PART VII CONTRACT DELIVERABLES

Transcription

1 PART VII CONTRACT DELIVERABLES SECTION TITLE Q R S Certificate of Insurance Invoices Project Reports/Documents 56

2 SECTION Q CERTIFICATE OF INSURANCE Q.1 GENERAL REQUIREMENTS A. By signing and submitting a Proposal under this solicitation, the Contractor certifies if awarded the Contract, the Contractor will have the insurance coverage identified and described in EXHIBIT T.4 VRE INSURANCE COVERAGE REQUIREMENTS at the time of Contract award. B. The Contractor further certifies that the Contractor and any Subcontractors will maintain the required insurance coverage during the entire term of the Contract and all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia. The Contractor s insurance shall be primary to all other coverage VRE may possess. C. The Contractor shall furnish VRE proof of compliance with these insurance requirements in the form of an original Certificate of Insurance signed by an authorized representative or agent of the insurance company(ies). The Certificate of Insurance must be furnished within ten (10) calendar days of receipt of the Notice of Intent to Award and before any work under the resultant Contract will be allowed to commence. D. Failure to provide the Certificate(s) when required may be cause for VRE to award a Contract to the next responsible and responsive Offeror. However, in no event shall work be performed until the required Certificates of Insurance have been furnished and approved by VRE. E. All insurance must be raised to an amount approved by VRE as change orders are made to the Contract. F. If the Contractor is furnished a written notice of cancellation from the insurance carrier, the Contractor shall provide VRE a copy of the cancellation notice within thirty (30) calendar days of receipt of the notification. 57

3 SECTION R INVOICES R.1 GENERAL REQUIREMENTS A. Invoices for services performed by the Contractor and accepted by VRE shall be submitted monthly. The invoice period shall be the calendar month. B. Invoices shall be submitted via VRE s electronic mailbox in one (1) continuous electronic copy in PDF format to ebills@vre.org. The VRE Project Manager shall be copied on the at gdeibler@vre.org. C. The VRE Project Manager, Mr. Greg Deibler, shall be indicated on the invoice cover sheet. D. At a minimum, invoices shall contain the following information: 1. Name, address and telephone number of Contractor; 2. VRE Contract number; 3. Invoice number; 4. Date of invoice; 5. Period of invoice; 6. Description of services performed; 7. Hour(s) of service by employee and location; 8. Hourly billing rates charged; 9. Total invoice amount; 10. Total cumulative amounts invoiced; and 11. Contractor s signature. 58

4 E. The following substantiating documentation shall be attached to each invoice, if applicable: 1. Personnel (labor) charges: names, titles, hours, billing rates; hours charged to the project; and 2. Details of direct/reimbursable expenses, including receipts. F. The same information identified above shall be provided for Subcontractor invoices submitted for payment from the Prime Contractor. G. If invoices fail to meet all of the above requirements, they will not be processed for payment and will result in the invoice being returned to the Contractor for correction and resubmission. VRE may request additional substantiating documentation as necessary. 59

5 SECTION S PROJECT REPORTS/DOCUMENTS S.1 GENERAL The Contractor agrees that all reports, drawings, studies, specifications, estimates, maps, computations and other data prepared by or for it under the resultant Contract shall become the property of VRE. VRE shall have the right to use the same hard copies or electronic files without restriction or limitation and without compensation to the Contractor other than that provided for in the Contract. Submittals shall be directed to: Mr. Greg Deibler, Chief Safety, Security & Compliance Officer 1500 King Street, Suite 202 Alexandria, VA gdeibler@vre.org S.2 REPORTS During the term of the Contract, the Contractor shall submit to VRE the following reports: A. Incident Report - A written report shall be provided to VRE via electronic mail within twenty-four (24) hours or as stipulated in Section D.5 of any unusual activity observed during hourly yard perimeter checks or via closed-circuit security camera feeds. B. Visitors Log A daily log of all visitors not including credentialed VRE staff and/or contractors entering and exiting the Crossroads MASF and Broad Run MASF shall be submitted to VRE weekly or upon request. See ATTACHMENT U.3 VRE SAFETY AND SECURITY VISITORS LOG included herein. C. Activity Report A daily written report for each officer s hours of service must be submitted on the requisite form to VRE weekly or upon request. See ATTACHMENT U.5 VRE SAFETY AND SECURITY ACTIVITY REPORT included herein. 60