ROSS COUNTY LAND REUTILIZATION CORPORATION Mailing Address: 35 S. Paint St., Chillicothe, OH 45601

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1 ROSS COUNTY LAND REUTILIZATION CORPORATION Mailing Address: 35 S. Paint St., Chillicothe, OH /27/2018 REQUEST FOR PROPOSAL (RFP) Demolition Project #2019-D-R2-181 The Ross County Land Reutilization Corporation is soliciting proposals from qualified Demolition Contractors to perform necessary building demolition and property restoration at 181 S. Walnut Street in Chillicothe, Ross County, Ohio. BID DEADLINE: JANUARY 7, 2019 GOAL PROJECT TIMELINE: Notice to Proceed: Issued January 8 January 10, 2019 Demolition Start Date: January 31, 2019 Demolition Completion Date: NLT February 21, 2019

2 NOTICE TO CONTRACTORS Sealed proposals for the Demolition Project #2019-D-R1 will be received by the Ross County Land Reutilization Corporation at the Development Director s Office, 35 South Paint Street until 4:00 pm, January 7, Bids shall be sealed and marked as Bid for: Demolition Project #2019- D-R After opening all bids, each one must be evaluated using the criteria established herein. The award will be made to the lowest responsive and responsible bidder whose bid conforms to the bid document and is deemed to be in the best interest of the mission of the RCLRC. Normal policy and legal guidelines provide that bids shall be awarded to the lowest bidder who submits a responsive bid, however, the RCLRC reserves the right to award bids deemed to be in the best interest of the mission of the RCLRC. ( Best interest of the mission of the RCLRC MAY include: past history, expected workload, and timeline requirements.) The anticipated goal timeline of this project is January 31 February 21, It is understood that this may need to be negotiated and the exact beginning and end dates can be adjusted as mutually agreed to by the RCLRC and Contractor. Asbestos testing and abatement of this parcel are underway and will be completed prior to January 31, No official interpretation of specifications or other pre-bid documents will be made to any bidder orally. Every request for such interpretation should be ed to traci.harris@chillicotheoh.gov not later than three (3) days prior to the date fixed for the opening of bids.

3 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS: The Contracting Agency, Ross County Land Reutilization Corporation (herein called the RCLRC ), invites bids on the form attached hereto, all blanks of which must be appropriately filled in. The envelopes containing the bids must be sealed, addressed to Ross County Land Reutilization Corporation, 35 S. Paint St., Chillicothe, OH, and designated as a bid for: #2019-D-R1. Bids will be received by the RCLRC until 4:00 p.m., January 7, 2019, at said office and opened by authorized RCLRC personnel after that time. RCLRC may consider unacceptable any bid not prepared and submitted in accordance with the provisions hereof and reserves the right to waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. RCLRC personnel responsible for the acquisition of goods and services must abide by the Anti-Kickback Act of 1986 (41 U.S.C ) and act in a manner that brings the best overall value to RCLRC acquisitions and to not solicit and/or accept personal gain from any procurement transactions. 2. CONTRACTOR FORMS: Each contractor is required to submit to RCLRC for RCLRC to keep on file a W-9, the Drug-Free Workplace Notification, and Certification of Bidder Regarding Equal Employment Opportunity. All of the above forms must be valid for the dates within the timeline the work will be completed. If the required forms are not already on file, contractor must submit forms with bid package. 3. PREPARATION OF BID: Each bid must be submitted on the prescribed form and accompanied by the AFFIDAVIT REGARDING DEMOLITION SPECIFICATIONS. All blank spaces for bid prices must be completed in ink or typewritten. Each bid must be submitted in a sealed envelope, bearing on the outside, the name of the bidder, his/her address, and the name of the project for which the bid is submitted. 4. QUALIFICATIONS OF BIDDER: RCLRC makes such investigations as it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to RCLRC all such information and date for this purpose as RCLRC may request. RCLRC reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy RCLRC that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. All bidders (contractors and sub-contractors) must be registered with the City of Chillicothe Building Department.

