Louisiana State University System

Transcription

1 Louisiana State University System Second Quarter Operating Budget Report

2 Table of Contents LSU and A & M College 1 Paul M. Hebert Law Center 12 Pennington Biomedical Research Center 23 LSU Agricultural Center 34 LSU in Shreveport 44 LSU at Alexandria 55 LSU at Eunice 66 University of New Orleans 76 LSU Health Sciences Center New Orleans 86 LSU Health Sciences Center Shreveport 99 E.A. Conway Medical Center 110 Huey P. Long Medical Center 118 Board and System Office 126 Health Care Services Division 136 Click on page number to go to the Institution's quarterly report

3 To: John Lombardi, President Date: January 22, 2010 LSU System From: Michael Martin, Chancellor LSU Subject: Second Quarter of FY Budget Report Please consider this narrative as an extension of the first quarter report sent to you on October 30, 2009 in which I described the University s budget philosophy and first quarter activities. In that October document I reported Outside of an event beyond the University s control, such as a natural disaster or a mid-year budget cut, LSU expects to complete this fiscal year within the aggregate budget level approved by the Board of Supervisors. In terms of the budget status at the end of the second quarter, the University was again on track to meet this objective. However, just days before Christmas, we were notified of a $12.65 million cut to LSU s FY state appropriation. This declaration broke one of the fundamental components of a budget an authorization to spend a defined amount of funds. The University reacted to this declaration by breaking the budget commitment to campus units by reducing their operating budget funds. The University is absorbing this cut while attempting to meet the instructional needs of over 26,000 students who began classes three days ago and to meet the contractual grant / contract obligations for the remainder of the fiscal year. In order to accomplish these objectives, the mid-year cuts LSU chose to make are temporary actions which will be made permanent in preparing the FY operating budget. The mid-year cuts were not made across-the-board. The average cut in the academic colleges was 4% while the average cut to non-academic units was 5%. The cuts in the academic colleges ranged from a low of 2.5% to a maximum of 6%. A Budget Reduction Workbook was submitted to you on January 8, This Workbook detailed the specific cuts and included a brief narrative description of the impact of the mid-year cut on each major unit. I am continuing to meet on a regular basis with the leadership of the faculty, staff, students, and the vice chancellors and deans to discuss strategies for dealing with future projected short-falls in state appropriations. Provost Merget is beginning to meet individually with each dean and vice chancellor to discuss strategies for future budget cuts. There is no 1

4 doubt that continued cuts to LSU s operating budget will diminish the role, scope, and mission of this great flagship University. Should you have any questions concerning this narrative, the second quarter report, or the materials in the Budget Reduction Workbook, please contact me. 2

5 Louisiana State University Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 167,433,487 51,310,498 38,482, ,793,372 Statutory Dedications 13,431,458 1,375,980 1,288, ,664,376 Interim Emergency Board Interagency Transfers 6,439,904 1,661,437 1,601, ,263,369 Interagency Transfers - Federal Stimulus 38,855, ,696, ,696,788 Self Generated Revenues 204,357, ,506,212 72,154, ,660,264 Federal Funds Total Revenues 430,517, ,854, ,224, ,078,169 Expenditures by Object: Personal Services 335,869,936 62,971,472 91,193, ,164,647 Operating Expenses 33,042,739 7,167,700 8,065, ,232,986 Other Charges 49,402,820 25,711,320 26,461, ,172,693 Acquisitions and Major Repairs 12,202,053 1,024,906 1,656, ,681,399 Expenditures by Function: Academic Expenditures 307,942,409 54,846,902 83,996, ,843,065 Non-Academic Expenditures 122,575,139 42,028,495 43,380, ,408,661 Total Expenditures 430,517,548 96,875, ,376, ,251,725 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State Appropriations i Restricted Fees 9,704,156 14,919,049 16,468,767 16,468,767 16,468,767 Sales and Services of Educational Activities 4,610,021 4,726,534 4,758,170 4,758,170 4,758,170 Auxiliaries 23,449,867 58,869,746 48,044,225 48,044,225 48,044,225 Endowment Income 10,120,206 10,009,870 10,009,988 10,009,988 10,009,988 Grants and Contracts 1,325,295 8,377,595 9,428,521 9,428,521 9,428,521 Indirect Cost Recovered 34,429,981 33,324,170 32,267,514 32,267,514 32,267,514 Gifts 2,134,049 2,066,746 2,180,912 2,180,912 2,180,912 Federal Funds Hospitals All Other Sources 7,228,497 8,552,496 11,675,485 11,675,485 11,675,485 TOTAL 93,002, ,846, ,833, ,833, ,833,582 Overview and Analysis of Campus Operations Louisiana State University has drawn approximately 69% of its budgeted revenues. LSU was able to receive 53% of its Federal Stimulus during the second quarter. The large percentage for actual expenditures compared to the operating budget in the other charges expenditure category and the Scholarships/Fellowships function is attributable to an increase in the number of exemptions awarded. These expenditures include awards for the summer, fall and spring term. For restricted operations, the large increase to grants and contracts is due to a timing issue. As all campuses, LSU cannot receive the revenue until expenses are incurred. In addition, the decrease in auxiliaries is due to a timing issue of revenue transfers to entities such as Athletics for Concessions and Tiger Cash receipts from off campus vendors. 3

6 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Louisiana State University Adjusted Operating Budget % change to Beg Budget Revenues General Fund 167,433, ,433, % Statutory Dedications 13,431, ,431, % Interim Emergency Board Interagency Transfers 6,642,328 0 (202,424) 6,439, % Interagency Transfers - Federal Stimulus 38,653, ,424 38,855, % Self Generated Revenues 204,357, ,357, % Federal Funds Total Revenues 430,517, ,517, % Expenditures by Object: Salaries 239,150,249 (336,801) 239, ,053, % Other Compensation 25,832,628 (8,588) (30,268) 25,793, % Related Benefits 71,085, ,633 (329,163) 71,022, % Total Personal Services 336,068,319 (78,756) (119,627) ,869, % Travel 2,395, ,000 2,417, % Operating Services 19,553,764 (476,053) (70,336) 19,007, % Supplies 11,578,749 (105,000) 144,273 11,618, % Total Operating Expenses 33,527,855 (581,053) 95, ,042, % Professional Services 1,921,724 1,500 22,150 1,945, % Other Charges 37,824,627 31,436 33,138 37,889, % Debt Services Interagency Transfers 9,568, ,568, % Total Other Charges 49,314,596 32,936 55, ,402, % 0.2% General Acquisitions 6,348, ,873 (34,348) 6,935, % Library Acquisitions 5,258,569 5,000 2,750 5,266, % Major Repairs Total Acquisitions and Major Repairs 11,606, ,873 (31,598) ,202, % Total Expenditures 430,517,548 (0) (0) ,517, % Expenditures by Function: Instruction 190,915,927 (1,164,544) 1,114, ,866, % Research 55,374, ,646 (598,528) 55,317, % Public Service 5,894,137 25, ,475 6,169, % Academic Support (Includes Library) 55,350, ,103 36,808 55,588, % Academic Expenditures Subtotal 307,535,146 (396,439) 803, ,942,409 Student Services 12,283,699 54,035 (165,533) 12,172, % Institutional Support 23,801, ,466 (119,338) 23,865, % Scholarships/Fellowships 35,400,128 31, ,408 35,534, % Plant Operations/Maintenance 51,010, ,502 (622,238) 50,515, % Hospital Transfers out of agency 487, , % Athletics Other Non-Academic Expenditures Subtotal 122,982, ,439 (803,701) ,575,139 Total Expenditures 430,517,548 (0) ,517, % Use next page for Detailed Explanation 4

7 Operating Budget Development Campus: B d t Adj t t Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. Louisiana State University Report on changes to Significant Funding Issues The revenue budget adjustment represents the State Department of Education allocating a portion of the LSU Lab School's MFP appropriation from the ARRA Federal Stimulus funding. 5

8 Overview of Unrestricted Revenues and Expenditures Revenues Campus: Louisiana State University Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 167,433,487 51,310,498 38,482,874 89,793, % Statutory Dedications 13,431,458 1,375,980 1,288,396 2,664, % Interim Emergency Board Interagency Transfers 6,439,904 1,661,437 1,601,932 3,263, % Interagency Transfers - Federal Stimulus 38,855, ,696,788 20,696, % Self Generated Revenues 204,357, ,506,212 72,154, ,660, % Federal Funds TOTAL 430,517, ,854, ,224, ,078, % Expenditures by Category Salaries 239,053,252 46,845,067 64,567, ,412, % Other Compensation 25,793,772 5,147,198 8,042,671 13,189, % Related Benefits 71,022,912 10,979,206 18,583,209 29,562, % Total Personal Services 335,869,936 62,971,472 91,193, ,164, % Travel 2,417, , ,481 1,177, % Operating Services 19,007,375 2,563,449 4,305,072 6,868, % Supplies 11,618,022 4,137,802 3,048,733 7,186, % Total Operating Expenses 33,042,739 7,167,700 8,065, ,232, % Professional Services 1,945, , ,785 1,210, % Other Charges 37,889,201 25,025,207 16,679,293 41,704, % Debt Services Interagency Transfers 9,568, ,231 9,049,296 9,257, % Total Other Charges 49,402,820 25,711,320 26,461, ,172, % General Acquisitions 6,935, , ,253 1,029, % Library Acquisitions 5,266, ,265 1,227,241 1,651, % Major Repairs Total Acquisitions and Major Repairs 12,202,053 1,024,906 1,656, ,681, % TOTAL 430,517,548 96,875, ,376, ,251, % by Function Instruction 190,866,329 32,023,401 52,201,043 84,224, % Research 55,317,333 9,945,636 15,702,707 25,648, % Public Service 6,169,968 1,141,165 1,515,711 2,656, % Academic Support (Includes Library) 55,588,779 11,736,700 14,576,701 26,313, % Academic Expenditures Subtotal t 307,942, ,846,902 83,996, ,843, % Student Services 12,172,201 2,969,275 3,093,817 6,063, % Institutional Support 23,865,590 4,651,039 7,310,048 11,961, % Scholarships/Fellowships 35,534,972 24,954,030 16,528,672 41,482, % Plant Operations/Maintenance 50,515,376 9,065,908 16,018,072 25,083, % Hospital Transfers out of agency 487, , , , % Athleticsti Other Non-Academic Expenditures Subtotal 122,575,139 42,028,495 43,380, ,408, % TOTAL 430,517,548 96,875, ,376, ,251, % 6 P:\Financial Quarterly Reports\ \2ndQtr\LSU_Quarterly Revenues and Expenditures Template 2nd qtr 1/26/2010

9 Overview of Unrestricted Revenues and Expenditures Campus: Louisiana State University Discuss significant revenues collected and expenses incurred variances in relation to the budget. Revenues The self generated revenues for the first and second quarter include tuition and fees collected for the summer, fall and a portion of the spring term. The percent of actual revenues collected compared to the operating budget for this quarter is on schedule with the self generated revenues collected last fiscal year. Expenditures The large percentage for actual expenditures compared to the operating budget in the other charges expenditure category and the Scholarships/Fellowships function is attributable to an increase in the number of exemptions awarded. These expenditures include awards for the summer, fall and spring term. The large percentage for actual expenditures compared to the operating budget in the Transfers function is attributable to charges in progress for campus wide operations such as Continuing Education, Facility Services, Athletic Department, and Insurance and Premiums. By the end of the year, these expenditures will have been allocated to the proper function. At that time, the expenditures are anticpated to be in line with the budget. 7 P:\Financial Quarterly Reports\ \2ndQtr\LSU_Quarterly Revenues and Expenditures Template 2nd qtr 1/26/2010

10 Overview of Restricted Funds Campus: Louisiana State University Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 0 Restricted Fees 20,393,160 8,925,155 4,780,666 13,705, % Sales and Services of Educational Activities 2,499, , ,154 1,429, % Auxiliaries (List) 1 Athletic Department 81,500,000 34,859,504 11,666,233 46,525, % 2 Golf Course 1,229, , , , % 3 Residential Life 29,472,998 15,088,519 11,233,848 26,322, % 4 Lab School Cafeteria 555, ,475 24, , % 5 Procurement Auxiliary Services 14,472,016 3,053,142 3,238,430 6,291, % 6 Parking, Traffic, & Transportation 9,642,450 5,011,035 1,305,285 6,316, % 7 Student Health Center 9,025,854 4,401,647 3,071,145 7,472, % 8 Student Media 1,926, , ,085 1,251, % 9 University Auxiliary Services 1,542,863 1,303,975 (371,886) 932, % 10 LSU Union 10,309,384 4,834,207 2,482,222 7,316, % 11 LSU Press 1,980, , ,647 1,137, % Endowment Income 1,927, , , , % Grants and Contracts Federal 99,669,384 27,202,298 22,854,945 50,057, % State and Local 43,346,599 14,802,178 7,271,391 22,073, % Private 13,357,905 7,521,412 4,864,361 12,385, % Indirect Cost Recovered 18,015,096 2,007,637 1,966,603 3,974, % Gifts 14,334,407 3,013,145 3,074,386 6,087, % Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs (UCC) All Other Sources 6,588,016 2,057,904 3,825,763 5,883, % TOTAL 381,789, ,026,635 83,708, ,735, % 8 P:\Financial Quarterly Reports\ \2ndQtr\LSU_Quarterly Revenues and Expenditures Template 2nd qtr 1/25/2010

11 Overview of Restricted Funds Campus: Louisiana State University Report on Restricted Budget Auxiliaries University Auxiliary Services The negative revenues for University Auxiliary Services is due to the timing difference of revenue transfers to entities such as Athletics for Concessions and Tiger Cash receipts from off campus vendors. Non Auxiliary Funds The figures included in the estimated column for non auxiliary funds are the actual revenues collected from the previous fiscal year. Most of these funds are one time or multiyear award funds that are not confined to fiscal year budgets. All Other Sources The revenues for other sources appear to be out of line with the budget due to the interest earnings for Auxiliaries not being distributed until end of the fiscal year. 9 P:\Financial Quarterly Reports\ \2ndQtr\LSU_Quarterly Revenues and Expenditures Template 2nd qtr 1/25/2010

12 Overview of Restricted Operations Campus: Louisiana State University Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 9,704,156 8,925,155 3,710,262 14,919,049 4,780,666 3,230,948 16,468, ,468, ,468,767 Sales & Svcs of Educ. Activ's 4,610, , ,786 4,726, , ,517 4,758, ,758, ,758,170 Auxiliaries (List) 1 Athletic Department 7,360,385 34,859,504 21,093,975 21,125,914 11,666,233 20,871,189 11,920, ,920, ,920,958 2 Golf Course 1,021, , ,995 1,089, , , , , ,954 3 Residential Life 4,862,259 15,088,519 4,217,072 15,733,706 11,233,848 10,280,170 16,687, ,687, ,687,384 4 Lab School Cafeteria 380, ,475 99, ,509 24, , , , ,070 5 Procurement Auxiliary Services 1,433,505 3,053,142 2,387,113 2,099,534 3,238,430 3,615,569 1,722, ,722, ,722,395 6 Parking, Traffic, & Transportation 1,942,483 5,011,035 1,234,323 5,719,196 1,305,285 3,549,301 3,475, ,475, ,475,180 7 Student Health Center 1,293,651 4,401,647 1,999,762 3,695,536 3,071,145 1,937,765 4,828, ,828, ,828,916 8 Student Media 611, , ,283 1,002, , ,143 1,063, ,063, ,063,410 9 University Auxiliary Services 360,044 1,303, ,181 1,184,838 (371,886) 196, , , , LSU Union 5,776,358 4,834,207 2,424,200 8,186,366 2,482,222 2,819,181 7,849, ,849, ,849, LSU Press (1,591,824) 421, ,781 (1,717,729) 715, ,934 (1,685,016) 0 (1,685,016) 0 (1,685,016) Endowment Income 10,120, , ,046 10,009, , ,052 10,009, ,009, ,009,988 Grants and Contracts Federal (2,177,532) 27,202,298 28,741,782 (3,717,016) 22,854,945 22,482,262 (3,344,334) 0 (3,344,334) 0 (3,344,334) State and Local 3,156,951 14,802,178 9,479,744 8,479,385 7,271,391 7,525,368 8,225, ,225, ,225,408 Private 345,877 7,521,412 4,252,062 3,615,226 4,864,361 3,932,141 4,547, ,547, ,547,447 Indirect Cost Recovered 34,429, ,007,637 3,113,448 33,324, ,966, ,023, ,267, ,267, ,267, Gifts 2,134,049 3,013,145 3,080,448 2,066,746 3,074,386 2,960,220 2,180, ,180, ,180,912 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 7,228,497 2,057, ,905 8,552,496 3,825, ,775 11,675, ,675, ,675,485 TOTAL 93,002, ,026,635 89,182, ,846,205 83,708,891 89,721, ,833, ,833, ,833,582 P:\Financial Quarterly Reports\ \2ndQtr\LSU_Quarterly Revenues and Expenditures Template 2nd qtr 1/25/

13 Report on Restricted Operations Federal Grants: The University must incur the expenses and seek reimbursement. Revenue is recognized after the expenses are incurred. State Grants: Board of Regents grants provide a large part of the funding in advance, which provides positive cash flow for state projects. Indirect Cost Recovered: The fund balance is comprised of funds that are earmarked to be used as start up funds for new faculty members, matching funds for grants, high cost maintenance expenses for research equipment or lab renovations, and other unexpected costs. The start up costs can range from $100,000 for a researcher in Arts and Sciences to $500,000 for researchers in Engineering to amounts in excess of $3M for an internationally renowned researcher in Basic Sciences. P:\Financial Quarterly Reports\ \2ndQtr\LSU_Quarterly Revenues and Expenditures Template 2nd qtr 1/25/

