PFC/New CO-OP Platform GL Reconciling Overview
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1 PFC/New CO-OP Platform GL Reconciling Overview See following pages for examples of the reports covered in this overview. 01/04/10 Special Note: All ATM settlement differences should be moved to a suspense account each day like GL to keep the ATM settlement in balance. Prior to Conversion Day Move differences to Debit Card suspense GL so ATM/Debit Card settlement account starts in balance. Day 1 = Conversion Day Calculate the total transactions posted by CU* Answers by adding the total from the LC01TXS report plus the appropriate total from the LPANTX2 report. The LC01TXN report will include member transactions for the first part of the day. The LPANTX2 report will include member transactions for the second part of the day. Calculate the prior day holdover amount for CU* Answer by using the totals from the LC01TXN from prior day or totals from Co-op Balancing form from the prior day. The LC01TXN report will include the member transactions for the first part of this day. The new LPANTX2 report will include member transactions for the second part of the day. To calculate the current holdover amount for CU* Answers, use the last total on the LPANTX2 report. 1
2 Day 2 Use the new LPANTX2 report (instead of the separate LC01TXS Report) to calculate the full transaction totals for the CO-op balancing form. Use the following methods to find your CU* Answers Totals, Current Day and Previous Day totals. Find your CU*Answers Totals, in two areas of the new LPANTX2. Locate the two totals listed as Post Date: - MM/DD/YY for the appropriate date. Find your Current Day holdover total in one area of the new LPANTX2. Locate the one total listed as Settlement Date: MM/DD/YY for next business date and Post Date: MM/DD/YY for current date. Find your Previous Day holdover total in one area of the new LPANTX2. Locate the one total listed as Settlement Date: MM/DD/YY for current date and Post Date: MM/DD/YY for previous date. Suspense GL & GL Review the transactions hitting these two suspense accounts and post them to members as usual. N O TE: Transactions should no longer be posting as NSF to this suspense account. In Balance Please contact CU* Answers Client Services (via phone or ) if you are in balance. We want to hear if you are in balance too! Differences/Offages Move any new difference from the ATM/Debit Card settlement GL to the Debit Card suspense GL and report this offage to CU* Answers Client Services. Please also fax your ATM Balancing Form and the Coop Settlement Report (EFBPT030-RP01) to us at See the CU* Answers Kitchen for a copy of The ATM Balancing Form: This form will also be ed to your credit union prior to conversion. New Reconciliation Reports Two new reconciliations reports PRCNXX1 and PRCNXX2 will be available at your conversion to assist you in locating offages in your ATM settlement GL account. These reports will list transactions that need to be reviewed especially if you are out of balance for the day. 2
3 New LPANTX2 Report The new LPANTX2 Report replaces the old LC01TXN Report and the LC01TXS Report. OLD (not pictured) LC01TXN Breaks by settlement date (transmit date) only NEW (shown below) LPANTX2 Breaks by settlement date plus post date, includes new Net Total Settlement Date = Date Co-op settles transactions Post Date = Date CU* Answers posts transactions to members and ATM settlement G/L number Report Key 1 Post 10/21/09 Total CU* Answers transactions for 10/21/09 (LC01TXS) 2 Post 10/21/09, Settle 10/22/09 3 Net Total (NEW!) - Total H/O for date (In this example 10/29) 3 3
4 ATM/Debit Balancing Form (Terminal Owner w/window difference) Business Date: CU*Answers Totals W D LPANTX2 or G/L TR totals CU*Answers Timing Differences LPANTX2 Current Day D W Previous Day W D Co-op Settlement EFBPT030-RP01 (Automated Funds Movement Entry) (Automated Funds Movement Entry - Spons Srchg) Co-op Settlement Timing Difference EFBPT030-RP01 (Window Difference) Current Day dr cr (Today's Susp) Previous Day cr dr (Prev Susp) (Net Fees) cr post post This ATM Balancing form can be found on the ATM page in the Kitchen on the CU*Answers website. It will be used in the following examples. Terminal Withdrawals CU Terminal Totals Terminal Deposits CU Terminal Totals (M/R - deposits posted by tellers) post Terminal Timing Differences EFBPT030-RP01 Today's Suspense dr cr (+Total New Suspense) Previous Suspense cr dr (-Total Previous Suspense - flip totals) Adjustments Totals $0.00 $0.00 4
5 Day 1: Conversion Day (10/21/09) SAMPLE FORM See following pages for report samples ATM/Debit Balancing Form (Terminal Owner w/window difference) Business Date: DAY 1 = 10/21/09 CU*Answers Totals W LPANTX2 or G/L TR totals Previously LC01TXS 76, , , , D A (LC01TXS) B (LPANTX2) C (LPANTX2) CU*Answers Timing Differences LPANTX2 Previously LC01TXN Current Day D 14, W C (LPANTX2) Previous Day W D 5
6 Day 1: Conversion Day (10/21/09) OLD Report - LC01TXS Day 1: Conversion Day (10/21/09) New Report LPANTX2 6
7 7 C
8 Day 2: (10/22/09) SAMPLE FORM See following pages for report samples ATM/Debit Balancing Form (Terminal Owner w/window difference) Business Date: DAY 2 = 10/22/09 CU*Answers Totals W LPANTX2 or G/L TR totals Previously LC01TXS 19, , D A, B (LPANTX2) CU*Answers Timing Differences LPANTX2 Previously LC01TXN Current Day D 16, W Previous Day W 14, D B (LPANTX2) C (LPANTX2) 8
9 Day 2: (10/22/09) New Report ONLY LPANTX2 (Page 1) C 9
10 Day 2: (10/22/09) New Report ONLY LPANTX2 (Page 2) A A B B 10
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