4 5. REAL ESTATE TAXES: In compliance with the RCLRC purchasing policies, the Certification of Paid Real Estate Taxes must be completed. The bidder(s) or corporations must certify that all real estate taxes within Ross County are paid or that no property is owned by the bidders(s) or corporation within Ross County. 6. INSURANCE: Contractor and all tiers of Subcontractors shall at all times during the period in which the Contract is in force and effect, provide and maintain the following insurance at their own expense. All insurance shall be purchased from insurance carriers authorized to do business in the State of Ohio. All insurance required herein shall be written on an occurrence basis and not a claims-made basis. In no event shall work be performed until the required evidence of insurance has been furnished. If Contractor fails to obtain or maintain the required insurance, the RCLRC shall have the right to treat such failure as a material breach of contract and to exercise all appropriate rights and remedies. The insurance shall provide for at least thirty (30) days prior written notice to be given to the RCLRC in the event coverage is materially changed, canceled or non-renewed. (a) Automobile Liability Insurance covering all owned and hired automobiles. Such insurance shall provide coverage not less than that of the Standard Comprehensive Automobile Liability policy (or Business Auto Policy) with limits compliant with Ohio law. (b) Contractor shall procure and maintain Certificate of Liability Insurance with a minimum of $300,000 for damages to a single person and shall deliver such certificate of insurance evidencing the required coverage to RCLRC prior to the commencement of demolition services. Contractor shall cause RCLRC to be named as an additional insured. (c) Workers Compensation Insurance for all operations: In statutory limits of the Workers Compensation Law of the State of Ohio and having Employers Liability Limits: $100,000 per occurrence for bodily injury $100,000 per employee for bodily injury by disease $500,000 policy limit for bodily injury by disease (d) Owned or Leased Equipment/Tools: Contractor and all tiers of Subcontractors shall maintain insurance on their owned or leased equipment, tools, trailers, etc. (e) Additional Insured Provision: The insurance policies identified in paragraphs (a) and (b) above shall include an endorsement naming the Ross County Land Reutilization Corporation, and its officers, employees and agents as additional insured s including Excess or Umbrella Liability Policies if applicable. (f) Primary Insurance: The insurance policy identified in Paragraph (b) above shall include an endorsement stating that the coverage afforded the Additional Insured s described in Paragraph (e) above will be primary and non-contributory to any other coverage available to them.

5 7. AWARD OF BID: Project bids will be awarded on or before January 10, 2019 by the RCLRC Executive Director. Bidder understands that demolition of property CANNOT begin until the date listed on the Notice to Proceed and all applicable terms and conditions listed herein have been met. 8. CONDITIONS OF WORK: Each bidder must inform himself/herself fully of the conditions relating to the Project and the employment of labor necessary to carry out the provisions of his/her contract. Insofar as possible, the contractor is carrying out the work must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor. The contractor is responsible to first notify all utility companies of the demolition prior to beginning the project. All rules and regulations of the utility companies, the City and/or County codes must be complied with before, during, and after the demolition project. 9. OBLIGATION OF BIDDER: At the time of the opening of bids, each bidder will be presumed to have inspected the sites and to have read and to be thoroughly familiar with the Scope of Work and contract documents (including all addenda(s)). The failure or omission of any bidder to examine any form, instrument, or document shall in no way relieve any bidder from any obligation in respect of his/her bid. 10. EXAMINATION OF SITE: Each bidder shall, and is hereby directed to, inspect the site of the proposed work and must fully apprise themselves of the conditions and difficulties that may be encountered in the execution of the work, determine all circumstances affecting the cost and progress of the work, and shall assume all patent and latent risks in connection herewith. 11. SITE SOIL CONDITIONS: Subject to the convenience of RCLRC, prospective bidders will be permitted to explore the site by making borings or digging test pits. In such event, the work shall be done at the sole expense and risk of the bidder, and he shall maintain and restore the site to original condition. RCLRC does not guarantee the condition of the soil that may be encountered in the prosecution of the proposed work, neither does the RCLRC represent that the specifications drawn are based upon any data so obtained. RCLRC does not make any representations as to the soil which may be encountered or of soil or water which underlies the work or is adjacent thereto, including any difficulties that may be due to unfavorable conditions that may be encountered in the work, whether apparent upon surface inspection or disclosed in the process of carrying forward the work.

