Cape Cod Community College Iyannough Road West Barnstable, MA Bid# Laser Cutter Machine for Engineering Program

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1 Cape Cod Community College 2240 Iyannough Road West Barnstable, MA Bid# Laser Cutter Machine for Engineering Program General Information and Bid Submission Requirements Cape Cod Community College (CCCC), an agency of the Commonwealth of Massachusetts, is soliciting bids for the purchase of a laser cutter machine for use in the engineering program curriculum 1. Unless otherwise specified in this BID, all communications, responses, and documentation must be in English, all measurements must be provided in feet, inches, and pounds and all cost proposals or figures in U.S. currency. All times listed in this BID are Eastern Standard Time. All responses must be submitted in accordance with the specific terms of this BID. No electronic responses may be submitted in response to this BID. Bids must be submitted on the forms supplied by the College for receipt NO LATER THAN February 28, 2017 at 2 P.M., at which time they will be publicly opened and read. Mail or deliver bids, SEALED AND NOTING BID # Laser Cutter Machine for Engineering Program to ATTN: AlenaVolynkina, Procurement Department, Nickerson Administration Building RM115 at 2240 Iyannough Road, West Barnstable, MA No fax or responses will be accepted. Prices quoted must be available for acceptance for at least sixty (60) days after the bid opening date unless otherwise noted in your bid. All prices must be submitted on a net basis. Cash, trade and quantity discounts to be reflected in bid prices. Delivery free of all charges to Cape Cod Community College, West Barnstable, MA. Bidders are prohibited from communicating directly with any employee of the College except as specified in this BID and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this BID. Bidders may the contact person at procurement@capecod.edu, for this BID in the event this BID is incomplete or the bidder is having trouble obtaining any required attachments electronically through CommBuys. Should the bidder find discrepancies in or omissions from the specifications, or shall be in doubt as to their meaning, he/she shall at once notify the College procurement . The College will not be responsible for any oral instructions. In turn, if the College desires, it will post responses on CommBuys. 1 The CCCC Engineering Program is partially funded by a $20,000,000 grant awarded by the U.S. Department of Labor s Employment and Training Administration, Grant # TC A-25 Cape Cod Community College BID Laser Cutter Machine for Engineering Program

2 Bid #17-04 Description: The College would like to purchase a laser cutter machine for use in their engineering program curriculum. The College reserves the right to accept the proposal deemed best for the Commonwealth of Massachusetts and the College. The College will award the bid to one vendor based on price, delivery date, and references. Upon inspection at the time of delivery, any materials not in accordance with specifications will be returned at the Contractor s expense. Schedule of Events Bid Posted on CommBuys Questions Due Responses will be Issued on Commbuys Sealed Bids Due Award Date Feb 13, 2017 by 5:00 PM Feb 16, 2017 by 2:00 PM Feb 17, 2017 by 5:00 PM Feb 28, 2017 by 2:00 PM March 2, 2017 by 5:00 PM Bids will be publically opened in the Administration Building, Room 115 At 2:00 PM on February 28, Late bids will not be accepted. All questions to be forwarded to procurement via procurement@capecod.edu If at the time of the scheduled bid opening, Cape Cod Community College is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 2:00 PM on the next normal business day. Bids will be accepted until that date and time. Cape Cod Community College BID Laser Cutter Machine for Engineering Program

