The Following Forms Must be filled out by Non-Scouting Organizations to Use Yocona Area Council Properties at Camp Yocona, the Bay Springs Scout

Transcription

1 The Following Forms Must be filled out by Non-Scouting Organizations to Use Yocona Area Council Properties at Camp Yocona, the Bay Springs Scout Base, Camp Toby Tubby or the Council Service Center

2 LETTER OF AGREEMENT FOR COUNCIL PROPERTY USE This letter of agreement is for the purpose of establishing the use of. by for the purpose of. This is a Boy Scout Facility and is used first and foremost by members of Boy Scouts of America. 1. is to use the property from beginning at AM/PM to at AM/PM. 2. Agrees to provide the Yocona Area Council with the following documents by. a. A certificate of liability insurance with a minimum of $2,000,000 CSL (combined single limit) with the Yocona Area Council, Boy Scouts, and Boy Scouts of America, names as additional insured, ten (10) day written notice of cancellation, and the period of time involved. b. A hold harmless agreement. (Copy attached) c. A certificate showing non-profit and/or tax exempt status. d. A roster showing the names of all youth and adults participating in this activity. 3. Agrees to pay $ for the use of the property stated above, which sum is payable by. 4. A deposit of $50.00 is required to be paid at the signing of this agreement. This is non-refundable, but is a part of the total fee. 5. Be responsible for any and all damages to Council property which may reasonably be attributed to the actions of the said group and agrees to promptly pay any and all reasonable damage claims when presented. 6. While Scouting makes every effort to accommodate all persons with disabilities, it is a charitable, private organization not subject to the ADA, and any group who uses the property is responsible for ADA compliance and any accommodations necessary for its participants and visitors. 7. No alcoholic beverages or illegal drugs of any kind are permitted to be used on the premises. 8. Agrees that you will provide at least one adult leader (defined as 21 years of age or older for purposes herein) for every ten (10) members of the party present in camp below the age of 21 years; that at least on the said adult leaders must be present with the group at all times while the group is in camp. (Minimum of 2 adult leaders)

3 Letter of Agreement Establishing Property Use Page 2 9. Agrees that the group will abide by any and all of the camp operating rules and instructions of the Scouting Professional present, the Camp Ranger (Camp Yocona) or US Army Corps of Engineers (Bay Springs) Yocona Area Council, Boy Scouts of America Organization By Title By Title Note: Please return the original and one copy along with other required documents and the deposit to the Yocona Area Council, Boy Scouts of America. 505 Air Park Road, Tupelo, MS SCOUT OATH On my honor I will do my best To do my duty to God and my country And to obey the Scout Law; To help other people at all times; To keep myself physically strong, Mentally awake, and morally straight. SCOUT LAW A Scout is trustworthy, loyal, helpful, friendly, courtesies, kind, obedient, cheerful, thrifty, brave, clean, and reverant Updated 2/13

4 ORGANIZATIONAL HOLD-HARMLESS AGREEMENT shall indemnify, hold free and harmless, assume liability for, and defend the Boy Scouts of America, Yocona Area Council, or Scouting s chartered organizations, and any of their affiliates, agents, servants, employees, officers, volunteers, and directors from any and all costs and expenses, including but not limited to, attorneys' fees, reasonable investigative and discovery costs, court costs, and all other sums that the Boy Scouts of America, Yocona Area Council, or Scouting s chartered organizations, and any of their affiliates, agents, servants, employees, officers, volunteers, and directors incur as a result of any demand for claim or assertion of liability under any municipal, state or federal law or cause of action, including any action under the Americans with Disabilities Act, arising or alleged to have arisen out of any act or omission of, or any use of real or personal property belonging to, the Boy Scouts of America, Yocona Area Council, or Scouting s chartered organizations, and any of their affiliates, agents, servants, employees, officers, volunteers, and directors Organization By: Title: Property and period to be used: Updated 2/13

5 INDIVIDUAL NON-SCOUTING RELEASE AND INDEMNITY/HOLD-HARMLESS AGREEMENT I understand that use of facilities on owned/leased by the Yocona Area Council, BSA, involves a certain degree of risk that could result in injury or death. In consideration of the benefits to be derived, after carefully considering the risk involved, and in view of the fact that the Boy Scouts of America is a not-for-profit organization: RELEASE AND INDEMNIFICATION I hereby release and waive any and all claims that I may have against Boy Scouts of America, Yocona Area Council, BSA and Scouting s chartered organization and any of their affiliates, agents, servants, employees, officers, directors and volunteers. shall indemnify, hold free and harmless, assume liability for, and defend the Boy Scouts of America, Yocona Area Council, or Scouting s chartered organizations, and any of their affiliates, agents, servants, employees, officers, volunteers, and directors from any and all costs and expenses, including but not limited to, attorneys' fees, reasonable investigative and discovery costs, court costs, and all other sums that the Boy Scouts of America, Yocona Area Council, or Scouting s chartered organizations, and any of their affiliates, agents, servants, employees, officers, volunteers, and directors incur as a result of any demand for claim or assertion of liability under any municipal, state or federal law or cause of action, including any action under the Americans with Disabilities Act, arising or alleged to have arisen out of any act or omission of, or any use of real or personal property belonging to, the Boy Scouts of America, Yocona Area Council, or Scouting s chartered organizations, and any of their affiliates, agents, servants, employees, officers, volunteers, and directors. Signature Telephone Number If signatory is less than 18 years of age, this must also be signed by a parent or guardian. Parent s Signature Telephone Number Signature Telephone Number updated 2/13