6 12. WORK SPECIFICATIONS: Insure work is being completed at the correct address Ensure all structures are unoccupied SECURE REQUIRED PERMITS AND HAVE ON HAND. Notify local law enforcement and fire authorities that work is in progress Verify that all utilities have been disconnected Secure permission from adjacent property owners if access to their property is required and if normal right of ways will be blocked Ensure proper safety precautions and equipment are employed with all machinery and personnel as well as site security. Once demolition has started, no unauthorized personnel are allowed to be on site. Authorized personnel include the demolition contractor/subcontractor, their employees, local police and fire officials, utility employees, government inspectors, and RCLRC officials. All rubbish and debris found on the lot at the start of work as well as that resulting from the demolition activities or deposited on the site by others during the duration of the Contract shall be removed and legally disposed of by the contractor who shall keep the lot and public right-of-way reasonably clear at all times. Upon completion of the work, the Contractor shall remove any and all temporary construction equipment, salvaged materials, and debris of all kind leaving each lot in a neat condition. Trash burning on the site is prohibited. All debris from the demolition of structures and existing buildings on the parcel must be disposed of at a licensed construction and demolition debris facility. If the contractor is going to recover and sell salvaged items from the parcel, the Contract price must be reduced by the amount of money made on the sale. Examples include bricks, windows, plumbing fixtures, cabinets, and appliances. The contractor shall completely dismantle or demolish the primary residential structure and all ancillary structures on property including garages and sheds, and all paved surfaces, including driveways, private walkways, and patios Foundation walls must be completely removed or removal of at least eighteen (18) inches of the basement walls while fully crushing the basement floor to allow for water drainage. All fill materials must be clean and free of debris, garbage, tile, block, ceramic, wood, brick, large rocks, plants etc. If requested, contractor must provide documentation of fill source and that fill is clean of contaminates and hazardous materials. All sanitary sewer and water lines shall be disconnected and capped. Prior to covering, all disconnections/caps shall be inspected by the Chillicothe Utilities Department. Structure must be inspected for a septic system, private well system(s), dug well(s), and or cistern(s) prior to and during the demolition process and/or with the Ross County Health District. If any of these are present, they must be removed, abandoned or backfilled according to Ohio Law and Ross County Health District standards.

7 Trees, bushes, and other vegetation must be removed. Tree roots will be ground to two feet below grade. Concrete pads, driveways, walkways, and steps must be removed. The site must be leveled, graded, and cleared of all debris, trash, vehicles, and other man-made materials. The CONTRACTOR shall ensure that the lot is graded level and seed/straw the remaining area. Coverage of the site with at least one (1) inch of top soil and grass and seeding and providing a covering of straw (when necessary). 13. COMPLETION TIME: All work on the project must be completed no later than February 21, Failure to meet this requirement shall result in $50 per day being assessed of liquidated damages. Delays due to weather will be considered for consideration of an extension of completion time. 14. FINAL GRADE, SEED AND STRAW: It is the policy of the RCLRC that we leave our demolition sites in a condition that improves the visual appearance and value of the property and surrounding neighborhoods. Site must be free from debris, tires, rocks and other foreign materials. Site grade must match existing grade unless otherwise instructed. If the weather does not permit the final grade, seed, and straw, RCLRC will withhold twenty percent (20%) of total bid price until work has been completed. 15. WATER SUPPLY: All water for demolition purposes, as well as the expense of having water conveyed about the work, must be provided by the contractor. The source, quality, and quantity of water furnished shall, at all times, be satisfactory to RCLRC to keep the dust levels to a minimum. 16. SIGNATURE OF BIDDERS: The firm, corporate, or individual name of the bidder must be signed in ink in the space provided for the signatures on the proposed blanks. In case of a corporation, the title of the officer signing must be stated and such officer must be thereunto duly authorized and the seal of said corporations duly affixed. In the case of a partnership, the signature of at least one of the partners must follow the firm name, using the term member of the firm. In case of a Limited Liability Company ( LLC ), the signature of at least one of the members must follow the company name, using the term authorized member of company. In the case of an individual, use the terms doing business as, or sole owner. The bidder shall further state, in his proposal, the name and address of each person or corporation interested therein.

8 17. ADDITIONAL OBLIGATIONS UPON CONTRACT AWARD: Upon award of the contract, but prior to its execution, the contractor shall submit all of the following documents, completed as required. Acceptance of Notice to Proceed Contract Documents The contractor shall notify the Ohio Environmental Protection Agency by filling out the Notification of Demolition and Renovation and SUPPLY THE RCLRC WITH A COPY of said form. The contractor shall secure all necessary permits required to perform demolition. Completed Affidavit Regarding Demolition Specifications 18. OBLIGATIONS UPON COMPLETION OF CONTRACT: Upon completions of the Contract, but prior to payment, the contractor shall submit all of the following documents: Complete invoice for parcel with the cost of greening (final grading, seed, and straw) listed separately. Before and after pictures of foundation. Waste removal/disposal records. 19. PAYMENT: It is further understood and agreed that the RCLRC will pay the Contractor directly within thirty (30) working days after receipt of all items listed in paragraph 17. This payment or payments will be made and finalized only after inspection by the RCLRC to determine if said work has been completed according to the Contractor s work proposal/bid and in accordance with all special provisions and conditions. At this time a lien waiver showing payment to all sub-contractors (if applicable) will be required from the Contractor.