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16 Paul M. Hebert Law Center Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 7,086,344 2,166,201 1,624, ,790,853 Statutory Dedications 475, Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 1,696, ,494, ,494,402 Self Generated Revenues 11,061,507 5,453,627 3,259, ,712,899 Federal Funds Total Revenues 20,319,894 7,619,828 6,378, ,998,154 Expenditures by Object: Personal Services 12,798,129 2,464,388 3,345, ,809,528 Operating Expenses 3,859, , , ,647,255 Other Charges 3,364,126 1,453, , ,253,020 Acquisitions and Major Repairs 298,000 41,083 72, ,511 Expenditures by Function: Academic Expenditures 12,115,572 2,018,977 3,045, ,064,014 Non-Academic Expenditures 8,204,322 2,808,774 1,950, ,759,300 Total Expenditures 20,319,894 4,827,751 4,995, ,823,314 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State t Appropriations Restricted Fees 142, , , , ,179 Sales and Services of Educational Activities 605, , , , ,253 Auxiliaries Endowment Income 238, , , , ,025 Grants and Contracts 0 150, , , ,134 Indirect Cost Recovered 106, , , , ,231 Gifts (7,880) (, (7,880) (, (7,880) (, Federal Funds Hospitals All Other Sources 151, , , , ,704 TOTAL 1,245,655 1,472,138 1,403,646 1,403,646 1,403,646 Overview and Analysis of Campus Operations In the aggregate, revenues collected and expenditures incurred to date are generally in line with available budget. Self-generated revenues and expenditures actual include Fall09 and a portion of Spring10 tuition and fees and scholarships/waivers, respectively. Expenses for the research function will fall in line with annual budget after summer research expenditures have been recognized in our accounting system in June Other compensation (student labor) expenditures are low relative to budget as the Law Center has been very conservative in this expenditure category in anticipation of a midyear budget reduction. Receipts for state and local and private contracts reflect the balance of two grants for which all revenues have been collected in the first quarter. The majority of restricted fees (student tech) have been recognized for this fiscal year. 14

17 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Paul M. Hebert Law Center Adjusted Operating Budget % change to Beg Budget Revenues General Fund 7,086,344 7,086, % Statutory Dedications 475, , % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 1,696,281 1,696, % Self Generated Revenues 11,061,507 11,061, % Federal Funds 0 Total Revenues 20,319, ,319, % Expenditures by Object: Salaries 10,068,799 10,068, % Other Compensation 300, , % Related Benefits 2,428,352 2,428, % Total Personal Services 12,798, ,798, % Travel 345, , % Operating Services 3,277,154 3,277, % Supplies 237, , % Total Operating Expenses 3,859, ,859, % Professional Services 175, , % Other Charges 3,188,926 3,188, % Debt Services 0 Interagency Transfers 0 Total Other Charges 3,364, ,364, % 0.0% General Acquisitions 18,000 18, % Library Acquisitions 280, , % Major Repairs 0 Total Acquisitions and Major Repairs 298, , % Total Expenditures 20,319, ,319, % Expenditures by Function: Instruction 8,798,963 8,798, % Research 597, , % Public Service 47,200 47, % Academic Support (Includes Library) 2,671,861 2,671, % Academic Expenditures Subtotal 12,115, ,115,572 Student Services 1,264,726 1,264, % Institutional Support 2,388,356 2,388, % Scholarships/Fellowships 3,005,346 3,005, % Plant Operations/Maintenance 1,545,894 1,545, % Hospital 0 Transfers out of agency 0 Athletics 0 Other 0 Non-Academic Expenditures Subtotal 8,204, ,204,322 Total Expenditures 20,319, ,319, % Use next page for Detailed Explanation 15

18 Operating Budget Development Campus: B d t Adj t t Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. Paul M. Hebert Law Center Report on changes to Significant Funding Issues 16

19 Overview of Unrestricted Revenues and Expenditures Revenues Campus: Paul M. Hebert Law Center Actual Amount for each Quarter Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total % Actual to Budget General Fund 7,086,344 2,166,201 1,624,652 3,790, % Statutory Dedications 475, % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 1,696,281 1,494,402 1,494, % Self Generated Revenues 11,061,507 5,453,627 3,259,272 8,712, % Federal Funds TOTAL 20,319,894 7,619,828 6,378, ,998, % Expenditures by Category Salaries 10,068,799 1,942,350 2,678,707 4,621, % Other Compensation 300,978 43,853 38,261 82, % Related Benefits 2,428, , ,172 1,106, % Total Personal Services 12,798,129 2,464,388 3,345, ,809, % Travel 345,307 45,039 98, , % Operating Services 3,277, , ,205 1,359, % Supplies 237,178 66,962 77, , % Total Operating Expenses 3,859, , , ,647, % Professional Services 175,200 36,761 32,376 69, % Other Charges 3,188,926, 1,416,301, 767,582 2,183,883, 68.5% Debt Services Interagency Transfers Total Other Charges 3,364,126 1,453, , ,253, % General Acquisitions 18, % Library Acquisitions 280,000 41,083 72, , % Major Repairs Total Acquisitions and Major Repairs 298,000 41,083 72, , % TOTAL 20,319,894 4,827,751 4,995, ,823, % by Function Instruction 8,798,963 1,512,313 2,480,352 3,992, % Research 597,548 55,297 77, , % Public Service 47,200 5,903 6,878 12, % Academic Support (Includes Library) 2,671, , , , % Academic Expenditures Subtotal 12,115,572 2,018,977 3,045, ,064, % Student Services 1,264, , , , % Institutional Support 2,388, , ,897 1,101, % Scholarships/Fellowships 3,005,346 1,405, ,278 2,147, % Plant Operations/Maintenance 1,545, , , , % Hospital 0 0 Transfers out of agency 0 0 Athletics 0 0 Other 0 0 Non-Academic Expenditures Subtotal 8,204,322 2,808,774 1,950, ,759, % TOTAL 20,319,894 4,827,751 4,995, ,823, % 17 P:\Financial Quarterly Reports\ \2ndQtr\LAW_ _Quarterly Revenues and Expenditures Paul M Hebert Law Center 2nd Quarter 1/25/2010

20 Overview of Unrestricted Revenues and Expenditures Campus: Paul M. Hebert Law Center Discuss significant revenues collected and expenses incurred variances in relation to the budget. In the aggregate, revenues collected and expenditures incurred to date are generally in line with available budget. Self-generated revenues and expenditures actual include Fall09 and a portion of Spring10 tuition and fees and scholarships/waivers, respectively. Expenses for the research function will fall in line with annual budget after summer research expenditures have been recognized in our accounting system in June Other compensation (student labor) expenditures are low relative to budget as the Law Center has been very conservative in this expenditure category in anticipation of a mid-year budget reduction. 18 P:\Financial Quarterly Reports\ \2ndQtr\LAW_ _Quarterly Revenues and Expenditures Paul M Hebert Law Center 2nd Quarter 1/25/2010

21 Overview of Restricted Funds Campus: Paul M. Hebert Law Center Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 105,166 62,612 33,331 95, % Sales and Services of Educational Activities 143,170 71,835 11,364 83, % Auxiliaries (List) Endowment Income 42,218 8,766 12,149 20, % Grants and Contracts Federal 0 State and Local 15,317 15,317 15, % Private 170, , , % Indirect Cost Recovered 2, ,145 1, % Gifts 553, ,030 90, , % Federal Funds 0 Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 34, % TOTAL 1,066, , , , % 19 P:\Financial Quarterly Reports\ \2ndQtr\LAW_ _Quarterly Revenues and Expenditures Paul M Hebert Law Center 2nd Quarter 1/25/2010

22 Overview of Restricted Funds Campus: Paul M. Hebert Law Center Report on Restricted Budget Receipts for state and local and private contracts reflect the balance of two grants for which all revenues have been collected in the first quarter. The majority of restricted fees (student tech) have been recognized for this fiscal year. 20 P:\Financial Quarterly Reports\ \2ndQtr\LAW_ _Quarterly Revenues and Expenditures Paul M Hebert Law Center 2nd Quarter 1/25/2010

23 Overview of Restricted Operations Campus: Paul M. Hebert Law Center Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 142,755 62,612 1, ,710 33,331 24, , , ,179 Sales & Svcs of Educ. Activ's 605,446 71,835 52, ,650 11,364 43, , , ,253 Auxiliaries (List) Endowment Income 238,750 8,767 14, ,427 12,149 13, , , ,025 Grants and Contracts Federal State and Local 15,317 12,009 3, , , ,633 Private 170,735 23, , , , , ,501 Indirect Cost Recovered 106, , , , , ,231 Gifts , , ,006 98,519 (7,880) 0 (7,880) 0 (7,880) Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 151, , , , ,704 TOTAL 1,245, , ,567 1,472, , ,487 1,403, ,403, ,403,646 P:\Financial Quarterly Reports\ \2ndQtr\LAW_ _Quarterly Revenues and Expenditures Paul M Hebert Law Center 2nd Quarter 1/25/

24 Report on Restricted Operations Receipts for state and local and private contracts reflect the balance of two grants for which all revenues have been collected in the first quarter. P:\Financial Quarterly Reports\ \2ndQtr\LAW_ _Quarterly Revenues and Expenditures Paul M Hebert Law Center 2nd Quarter 1/25/

25 Pennington Biomedical Research Center LOUISIANA STATE UNIVERSITY SYSTEM Quarterly Budget Summary Narrative For the Quarter Ending December 31, 2009 As did all campuses of the LSU System, the Pennington Biomedical Research Center adsorbed a significant reduction in state appropriations for fiscal year , and this reduction has negatively impacted the Center s operations in a number of important ways. Within that context, we offer the following comments regarding FY financial performance to date. Revenues The Pennington Biomedical Research Center is on target to realize the $825,271 of self-generated revenues which are included in the state appropriation for fiscal year Restricted (non-appropriated) revenues which come almost entirely from grants and contracts are progressing as anticipated. Expenditures Spending at the Pennington Biomedical Research Center is within total budget. Spending in the budget categories of Travel, Other Compensation, and Other Charges are either over budget or are approaching the budgeted amount at the mid-point of the fiscal year, but these are relatively small budget amounts and are negated by savings in other categories. On the whole, there are no areas of concern at this time. Budget Adjustments To date there have been two small budget adjustments in expenditure categories totaling $15,000. We will adjust the budget as necessary to accommodate spending in Travel, Other Compensation and Other Charges, but the budget amounts are small and the overall impact of these adjustments will be negligible. FTE Levels To date, the Pennington Biomedical Research Center has been able to operate within the FTE levels dictated by the Division of Administration. However, we do anticipate serious difficulties remaining within this limit once we open the new Clinical Research Building in the spring or summer of Ralph Underwood Associate Executive Director for Administration & Finance 6400 Perkins Road, Baton Rouge, Louisiana Phone: (225) , Fax: (225)

26 Pennington Biomedical Research Center LOUISIANA STATE UNIVERSITY SYSTEM Executive Director s Narrative Addressing the Mid-Year Budget Cuts in FY The Pennington Biomedical Research Center adsorbed a $1.125 million mid-year reduction in state appropriations for fiscal year While this funding cut will not result in immediate layoffs of existing personnel, it will severely impact the operations of the Center in the months to come during the critical time when the Center is recruiting a new Executive Director. The $1.125 million cut will be managed through several measures. About 75% of this amount will be taken from the state funds we budgeted for staff benefit costs. As PBRC expands its grant and contract activities in the course of normal operations, we recover through these grants and contracts the cost of staff benefits for salaries funded from them. The greater our success in attracting grant and contract funding for our research activities, the less state funds we need to pay the cost of staff benefits. As we gain a better perspective on grant and contract funding at the mid-point of the fiscal year, we are confident that we can safely free up $800,000 that had been budgeted to pay staff benefit costs to help manage the mid-year budget cut. About 20% of the cut will be taken from state funds budgeted to pay our energy bills. A number of steps have been taken to reduce energy and sewer costs at PBRC, and those conservation measures along with a relatively low cost of energy thus far this fiscal year will allow us to reduce our utilities budget by about $209,000. We are concerned that it will be impossible to annualize these savings if the cost of energy increases which it undoubtedly will. The remaining 5% of the budget cut will come from salary savings due to the elimination of one position, salary savings from moving selected employee salary costs to new grants and contracts, and a reduction in the amount spent for journal subscriptions in the PBRC Library and Information Center. This mid-year budget cut not only leaves us with no margin for unpredictable events in the current fiscal year, but also eliminates any possibility of recruiting clinical scientists and support staff as we near the completion of the new clinical research building. With completion expected in the early summer or sooner, now is the time that we should be making employment offers to new clinicians in order to be able to generate the substantial clinical trial and grant income that was forecast at the groundbreaking of the new facility. Now that will have to wait for the next fiscal year, if then. Claude Bouchard Executive Director 6400 Perkins Road, Baton Rouge, Louisiana Phone: (225) , Fax: (225)

27 Pennington Biomedical Research Center Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 14,869,901 4,593,724 3,445, ,039,019 Statutory Dedications 100,591 15,676 13, ,943 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus Self Generated Revenues 825,561 6,015 23, ,598 Federal Funds Total Revenues 15,796,053 4,615,416 3,482, ,097,560 Expenditures by Object: Personal Services 10,621,589 2,477,767 2,727, ,205,167 Operating Expenses 5,051,862 1,198, , ,058,427 Other Charges 122,602 5,617 41, ,279 Acquisitions and Major Repairs 0 9,994 15, ,645 Expenditures by Function: Academic Expenditures 9,936,435 2,156,481 2,407, ,563,992 Non-Academic Expenditures 5,859,618 1,535,242 1,237, ,772,526 Total Expenditures 15,796,053 3,691,723 3,644, ,336,518 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State t Appropriations Restricted Fees Sales and Services of Educational Activities 9,082 9,082 9,082 9,082 9,082 Auxiliaries 0 (83,758) (11,014) (11,014) (11,014) Endowment Income 233, , , , ,078 Grants and Contracts 2,960,254 3,175,782 2,765,272 2,765,272 2,765,272 Indirect Cost Recovered 5,124,749 5,246,082 5,136,619 5,136,619 5,136,619 Gifts 669,456 1,090,480, 945, , ,752 Federal Funds Hospitals All Other Sources 740, , , , ,595 TOTAL 9,736,655 10,400,339 9,779,384 9,779,384 9,779,384 Overview and Analysis of Campus Operations Pennington Biomedical Research Center has received approximately 51% of its unrestricted revenues. PBRC's unrestricted expenditures are appropriately in line with their Operating Budget. PBRC's restricted operations decreased slightly in the second quarter. This was mainly due to their grants and contracts. As with all the campuses, PBRC will receive the revenue for their grants and contracts after they have incurred the expense. 25

28 Operating Budget Development Campus: Pennington Biomedical Research Center Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Adjusted Operating Budget % change to Beg Budget Revenues General Fund 14,869,901 14,869, % Statutory Dedications 100, , % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 0 Self Generated Revenues 825, , % Federal Funds 0 Total Revenues 15,796, ,796, % Expenditures by Object: Salaries 8,178,280 8,178, % Other Compensation 135, , % Related Benefits 2,307,940 2,307, % Total Personal Services 10,621, ,621, % Travel 55,307 1,276 56, % Operating Services 3,513,055 (11,700) 3,501, % Supplies 1,483,500 10,424 1,493, % Total Operating Expenses 5,051, ,051, % Professional Services 119, , % Other Charges 3,000 3, % Debt Services 0 Interagency Transfers 0 Total Other Charges 122, ,602 00% 0.0% General Acquisitions 0 Library Acquisitions 0 Major Repairs 0 Total Acquisitions and Major Repairs Total Expenditures 15,796, ,796, % Expenditures by Function: Instruction 0 Research 6,659,051 3,000 6,662, % Public Service 313, , % Academic Support (Includes Library) 2,964,384 (3,000) 2,961, % Academic Expenditures Subtotal 9,936, ,936,435 Student Services 0 Institutional Support 1,392,700 1,392, % Scholarships/Fellowships 0 Plant Operations/Maintenance 4,466,918 4,466, % Hospital 0 Transfers out of agency 0 Athletics 0 Other 0 Non-Academic Expenditures Subtotal 5,859, ,859,618 Total Expenditures 15,796, ,796, % Use next page for Detailed Explanation 26

29 Operating Budget Development Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. None. Campus: Pennington Biomedical Research Center B d t Adj t t Report on changes to Significant Funding Issues No significant changes. 27

30 Overview of Unrestricted Revenues and Expenditures Revenues Campus: Pennington Biomedical Research Center Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 14,869,901 4,593,724 3,445,295 8,039, % Statutory Dedications 100,591 15,676 13,267 28, % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 0 0 Self Generated Revenues 825,561 6,015 23,583 29, % Federal Funds 0 0 TOTAL 15,796,053 4,615,416 3,482, ,097, % Expenditures by Category Salaries 8,178,280 2,222,716 2,266,722 4,489, % Other Compensation 135,369 65,371 63, , % Related Benefits 2,307, , , , % Total Personal Services 10,621,589 2,477,767 2,727, ,205, % Travel 56,583 22,332 58,067 80, % Operating Services 3,501, , ,933 1,498, % Supplies 1,493, , , , % Total Operating Expenses 5,051,862 1,198, , ,058, % Professional Services 119,602 4,096 37,635 41, % Other Charges 3,000 1,522 4,027 5, % Debt Services 0 0 Interagency Transfers 0 0 Total Other Charges 122,602 5,617 41, , % General Acquisitions 0 9,994 15,651 25,645 Library Acquisitions 0 0 Major Repairs 0 0 Total Acquisitions and Major Repairs 0 9,994 15, ,645 TOTAL 15,796,053 3,691,723 3,644, ,336, % by Function Instruction 0 0 Research 6,662,051 1,366,704 1,781,528 3,148, % Public Service 313,000 73,240 85, , % Academic Support (Includes Library) 2,961, , ,881 1,257, % Academic Expenditures Subtotal t 9,936, ,156,481 2,407, ,563, % Student Services 0 0 Institutional Support 1,392, , , , % Scholarships/Fellowships 0 0 Plant Operations/Maintenance 4,466, , ,528 1,982, % Hospital 0 0 Transfers out of agency 0 3,987 8,734 12,720 Athleticsti 0 0 Other 0 0 Non-Academic Expenditures Subtotal 5,859,618 1,535,242 1,237, ,772, % TOTAL 15,796,053 3,691,723 3,644, ,336, % 28 P:\Financial Quarterly Reports\ \2ndQtr\PBRC_ _Quarterly Revenues and Expenditures PBRC 2 qtr /21/2010