3 Purchase Description: General Description: Cape Cod Community College is currently inviting competitive sealed bids for the purchase of a laser cutter machine. A full description of the item being requested is provided on the bid pricing sheet (Table 1). CCCC will consider bids for only new equipment. Pricing: All bidders must provide both a unit price and a total price on the bid pricing sheet. Information must also be supplied about the date equipment will be delivered to the College, shipping and handling charges, brand name and model number, length of warranty if greater than one (1) year, and maximum guarantee to response time to service calls, if applicable The bidder must agree that no other customer of similar size and similar terms and conditions shall receive a lower price for the same commodity and service during the contract period, unless this same lower price is immediately effective for the Commonwealth. The bidder must also agree to provide current or historical pricing offered or negotiated with other governmental or private entities at any time during the contract period upon the request of the contract manager. Brand Name or Equal: Unless otherwise specified in this BID, any reference to a particular trademark, trade name, patent, design, type, specification, producer or supplier is not intended to restrict this BID to any manufacturer or proprietor or to constitute an endorsement of any commodity or service, and the department may consider clearly identified offers of substantially equivalent commodities and services submitted in response to such reference. Alternatives: A response that fails to meet any material term or condition of the BID, including the submission of required forms may be deemed unresponsive and disqualified. Unless otherwise specified, bidders may submit responses proposing alternatives that provide equivalent, better or more cost effective performance than achievable under the stated BID specifications. These alternatives may include related commodities or services that may be available to enhance performance during the period of the contract. The response should describe how any alternative achieves equivalent or better performance to that of the BID specifications. The College will determine if a proposed alternative method of performance achieves equivalent or better performance. The goal of this BID is to provide the best value of commodities and services to achieve the procurement goals of the department. Bidders that propose discounts, uncharged commodities and services or other benefits in addition to the BID specifications may receive a preference under this BID. Contractors may also propose alternatives for equivalent, better or more costeffective performance than specified under the Contractor s original response to enable the department to take advantage of enhanced technologies, commodities or services that become available during the term of the contract. Method of acquisition: The method of acquisition is outright purchase. Cape Cod Community College BID Laser Cutter Machine for Engineering Program

4 Service and Warranty Terms: Unless otherwise specified or negotiated and accepted by both the successful bidder and the department, this contract will assume the following warranty: Equipment must include a minimum written warranty of one (1) year for materials or workmanship and two (2) years for the laser tube from the date of final acceptance. Final acceptance date is the date when setup, configuration, and satisfactory operational performance are achieved. In addition, the contractor shall pay for freight charges for all items that are returned under warranty. All service is to be performed by Manufacturer Authorized Service technicians, with a response time to formulate a plan to address the concern of no more than 48 hours, if applicable. Bid Requirements: The bidder must meet all of the requirements listed below to be deemed a responsible and responsive bidder. 1. Bidders MUST return all completed required forms in their sealed bid package to CCCC by the 2 PM deadline on February 28, The six (6) required forms are: a. Bidder information sheet b. Tax compliance c. Non-collusion d. Debarment and suspension e. Business references. f. Bid pricing sheet (Table 1) 2. Bidders must comply with all Bid Submission Requirements listed on page 1. Responses must follow pricing details described in the Purchase Description section on pages 3 and All equipment provided must meet the preferred product specifications detailed on the bid pricing sheet (Table 1). 4. All equipment must be acceptable for use in an engineering training program. 5. On-site set-up and training on the functionality and proper maintenance of the laser is required. 6. Only vendors that can deliver items by March 30, 2017 will be considered due to program and funding requirements. 7. All bidders must have been in the business of selling similar equipment to institutions or organizations for the purpose of education and training for a minimum of five (5) years. References: Bidders must submit a list of the (3) most recent customers who have purchased equipment similar to what is requested in this bid during the past 18 month period. References will be checked. NOTE: Poor references may be a basis for a determination that the vendor is not a responsible bidder. Bid Pricing Sheets: The bid pricing sheet(s) must be completed in full. Rule for Award: A contract will be awarded to the responsive and responsible bidder offering the lowest price for the laser cutter machine and is able to meet the specified delivery date. (1 award in total) Cape Cod Community College BID Laser Cutter Machine for Engineering Program