9 Submit with Bid Package AFFIDAVIT REGARDING DEMOLITION SPECIFICATIONS State of Ohio County of Ross BID Identification Demolition Project #2019-D-R2-181 (CONTRACTOR), being duly sworn, deposes and says that he/she is (Sole owner, a partner, member, partner, president, secretary, etc.) of the party making the foregoing BID; that Contractor has received and read Bid Documents Demolition Project #2019-D-R2-181 BEFORE bidding which includes: Receipt and Opening of Bids Contractor Forms Preparation of Bid Qualifications of Bidder Insurance Award of Bid Conditions of Work Obligation of Bidder Examination of Site Site Soil Conditions Work Specifications Completion Time Final Grade, Seed, and Straw Water Supply Signature of Bidders Additional Obligations Upon Contract Award Obligations Upon Completion of Contract Payment Non-Collusion Affidavit Certification of Paid Real Estate Taxes Bid Sheet Photographs of Parcel Signature of Bidder: Date Subscribed and sworn to before me this day of, 20. Notary Public My commission expires.

10 NON-COLLUSION AFFIDAVIT OF PRIME BIDDER State of County of {SS., being first duly sworn, deposes and says that: 1) He is the of (Title) (Company Name) The Bidder that has submitted the attached bid; 2) He if fully informed regarding the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3) Such bid is genuine and is not a collusive or sham Bid; 4) Neither the said bidders firm nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement, or collusion or communication or conference with any other Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix overhead, profit, or cost elements of the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against Ross County Land Reutilization Corporation or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached Bid are fair and proper and are not the result of any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owner s employees, or parties in interest, including this affidavit. (Signed) (Contractor) Subscribed and sworn to before me this day of, 20. Notary My commission expires

11 CERTIFICATION OF PAID REAL ESTATE TAXES In compliance with the ROSS COUNTY LAND REUTILIZATION CORPORATION purchasing policies, the following certification on property owned within Ross County must be completed and returned with the quotations in accordance with the RCLRC s policy on delinquent property taxes. A. The bidder(s) or corporation hereby certifies that all real estate taxes within Ross County are paid. B. No property is owned by the bidder(s) or corporation within Ross County. DATE: COMPANY: PHONE: FAX: SIGNATURE: NAME OF SIGNEE: TITLE OF SIGNEE:

12 BID SHEET For the demolition of One (1) Housing Unit Address: 181 S. Walnut Street, Chillicothe, OH Parcel Identification Number: Demolition Cost $ Greening Cost $ TOTAL COST $ Having carefully inspected the site and location of the demolition and proposed to be performed for Ross County Land Reutilization Corporation (hereinafter referred to as RCLRC ), the premises indicated above and adjacent to the location of the proposed work and the means of approach to the various parts of the work, and having also carefully examined the detailed plans and specifications which shall govern the construction of the work to be done at 181 S. Walnut Street. BIDS MUST BE RECEIVED NO LATER THAN JANUARY 7, 2019 AT 2:00 P.M. THE UNDERSIGNED NOW PROPOSES TO furnish any and all materials, tools, labor, transportation, machinery, permits, appliances and/or necessary appurtenance and to prosecute to full completion of the work called for under the Contract Documents no later than February 21, 2019, all upon the terms and under the conditions and provisions set forth in the detailed plans and specifications, and this Proposal; and in consideration thereof to accept from the RCLRC as full payment for the completion of each specified item and any required maintenance thereof as hereinafter provided, the price quoted for each item of work completed, the price of labor and materials to be stated separately. The undersigned agrees and acknowledges that the RCLRC reserves the right to reject any or all bids, to waive any informalities or irregularities in the bids received, and to accept that bid which is considered lowest and to the best interest of the RCLRC. The undersigned agrees that if this Proposal shall be accepted, he/she/it will be prepared to discuss with RCLRC in detail any matters relating to special features and the methods he proposes to follow for the general conduct of the work; that he/she/it will, within five (5) working days after Notice to Proceed, complete the Contract Form with the RCLRC for the performance of the work Contract; and that he/she/it will also submit the required insurance policies.

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