31 Overview of Unrestricted Revenues and Expenditures Campus: Pennington Biomedical Research Center Discuss significant revenues collected and expenses incurred variances in relation to the budget. At the mid-point of the fiscal year, PBRC is approaching the full expenditure of the annual budget in the category of Other Compensation and has exceeded budget in the categories of Travel and Other Charges. The category Other Compensation includes pay to part-time employees including students and graduate assistants. As budgets constrict, the use of these part-time employees increase as a means of lowering overall payroll costs. Note that total payroll costs are within the expected amount for mid-year. Travel costs charged to state accounts are expected to decrease in the 2nd half of the fiscal year as grant-related travel paid from restricted funds increases. We will adjust our budget to more accurately reflect the expected travel costs that are to be funded from unrestrected funds. While costs charged to the Other Charges category exceed the $3,000 budgeted for FY09-10, the absolute amounts involved are smail. We will adjust of budget to more accurately reflect our costs in this category. 29 P:\Financial Quarterly Reports\ \2ndQtr\PBRC_ _Quarterly Revenues and Expenditures PBRC 2 qtr /21/2010

32 Overview of Restricted Funds Campus: Pennington Biomedical Research Center Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 0 Sales and Services of Educational Activities 0 Auxiliaries (List) 1 PBRC Stores 2,850, , ,203 1,101, % Endowment Income (61,939) % Grants and Contracts Federal 22,938,734 5,290,323 5,470,031 10,760, % State and Local 666, , , , % Private 6,764,270 1,716,680 1,666,036 3,382, % Indirect Cost Recovered 7,243,483 1,824,687 1,940,664 3,765, % Gifts 3,275,698 1,008, ,730 1,407, % Federal Funds 0 Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 196,463 1,500 (14,753) (13,253) -6.7% TOTAL 43,873,363 10,510,218 10,334, ,844, % 30 P:\Financial Quarterly Reports\ \2ndQtr\PBRC_ _Quarterly Revenues and Expenditures PBRC 2 qtr /21/2010

33 Overview of Restricted Funds Campus: Pennington Biomedical Research Center Report on Restricted Budget All restricted revenues revenues and expense and are as expense expected. are as expected. 31 P:\Financial Quarterly Reports\ \2ndQtr\PBRC_ _Quarterly Revenues and Expenditures PBRC 2 qtr /21/2010

34 Overview of Restricted Operations Campus: Pennington Biomedical Research Center Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees Sales & Svcs of Educ. Activ's 9, , , , ,082 Auxiliaries (List) 1 PBRC Stores 0 433, ,647 (83,758) 667, ,459 (11,014) 0 (11,014) 0 (11,014) Endowment Income 233, , , , ,078 Grants and Contracts Federal (139,836) 5,290,323 5,285,731 (135,245) 5,470,031 5,187, , , ,043 State and Local 88, , ,128 81, , ,203 (1,712) 0 (1,712) 0 (1,712) Private 3,011,108 1,716,680 1,498,692 3,229,096 1,666,036 2,275,192 2,619, ,619, ,619,940 Indirect Cost Recovered 5,124,749 1,824,687 1,703, ,246,082 1,940,664 2,050,127 5,136, ,136, ,136, Gifts 669,456 1,008, ,039 1,090, , , , , ,752 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 740,036 1,500 11, ,592 (14,753) 14, , , ,595 TOTAL 9,736,655 10,510,218 9,846,534 10,400,339 10,334,471 10,955,426 9,779, ,779, ,779,384 P:\Financial Quarterly Reports\ \2ndQtr\PBRC_ _Quarterly Revenues and Expenditures PBRC 2 qtr /21/

35 Report on Restricted Operations Restricted Operations are proceeding as expected. Restrictyed Operations are proceeding as expected. P:\Financial Quarterly Reports\ \2ndQtr\PBRC_ _Quarterly Revenues and Expenditures PBRC 2 qtr /21/

36 LSU Agricultural Center Second Quarter Financial Report and Plan for Meeting Proposed Mid-Year Budget Cut January, LSU Agricultural Center Mission. The LSU Agricultural Center (AgCenter) plays a major role in supporting agricultural and natural resource-based industries across the state. Work targeting improved community health and welfare, rural sustainability and conservation of soil and water resources is delivered through relevant research projects and educational endeavors conducted by the Experiment Station and Extension Service, respectively. All AgCenter programs are mission-oriented and based on innovative ideas tied to needs expressed by Louisiana clientele through advisory committees, commodity groups, surveys and other stakeholder input. 2. Reduction Plan. The only option available to the AgCenter to meet the proposed mid-year budget cut is the use of salary savings from current vacancies and reductions in support categories (travel, supplies, student wages, etc.). Layoffs would generate minimal savings because it is late in the FY and because of procedural requirements. If the AgCenter had not generated a substantial number of vacancies through its retirement incentive plan earlier this FY, reductions in work hours and salaries of current employees, and possibly layoffs, would have been necessary. If the midyear reduction becomes permanent for FY 10-11, most current and anticipated vacancies for the remainder of FY will have to be abolished. Approximately 75% of the AgCenter s budget is in salaries making positions the primary source for savings. If an additional cut is imposed the AgCenter will not be able to absorb it through attrition. Elimination of filled positions with a declaration of financial exigency will be all but certain. There are numerous factors that make it impractical to identify the specific programs that would be eliminated under a severe budget reduction including the collaborative nature of projects, the fact that the specific size and nature of the cuts have bearing on what is eliminated (e.g., program/project parts vs. entire programs/projects), the lack of flexibility in moving highly specialized faculty, and the statewide nature of AgCenter programs. 3. Fiscal Status. Compared to other higher education institutions, the AgCenter receives the highest percentage of its budget from the State General Fund so cuts of the nature proposed in the present mid-year cut have a more serious impact. Teaching institutions receive additional funding through tuition and fees not available to the AgCenter. The AgCenter s continuing decline in relative budgetary resources has resulted in a gradual but dramatic expanding downsizing (almost 400 positions). Few programs are underperforming and all remaining programs address needs ranging from important to essential/critical. 4. Criteria for Further Reductions. AgCenter decisions on how to downsize (including elimination, consolidation, and program modification) are based on needs of the citizens of the State of Louisiana with input from clientele and internal advisory groups. The following specific factors are considered: 1. Relevance to AgCenter mission 2. Impact on the state 3. Potential for development, including economic development 4. Adequacy of physical facilities and financial resources 5. Expertise and contribution of existing personnel 6. Impact on collaborative efforts 7. Cost vs. benefit 8. Opportunity for extramural funding 9. Industry cooperation and support 10. Other factors deemed to be relevant to the AgCenter s basic mission 5. Impact of Budget Reduction. Positions that will be frozen affect all areas of the AgCenter. Because of the random nature of making cuts through attrition, effectiveness and efficiency are negatively impacted. And while the above steps align AgCenter programs with the resources made available, they ultimately result in the AgCenter eliminating or reducing research and extension programs in areas that address and prevent serious problems in Louisiana. 34

37 LSU Agricultural Center Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 78,644,374 23,523,852 17,642, ,166,742 Statutory Dedications 7,827,905 2,848, , ,624,080 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus Self Generated Revenues 6,807,967 1,047,705 1,515, ,562,756 Federal Funds 13,018,275 3,056,718 2,204, ,261,197 Total Revenues 106,298,521 30,477,115 22,137, ,614,774 Expenditures by Object: Personal Services 80,535,572 21,610,268 21,373, ,983,285 Operating Expenses 20,788,161 2,924,171 4,951, ,875,440 Other Charges 4,161,374 87, , ,656 Acquisitions and Major Repairs 813, , , ,938 Expenditures by Function: Academic Expenditures 90,807,533 21,578,246 22,180, ,758,743 Non-Academic Expenditures 15,490,988 3,243,523 4,526, ,769,576 Total Expenditures 106,298,521 24,821,769 26,706, ,528,319 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State t Appropriations Restricted Fees Sales and Services of Educational Activities 1,209,702 1,281,171 1,292,421 1,292,421 1,292,421 Auxiliaries Endowment Income 216, , , , ,905 Grants and Contracts 956,707 1,828,422 1,205,316 1,205,316 1,205,316 Indirect Cost Recovered 6,733,717 6,886,948 6,897,800 6,897,800 6,897,800 Gifts 4,042,322, 4,275,162, 4,638,131, 4,638,131, 4,638,131, Federal Funds Hospitals All Other Sources 9,118,084 12,588,940 9,496,651 9,496,651 9,496,651 TOTAL 22,277,366 27,058,634 23,727,225 23,727,225 23,727,225 Overview and Analysis of Campus Operations LSU Agricultural Center required budget adjustments during the second quarter. The majority of budget adjustments were for student labor being moved from institutional support to research support. The Ag Center's unrestricted revenues and expenditures during the second quarter have not caused any significant variances from their operating budget. Ag Center's restricted operations decreased due to a timing issue. The Ag Center received royalty payments in the first quarter and paid out the money in the second quarter. 35

38 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter LSU Agricultural Center Adjusted Operating Budget % change to Beg Budget Revenues General Fund 78,644,374 78,644, % Statutory Dedications 7,827,905 7,827, % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 0 Self Generated Revenues 6,807,967 6,807, % Federal Funds 13,018,275 13,018, % Total Revenues 106,298, ,298, % Expenditures by Object: Salaries 57,996,279 53,013 (195,489) 57,853, % Other Compensation 1,745,689 (28,066) 25,000 1,742, % Related Benefits 20,893,863 45,284 20,939, % Total Personal Services 80,635,831 24,947 (125,205) ,535, % Travel 2,427,856 2, ,430, % Operating Services 10,629,439 4,000 7,072 10,640, % Supplies 7,593,967 (26,062) 149,374 7,717, % Total Operating Expenses 20,651,262 (19,947) 156, ,788, % Professional Services 581, , % Other Charges 912, , % Debt Services 0 Interagency Transfers 2,666, ,666, % 0% Total Other Charges 4,161, ,161, % General Acquisitions 850,054 (5,000) (31,640) 813, % Library Acquisitions 0 Major Repairs 0 Total Acquisitions and Major Repairs 850,054 (5,000) (31,640) , % Total Expenditures 106,298, ,298, % Expenditures by Function: Instruction 0 Research 47,552,292 39, ,632 47,695, % Public Service 39,594,458 39,594, % Academic Support (Includes Library) 3,513,599 1,685 2,550 3,517, % Academic Expenditures Subtotal 90,660,349 41, , ,807,533 Student Services 0 Institutional Support 11,260,134 (41,002) (107,670) 11,111, % Scholarships/Fellowships 0 Plant Operations/Maintenance 4,378,038 1,488 4,379, % Hospital 0 Transfers out of agency 0 Athletics 0 Other 0 Non-Academic Expenditures Subtotal 15,638,172 (41,002) (106,182) ,490,988 Total Expenditures 106,298,521 0 (0) ,298, % Use next page for Detailed Explanation 36

39 Operating Budget Development Campus: B d t Adj t t Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. LSU Agricultural Center 1st Quarter: First quarter budget adjustments moved funds from non academic to academic units. The budget adjustments in the first quarter "Expenditures by Function " show funding for student labor being moved from institutional support to research and academic support. 2nd Quarter: Second quarter budget adjustments moved funds from non academic to academic units. The majority of the budget adjustments in the second quarter where again for student labor being moved from institutional support to research support. Report on changes to Significant Funding Issues 1st Quarter: No significant funding issues. 2nd Quarter: No significant funding issues in the second quarter except for the midyear budget cut of 7.56%. 37

40 Overview of Unrestricted Revenues and Expenditures Revenues Campus: LSU Agricultural Center Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 78,644,374 23,523,852 17,642,890 41,166, % Statutory Dedications 7,827,905 2,848, ,240 3,624, % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 0 0 Self Generated Revenues 6,807,967 1,047,705 1,515,051 2,562, % Federal Funds 13,018,275, 3,056,718, 2,204,479, 5,261,197, 40.4% TOTAL 106,298,521 30,477,115 22,137, ,614, % Expenditures by Category Salaries 57,853,803 14,651,661 14,144,070 28,795, % Other Compensation 1,742, , ,151 1,186, % Related Benefits 20,939,147 6,371,799 6,628,797 13,000, % Total Personal Services 80,535,572 21,610,268 21,373, ,983, % Travel 2,430, , , , % Operating Services 10,640,511 1,477,128 3,348,987 4,826, % Supplies 7,717,279 1,005,737 1,171,142 2,176, % Total Operating Expenses 20,788,161 2,924,171 4,951, ,875, % Professional Services 581,853 44, , , % Other Charges 912,884 43,186 20,165 63, % Debt Services 0 0 Interagency Transfers 2,666, % Total Other Charges 4,161,374 87, , , % General Acquisitions 813, , , , % Library Acquisitions 0 0 Major Repairs 0 31,975 6,114 38,089 Total Acquisitions and Major Repairs 813, , , , % TOTAL 106,298,521 24,821,769 26,706, ,528, % by Function Instruction 0 0 Research 47,695,241 11,465,728 11,795,591 23,261, % Public Service 39,594,458 9,212,712 9,408,687 18,621, % Academic Support (Includes Library) 3,517, , ,219 1,876, % Academic Expenditures Subtotal t 90,807,533 21,578, ,180, ,758, % Student Services 0 0 Institutional Support 11,111,462 2,061,952 3,385,265 5,447, % Scholarships/Fellowships 0 0 Plant Operations/Maintenance 4,379,526 1,119,953 1,117,149 2,237, % Hospital 0 0 Transfers out of agency 0 61,618 23,639 85,257 Athleticsti 0 0 Other 0 0 Non-Academic Expenditures Subtotal 15,490,988 3,243,523 4,526, ,769, % TOTAL 106,298,521 24,821,769 26,706, ,528, % 38 P:\Financial Quarterly Reports\ \2ndQtr\AG_ _Quarterly Revenues and Expenditures 2nd qtr 1/25/2010

41 Overview of Unrestricted Revenues and Expenditures Campus: LSU Agricultural Center Discuss significant revenues collected and expenses incurred variances in relation to the budget. 1st quarter: No significant variances. 2nd dquarter: No significant ifi variances. 39 P:\Financial Quarterly Reports\ \2ndQtr\AG_ _Quarterly Revenues and Expenditures 2nd qtr 1/25/2010

42 Overview of Restricted Funds Campus: LSU Agricultural Center Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 0 Sales and Services of Educational Activities 486, , , , % Auxiliaries (List) Endowment Income 65,117 22,932 20,659 43, % Grants and Contracts Federal 7,697, ,043 1,633,199 2,002, % State and Local 9,891,967 3,921,405 1,700,278 5,621, % Private 7,352,108 1,930,959 1,653,600 3,584, % Indirect Cost Recovered 1,898, , , , % Gifts 2,159, , ,774 1,364, % Federal Funds 0 Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 6,067,960 4,296,192 35,892 4,332, % TOTAL 35,619,772 11,930,555 6,416, ,346, % 40 P:\Financial Quarterly Reports\ \2ndQtr\AG_ _Quarterly Revenues and Expenditures 2nd qtr 1/25/2010

43 Overview of Restricted Funds Campus: LSU Agricultural Center Report on Restricted Budget 1st Quarter: The first quarter of All Other Sources of Restricted Funds appears to be high due to a large royalty payment. This large royalty payment was due to an exceptionally good year for one licensed technology along with a newly negotiated increase in the royalty rate on that same technology. The Estimated Revenues of the All Other Sources, which is based on FY 2009 revenues, included last year s royalty income which was down due to issues related to seed production for the Clearfield rice technology. 2nd Quarter: Restricted revenues seem to be where expected. 41 P:\Financial Quarterly Reports\ \2ndQtr\AG_ _Quarterly Revenues and Expenditures 2nd qtr 1/25/2010

44 Overview of Restricted Operations Campus: LSU Agricultural Center Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees Sales & Svcs of Educ. Activ's 1,209, , ,310 1,281, , ,090 1,292, ,292, ,292,421 Auxiliaries (List) Endowment Income 216,834 22,932 41, ,991 20,659 21, , , ,905 Grants and Contracts Federal (114,989) 369,043 1,790,418 (1,536,364) 1,633,199 1,863,159 (1,766,324) 0 (1,766,324) 0 (1,766,324) State and Local 313,449 3,921,405 2,202,273 2,032,581 1,700,278 2,339,117 1,393, ,393, ,393,742 Private 758,247 1,930,959 1,357,001 1,332,205 1,653,600 1,407,908 1,577, ,577, ,577,898 Indirect Cost Recovered 6,733, , ,142 6,886, , , ,897, ,897, ,897, Gifts 4,042, , ,032 4,275, , ,806 4,638, ,638, ,638,131 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 9,118,084 4,296, ,336 12,588,940 35,892 3,128,181 9,496, ,496, ,496,651 TOTAL 22,277,366 11,930,555 7,149,287 27,058,634 6,416,056 9,747,465 23,727, ,727, ,727,225 P:\Financial Quarterly Reports\ \2ndQtr\AG_ _Quarterly Revenues and Expenditures 2nd qtr 1/25/

45 Report on Restricted Operations 2nd Quarter: No significant variances. P:\Financial Quarterly Reports\ \2ndQtr\AG_ _Quarterly Revenues and Expenditures 2nd qtr 1/25/