5 Bid/Response Rejection: The College reserves the right to reject any or all bids (responses), in whole or in part and for any reason deemed necessary. Contract award, full or in part, is subject to the availability of federal grant funds. Tie Breaker: In the event the College receives tied bids, wherein two or more responsive and responsible vendors provide the same bid price, the college will use a coin toss to resolve the tied bid situation in the procurement office in the presence of a witness. Bidders will be notified in the event of a tie and if available tied vendor(s) may attend the coin toss at the date and time specified by the college. Additional Terms and Conditions Commonwealth Terms and Conditions: The department is not obligated and should not complete, sign or execute any vendor s contract or other terms and conditions. It must be clearly understood that the Commonwealth Terms and Conditions supersede any contractor or vendor contract, invoice or other terms and conditions. If, by chance, any said contractor or vendor contracts, invoices or other terms and conditions are signed, it is immediately considered void. Reasonable Accommodation: Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of BID information in an alternative format, must communicate such requests in writing to the contact person. Requests for accommodation will be addressed on a case-by-case basis. A bidder requesting accommodation must submit a written statement that describes the bidder s disability and the requested accommodation to the contact person for the BID. The College reserves the right to reject unreasonable requests. Public Records: All responses and information submitted in response to this BID are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26. Any statements in submitted responses that are inconsistent with these statutes shall be disregarded. Best Value Selection and Negotiation: The College may select the response(s) that demonstrates the best value overall, including proposed alternatives that will achieve the procurement goals of the department. The College and a selected bidder, or a contractor, may negotiate a change in any element of contract performance or cost identified in the original BID or the selected bidder s or contractor s response that results in lower costs or a more cost effective or better value than was presented in the bidder s or contractor s original response. Costs: Costs that are not specifically identified in the bidder s response, and accepted by a department as part of a contract, will not be compensated under any contract awarded pursuant to this BID. The Commonwealth will not be responsible for any costs or expenses incurred by bidders responding to this BID. CommBuys: This BID has been distributed electronically using the CommBuys system. Bidders are solely responsible for obtaining and completing the required attachments that are identified in this BID and for checking COMMBUYS for any addenda or modifications that are subsequently made to this ID or attachments. The Commonwealth and its subdivisions accept no liability and will provide no accommodation to bidders who fail to check for amended BIDs and submit inadequate or incorrect responses. Bidders are advised to check the COMMBUYS posting after the responses to questions have been Cape Cod Community College BID Laser Cutter Machine for Engineering Program

6 posted to ensure that they have the most recent information. Bidders may not alter (manually or electronically) the BID language or any BID component files. Modifications to the body of the BID, specifications, terms and conditions, or that change the intent of this BID are prohibited and may disqualify a response. Subcontracting Policies: Prior approval of the department is required for any subcontracted service of the contract. Contractors are responsible for the satisfactory performance and adequate oversight of its subcontractors. Subcontractors are required to meet the same state and federal financial and program reporting requirements and are held to the same reimbursable cost standards as contractors. Indemnification: Unless otherwise exempted by law, the contractor shall indemnify and hold harmless the State, its agents, officers and employees against any and all claims, liabilities and costs for any personal injury or property damages, patent or copyright infringement or other damages that the State may sustain which arise out of or in connection with the Contractor s performance of a Contract, including but not limited to the negligence, reckless or intentional conduct of the contractor, its agents, officers, employees or subcontractors. The Contractor shall at no time be considered an agency or representative of the Department or the State. After prompt notification of a claim by the State, the Contractor shall have an opportunity to participate in the defense of such claim and any negotiated settlement agreement or judgment. The State shall not be liable for any costs incurred by the Contractor arising under this paragraph. Any indemnification of the Contractor shall be subject to appropriate and applicable law. Non-Discrimination in Employment: The Contractor shall not discriminate against any qualified employee or applicant for employment because of race, color, national origin, age, sex, sexual orientation, gender identity, religion, genetic information maternity leave, military service, marital status or disability. The Contractor agrees to comply with applicable federal and state statues, rules and regulations prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Massachusetts General Laws, Chapter 151B and all administrative and executive orders, where applicable. Contract Expansion: If additional funds become available during the contract duration period, the department reserves the right to increase the maximum obligation to some or all contracts executed as a result of this BID or to execute contracts with contractors not funded in the initial selection process, subject to available funding, satisfactory contract performance and service or commodity need. Emergency Standby Commodities and/or Services: Due to a declaration of a state of emergency where the safety and well-being of Commonwealth citizens are at risk, the Commonwealth of Massachusetts may request specific commodities and/or services from its Contractors. Contractors may be called upon to supply and/or deliver to the Commonwealth on a priority basis such commodities and/or services currently under contract. Such accommodations may be requested from a Contractor during an actual emergency. To accommodate such requests, Contractors may be requested and must make every effort to service these requests to the best of their ability from regular sources of supply at the rates set forth in any standard contract resulting from this BID. Cape Cod Community College BID Laser Cutter Machine for Engineering Program

