchase orders that are hazardous under federal, state or local statute, ordinance, regulation or agency order will be packaged, labeled, marked and shipped by the seller to comply with all federal, state and local regulations then in effect including but not limited to the provisions of the Hazardous Materials Transportation Act and Regulations promulgated there under and will further comply with any special requirements and any policies and procedures of the Board relating to the purchase of hazardous materials as might be noted on subsequent purchase orders or otherwise communicated to seller in writing. 6.6 Material Safety Data Sheets ( MSDS ) - MSDS shall be provided by seller upon delivery to Board for any goods having carcinogens listed in the following references: OSHA 1910 Subpart Z ACHIG Current Threshold Values DOT HazMat Table 49 IARC Carcinogen List National Toxicology Program Carcinogen List Radioactive Materials These Material Safety Data Sheets must be consistent with and include information required by the OSHA Hazard Communication Standard published as 29 CFR , as the same may be amended or supplemented from time to time. Where possible, these MSDS sheets should comply with GHS (Globally Harmonized System) standards. 6.7 Asbestos- Bidders are advised that no asbestos-containing material has been located in the bathroom area. However, should any suspect material be identified, work should be suspended and the District, through its Director of Facilities or office of the Superintendent, should be notified immediately.

8 6.8 Invoicing and Payment- CONTRACTOR S INVOICES WILL NOT BE PAID UNTIL FINAL APPROVAL BY THE ARCHITECTURAL CONSULTANT AND RECEIPT BY THE BOARD OF EDUCATION OF ALL NECESSARY PAPERWORK. 6.9 Clean-Up - At the completion of the vendor and/or contractor must remove from the premises all surplus materials and all debris created. The premises must be left in a clean and finished condition acceptable to the owner or its agents Default- It shall be understood that a bidder supplying equipment and/or supplies will be considered to be in default if/when he/she has not delivered the item(s) within the time constraints listed in this document. Bidders providing a service and/or construction will be considered to be in default if/when they have failed to meet the completion date set forth in this document and/or they have ceased on the project for a period of fifteen (15) days cumulative or consecutive Indemnification - The successful bidder agrees to indemnify and hold harmless the District and its employees from any and all liability arising out of the successful bidders' operations and functions and/or supplied items. The terms and contents of these general bid terms and conditions are made part of this bid.

9 EXHIBIT A REGIONAL SCHOOL DISTRICT NO. 16 OFFICIAL BID FORM RENOVATION OF BATHROOMS FOR LONG RIVER MIDDLE SCHOOL Name of Company: Address: Name of Primary Contact: Phone Number of Primary Contact: Address of Primary Contact: TOTAL COST FOR MATERIAL, LABOR AND SERVICES LISTED IN SCOPE OF WORK: $. Payment shall be made upon completion of Work, contingent upon approval by architectural consultant. Date Signature of Bidder Name and Address of Bidder:

10 REGIONAL SCHOOL DISTRICT NO. 16 NON COLLUSIVE BID STATEMENT The undersigned bidder, having fully informed himself regarding the accuracy of the statements made herein, certifies that: 1. The bid has been arrived at by the bidder independently and has been submitted without collusion with and without any agreement, understanding or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition, and 2. The contents of the bid have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid and will not be communicated to any such person prior to the official opening of the bid. The undersigned bidder further certifies that this statement is executed for the purpose of inducing the Board to consider the bid and make an award in accordance therewith. Legal Name of Business: Person Authorized to Sign for Company: Signature of Authorized Person: Date:

11 Regional School District # New Haven Road Prospect, CT SCOPE OF WORK AND OTHER REQUIREMENTS 1. SCOPE OF WORK ( Work ) All Work is to be provided in accordance with the Contract Drawings and Specifications. These documents shall be available for distribution at the mandatory pre-bid conference to be held on Friday, April 22, 2016 at 10:00 a.m. at Long River Middle School, 38 Columbia Avenue, Prospect, Connecticut The Work to be done under this contract shall include the furnishing of all equipment, supplies, labor, supervision and all materials not specifically mentioned, ready for use, all demolition, plumbing, heating, electrical equipment and associated items. It is the intention of the specifications and drawings to call for finished Work, tested and ready for operation. It is the intent that all plumbing, mechanical, and electrical Work and materials necessary to complete the entire project in accordance with the contract plans and specifications, where specifically mentioned here or not, shall be furnished under this contract. All Work and materials necessary to fulfill this intent shall be supplied under the specifications without additional cost to the owner. Work shall consist of furnishing of all labor, materials and services including plumbing, electrical and wiring as required per Construction Drawings Engineered and Furnished by Rose-Tiso & Company, LLC. 2. ASSOCIATION ADMINISTRATION The District represented by its Board, retains the right to assign all agreements or administration of same to an authorized agent of the District, and the Vendor hereby agrees to accept such agent in their duly appointed role. 3. SPECIFICATIONS General: The Vendor shall: a. Obtain any and all permits and/or licenses as required, to complete the Work as defined herein; b. Assure that all Work shall conform to the minimum requirement of any and all applicable laws, regulations, statutes, and codes.

12 c. Have all Work performed by experienced and, where applicable, licensed personnel, who will use the best practices of the trade. d. Bidder must submit proof of insurance with bid package. e. Work shall be completed and equipment provided in this bid shall be 100% functional by August 1, INCORPORATION OF SPECIFICATIONS The District and the bidder agree that the Specifications and Scope of Work listed herein will be incorporated into the final contract. In the event of any conflict between the attached Specifications and the terms contained within the contract, the Specifications shall control. 5. QUALITY ASSURANCE The District and the bidder agree that if the bidder is awarded the contract, the Vendor shall strictly conform to the Specifications and requirements herein. 6. WARRANTY Vendor warrants that the fixtures and work provided in the scope of Work will be free from defects in material or Workmanship for a period of one year from the completion date of Work. The Vendor will provide at no cost to the District, the parts and labor reasonably required to eliminate or repair the defect, so as to continue the fixtures in good operating condition. 7. DISPUTE RESOLUTION Any controversy or disputes arising under this contract shall be litigated in a court of competent jurisdiction or be subject to mediation. The District will have the option to choose the forum. If the matter is brought in a court of competent jurisdiction, the prevailing party shall be entitled to court costs and reasonable attorney s fees. The District specifically does not agree to be a party to any arbitration proceedings. 8. CHOICE OF LAW If any controversy between the parties arise Connecticut law will apply.