46 44 44

47 45 45

48 Louisiana State University in Shreveport Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 12,748,339 3,888,804 2,916, ,805,407 Statutory Dedications 766, ,117 88, ,075 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 3,043, Self Generated Revenues 14,011,180 6,725,411 1,505, ,230,563 Federal Funds Total Revenues 30,569,327 10,719,332 4,510, ,230, Expenditures by Object: Personal Services 22,827,475 5,570,957 5,943, ,514,001 Operating Expenses 3,437, , , ,536,894 Other Charges 4,058,579 1,290, , ,399,010 Acquisitions and Major Repairs 245,293 56, , ,350 Expenditures by Function: Academic Expenditures 17,574,021 4,283,544 4,703, ,987,397 Non-Academic Expenditures 12,995,306 3,562,844 2,089, ,651,858 Total Expenditures 30,569,327 7,846,388 6,792, ,639,255 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State Appropriations Restricted Fees 604, , , , ,684 Sales and Services of Educational Activities Auxiliaries 2,128,538 2,076,024 1,909,791 1,909,791 1,909,791 Endowment Income Grants and Contracts 1,508,341 (43,910) 1,478,494 1,478,494 1,478,494 Indirect Cost Recovered 610, , , , ,391 Gifts 119, , , , ,310 Federal Funds Hospitals All Other Sources 876,472 1,024,513 1,017,982 1,017,982 1,017,982 TOTAL 5,848,124 4,708,363 5,925,652 5,925,652 5,925,652 Overview and Analysis of Campus Operations Louisiana State University in Shreveport unrestricted revenues are inline with their operating budget. LSUS has not made any budget adjustments in either quarters. As expected, the self generated revenues dropped in the second quarter, but will increase in the third quarter for the Spring semester. LSUS expenditures have not gone over their intial Operating Budget, and for the majority of the categories are within normal parameters. The increase in acquistions was for one time subscriptions cost. LSUSrestricted expenditures resincreasedinthe secondquarter. This was aslargely due to theirgrants andcontracts receiving ingrevenues en esfor pastexpenses. In the first quarter, LSUS incurred a large amount of expenses, but did not receive the revenues until the second quarter. 46

49 Operating Budget Development Campus: Louisiana State University in Shreveport Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Adjusted Operating Budget % change to Beg Budget Revenues General Fund 12,748,339 12,748, % Statutory Dedications 766, , % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 3,043,779 3,043, % Self Generated Revenues 14,011,180 14,011, % Federal Funds 0 Total Revenues 30,569, ,569, % Expenditures by Object: Salaries 16,975,573 16,975, % Other Compensation 568, , % Related Benefits 5,283,288 5,283, % Total Personal Services 22,827, ,827, % Travel 93,452 93, % Operating Services 2,573,494 2,573, % Supplies 771, , % Total Operating Expenses 3,437, ,437, % Professional Services 245, , % Other Charges 2,776,304 2,776, % Debt Services 0 0 Interagency Transfers 1,036,576 1,036, % Total Other Charges 4,058, ,058, % 0.0% General Acquisitions 95,667 95, % Library Acquisitions 149, , % Major Repairs 0 0 Total Acquisitions and Major Repairs 245, , % Total Expenditures 30,569, ,569, % Expenditures by Function: Instruction 14,124,426 14,124, % Research 65,258 65, % Public Service 0 0 Academic Support (Includes Library) 3,384,337 3,384, % Academic Expenditures Subtotal 17,574, ,574,021 Student Services 2,364,054 2,364, % Institutional Support 4,667,129 4,667, % Scholarships/Fellowships 2,689,004 2,689, % Plant Operations/Maintenance 3,161,264 3,161, % Hospital 0 0 Transfers out of agency 113, , % Athletics 0 0 Other 0 Non-Academic Expenditures Subtotal 12,995, ,995,306 Total Expenditures 30,569, ,569, % Use next page for Detailed Explanation 47

50 Operating Budget Development Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. No budget adjustments were made during the second quarter Campus: Louisiana State University in Shreveport B d t Adj t t Report on changes to Significant Funding Issues No budget adjustments were made during the second quarter 48

51 Overview of Unrestricted Revenues and Expenditures Revenues Campus: Louisiana State University in Shreveport Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 12,748,339 3,888,804 2,916,603 6,805, % Statutory Dedications 766, ,117 88, , % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 3,043, % Self Generated Revenues 14,011,180 6,725,411 1,505,152 8,230, % Federal Funds 0 0 TOTAL 30,569,327 10,719,332 4,510, ,230, % Expenditures by Category Salaries 16,975,573 4,176,136 4,485,607 8,661, % Other Compensation 568, , , , % Related Benefits 5,283,288 1,288,605 1,346,267 2,634, % Total Personal Services 22,827,475 5,570,957 5,943, ,514, % Travel 93,452 19,246 41,695 60, % Operating Services 2,573, , ,124 1,065, % Supplies 771, , , , % Total Operating Expenses 3,437, , , ,536, % Professional Services 245,699 14, , , % Other Charges 2,776, ,067 5, , % Debt Services 0 0 Interagency Transfers 1,036, , , % Total Other Charges 4,058,579 1,290, , ,399, % General Acquisitions 95,667 46,824 28,676 75, % Library Acquisitions 149,626 9, , , % Major Repairs 0 0 Total Acquisitions and Major Repairs 245,293 56, , , % TOTAL 30,569,327 7,846,388 6,792, ,639, % by Function Instruction 14,124,426 3,346,425 3,802,262 7,148, % Research 65,258 21,069 20,670 41, % Public Service Academic Support (Includes Library) 3,384, , ,921 1,796, % Academic Expenditures Subtotal t 17,574,021 4,283,544 4,703, ,987, % 1% Student Services 2,364, , , , % Institutional Support 4,667,129 1,458,543 1,027,647 2,486, % Scholarships/Fellowships 2,689, ,920 4, , % Plant Operations/Maintenance 3,161,264 1,154, ,274 1,757, % Hospital 0 0 Transfers out of agency 113, % Athleticsti 0 0 Other 0 0 Non-Academic Expenditures Subtotal 12,995,306 3,562,844 2,089, ,651, % TOTAL 30,569,327 7,846,388 6,792, ,639, % 49 P:\Financial Quarterly Reports\ \2ndQtr\LSUS Quarterly Report FY /25/2010

52 Overview of Unrestricted Revenues and Expenditures Campus: Louisiana State University in Shreveport Discuss significant revenues collected and expenses incurred variances in relation to the budget. 50 P:\Financial Quarterly Reports\ \2ndQtr\LSUS Quarterly Report FY /25/2010

53 Overview of Restricted Funds Campus: Louisiana State University in Shreveport Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 782, , , , % Sales and Services of Educational Activities 0 Auxiliaries (List) 1 - Almagest - Student Fees 17, % 2 - Almagest - Self Generated ,756 2, University Center - Student Fees 352, ,481 31, , % 4 - University Center - Self Generated 99,000 12,214 28,598 40, % 5 - Food Service 350,500 68,154 88, , % 6 - Bookstore 1,713, ,833 72, , % 7 - University Court Apartments - Lease , Athletics - Self Generated 130,500 14,158 31,999 46, % 9 - Athletics - Student Fees 1,184, , , , % Endowment Income 0 Grants and Contracts Federal 6,600,000 2,452, ,989 3,263, % State and Local 4,500, ,871 1,434,065 2,230, % Private 467, , ,704 Indirect Cost Recovered 175, ,805 29, % Gifts 240,000 57,702 33,105 90, % Federal Funds 0 Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 325, ,495 56, , % TOTAL 16,470,765 5,984,143 3,321, ,305, % 51 P:\Financial Quarterly Reports\ \2ndQtr\LSUS Quarterly Report FY /25/2010

54 Overview of Restricted Funds Campus: Louisiana State University in Shreveport Report on Restricted Budget 52 P:\Financial Quarterly Reports\ \2ndQtr\LSUS Quarterly Report FY /25/2010

55 Overview of Restricted Operations Campus: Louisiana State University in Shreveport Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 604, , , , , , , , ,684 Sales & Svcs of Educ. Activ's Auxiliaries (List) 1 - Almagest - Student Fees 0 0 8,078 (8,078) 0 6,716 (14,794) 0 (14,794) 0 (14,794) 2 - Almagest - Self Generated , , , , University Center - Student Fees 0 136,481 80,185 56,296 31,506 83,182 4, , , University Center - Self Generated 0 12, ,214 28, , , , Food Service 0 68,154 88,195 (20,041) 88, ,774 (35,290) 0 (35,290) 0 (35,290) 6 - Bookstore 1,700, , ,721 1,561,484 72, ,451 1,524, ,524, ,524, University Court Apartments - Lea 13, , , , , Athletics - Self Generated 176,981 14,158 46, ,935 31,999 12, , , , Athletics - Student Fees 237, , , , , , , , , Endowment Income Grants and Contracts Federal 68,473 2,452,866 3,090,846 (569,507) 810, ,899 (130,417) 0 (130,417) 0 (130,417) State and Local 272, ,871 1,690,912 (621,932) 1,434, , , , ,324 Private 1,167, , ,456 1,147, , ,420 1,057, ,057, ,057,587 Indirect Cost Recovered 610, , , ,805 2, , , ,391 Gifts 119,915 57,702 57, ,930 33,105 5, , , ,310 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 876, ,495 64,454 1,024,513 56,147 62,678 1,017, ,017, ,017,982 TOTAL 5,848,124 5,984,143 7,123,904 4,708,363 3,321,192 2,103,903 5,925, ,925, ,925,652 P:\Financial Quarterly Reports\ \2ndQtr\LSUS Quarterly Report FY /25/

56 Report on Restricted Operations 54 P:\Financial Quarterly Reports\ \2ndQtr\LSUS Quarterly Report FY /25/2010

57 55

58 56

59 Louisiana State University at Alexandria Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 8,700,262 2,680,303 2,010, ,690,530 Statutory Dedications 342,351 44,661 37, ,456 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 2,469, Self Generated Revenues 8,229,167 4,135,733 2,356, ,491,784 Federal Funds Total Revenues 19,740,914 6,860,696 4,404, ,264,770 Expenditures by Object: Personal Services 15,586,719 2,948,702 3,687, ,636,558 Operating Expenses 2,777, , , ,140,011 Other Charges 1,186, ,759 71, ,349 Acquisitions and Major Repairs 87,143 5,439 8, ,424 Expenditures by Function: Academic Expenditures 9,228,914 1,984,720 2,774, ,759,084 Non-Academic Expenditures 10,408,602 1,992,954 1,392, ,385,258 Total Expenditures 19,637,516 3,977,673 4,166, ,144,342 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State Appropriations i Restricted Fees 624, , , , ,301 Sales and Services of Educational Activities 52,991 55,224 67,641 67,641 67,641 Auxiliaries 506, , , , ,414 Endowment Income 140, , , , ,876 Grants and Contracts (3,687) (3,709) (81,839) (81,839) (81,839) Indirect Cost Recovered 85,585 85,585 86,227 86,227 86,227 Gifts 61, , , , ,865 Federal Funds Hospitals All Other Sources 166, , , , ,569 TOTAL 1,633,644 2,299,857 2,311,054 2,311,054 2,311,054 Overview and Analysis of Campus Operations Louisiana State University at Alexandria has drawn 57% of its unrestricted revenues through h the second quarter. In the third quarter, LSUA will obtain close to their full amount of self generated revenues. LSUA's expenditures are in line with their Operating Budget. LSUA's restricted operations have not changed signficantly in the second quarter. The largest decrease was with their grants and contracts which is a timing issue where they can only receive revenues after expenditures occur. 57

60 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Louisiana State University at Alexandria Adjusted Operating Budget % change to Beg Budget Revenues General Fund 8,700, ,700, % Statutory Dedications 342, , % Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 2,469, ,469, % Self Generated Revenues 8,379,167 0 (150,000) 8,229, % Federal Funds Total Revenues 19,890,914 0 (150,000) ,740, % Expenditures by Object: Salaries 12,262,895 0 (171,807) 12,091, % Other Compensation 4, , % Related Benefits 3,491, ,491, % Total Personal Services 15,758,526 0 (171,807) ,586, % Travel 87, ,254 90, % Operating Services 2,312,033 0 (28,334) 2,283, % Supplies 423,528 0 (20,609) 402, % Total Operating Expenses 2,822,713 0 (45,689) 0 0 2,777, % Professional Services 192,600 0 (37,191) 155, % Other Charges 1,029, ,462 1,031, % Debt Services Interagency Transfers Total Other Charges 1,222,359 0 (35,729) 0 0 1,186, % General Acquisitions 87,316 0 (173) 87, % Library Acquisitions Major Repairs Total Acquisitions and Major Repairs 87,316 0 (173) , % Total Expenditures 19,890,914 0 (253,398) ,637, % Expenditures by Function: Instruction 8,426,817 0 (306,523) 8,120, % Research Public Service Academic Support (Includes Library) 1,108, ,108, % Academic Expenditures Subtotal 9,535,437 0 (306,523) 0 0 9,228,914 Student Services 1,105, ,000 1,115, % Institutional Support 6,086, ,086, % Scholarships/Fellowships 755, , % Plant Operations/Maintenance 2,408, ,125 2,451, % Hospital Transfers out of agency Athletics Other Non-Academic Expenditures Subtotal 10,355, , ,408, % Total Expenditures 19,890,914 0 (253,398) ,637, % Use next page for Detailed Explanation 58

61 Operating Budget Development Campus: Louisiana State University at Alexandria Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. Funds moving from academic to non academic include funds budgeted for the Campus Safety Officer in the Nursing Department to the new Campus Safety/Loss Prevention account number and funds budgeted in General Instructional Support to Student Life. Other budget adjustments included moving Continuing Education budget and expenses from unrestricted to restricted auxiliary operations. This budget adjustment continued into the third quarter (not reflected on this spreadsheet) to balance the revenues budget to the expenditure budget totals. Additional budget adjustments in the second quarter include realigning the Recruiting, Enrollment Management, and Records/Registrar budgets, and transferring all of the adjunct/overload budgeted funds from each academic department to General Instructional Support. Report on changes to Significant Funding Issues No changes in funding occurred in the first quarter or second quarter. An invoice for federalstimulusfundswas funds submittedinin the secondquarter butreceived in the third quarterandand is not reflected here. The mid year budget cut will take effect in the third quarter and is not reflected in this spreadsheet. 59

62 Overview of Unrestricted Revenues and Expenditures Revenues Campus: Louisiana State University at Alexandria Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 8,700,262 2,680,303 2,010,227 4,690, % Statutory Dedications 342,351 44,661 37,795 82, % Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 2,469, % Self Generated Revenues 8,229,167 4,135,733 2,356,051 6,491, % Federal Funds 0 0 TOTAL 19,740,914 6,860,696 4,404, ,264, % Expenditures by Category Salaries 12,091,088 2,104,514 2,767,421 4,871, % Other Compensation 4,370 38,861 17,062 55, % Related Benefits 3,491, , ,372 1,708, % Total Personal Services 15,586,719 2,948,702 3,687, ,636, % Travel 90,406 6,258 34,400 40, % Operating Services 2,283, , , , % Supplies 402, , , , % Total Operating Expenses 2,777, , , ,140, % Professional Services 155,409 20,918 57,314 78, % Other Charges 1,031, ,841 14, , % Debt Services Interagency Transfers Total Other Charges 1,186, ,759 71, , % General Acquisitions 87,143 5,177 4,953 10, % Library Acquisitions ,032 4,295 Major Repairs Total Acquisitions and Major Repairs 87,143 5,439 8, , % TOTAL 19,637,516 3,977,673 4,166, ,144, % by Function Instruction 8,120,294 1,681,637 2,475,031 4,156, % Research Public Service Academic Support (Includes Library) 1,108, , , , % Academic Expenditures Subtotal t 9,228, ,984,720 2,774, ,759, % Student Services 1,115, , , , % Institutional Support 6,086, , ,521 1,215, % Scholarships/Fellowships 755, ,007 (7,286) 233, % Plant Operations/Maintenance 2,451,190 1,009, ,702 1,592, % Hospital Transfers out of agency 0 (180,115) (75,726) (255,841) Athleticsti 0 0 Other 0 0 Non-Academic Expenditures Subtotal 10,408,602 1,992,954 1,392, ,385, % TOTAL 19,637,516 3,977,673 4,166, ,144, % 60 P:\Financial Quarterly Reports\ \2ndQtr\LSUA_ _Quarterly Revenues and Expenditures Template_LSUA SECOND QTR /25/2010

63 Overview of Unrestricted Revenues and Expenditures Campus: Louisiana State University at Alexandria Discuss significant revenues collected and expenses incurred variances in relation to the budget: Revenues: Self-generated revenue will not increase significantly so about $1.5 million in budgeted self-generated funds included by the Office of Planning and Budget for potential ti increased enrollment will not be realized. The corresponding amount in expenses is budgeted d as a lump sum expenditure in General Instructional Support and will not be transferred to instructional accounts unless revenue increases are realized. Expenditures - By Category: Other Compensation has increased due to the increased use of transient labor while some vacancies remain frozen and unfilled. The majority of the Other Charges' budget is Scholarships and Fellowships. Fewer scholarships were awarded than anticipated. The budget for General Acquisitions includes Library Books which have been ordered in the Library Book accounting system but not encumbered yet in the LSU General Ledger System. Expenditures - By Function: Transfers out of agency amount of $180,115 in the first quarter is for a clearing account for student financial aid payments to student housing operations in a restricted auxiliary account. Other Transferred funds budgeted in unrestricted operations for Continuing Education were moved in the second quarter to Restricted - Auxiliary operations. Scholarships/Fellowships - Fewer scholarships were awarded than anticipated and budgeted for. 61 P:\Financial Quarterly Reports\ \2ndQtr\LSUA_ _Quarterly Revenues and Expenditures Template_LSUA SECOND QTR /25/2010

64 Overview of Restricted Funds Campus: Louisiana State University at Alexandria Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 518, , , , % Sales and Services of Educational Activities 25,464 8,755 17,550 26, % Auxiliaries (List) 1. LSUA Athletic Department 379,432 96,978 60, , % 2. LUSA Bookstore 175,000 29,227 59,198 88, % 3. LSUA Child Care Center 177,000 58,091 46, , % 4. LSUA Campus Housing 434, ,841 75, , % 5. LSUA Campus Card Operations 3, % 6. LSUA Duplications and Copy 151,000 33,377 49,161 82, % 7. LSUA Golf Course 142,000 51,080 21,839 72, % 8. LSUA Newspaper 4,635 2,574 1,364 3, % 9. LSUA Parking, Street & Safety 80,550 48,017 25,876 73, % 10. LSUA Union 754, , , , % 11. LSUA Yearbook 11,200 6,914 3,438 10, % Endowment Income 23, % Grants and Contracts Federal 4,256,881 1,900, ,214 2,368, % State and Local 807, , , , % Private 17,622 15, , % Indirect Cost Recovered 6, % Gifts 258, ,163 37, , % Federal Funds Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 11, % TOTAL 8,238,814 3,349,355 1,429, ,778, % 62 P:\Financial Quarterly Reports\ \2ndQtr\LSUA_ _Quarterly Revenues and Expenditures Template_LSUA SECOND QTR /25/2010