7 Return Policy: The bidder must include their written return policy with their responses. Replacements will be delivered as in accordance with the department s request. If no return policy is specified and therefore accepted as part of this contract, then their contract will assume that the department can return items to the contractor for up to one year for a full refund. In addition, there will be no charge for returns, e.g., freight, restocking, etc. Purchase Order Numbers: Contractors will be responsible for obtaining an approved purchase order number from the procuring fiscal department for all services and/or outright purchases. This purchase order number should appear on all correspondence such as the invoice, packing slip or work order. No service or delivery shall be performed unless an approved purchase order number is assigned or unless an authorized College employee has expressed that the purchase of item or service is an emergency. In the case of an emergency, the contractor shall immediately call the appropriate fiscal office for verification on that day or the next business day, if it is on a weekend or holiday. Payment: Invoices should be sent to the Accounts Payable Department after the delivery or service performance. Invoices should be mailed to Accounts Payable at 2240 Iyannough Road. Invoices shall be date stamped when received by the AP department. It is highly encouraged that the contractors attach the work order or delivery slip that is signed by the receiving department. Delivery Terms. All equipment must be delivered no later than the delivery date listed on the bid pricing sheet(s) to the appropriate site as designated by a school employee. All prices must be F.O.B. Cape Cod Community College Facilities, 2240 Iyannough Road, West Barnstable, MA, with no shipping, freight, delivery, handling, fuel charges or any other additional charge not included in the bid. Payments of this nature will not be processed under this contact. Order Receipt and/or Work Completion Receipt: The contractor is required to obtain department employee signatures as verification of shipment and/or work completion. It is highly encouraged that a copy of said document is attached to their invoice. Work orders or work completions shall state the number of hours and the exact times in which the contractor performed their service. Non-collusion: Respondents certify that submitted cost proposals are arrived at independently and without consultation, communication, or agreement with any other contractor, vendor, or potential vendor. Respondents further certify that cost proposals are made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. Respondents agree that no member of the firm s ownership, management or staff has a vested interest in any aspect or department of Cape Cod Community College Community College. Any or all proposals will be rejected if there is reason to believe that collusion exists between proposers, and respondents understand that any misstatement in this affidavit is and shall be treated as fraudulent concealment of the true facts relating to submission of cost proposals under this IFB. Debarment: Respondents certify, to the best of their knowledge and belief, that the firm and its principals: a. are not presently debarred, suspended, proposed for debarment, declared ineligible, Cape Cod Community College BID Laser Cutter Machine for Engineering Program

8 or voluntarily excluded from covered transactions by any Federal or state department or agency; b. have not within a three (3) year period preceding this Contract been convicted of, or had a civil c. judgment rendered against them from commission of fraud, or a criminal offense in connection with obtaining or attempting to obtain, or performing a public (Federal, State or Local) transaction or grant under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or Local) with commission of any of the offenses listed in section b. above; and d. have not within a three (3) year period preceding this Contract had one or more public transactions (Federal, State, or Local) terminated for cause or default. Contract Termination: The College reserves the right to amend or terminate the contract in whole, or with any number of contractors, with or without cause, at any time, without prior notice and upon any time felt necessary by the department. VENDOR Requirements Upon Award: The Awarded Contractor(s) shall execute the Commonwealth of MA Standard Contact Form, W-9 Taxpayers ID form, and Commonwealth Terms & Conditions within 10 working days of receipt of notification of award from the College. Cape Cod Community College BID Laser Cutter Machine for Engineering Program

9 Bid Required Form Attachment A Bidder Information Sheet Company Name: Size of Company: Incorporation Status: Years of Operation: Contact Individual: Address: Telephone Number: Fax: : I have received and reviewed all of the proposal information and attachments to BID #17-04 Authorized Signature: Date: (Sign in Ink)

10 Attachment B CERTIFICATE OF COMPLIANCE WITH STATE TAX LAW AND UNEMPLOYMENT COMPENSATION CONTRIBUITON REQUIREMENTS Pursuant to M.G.L. Chapter 62C, S 49A, and MGL Ch.151A, Section 19A, I Name & Title _, authorized signatory for whose principal place of business is located at do hereby certify under penalties of perjury that the above business has filed all state tax returns and paid all taxes as required by law and has complied with all state laws pertaining to contributions to the unemployment compensation fund and to payments in lieu of contributions. The Business Organization Social Security Number or Federal Identification Number is _. Signed under the penalties of perjury this day of, Authorized Signature* Title *must be signed in ink

11 Certification of Non Collusion Attachment C The undersigned certifies under penalties of perjury that this Bid or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word person shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. Authorized Signature* Date Printed Name of person signing bid or proposal*) (Name of business) *must be signed in ink

12 IFB REQUIRED FORM Attachment D Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Executive Orders and 12689) As required by 2 CFR 200 Section : For all contracts the non-federal entity (CCCC) shall obtain from the contractor a certification that neither the contractor nor any of its principal employees are listed on the General Services Administration s List of Parties Excluded from Federal Procurement or Nonprocurement Programs. Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," " person," "primary covered transaction," " principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled.certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier Covered Transactions, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. COMPANY NAME AWARD/BID NUMBER AND/OR PROJECT NAME PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE Debarment and Suspension (E.O, and 12689) Certification Page 1

13 Attached E REQUIRED FORM (IFB 17-04) Cape Cod Community College Procurement Department Business References Please submit a list of the (3) most recent customers who have purchased equipment similar to what is requested in this bid during the past 18 month period. References will be checked Reference: Address: Contact: Phone: Fax: Description and date(s) of supplies or services provided: Reference: Address: Contact: Phone: Fax: Description and date(s) of supplies or services provided: Reference: Address: Contact: Phone: Fax: Description and date(s) of supplies or services provided: Attach additional sheets if necessary.

14 CCCC Bid # Attachment F Cape Cod Community College Procurement Department Table 1: Bid Pricing Sheet Ref: Bid Laser Cutter Machine for Engineering Program Please fill in all of the blanks in the table below. Item and Item Specifications Quantity Needed Date Must be at the College* Unit Price Shipping & Handling Cost Total Price Delivery Date Brand Name & Model Number Length of Warranty if Greater than One (1) Year Maximum Guarantee Response Time to Service Calls (NA, if not applicable) Item 1: Laser Cutter Machine See preferred item specifications below 1 3/30/17 *Delivery Information Item is to be delivered to Cape Cod Community College, Facilities, 2240 Iyannough Road, West Barnstable, MA by 3/30/2017. F-1

15 CCCC Bid # Attachment F Detailed Item Specifications: Laser Cutter Please review the required specifications and indicate if your product meets the specification stated Feature Required Specifications Check the box if product meets specification Engraving Area 16" x 12" (406 x 305 mm) Maximum Material 4.5" (114 mm) Thickness Laser Wattage 40 watts Laser Source Air Assist Intelligent Memory Capacity Print Driver Visible Pointer Relocatable Home Operating Modes Motion Control System X-Axis Bearings Belts Digitally controlled, air-cooled CO2 laser tubes that are fully modular, permanently aligned and field replaceable. Air assist curtain, air assist pump Multiple file storage up to 64 MB. Rolling buffer allows files of any size to be engraved. User-friendly print driver that allows control of all of the laser's features from one interface and supports a wide range of software packages - from design programs to spreadsheet applications to CAD drawing packages. Since the laser beam is invisible, a visible pointer system that allows a visual reference for locating where the laser will fire. When engraving items that are not easily placed at the top corner of the laser, one can easily set a new home position by hand. Optimized raster, vector or combined modes. High-speed micro stepper motors. Shielded Roller Bearing Assembly on a Ceramic Coated Aluminum Guide Rail. B-style Kevlar Belts. F-2

16 CCCC Bid # Attachment F Feature Required Specifications Check the box if product meets specification Resolution User controlled from 100 to 1000 dpi. Speed and Power Control Computer or manually control speed and power in 1% increments to 100%. Vector color mapping links speed, power and focus to any RGB color. Print Interface 10 Base-T Ethernet or USB Connection. Compatible with Windows 7/8/10. Size (W x D x H) Weight Electrical Requirements Maximum Table Weight Ventilation System Software Set-up and Training Less than 30 x30 x12 Less than 125 lbs Auto-switching power supply accommodates 110 to 240 volts, 50 or 60 Hz, single phase, 15 amp AC. Static table weight of 50 lbs (22.7 kg) and a lifting table weight of 25 lbs (11.5 kg) CFM ( m3/hr) external exhaust to the outside Software required to operate laser functions On-site installation and training on machine functionality and proper maintenance of laser. Set-up and training can occur after 3/30/17 delivery based on mutual agreement. Delivery MUST be taken by 3/30/17 for funding purposes. F-3