65 Overview of Restricted Funds Campus: Louisiana State University at Alexandria Report on Restricted Budget Restricted revenue collections are not expected to fall short of estimates or experience significant increases. Restricted expenses are as anticipated. Endowment Income and Indirect Cost Recovered are not realized until closer to the end of the fiscal year. 63 P:\Financial Quarterly Reports\ \2ndQtr\LSUA_ _Quarterly Revenues and Expenditures Template_LSUA SECOND QTR /25/2010

66 Overview of Restricted Operations Campus: Louisiana State University at Alexandria Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 624, , , , , , , , ,301 Sales & Svcs of Educ. Activ's 52,991 8,755 6,522 55,224 17,550 5,133 67, , ,641 Auxiliaries (List) 1. LSUA Athletic Department (155,549) 96,978 59,568 (118,139) 60, ,814 (182,659) 0 (182,659) 0 (182,659) 2. LSUA Bookstore 537,411 29,227 22, ,230 59,198 11, , , , LSUA Child Care Center 26,873 58,091 30,834 54,130 46,887 29,093 71, , , LSUA Campus Housing (265,871) 269,841 50,315 (46,345) 75,347 62,667 (33,666) 0 (33,666) 0 (33,666) 5. LSUA Campus Card Operations ,428 (7,678) 0 7,570 (15,248) 0 (15,248) 0 (15,248) 6. LSUA Duplications and Copy 53,621 33,377 20,969 66,029 49,161 24,121 91, , , LSUA Golf Course 102,727 51,080 34, ,305 21,839 29, , , , LSUA Newspaper 115,400 2, ,894 1, , , , LSUA Parking, Street & Safety 12,766 48, ,756 (47,973) 25,876 6,150 (28,247) 0 (28,247) 0 (28,247) 10. LSUA Union 22, ,408 90, , , , , , , LSUA Yearbook 56,042 6, ,956 3, , , , Endowment Income 140, , , , ,876 Grants and Contracts Federal (17,892) 1,900,532 1,809,934 72, , ,866 (8,946) 0 (8,946) 0 (8,946) State and Local 4, , ,787 (100,957) 144, ,000 (93,962) 0 (93,962) 0 (93,962) Private 9,737 15,834 1,028 24, ,973 21, , ,069 Indirect Cost Recovered 85, , , , ,227 Gifts 61, ,163 7, ,518 37,162 53, , , ,865 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 166, , , , ,569 TOTAL 1,633,644 3,349,355 2,683,143 2,299,857 1,429,251 1,418,054 2,311, ,311, ,311,054 P:\Financial Quarterly Reports\ \2ndQtr\LSUA_ _Quarterly Revenues and Expenditures Template_LSUA SECOND QTR /25/

67 Report on Restricted Operations Restricted revenue collections are not expected to fall short of estimates or experience significant increases. Additional restricted athletic fees, child care fees, newspaper, parking, union and yearbook fees for the Spring semester will be reflected in the third quarter report. Campus Card operations and Indirect Cost Recovered activities occur closer to the end of the fiscal year. State grants are expended first and reimbursement has been requested. Restricted expenses are as anticipated. P:\Financial Quarterly Reports\ \2ndQtr\LSUA_ _Quarterly Revenues and Expenditures Template_LSUA SECOND QTR /26/

68 66

69 LSU Eunice Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 6,539,544 2,035,783 1,526, ,562,620 Statutory Dedications 266,728 46,821 39, ,445 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 1,251, , ,829 Self Generated Revenues 5,215,120 2,890,792 1,933, ,824,366 Federal Funds Total Revenues 13,272,943 4,973,396 3,817, ,791,260 Expenditures by Object: Personal Services 10,913,414 2,016,044 2,771, ,787,506 Operating Expenses 1,793, , , ,046,272 Other Charges 444, , , ,440 Acquisitions and Major Repairs 121,885 43,190 30, ,731 Expenditures by Function: Academic Expenditures 5,787,668 1,218,084 2,027, ,246,000 Non-Academic Expenditures 7,485,275 1,699,239 1,532, ,231,949 Total Expenditures 13,272,943 2,917,323 3,560, ,477,949 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State t Appropriations Restricted Fees 608, , , , ,857 Sales and Services of Educational Activities 5,177 5,128 4,951 4,951 4,951 Auxiliaries 3,288,613 3,712,774 3,634,319 3,634,319 3,634,319 Endowment Income 40,722 40,334 40,334 40,334 40,334 Grants and Contracts (27,200) (1,424,886) (183,092) -183, ,092 Indirect Cost Recovered 404, , , , ,038 Gifts 22,701 20,513 45,375 45,375 45,375 Federal Funds Hospitals All Other Sources 3,714 3,712 3,712 3,712 3,712 TOTAL 4,347,353 3,535,311 4,843,494 4,843,494 4,843,494 Overview and Analysis of Campus Operations LSUE's has received 93% of it's budgeted Self Generated Revenues. LSUE has preregistration for the Spring Semester in December, and the revenues for the Spring semester will llb be accounted for in the second quarter. After the third quarter, the revenues for Self Generated will lld drop significantly. For LSUE's unrestricted expenditures, the large amount of Other Charges during the 2nd quarter is mainly due TOPS charges having been posted. Once LSUE receives reimbursement from the state, these charges will be negated. LSUE's Restricted Operations are in line. LSUE's grants and contracts has dropped due to the timing issue with grants and contracts. Campuses receive grant revenues after they incur the expenses. 67

70 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter LSU Eunice Adjusted Operating Budget % change to Beg Budget Revenues General Fund 6,539,544 6,539, % Statutory Dedications 266, , % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 1,251,551 1,251, % Self Generated Revenues 5,215,120 5,215, % Federal Funds 0 Total Revenues 13,272, ,272, % Expenditures by Object: Salaries 7,996,611 7,996, % Other Compensation 130, , % Related Benefits 2,786,134 2,786, % Total Personal Services 10,913, ,913, % Travel 103, , % Operating Services 1,225,398 1,225, % Supplies 463, , % Total Operating Expenses 1,793, ,793, % Professional Services 11,825 11, % Other Charges 432, , % Debt Services 0 Interagency Transfers 0 Total Other Charges 444, ,568 00% 0.0% General Acquisitions 121, , % Library Acquisitions 0 Major Repairs 0 Total Acquisitions and Major Repairs 121, , % Total Expenditures 13,272, ,272, % Expenditures by Function: Instruction 5,281,111 5,281, % Research 0 Public Service 0 Academic Support (Includes Library) 506, , % Academic Expenditures Subtotal 5,787, ,787,668 Student Services 777, , % Institutional Support 4,741,493 4,741, % Scholarships/Fellowships 341, , % Plant Operations/Maintenance 1,618,841 1,618, % Hospital 0 Transfers out of agency 5,982 5, % Athletics 0 Other 0 Non-Academic Expenditures Subtotal 7,485, ,485,275 Total Expenditures 13,272, ,272, % Use next page for Detailed Explanation 68

71 Operating Budget Development Campus: B d t Adj t t Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. No budget adjustments have been made at LSUE. LSU Eunice Report on changes to Significant Funding Issues No budget adjustments have been made at LSUE. 69

72 Overview of Unrestricted Revenues and Expenditures Revenues Campus: LSU Eunice Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 6,539,544 2,035,783 1,526,837 3,562, % Statutory Dedications 266,728 46,821 39,624 86, % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 1,251, , , % Self Generated Revenues 5,215,120 2,890,792 1,933,574 4,824, % Federal Funds 0 0 TOTAL 13,272,943 4,973,396 3,817, ,791, % Expenditures by Category Salaries 7,996,611 1,460,806 2,072,440 3,533, % Other Compensation 130,669 23,619 34,839 58, % Related Benefits 2,786, , ,183 1,195, % Total Personal Services 10,913,414 2,016,044 2,771, ,787, % Travel 103,971 10,565 19,287 29, % Operating Services 1,225, , , , % Supplies 463, ,280 40, , % Total Operating Expenses 1,793, , , ,046, % Professional Services 11,825 1,843 9,699 11, % Other Charges 432, , , , % Debt Services 0 0 Interagency Transfers 0 0 Total Other Charges 444, , , , % General Acquisitions 121,885 26,470 3,788 30, % Library Acquisitions 0 3,454 26,753 30,207 Major Repairs 0 13,266 13,266 Total Acquisitions and Major Repairs 121,885 43,190 30, , % TOTAL 13,272,943 2,917,323 3,560, ,477, % by Function Instruction 5,281,111 1,075,804 1,885,462 2,961, % Research 0 0 Public Service 0 0 Academic Support (Includes Library) 506, , , , % Academic Expenditures Subtotal t 5,787,668 1,218,084 2,027, ,246, % Student Services 777, , , , % Institutional Support 4,741, , ,812 1,216, % Scholarships/Fellowships 341, , , , % Plant Operations/Maintenance 1,618, , ,810 1,006, % Hospital 0 0 Transfers out of agency 5, % Athleticsti 0 0 Other 0 0 Non-Academic Expenditures Subtotal 7,485,275 1,699,239 1,532, ,231, % TOTAL 13,272,943 2,917,323 3,560, ,477, % 70 P:\Financial Quarterly Reports\ \2ndQtr\LSUE_ _Quarterly Revenues and Expenditures 1/21/2010

73 Overview of Unrestricted Revenues and Expenditures Campus: LSU Eunice Discuss significant revenues collected and expenses incurred variances in relation to the budget. Other Charges: TOPS charges have been posted. LSU Eunice waiting on reimbursement from the state for approximately $300, P:\Financial Quarterly Reports\ \2ndQtr\LSUE_ _Quarterly Revenues and Expenditures 1/21/2010

74 Overview of Restricted Funds Campus: LSU Eunice Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 676, , , , % Sales and Services of Educational Activities 1, % Auxiliaries (List) 1 Athletics 363, , , , % 2 Bookstore 1,489,434 1,048,276 43,430 1,091, % 3 Newspaper 9,200 5,252 3,443 8, % 4 Union 116, ,877 86, , % Endowment Income 7, , % Grants and Contracts Federal 4,760, ,906 2,785,516 2,949, % State and Local 963, ,664 55, , % Private 101,794 46,400 5,165 51, % Indirect Cost Recovered 64,336 7,038 15,701 22, % Gifts 104,747 45,438 53,671 99, % Federal Funds 0 Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 0 TOTAL 8,657,948 2,106,529 3,350, ,456, % 72 P:\Financial Quarterly Reports\ \2ndQtr\LSUE_ _Quarterly Revenues and Expenditures 1/21/2010

75 Overview of Restricted Funds Campus: LSU Eunice Report on Restricted Budget 73 P:\Financial Quarterly Reports\ \2ndQtr\LSUE_ _Quarterly Revenues and Expenditures 1/21/2010

76 Overview of Restricted Operations Campus: LSU Eunice Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 608, , , , ,579 58, , , ,857 Sales & Svcs of Educ. Activ's 5, , , , ,951 Auxiliaries (List) 1 Athletics (31,848) 210,034 55, , ,443 78, , , ,463 2 Bookstore 2,684,885 1,048, ,789 2,902,372 43, ,424 2,705, ,705, ,705,378 3 Newspaper 94,139 5, ,328 3, , , ,742 4 Union 541, ,877 70, ,362 86,702 31, , , , Endowment Income 40, ,250 40, , , ,334 Grants and Contracts Federal (50,110) 163,906 1,677,350 (1,563,554) 2,785,516 1,328,320 (106,358) 0 (106,358) 0 (106,358) State and Local 1, ,664 44,890 88,319 55, ,616 (106,135) 0 (106,135) 0 (106,135) Private 21,365 46,400 17,416 50,349 5,165 26,113 29, , ,401 Indirect Cost Recovered 404,944 7,038 49, , , , , ,038 Gifts 22,701 45,438 47,626 20,513 53,671 28,809 45, , ,375 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 3, , , , ,712 TOTAL 4,347,353 2,106,529 2,918,571 3,535,311 3,350,201 2,042,018 4,843, ,843, ,843,494 P:\Financial Quarterly Reports\ \2ndQtr\LSUE_ _Quarterly Revenues and Expenditures 1/21/

77 Report on Restricted Operations 75 P:\Financial Quarterly Reports\ \2ndQtr\LSUE_ _Quarterly Revenues and Expenditures 1/21/2010

78 OFFICE OF THE CHANCELLOR UNIVERSITY OF NEW ORLEANS QUARTERLY REPORT OF REVENUES AND EXPENDITURES FOR THE QUARTER ENDED DECEMBER 31, 2009 CHANCELLOR S NARRATIVE The University of New Orleans has been asked by the Governor and the Legislature to reduce its budget substantially through another mid-year budget cut and to continue to serve our mission as the urban research university of the State of Louisiana. This narrative outlines the steps that we have taken in the second quarter of FY and those adjustments planned for the remainder of the fiscal year in order to continue to work toward our vision of becoming one of the nation s premier urban research universities. Because of the continuous reduction in our state appropriation, the university is operating at minimal levels. Campus-wide adjustments have been made to our expenditures, to the detriment of our students, faculty, and staff. Listed below are the primary cuts by category. Administrative and Academic Support Units UNO has eliminated 32% of its vacant administrative and staff lines, in addition to 9 layoffs. Administrative units across campus are being asked to take on additional responsibility for no additional compensation. Further, we completely eliminated all state travel funds and reduced supplies and expenses by an average of 4.5%. Academic Colleges UNO has eliminated 18% of its vacant faculty lines. Minimum class sizes were increased for the Spring 2010 semester, and faculty members are being required to teach more students with larger sections. Further, we completely eliminated all state travel funds and reduced supplies and expenses by an average of 4.5%. Student Support Services Temperatures in all buildings will be adjusted to reduce the cost of utilities, resulting in less comfortable environments for students, faculty, and staff. Further, some buildings will not be heated or air conditioned after hours. Operating costs of the International Studies Program will be reduced. Community Services Operating budgets in supplies and expense categories for the World War II and Ogden Museums will be reduced by an average of 4.5%. 76

79 University of New Orleans Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 50,562,749 15,506,769 11,630, ,136,847 Statutory Dedications 3,072, , , ,755 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus 11,585, ,787, ,787,852 Self Generated Revenues 55,898,840 27,595,866 1,666, ,261,893 Federal Funds Total Revenues 121,119,578 43,528,223 18,444, ,972,347 Expenditures by Object: Personal Services 81,084,768 18,033,621 21,766, ,799,991 Operating Expenses 16,505,355 3,898,687 4,354, ,253,106 Other Charges 20,760,596 6,451,710 3,231, ,683,593 Acquisitions and Major Repairs 2,768,859 31, , ,398 Expenditures by Function: Academic Expenditures 68,190,720 14,491,247 18,105, ,596,930 Non-Academic Expenditures 52,928,858 13,923,914 11,490, ,414,158 Total Expenditures 121,119,578 28,415,161 29,595, ,011,088 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State t Appropriations Restricted Fees 262,660 2,221,006 2,117,993 2,117,993 2,117,993 Sales and Services of Educational Activities Auxiliaries 1,488,508 2,493,445 1,257,781 1,257,781 1,257,781 Endowment Income 241, ,352 (76,202) (76,202) (76,202) Grants and Contracts 3,343,640 3,427,294 1,846,174 1,846,174 1,846,174 Indirect Cost Recovered 6,552,613 6,583,490 6,451,119 6,451,119 6,451,119 Gifts (106,298) 211, , , ,370 Federal Funds 0 (277,017) 8,110 8,110 8,110 Hospitals All Other Sources 1,714,461 1,858,285 1,651,348 1,651,348 1,651,348 TOTAL 13,496,670 16,618,253 13,427,693 13,427,693 13,427,693 Overview and Analysis of Campus Operations Unrestricted Operations - Revenues and Expenditures The Self Generated Revenues for the second quarter includes tuition and fees collected for the fall term. The percent of actual revenues collected compared to the operating budget for this quarter is on schedule with our projections. The Expenditures are within normal budgetary and operational expectations. Restricted Operations Federal Grants: The University must incur the expenses and seek reimbursement. Revenue is recognized after the expenses are invoiced. State Grants: Board of Regents grants provide a large part of the funding in advance, which provides positive cash flow for state projects. Private Grants: The University must incur the expenses and seek reimbursement. Revenue is recognized after the expenses are invoiced. Indirect Cost Recovered: The balance is comprised of funds that are earmarked for start-up for new faculty members, cash cost sharing for grants, operations of departments such as the Office of Research & Sponsored Programs and Sponsored Programs Accounting, and miscellaneous activities. Bookstore Operations: The expenditures are greater in the second quarter because of inventory purchases for the Spring 2010 semester.. 77

80 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter University of New Orleans Adjusted Operating Budget % change to Beg Budget Revenues General Fund 50,562,749 50,562, % Statutory Dedications 3,072,841 3,072, % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 11,585,148 11,585, % Self Generated Revenues 55,898,840 55,898, % Federal Funds 0 Total Revenues 121,119, ,119, % Expenditures by Object: Salaries 60,170,304 (49,129) (202,347) 59,918, % Other Compensation 4,477,655 10,099 88,806 4,576, % Related Benefits 16,556,531 (12,256) 45,105 16,589, % Total Personal Services 81,204,490 (51,286) (68,436) ,084, % Travel 884,958 (32,170) (30,220) 822, % Operating Services 12,615,474 (26,029) (34,465) 12,554, % Supplies 3,032,875 74,185 20,747 3,127, % Total Operating Expenses 16,533,307 15,986 (43,938) ,505, % Professional Services 1,387,513 (1,800) 13,387 1,399, % Other Charges 19,280,110 (3,700) 85,086 19,361, % Debt Services 0 Interagency Transfers 0 TtlOth Total Other Charges 20,667, (5,500) 500) 98, ,760,596 04% 0.4% General Acquisitions 996,699 40,800 13,901 1,051, % Library Acquisitions 1,717,459 1,717, % Major Repairs 0 Total Acquisitions and Major Repairs 2,714,158 40,800 13, ,768, % Total Expenditures 121,119, ,119, % Expenditures by Function: Instruction 49,961,967 (328,058) (435,863) 49,198, % Research 1,658, , ,832 2,282, % Public Service 2,771,816 5, ,777, % Academic Support (Includes Library) 13,789,977 (65,643) 208,513 13,932, % Academic Expenditures Subtotal 68,182,631 12,607 (4,518) ,190,720 Student Services 5,447,446 (2,961) 0 5,444, % Institutional Support 20,747,612 1, ,749, % Scholarships/Fellowships 12,203, ,203, % Plant Operations/Maintenance 14,538,381 (11,397) 4,518 14,531, % Hospital Transfers out of agency Athletics Other Non-Academic Expenditures Subtotal 52,936,947 (12,607) 4, ,928,858 Total Expenditures 121,119, ,119, % Use next page for Detailed Explanation 78

81 Operating Budget Development Campus: B d t Adj t t Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. The breakdown for the budget adjustments from Instruction into the other functions is shown below: University of New Orleans By Function: Instruction ($435,863) Research 222,832 Cost Sharing (that portion of a project or program costs not borne by the Sponsoring Agency) Academic Support 182,944 Consolidation of Administrative Coordinator positions due to University Reorganization Academic Support 26,869 Transfer of retirement salary savings to fund Graduate Assistant line Academic Support (1,300) -- College of Liberal Arts transfer from Academic Support to Instruction Operations/Maintenance 4,518 Budget Adjustment Request to fund ceiling replacement from Psychology Department Also, the budget adjustments that affect salaries were mostly done to fund the Executive Education projects. Report on changes to Significant Funding Issues 79

82 Overview of Unrestricted Revenues and Expenditures Campus: University of New Orleans Actual Amount for each Quarter Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total % Actual to Budget Revenues General Fund 50,562,749 15,506,769 11,630,078 27,136, % Statutory Dedications 3,072, , , , % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 11,585, ,787,852 4,787, % Self Generated Revenues 55,898,840 27,595,866 1,666,027 29,261, % Federal Funds 0 0 TOTAL 121,119,578 43,528,223 18,444, ,972, % Expenditures by Category Salaries 59,918,828 13,273,091 16,106,831 29,379, % Other Compensation 4,576, ,382 1,298,925 2,225, % Related Benefits 16,589,380 3,834,148 4,360,614 8,194, % Total Personal Services 81,084,768 18,033,621 21,766, ,799, % Travel 822,568 60, , , % Operating Services 12,554,980 2,724,957 3,486,192 6,211, % Supplies 3,127,807 1,113, ,858 1,792, % Total Operating Expenses 16,505,355 3,898,687 4,354, ,253, % Professional Services 1,399,100 65, , , % Other Charges 19,361,496 6,386,663 2,984,716 9,371, % Debt Services 0 0 Interagency Transfers 0 0 Total Other Charges 20,760,596 6,451,710 3,231, ,683, % General Acquisitions 1,051,400 14,466 44,295 58, % Library Acquisitions 1,717,459 16, , , % Major Repairs 0 0 Total Acquisitions and Major Repairs 2,768,859 31, , , % TOTAL 121,119,578 28,415,161 29,595, ,011, % by Function Instruction 49,198,046 10,717,193 13,560,229 24,277, % Research 2,282, , , , % Public Service 2,777,468, 555, ,715 1,452,857, 52.3% Academic Support (Includes Library) 13,932,847 2,847,440 3,099,686 5,947, % Academic Expenditures Subtotal 68,190,720 14,491,247 18,105, ,596, % Student Services 5,444,485 1,211,142 1,257,913 2,469, % Institutional Support 20,749,363 3,295,453 6,006,129 9,301, % Scholarships/Fellowships 12,203,508 6,032,853 77,244 6,110, % Plant Operations/Maintenance 14,531,502 3,384,466 4,148,958 7,533, % Hospital 0 0 Transfers out of agency 0 0 Athletics 0 0 Other 0 0 Non-Academic Expenditures Subtotal 52,928,858 13,923,914 11,490, ,414, % TOTAL 121,119,578 28,415,161 29,595, ,011, % P:\Financial Quarterly Reports\ \2ndQtr\UNO 2nd Quarterly Revenues and Expenditures /25/

83 Overview of Unrestricted Revenues and Expenditures Campus: University of New Orleans Discuss significant revenues collected and expenses incurred variances in relation to the budget. Revenues The Self Generated Revenues for the second quarter includes tuition and fees collected for the fall term. The percent of actual revenues collected compared to the operating budget for this quarter is on schedule with our projections. Expenditures The Expenditures are within normal budgetary and operational expectations. 81 P:\Financial Quarterly Reports\ \2ndQtr\UNO 2nd Quarterly Revenues and Expenditures /25/2010

84 Overview of Restricted Funds Campus: University of New Orleans Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 8,363,381 4,049, ,495 4,794, % Sales and Services of Educational Activities 0 Auxiliaries (List) Athletics 4,171,063 1,218, ,596 1,692, % Housing 3,876,500 1,768, ,345 2,109, % Vending 70,000 7,820 23,061 30, % Parking 766, ,174 56, , % Copy Center 24,000 4,000 6,000 10, % Univ Center & Bookstore Operations 7,558,001 3,395, ,207 3,997, % Cove-Food Service Endowment Income 1,167,089 36,657 50,819 87, % Grants and Contracts Federal 14,455,673 1,864,647 2,415,277 4,279, % State and Local 14,851,260 5,544,520 3,805,578 9,350, % Private 12,629,554 3,304,874 2,288,392 5,593, % Indirect Cost Recovered 4,950,000 1,034,283 1,043,047 2,077, % Gifts 412, ,242 48, , % Federal Funds 9,960,301 5,770, ,759 6,273, % Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 2,200, , , , % TOTAL 85,455,117 29,064,097 12,526, ,590, % 82 P:\Financial Quarterly Reports\ \2ndQtr\UNO 2nd Quarterly Revenues and Expenditures /25/2010

85 Overview of Restricted Funds Campus: University of New Orleans Report on Restricted Budget Restricted Fees Restricted Fees which include an allocation of tuition revenue are on target with our projections The Fall semester registration generates the greatest percentage of tuition revenue allocated to restricted funds with lesser amounts collected in the 3rd and 4th quarters for the Spring. Auxiliaries The revenue collected for parking of 76.3% of the budget was expected. Most students purchase the parking permits at the beginning of the fall semester for the entire fiscal year at a cost of $100. The total collected to date is higher than the percentage for the 1st and 2nd quarters of FY due to an increase in student enrollment. The Cove, a student food service operation, was damaged during Hurricane Katrina and is not expected to reopen until Fall Endowment Income and Gifts Endowment and Gift estimates are based on prior year actuals. Endowment income does not include realized or unrealized capital gains. The $393,242 gifts revenue for the first quarter consist of $97,027 actually received and $296,215 of deferred revenue carryforward from fiscal year based on guidelines stipulated in GASB 33 "nonexchange" transactions. 83 P:\Financial Quarterly Reports\ \2ndQtr\UNO 2nd Quarterly Revenues and Expenditures /25/2010

86 Overview of Restricted Operations Campus: University of New Orleans Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 262,660 4,049,285 2,090,939 2,221, , ,508 2,117, ,117, ,117,993 Sales & Svcs of Educ. Activ's Auxiliaries (List) Athletics (5,338,193) 1,218,589 1,222,176 (5,341,780) 473, ,635 (5,723,819) 0 (5,723,819) 0 (5,723,819) Housing 1,919,701 1,768,471 1,373,117 2,315, , ,994 2,282, ,282, ,282,406 Vending 328,795 7, ,615 23, , , ,676 Parking 723, ,174 54,700 1,196,852 56, , , , ,664 Copy Center 126,922 4, ,836 6, , , ,836 Univ Center & Bookstore Operations 3,518,880 3,395,127 3,267,165 3,646, ,207 1,236,056 3,012, ,012, ,012,993 Cove-Food Service 209, , , , , Endowment Income 241,086 36, , ,352 50, ,373 (76,202) 0 (76,202) 0 (76,202) Grants and Contracts Federal 21,101 1,864,647 2,677,066 (791,318) 2,415,277 2,581,265 (957,306) 0 (957,306) 0 (957,306) State and Local 1,349,751 5,544,520 4,436,782 2,457,489 3,805,578 3,946,001 2,317, ,317, ,317,066 Private 1,972,788 3,304,874 3,516,539 1,761,123 2,288,392 3,563, , , ,414 Indirect Cost Recovered 6,552,613, 1,034,283, 1,003,406, 6,583,490, 1,043,047, 1,175,418, 6,451,119, 0 6,451,119, 0 6,451,119, Gifts (106,298) 393,242 75, ,398 48,874 88, , , ,370 Federal Funds 0 5,770,584 6,047,601 (277,017) 502, ,632 8, , ,110 Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 1,714, ,824 1,858, , ,971 1,651, ,651, ,651,348 TOTAL 13,496,670 29,064,097 25,942,514 16,618,253 12,526,051 15,716,611 13,427, ,427, ,427,693 P:\Financial Quarterly Reports\ \2ndQtr\UNO 2nd Quarterly Revenues and Expenditures /25/

87 Report on Restricted Operations Federal Grants: The University must incur the expenses and seek reimbursement. Revenue is recognized after the expenses are invoiced. State Grants: Board of Regents grants provide a large part of the funding in advance, which provides positive cash flow for state projects. Private Grants: The University must incur the expenses and seek reimbursement. Revenue is recognized after the expenses are invoiced. Indirect Cost Recovered: The balance is comprised of funds that are earmarked for start-up for new faculty members, cash cost sharing for grants, operations of departments such as the Office of Research & Sponsored Programs and Sponsored Programs Accounting, and miscellaneous activities. Bookstore Operations: The expenditures are greater in the second quarter because of inventory purchases for the Spring 2010 semester.. 85 P:\Financial Quarterly Reports\ \2ndQtr\UNO 2nd Quarterly Revenues and Expenditures /25/2010

88 LSU Health Sciences Center - New Orleans Executive Summary FY Quarterly Report on the Budget 2 nd Quarter Activities The Fiscal Year appropriation for the LSU Health Sciences Center-New Orleans Campus is $181,471,730 after a $6,249,206 mid-year reduction in State General Funds. This fiscal year s appropriation is $14,424,261 less than the revised operating budget for Fiscal Year In addition, it has been necessary to allocate monies to fund an increase in risk management premiums, the legislative auditor allocation, active and retired employee health insurance premiums, annualization of classified merit increases, and to provide the operating expenses associated with the reoccupation of the Medical School building at 1542 Tulane Avenue; these items totaled $3.2 million. The mid-year reductions have the following impacts on operations: o Reduction of $550,000 by freezing faculty levels and enrollment. LSUHSC-New Orleans has made great efforts to increase enrollment and to meet accreditation and healthcare manpower needs and requirements by having adequate faculty levels. A reduction of $200,000 for the School of Allied Health Professions will result in the school not being able to fill two faculty vacancies. The shortterm impact is that faculty workloads will increase to meet current enrollment. The long-term impact is that class sizes and enrollment will decrease in order to meet standards of accreditation and quality for instruction. It also may not be possible for students to complete their course requirements in the normal amount of time. A reduction of $200,000 for the School of Nursing will result in their not being able to fill two faculty vacancies. The short-term impact is that faculty workloads will increase to meet current enrollment. The long-term impact is that class sizes and enrollment will decrease in order to meet standards of accreditation and quality for instruction. It also may not be possible for students to complete their course requirements in the normal amount of time. A reduction of $150,000 for the School of Public Health will result in their not being able to fill 1.5 FTE faculty vacancies. The short-term impact is that faculty workloads will increase to meet current enrollment. The longterm impact is that class sizes and enrollment will decrease in order to meet standards of accreditation and quality for instruction. It also may not be possible for students to complete their course requirements in the normal amount of time. 86

89 o Reducing administrative staffing levels by $415,000 will result in staffing levels remaining static for the foreseeable future. This will particularly impact areas with high turnover in University Police and Facilities. It will also be difficult to improve efforts in enrollment management and student diversity. o Funding for the River Region Cancer Center is being reduced by $275,000. The mission of this clinic is to reduce the incidence and mortality of advanced-stage cancer in rural and underserved Louisiana communities. Last year, the clinic performed 2,500 screenings for breast, cervical, colon, prostate, rectal, and skin cancer. This reduction eliminates state general fund support for the center and 2.17 faculty and staff FTE S. Without an alternative source of funding, the clinic will be forced to curtail services. o Funding for the LSU Epilepsy Center is being reduced by $125,000 This epilepsy center is the only tertiary care center for epilepsy in Louisiana and the Gulf Coast. As a result of this reduction, all state general fund support for the program will be eliminated. This impacts 1.76 faculty and staff FTEs. Without an alternative source of funding, the program will be forced to curtail services. o Funding for the Louisiana Cancer and Lung Trust Fund Board (LCLTFB) is being reduced by $275,000 The mission of the LCLTFB is to reduce the incidence, morbidity, mortality, and economic impact of cancer on the residents of Louisiana. The funds are primarily used to pay for contracts to record cancer incidents by the following: Central Louisiana Area Health Education Center, Feist-Weiller Cancer Center, Mary Bird Perkins Cancer Center, and North Louisiana Area Health Education Center. This reduction eliminates all state general fund support for these contracts and 1.56 staff FTE s. Without an alternative source of funding, the program will be forced to curtail these contracts. o Funding for the Stanley S. Scott Cancer Center (SSSCC) is being reduced by $266,334. The SSSCC is a multidisciplinary organization whose researchers and clinicians apply a range of expertise to cancer research, education, and patient care. Members of the SSSCC hold approximately $20 million in annual funding for cancer-related clinical, basic, and translational research. 87

90 This reduction of 35% in state general funds will have a significant adverse effect on current and proposed initiatives to improve cancer care and research. o Funding for Area Health Education Centers (AHEC s) is being reduced by $464,290. There will be decreased opportunities for students in Medicine, Dentistry, Nursing and Allied Health to gain exposure to opportunities to provide health care in rural underserved areas. There will be decreased opportunities for students in high schools and universities to be exposed to potential healthcare careers. Efforts of the Louisiana AHEC s to improve the supply and distribution of health care professionals within the state will be diminished. Efforts to increase access to quality health care for all Louisiana residents will suffer as well. This represents approximately a 50% reduction in the state general fund support provided to the Southeast and Southwest AHEC's by the School of Medicine. o Funding for the LSU Neuroscience Center is being reduced by $1,200,000. The Neuroscience Center has established, through the faculty associated with the Center, research and clinical programs directed toward Alzheimer s disease, pain, Parkinson s disease, stroke, brain and spinal cord injury, epilepsy, depression, blinding eye diseases, schizophrenia, and developmental and hearing disorders. This reduction of almost 44% in state general funds will severely diminish the ability of the Center to maintain its current level of excellence, resulting in decreased extramural grant support. o Funding for travel is being curtailed with a total reduction of $185,881. Faculty and students travel to advance instruction, research and patient care through continuing education and by presenting papers and posters at major scientific meetings. If grant funding is not available, such activities will be seriously limited. This will restrict collaboration with outside scientists and researchers. o Funding for clinical science departments in the School of Medicine is being reduced by $2,542,701. Further efforts must be made to find additional sources of self-generated funds to support instruction in the School of Medicine clinical science departments, including maximization of clinical practice resources. Funding salaries from the faculty practice plan will require that clinicians see additional patients which will decrease time dedicated to student and physician instruction. 88

91 Based on estimated accrued revenues, we are seeing stability in the restricted revenues generated via grants, contracts and other sources. The impact of mid-year reductions in state general funds on the grant and contract revenues we receive from other state agencies is not known at this time and remains a threat to our finances. 89

92 LSU Health Sciences Center New Orleans Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 82,652,812 18,931,342 18,931, ,862,684 Statutory Dedications 23,095,874 2,353,850 3,089, ,443,051 Interim Emergency Board Interagency Transfers 39,169,464 1,439,852 5,924, ,364,472 Interagency Transfers - Federal Stimulus 19,890, ,814, ,814,094 Self Generated Revenues 22,912,676 18,908,173 1,280, ,189,046 Federal Funds Total Revenues 187,720,936 41,633,218 41,040, ,673,347 Expenditures by Object: Personal Services 132,817,213 32,265,723 31,272, ,538,674 Operating Expenses 20,385,713 5,683,701 4,586, ,270,055 Other Charges 32,110,250 4,179,314 2,898, ,077,977 Acquisitions and Major Repairs 2,407, ,806 1,355, ,951,597 Expenditures by Function: Academic Expenditures 142,335,967 29,810,087 31,500, ,311,050 Non-Academic Expenditures 45,384,969 12,914,458 8,612, ,527,253 Total Expenditures 187,720,936 42,724,545 40,113, ,838,303 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State t Appropriations Restricted Fees 2,229,234 3,102,619 2,512,728 2,512,728 2,512,728 Sales and Services of Educational Activities 5,650,012 5,172,182 4,730,698 4,730,698 4,730,698 Auxiliaries 3,927,783 6,432,547 5,931,545 5,931,545 5,931,545 Endowment Income 1,368,756 1,282,598 1,330,511 1,330,511 1,330,511 Grants and Contracts 45,636,811 24,036,191 26,791,484 26,791,484 26,791,484 Indirect Cost Recovered 30,930,116 29,790,575 28,863,089 28,863,089 28,863,089 Gifts 454, , , , ,550 Federal Funds Hospitals 15,669,714 15,525,268 14,933,448 14,933,448 0 All Other Sources 12,343,226 12,249,303 12,140,110 12,140,110 12,140,110 TOTAL 118,210,025 97,740,503 97,412,163 97,412,163 97,412,163 Overview and Analysis of Campus Operations Louisiana State University Health Sciences Center New Orleans' unrestricted revenues did not signficantly change during the second quarter. Their self generated revenues dropped because Spring registration occurs in the third quarter, but HSCNO received their first Federal Stimulus payment in the second quarter. HSCNO's expenditures have not significantly changed since the first quarter and are in line with their operating budget. HSCNO's restricted operations have not significantly changed since the first quarter. 90

93 Operating Budget Development Campus: LSU Health Sciences Center New Orleans Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Adjusted Operating Budget % change to Beg Budget Revenues General Fund 82,652,812 82,652, % Statutory Dedications 23,095,874 23,095, % Interim Emergency Board 0 Interagency Transfers 39,169,464 39,169, % Interagency Transfers - Federal Stimulus 19,890,110 19,890, % Self Generated Revenues 22,912,676 22,912, % Federal Funds 0 Total Revenues 187,720, ,720, % Expenditures by Object: Salaries 106,967, ,967, % Other Compensation 1,687,824 1,687, % Related Benefits 24,161,455 24,161, % Total Personal Services 132,817, ,817, % Travel 525, , % Operating Services 15,865,766 15,865, % Supplies 3,994,017 3,994, % Total Operating Expenses 20,385, ,385, % Professional Services 2,487,503 2,487, % Other Charges 21,189,882 21,189, % Debt Services 263, , % Interagency Transfers 8,168,911 8,168, % Total Other Charges 32,110, ,110, % 0.0% General Acquisitions 664, , % Library Acquisitions 1,743,492 1,743, % Major Repairs 0 Total Acquisitions and Major Repairs 2,407, ,407, % Total Expenditures 187,720, ,720, % Expenditures by Function: Instruction 104,086, ,086, % Research 17,733,820 17,733, % Public Service 7,339,931 7,339, % Academic Support (Includes Library) 13,175,832 13,175, % Academic Expenditures Subtotal 142,335, ,335,967 Student Services 2,557,968 2,557, % Institutional Support 14,873,204 14,873, % Scholarships/Fellowships 1,915,696 1,915, % Plant Operations/Maintenance 25,764,117 25,764, % Hospital 0 Transfers out of agency 273, , % Athletics 0 Other 0 Non-Academic Expenditures Subtotal 45,384, ,384,969 Total Expenditures 187,720, ,720, % Use next page for Detailed Explanation 91

94 Operating Budget Development Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. To date, no internal budget adjustments have been made. Adjustments reflect the mid-year budget reduction to State GeneTest Campus: LSU Health Sciences Center New Orleans B d t Adj t t Report on changes to Significant Funding Issues 92

95 Overview of Unrestricted Revenues and Expenditures Revenues Campus: LSU Health Sciences Center New Orleans Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 82,652,812 18,931,342 18,931,342 37,862, % Statutory Dedications 23,095,874 2,353,850 3,089,201 5,443, % Interim Emergency Board Interagency Transfers 39,169,464 1,439,852 5,924,620 7,364, % Interagency Transfers - Federal Stimulus 19,890, ,814,094 11,814, % Self Generated Revenues 22,912,676 18,908,173 1,280,873 20,189, % Federal Funds 0 0 TOTAL 187,720,936 41,633,218 41,040, ,673, % Expenditures by Category Salaries 106,967,934 25,720,937 25,817,432 51,538, % Other Compensation 1,687, , ,639 1,063, % Related Benefits 24,161,455 5,981,106 4,955,879 10,936, % Total Personal Services 132,817,213 32,265,723 31,272,950 63,538, % Travel 525, , , , % Operating Services 15,865,766 3,986,203 3,466,142 7,452, % Supplies 3,994,017 1,590, ,477 2,500, % Total Operating Expenses 20,385,713 5,683,701 4,586,354 10,270, % Professional Services 2,487, , , , % Other Charges 21,189,882 1,496, ,826 1,973, % Debt Services 263, , , % Interagency Transfers 8,168,911 2,324,438 1,853,382 4,177, % Total Other Charges 32,110,250 4,179,314 2,898,663 7,077, % General Acquisitions 664, , , , % Library Acquisitions 1,743, ,064 1,241,029 1,345, % Major Repairs 0 369,726 (166,672) 203,054 Total Acquisitions and Major Repairs 2,407, ,806 1,355,791 1,951, % TOTAL 187,720,936 42,724,545 40,113, ,838, % by Function Instruction 104,086,384 24,538,948 24,788,327 49,327, % Research 17,733,820 1,692,875 2,034,299 3,727, % Public Service 7,339, % Academic Support (Includes Library) 13,175,832 3,578,025 4,677,827 8,255, % Academic Expenditures Subtotal t 142,335,967 29,810, ,500, ,311, % Student Services 2,557, , ,763 1,281, % Institutional Support 14,873,204 4,314,323 2,675,180 6,989, % Scholarships/Fellowships 1,915,696 1,187, ,511 1,352, % Plant Operations/Maintenance 25,764,117 6,777,192 5,126,341 11,903, % Hospital Transfers out of agency 273, % Athleticsti Other Non-Academic Expenditures Subtotal 45,384,969 12,914,458 8,612, ,527, % TOTAL 187,720,936 42,724,545 40,113, ,838, % 93 P:\Financial Quarterly Reports\ \2ndQtr\HSCNO_ _Quarterly Revenues and Expenditures HSCNO 1/25/2010

96 Overview of Unrestricted Revenues and Expenditures Campus: LSU Health Sciences Center New Orleans Discuss significant revenues collected and expenses incurred variances in relation to the budget. Instances of unrestricted expenditures and revenues with Actual to Budget being notably less or greater than 50% year to date are due to a number of factors: Statutory Dedications Revenue A significant portion of Statutory Dedications Revenue is derived from tobacco taxes dedicated to the Louisiana Cancer Consortium for research and smoking cessation. To date, only 30% the statutory dedications for these purposes have been collected. Only 29% of the SELF fund has been collected. Interagency Transfers Revenue The Interagency Transfers means of financing reflects intraagency agreements our campus has with the Health Care Services Division for medical direction and residency supervision at Earl K. Long Medical Center, University Medical Center and LSU Interim Hospital. Until those agreements are fully executed, there will be a lag between expenditures (mainly Instruction/Personnel Services and Other Charges) and revenues. Interagency Transfers- Federal Stimulus Our first invoice for reimbursement was paid at the end of December amounting to $11.8 million. Most of the remaining appropriation from this source will be realized in the March 31, 2010 quarter. Self-Generated Revenue Most of these revenues are front-loaded from tuition and fees collected for the summer 2009 semester, fall 2009 semester and for M.D., D.D.S. and Master of Nursing-Nurse N Anesthesia students who are assessed tuition i and fees on an annual basis. Research Expenditure and Public Service Expenditure (Other Charges) A significant portion of expenditures budgeted in these two functions are for pass-through transfers to the Louisiana Research Cancer Consortium (LCRC) for research and smoking cessation. The cooperative endeavor with the LCRC provides for equal quarterly payments if sufficient revenues are available. During the first half of the fiscal year, sufficient revenues were not available and as a result no pass-through expenditures have been made to date. This also impacts the expenditure category of Other Charges, where these pass-through transfers are classified. Travel Reductions were made in our travel budget via the mid-year cuts. Alternative sources of funds will be found to cover these expenses. Travel is being limited to essential purposes for the balance of the fiscal year. Acquisitions and Major Repairs Approximately 73% of the budget is for library acquisitions. Most library acquisitions expenditures occur in the first part of the fiscal year as journals and database subscriptions are renewed. The budget for general acquisitions decreased 30% in comparison to FY Most of the current year budget has been expended. 94 P:\Financial Quarterly Reports\ \2ndQtr\HSCNO_ _Quarterly Revenues and Expenditures HSCNO 1/25/2010

97 Overview of Restricted Funds Campus: LSU Health Sciences Center New Orleans Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations Restricted Fees 1,141,200 1,067,755 (77,392) 990, % Sales and Services of Educational Activities 4,010,008 36, , , % Auxiliaries (List) 1 Bookstore 8,550,000 3,353, ,526 4,257, % 2 Cafeteria 36,000 9,220 8,941 18, % 3 Residence Hall/Dorm 2,241, , ,207 1,001, % 4 Parking 1,314, , , , % 5 HSC Stores 6,980,000 1,487,738 1,449,590 2,937, % 6 Printing 1,510, , , , % Endowment Income 340, , , % Grants and Contracts Federal 50,688,334 5,533,193 10,948,249 16,481, % State and Local 82,505,322 8,778,536 22,701,922 31,480, % Private 89,945,479 17,280,203 23,455,413 40,735, % Indirect Cost Recovered 3,985,584 4,381,947 8,367,531 Gifts 771,086 8, , , % Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans 11,297,278 1,649,176 2,454,142 4,103, % Medicare Medicaid Uncompensated Care Costs (UCC) All Other Sources 2,744,918 38,992 33,250 72, % TOTAL 264,075,560 44,524,295 68,334, ,858, % 95 P:\Financial Quarterly Reports\ \2ndQtr\HSCNO_ _Quarterly Revenues and Expenditures HSCNO 1/25/2010

98 Overview of Restricted Funds Campus: LSU Health Sciences Center New Orleans Report on Restricted Budget No changes have been made year to date to the budget estimates for restricted and auxiliary enterprise funds. The numbers reflect the BOR P:\Financial Quarterly Reports\ \2ndQtr\HSCNO_ _Quarterly Revenues and Expenditures HSCNO 1/25/2010

99 Overview of Restricted Operations Campus: LSU Health Sciences Center New Orleans Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 2,229,234 1,067, ,370 3,102,619 (77,392) 512,499 2,512, ,512, ,512,728 Sales & Svcs of Educ. Activ's 5,650,012 36, ,912 5,172, , ,586 4,730, ,730, ,730,698 Auxiliaries (List) 1 Bookstore 16,209 3,353,281 2,232,077 1,137, ,526 1,487, , , ,508 2 Cafeteria 48,115 9,220 29,857 27,478 8,941 (8,989) 45, , ,408 3 Residence Hall/Dorm 862, , ,917 1,260, , , , , ,487 4 Parking 1,807, , ,203 2,063, , ,632 2,094, ,094, ,094,288 5 HSC Stores 1,266,198 1,487, ,088 1,988,849 1,449, ,551 2,474, ,474, ,474,888 6 Printing (72,159) 309, ,863 (45,220) 195, ,375 (153,034) 0 (153,034) 0 (153,034) Endowment Income 1,368, ,335 1,282, , ,482 1,330, ,330, ,330,511 Grants and Contracts Federal (540,873) 5,533,193 9,934,037 (4,941,717) 10,948,249 10,121,429 (4,114,897) 0 (4,114,897) 0 (4,114,897) State and Local 12,170,206 8,778,536 20,423, ,789 22,701,922 21,590,991 1,635, ,635, ,635,720 Private 34,007,478 17,280,203 22,834,562 28,453,119 23,455,413 22,637,871 29,270, ,270, ,270,661 Indirect Cost Recovered 30,930,116 3,985, ,125,125 29,790,575 4,381,947 5,309,433 28,863, ,863, ,863, Gifts 454,373 8, , , , , , , ,550 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans 15,669,714 1,649,176 1,793,622 15,525,268 2,454,142 3,045,962 14,933, ,933, ,933,448 Medicare Medicaid Uncompensated Care Costs All Other Sources 12,343,226 38, ,915 12,249,303 33, ,443 12,140, ,140, ,140,110 TOTAL 118,210,025 44,524,295 64,993,817 97,740,503 68,334,200 68,662,540 97,412, ,412, ,412,163 P:\Financial Quarterly Reports\ \2ndQtr\HSCNO_ _Quarterly Revenues and Expenditures HSCNO 1/25/

100 Report on Restricted Operations The Quarterly Revenues and Expenditures Executive Summary and the Overview of Restricted Operations are somewhat misleading in that they carry forward account/fund balances are the end of the second quarter to the third and fourth quarters. We believe that current balances by source are adequate for cash flow and operations. Historically, there has been a significant lag between expenditures and revenues until the fourth quarter of the fiscal year. This is due to a number of factors: Revenues for contracts are recorded when billed rather than collected. Other revenues such as grants, restricted fees, sales and services, auxiliary enterprises, practice plan and other sources are generally reported on an actual basis. The quarterly report excludes projects we maintain on behalf of the HCSD and FEMA/ORM related activity for project worksheets and contents replacement. The significant delays in obtaining reimbursement from FEMA/ORM have impacted our cash flow. For cost reimbursable grants and contracts, which are the majority of our sponsored project universe, there is a lag of one month between expenditures and revenues. For example, billing for grant and contract revenues in relation to December expenditures are not posted until January. Catch up is not made until the final accounting period of June. A number of contracts from State and Private Sources have not yet been executed and, as a result, are not generating revenue at this time. The estimated accrued revenue for July through December for state and private grants and contracts is $17.2 million. Some revenue sources are not posted until later in the fiscal year, including the over-realization of revenue from Dental Student and Resident Clinics (which is a significant component of Sales and Services of Educational Activities) and interest earnings. The quarterly report includes Facilities and Administrative cost recovery (indirect costs) actual revenues and expenses. There is some double counting here because federal, state, local and private grants and contracts have F&A recoveries which are recorded as expenses to the grant or contract and as revenues for F&A recoveries. In turn, the F&A recoveries are expended to provide support for our sponsored projects from departmental administration, support services, operation and maintenance and infrastructure improvements. Restricted student fees are negative for the 2nd quarter as a result of refunds to students who withdraw and student activity fees passed through to cover the cost of student football tickets. A considerable portion of Bookstore sales occur in the first quarter as a result of fall registration and the demand for textbooks, office and educational supplies, laptops and software and dental instrument kits. Cafeteria expenditures are in the negative for the 2nd quarter as a result of reimbursements from our cafeteria contractor for utility costs. Our contract with them provides for this reimbursement. Student Housing revenue was greater in the first quarter due to student housing fees assessed to all students at fall registration. The category of Private Grants and Contracts includes $11.4 million in year to date revenues and $11.6 million in year to date expenditures from the LSU Health Care Network. While these revenues and expenses are related to the faculty practice of the School of Medicine it is more appropriate to classify them as private grants and contracts because the relationship is governed by a Cooperative Endeavor and an Operating Agreement that calls for the University to lease the services of our faculty to the LSU Health Care Network which is a not-for-profit entity. For FY , we anticipated a significant growth in Federal Grants and Contracts in large part to stimulus funds allocated to NIH research. We have over $7 million in NIH awards from stimulus funds for this fiscal year but we have only spent about $1 million year to date and these funds are cost reimbursable. We expect to see some growth in revenues and expenditures during the second half of the fiscal year. This also impacts our facilities and administrative recoveries (F&A) as there is a direct relationship between F&A revenues and grant and contract expenditures. P:\Financial Quarterly Reports\ \2ndQtr\HSCNO_ _Quarterly Revenues and Expenditures HSCNO 1/26/

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104 LSUHSC-Shreveport Quarterly Revenues and Expenditures Executive Summary Unrestricted Operations Adjusted Operating Budget 1st Quarter Actual Amount for each Quarter in rd Quarter nd Quarter th Quarter Cumulative Total Revenues General Fund 54,457,371 12,521,454 16,695, ,216,725 Statutory Dedications 10,276, ,096 2,001, ,448,594 Interim Emergency Board Interagency Transfers 262,597,760 20,216, ,014, ,231,368 Interagency Transfers - Federal Stimulus 12,929, Self Generated Revenues 55,291,313 14,783,595 6,933, ,717,267 Federal Funds 49,466,921 9,750,780 9,734, ,485,263 Total Revenues 445,019,734 57,719, ,379, ,099,217 Expenditures by Object: Personal Services 295,372,978 65,858,756 73,438, ,297,346 Operating Expenses 130,687,719 28,646,826 30,824, ,471,354 Other Charges 15,228,389 4,787, , ,099,537 Acquisitions and Major Repairs 3,730, , , ,441 Expenditures by Function: Academic Expenditures 76,837,787 18,876,412 19,785, ,662,199 Non-Academic Expenditures 368,181,947 80,988,100 85,069, ,057,479 Total Expenditures 445,019,734 99,864, ,855, ,719,678 Restricted Operations Acct/Fund Balance 1st Quarter Fund Balance 2nd Quarter Fund Balance 3rd Quarter Fund Balance 4th Quarter Fund Balance State Appropriations Restricted Fees 604, , , Sales and Services of Educational Activities 82,158,278 76,041,680 68,875, Auxiliaries 9,947,353 11,155,859 11,274, Endowment Income 10,998,173 11,281,071 11,918, Grants and Contracts 14,045,111 3,610,669 8,023, Indirect Cost Recovered 15,052,557 14,898,306 15,042, Gifts 0 59, , Federal Funds Hospitals 49,298,295 49,073,086 48,182, All Other Sources 955,359 1,146,125 1,214, TOTAL 183,059, ,001, ,368, Overview and Analysis of Campus Operations Louisiana State University Health Sciences Center Shreveport's unrestricted intereagency transfers increased significantly in the second quarter due to the hospital receiving its first share of Uncompensate Care Claims (UCC) in October. LSUHSCS' unrestricted expenditures are inline with their operating budget and the only budget adjustment that was required was a small amount between Biochemistry and Cancer Center departments. LSUHSCS restricted operations have not significantly changed during the second quarter. 102

105 Operating Budget Development Beginning Operating Budget 1st Quarter nd Quarter rd Quarter th Quarter Adjusted Operating Budget % change to Beg Op. Budget Revenues General Fund 54,457, ,457, % Statutory Dedications 10,276, ,276, % Interim Emergency Board % Interagency Transfers 262,597, ,597, % Interagency Transfers - Federal Stimulus 12,929, ,929, % Self Generated Revenues 55,291, ,291, % Federal Funds 49,466, ,466, % Total Revenues 445,019, ,019, % Expenditures by Object: Salaries 210,179, ,179, % Other Compensation 28,359, ,359, % Related Benefits 56,834, ,834, % Total Personal Services 295,372, ,372, % Travel 694, , % Operating Services 43,776, ,776, % Supplies 86,216, ,216, % Total Operating Expenses 130,687, ,687, % Professional Services 1,706, ,706, % Other Charges 983, , % Debt Services % Interagency Transfers 12,537, ,537, % Total Other Charges 15,228, ,228, % General Acquisitions 3,685, ,685, % Library Acquisitions 45, , % Major Repairs % Total Acquisitions and Major Repairs 3,730, ,730, % Total Expenditures 445,019, ,019, % Expenditures by Function: Instruction 47,005,435 0 (37,750) 46,967, % Research 20,731, ,750 20,769, % Public Service 2,326, ,326, % Academic Support (Includes Library) 6,774, ,774, % Academic Expenditures Subtotal 76,837, ,837,787 Student Services 1,206, ,206, % Institutional Support 18,992, ,992, % Scholarships/Fellowships 714, , % Plant Operations/Maintenance 6,129, ,129, % Hospital 341,124, ,124, % Transfers out of agency % Athletics % Other 15, , % Non-Academic Expenditures Subtotal 368,181, ,181,947 Total Expenditures 445,019, ,019, % Use next page for Detailed Explanation Campus: Budget Adjustments LSUHSC-Shreveport 103

106 Operating Budget Development Campus: LSUHSC-Shreveport Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. Quarter 1: No Adjustments Quarter 2: The budget adjustment between Instruction and Research is for Biochemistry and Cancer Center. Report on changes to Significant Funding Issues Quarter 1: No Report Quarter 2: No Report; The mid-year budget reduction of $4,117,418 is not reflected in the numbers above -- will be reflected in Quarter 3 104

107 Overview of Unrestricted Revenues and Expenditures Actual Amount for each Quarter Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total % Actual to Budget Revenues General Fund 54,457,371 12,521,454 16,695,271 29,216, % Statutory Dedications 10,276, ,096 2,001,498 2,448, % Interim Emergency Board % Interagency Transfers 262,597,760 20,216, ,014, ,231, % Interagency Transfers - Federal Stimulus 12,929, % Self Generated Revenues 55,291,313 14,783,595 6,933,672 21,717, % Federal Funds 49,466,921 9,750,780 9,734,483 19,485, % TOTAL 445,019,734 57,719, ,379, ,099, % Expenditures by Category Salaries 210,179,222 47,389,800 53,171, ,561, % Other Compensation 28,359,616 6,782,952 7,167,441 13,950, % Related Benefits 56,834,140 11,686,004 13,099,634 24,785, % Total Personal Services 295,372,978 65,858,756 73,438, ,297, % Travel 694, , , , % Operating Services 43,776,895 8,680,084 10,414,403 19,094, % Supplies 86,216,576 19,852,279 20,196,969 40,049, % Total Operating Expenses 130,687,719 28,646,826 30,824, ,471, % Professional Services 1,706, , , , % Other Charges 983, ,471 17, , % Debt Services % Interagency Transfers 12,537,862 4,303, ,303, % Total Other Charges 15,228,389 4,787, , ,099, % General Acquisitions 3,685, , , , % Library Acquisitions 45,000 6,094 19,677 25, % Major Repairs % Total Acquisitions and Major Repairs 3,730, , , , % TOTAL 445,019,734 99,864, ,855, ,719, % by Function Instruction 46,967,685 11,682,501 11,837,060 23,519, % Research 20,769,584 5,198,680 5,070,704 10,269, % Public Service 2,326, , ,796 1,046, % Academic Support (Includes Library) 6,774,333 1,480,478 2,346,227 3,826, % Academic Expenditures Subtotal 76,837,787 18,876,412 19,785, ,662, % Student Services 1,206, , , , % Institutional Support 18,992,001 3,104,276 (768,839) 2,335, % Scholarships/Fellowships 714, ,956 39, , % Plant Operations/Maintenance 6,129,057 1,236,690 1,532,405 2,769, % Hospital 341,124,966 76,090,182 83,999, ,089, % Transfers out of agency % Athletics % Other 15, % Non-Academic Expenditures Subtotal 368,181,947 80,988,100 85,069, ,057, % TOTAL 445,019,734 99,864, ,855, ,719, % Campus: LSUHSC-Shreveport 105 P:\Financial Quarterly Reports\ \2ndQtr\LSUSH_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

108 Overview of Unrestricted Revenues and Expenditures Campus: LSUHSC-Shreveport Discuss significant revenues collected and expenses incurred variances in relation to the budget. Quarter 1: No Report Quarter 2: The midyear budget reduction of $4,117,418 is not reflected in the numbers above -- and will be reported in Quarter 3. Revenue: Interagency Transfers -- The hospital received its first UCC payment for $102 million in October. Expenditures by Category: Personal expenditures increased due to seven pay periods in the 2nd quarter as opposed to six in the 1st quarter. The increase in operating services is due to the following: increased library materials, higher utilities and timing of utility payments, and medical & dental leases which only have two payments for the year. The decrease in other charges-iat is due to the timing of payments. Expenditures by Function: The 2nd quarter credit in Institutional Support is due to the related benefits allocation; the increase in Academic Support is due to additional library materials posting in the 2nd quarter; the increase in Hospital is due to personnel costs and timing of payments. 106 P:\Financial Quarterly Reports\ \2ndQtr\LSUSH_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

109 Overview of Restricted Funds Campus: LSUHSC-Shreveport Revenue Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations % Restricted Fees 216, ,106 4, , % Sales and Services of Educational Activities 76,833,259 9,757,775 11,139,679 20,897, % Auxiliaries Parking 645, , , , % Bookstore 2,152, , ,867 1,164, % General Service Store 5,010,000 1,351,206 1,197,417 2,548, % Linwood Apartments , % Printing Services 681, , , , % Student Union 52,500 78, , % Cafeterias 3,380, , ,666 1,874, % Rental Properties 92,500 82,811 13,576 96, % Gift Shop 93,700 17,845 21,944 39, % Computer Networking 553, , , , % Telecommunications 2,075, , ,795 1,256, % Administrative Support % Endowment Income 3,595, , ,027 1,059, % Grants and Contracts Federal 14,919, ,794 4,787,286 5,092, % State and Local 28,904,483 1,686,813 9,028,535 10,715, % Private 11,687, ,391 4,509,728 5,178, % Indirect Cost Recovered 4,685, ,971 1,294,504 2,280, % Gifts 214,906 59, , , % Federal Funds % Hospitals Hospital - Commercial/Self-Pay % Physician Practice Plans % Medicare % Medicaid % Uncompensated Care Costs (UCC) % Sponsored Grants & Contracts 3,435, , ,261 1,020, % Sales and Services Physicians % Sales and Services Pharmacy % Sales and Services Other 318,571 64,027 47, , % All Other Sources 47, ,537 85, , % TOTAL 159,593,991 18,817,993 36,156, ,974, % 107 P:\Financial Quarterly Reports\ \2ndQtr\LSUSH_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

110 Overview of Restricted Funds Campus: LSUHSC-Shreveport Report on Quarterly Activities Quarter 1: No report Quarter 2: The 2nd quarter restricted revenues are up due to an increase in the sales & services and grants & contracts. 108 P:\Financial Quarterly Reports\ \2ndQtr\LSUSH_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

111 Overview of Restricted Operations Campus: LSUHSC-Shreveport Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees 604, ,106 28, ,259 4,248 68, , , ,449 Sales & Svcs of Educ. Activ's 82,158,278 9,757,775 15,874,373 76,041,680 11,139,679 18,306,231 68,875, ,875, ,875,128 Auxiliaries Parking 525, , , , , , , , ,519 Bookstore 1,779, , ,733 2,005, , ,954 2,035, ,035, ,035,882 General Service Store 463,708 1,351,206 1,165, ,805 1,197,417 1,223, , , ,004 Linwood Apartments 769, , , , ,640 Printing Services 319, , , , , , , , ,960 Student Union 264,226 78,468 3, , , , , ,343 Cafeterias 3,271, , ,696 3,669, , ,003 3,652, ,652, ,652,954 Rental Properties 368,476 82,811 12, ,378 13,576 11, , , ,838 Gift Shop 32,064 17,845 26,054 23,855 21,944 22,342 23, , ,457 Computer Networking 62, ,332 57, , ,310 88, , , ,507 Telecommunications 2,090, , ,035 2,228, , ,274 2,320, ,320, ,320,301 Administrative Support ,534 (44,534) 0 44,317 (88,851) 0 (88,851) 0 (88,851) Endowment Income 10,998, ,235 67,337 11,281, ,027 71,499 11,918, ,918, ,918,599 Grants and Contracts Federal 680, ,794 3,435,250 (2,449,682) 4,787,286 3,776,777 (1,439,173) 0 (1,439,173) 0 (1,439,173) State and Local 1,377,467 1,686,813 5,568,425 (2,504,145) 9,028,535 5,528, , , ,839 Private 11,986, ,391 4,090,765 8,564,496 4,509,728 4,607,596 8,466, ,466, ,466,628 Indirect Cost Recovered 15,052, ,971 1,140,222 14,898,306 1,294,504 1,150,585 15,042, ,042, ,042,225 Gifts 0 59, , , , , ,063 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs Sponsored Grants & Contracts 1,086, , ,072 1,074, ,261 1,593, , , ,669 Sales and Services Physicians Sales and Services Pharmacy Sales and Services Other 48,211,922 64, ,650 47,998,299 47, ,706 47,927, ,927, ,927,628 All Other Sources 955, ,537 1,771 1,146,125 85,992 17,510 1,214, ,214, ,214,607 TOTAL 183,059,134 18,817,993 33,875, ,001,774 36,156,155 38,789, ,368, ,368, ,368, P:\Financial Quarterly Reports\ \2ndQtr\LSUSH_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

112 E A Conway Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter nd Quarter rd Quarter th Quarter Cumulative Total Revenues General Fund 11,708,726 2,737,263 2,737, ,474,527 Statutory Dedications Interim Emergency Board Interagency Transfers 62,177,093 4,221,462 30,817, ,038,745 Interagency Transfers - Federal Stimulus Self Generated Revenues 1,636, ,303 (2,383,796) 0 0 (1,886,493) Federal Funds 6,925,284 1,320,143 1,297, ,617,886 Total Revenues 82,447,623 8,776,171 32,468, ,244,665 Expenditures by Object: Personal Services 46,343,436 11,210,792 13,167, ,378,069 Operating Expenses 18,439,045 4,306,473 4,520, ,826,888 Other Charges 17,665, ,926 4,452, ,077,627 Acquisitions and Major Repairs Expenditures by Function: Academic Expenditures Non-Academic Expenditures 82,447,623 16,142,191 22,140, ,282,584 Total Expenditures 82,447,623 16,142,191 22,140, ,282,584 Restricted ed Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund Balance Balance Balance Balance State Appropriations Restricted Fees Sales and Services of Educational Activities Auxiliaries Endowment Income Grants and Contracts Indirect Cost Recovered Gifts Federal Funds Hospitals 15,508,351 15,267,889 14,637, All Other Sources TOTAL 15,508,351 15,267,889 14,637, th Quarter Fund Balance Overview and Analysis of Campus Operations E.A. Conway's unrestricted intereagency transfer revenues increased significantly during the second quarter. This was from the Uncompensated Care Claim (UCC) payment in October. The negative self generated revenue is due to an accounting error in the second quarter, and this entry will be fixed in the third quarter. EACMC's expenditures are properly in line with their Operating Budget, and EACMC did not have any budget adjustments during the second quarter. EACMC restricted operations have not changed significantly in the second quarter. 110

113 Operating Budget Development Campus: Budget Adjustments LSUHSC-EA Conway Beginning Operating Budget 1st Quarter nd Quarter rd Quarter th Quarter Adjusted Operating Budget Revenues General Fund 11,708, ,708, % Statutory Dedications % Interim Emergency Board % Interagency Transfers 62,177, ,177, % Interagency Transfers - Federal Stimulus % Self Generated Revenues 1,636, ,636, % Federal Funds 6,925, ,925, % Total Revenues 82,447, ,447, % Expenditures by Object: Salaries 34,064, ,064, % Other Compensation 1,287, ,287, % Related Benefits 10,991, ,991, % Total Personal Services 46,343, ,343, % Travel 20, , % Operating Services 8,806, ,806, % Supplies 9,612, ,612, % Total Operating Expenses 18,439, ,439, % Professional Services 2,759, ,759, % Other Charges % Debt Services % Interagency Transfers 14,905, ,905, % Total Other Charges 17,665, ,665, % General Acquisitions % Library Acquisitions % Major Repairs % Total Acquisitions and Major Repairs % Total Expenditures 82,447, ,447, % % change to Beg Op. Budget Expenditures by Function: Instruction % Research % Public Service % Academic Support (Includes Library) % Academic Expenditures Subtotal Student Services % Institutional Support % Scholarships/Fellowships % Plant Operations/Maintenance % Hospital 82,447, ,447, % Transfers out of agency % Athletics % Other % Non-Academic Expenditures Subtotal 82,447, ,447,623 Total Expenditures 82,447, ,447, % Use next page for Detailed Explanation 111

114 Operating Budget Development Campus: LSUHSC-EA Conway Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic Quarter 1: No variances or program adjustments Quarter 2: No variances or program adjustments Report on changes to Significant Funding Issues Quarter 1: No report Quarter 2: No report; The mid-year budget reduction of $885,272 is not reflected in the numbers above -- will be reflected in Quarter

115 Overview of Unrestricted Revenues and Expenditures Campus: Actual Amount for each Quarter LSUHSC-EA Conway % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget Revenues General Fund 11,708,726 2,737,263 2,737,264 5,474, % Statutory Dedications % Interim Emergency Board % Interagency Transfers 62,177,093 4,221,462 30,817,283 35,038, % Interagency Transfers - Federal Stimulus % Self Generated Revenues 1,636, ,303 (2,383,796) (1,886,493) % Federal Funds 6,925,284 1,320,143 1,297,743 2,617, % TOTAL 82,447,623 8,776,171 32,468, ,244, % Expenditures by Category Salaries 34,064,533 8,380,230 9,875,748 18,255, % Other Compensation 1,287, , , , % Related Benefits 10,991,553 2,424,120 2,815,947 5,240, % Total Personal Services 46,343,436 11,210,792 13,167, ,378, % Travel 20,000 10,923 4,836 15, % Operating Services 8,806,651 1,393,372 1,843,497 3,236, % Supplies 9,612,394 2,902,178 2,672,082 5,574, % Total Operating Expenses 18,439,045 4,306,473 4,520, ,826, % Professional Services 2,759, , ,920 1,364, % Other Charges % Debt Services % Interagency Transfers 14,905,317 14,445 3,698,781 3,713, % Total Other Charges 17,665, ,926 4,452, ,077, % General Acquisitions % Library Acquisitions % Major Repairs % Total Acquisitions and Major Repairs % TOTAL 82,447,623 16,142,191 22,140, ,282, % by Function Instruction % Research % Public Service % Academic Support (Includes Library) % Academic Expenditures Subtotal % Student Services % Institutional Support % Scholarships/Fellowships % Plant Operations/Maintenance % Hospital 82,447,623 16,142,191 22,140,393 38,282, % Transfers out of agency % Athletics % Other % Non-Academic Expenditures Subtotal 82,447,623 16,142,191 22,140, ,282, % TOTAL 82,447,623 16,142,191 22,140, ,282, % 113 P:\Financial Quarterly Reports\ \2ndQtr\EACMC_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

116 Overview of Unrestricted Revenues and Expenditures Campus: LSUHSC-EA Conway Discuss significant revenues collected and expenses incurred variances in relation to the budget. Quarter 1: No report Quarter 2: The mid-year budget reduction of $885,272 is not reflected in the numbers above -- will be reflected in Quarter 3. Revenue: Interagency Transfers--The hospital received its first UCC payment of $27M in October. Self Generated -- Revenue for the second quarter is understated and will be adjusted in the third quarter. Expenditures by Category: Total Personnel Services -- The amounts are inclusive of salaries, other compensation and benefits; the second quarter is higher due to an extra pay period. Other Charges- Interagency Transfers (IAT)-- IAT mainly consist of contracts with other agencies; the majority of the invoices for the first quarter services were received and paid in the second quarter, including the first of three installment payments to ORM. 114 P:\Financial Quarterly Reports\ \2ndQtr\EACMC_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

117 Overview of Restricted Funds Campus: LSUHSC-EA Conway Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations % Restricted Fees % Sales and Services of Educational Activities % Auxiliaries % Endowment Income % Grants and Contracts Federal % State and Local % Private % Indirect Cost Recovered % Gifts % Federal Funds % Hospitals Hospital - Commercial/Self-Pay % Physician Practice Plans % Medicare % Medicaid % Uncompensated Care Costs (UCC) % Sponsored Grants & Contracts 1,807,410 52, , , % Sales and Services Physicians & CRNAs 839, , , , % Sales and Services Pharmacy % Sales and Services Other 706,042 1,134,497 (877,899) 256, % All Other Sources % TOTAL 3,353,148 1,325,512 (275,216) 0 0 1,050, % 115 P:\Financial Quarterly Reports\ \2ndQtr\EACMC_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

118 Overview of Restricted Funds Campus: LSUHSC-EA Conway Report on Quarterly Activities Quarter 1: No Report Quarter 2: Sponsored Grants: Some of the contracts were still in the process of being negotiated during the first quarter; therefore, additional revenue collections occurred during the second quarter. Physicians & CRNA: Revenue for the first quarter includes two months, whereas, the second quarter includes three months. Sales and Services Other: 2nd Quarter reflects a correction to a 1st quarter posting. 116 P:\Financial Quarterly Reports\ \2ndQtr\EACMC_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

119 Overview of Restricted Operations Campus: LSUHSC-EA Conway Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees Sales & Svcs of Educ. Activ's Auxiliaries Endowment Income Grants and Contracts Federal State and Local Private Indirect Cost Recovered Gifts Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs Sponsored Grants & Contracts 103,199 52, ,026 45, , ,331 (185,525) 0 (185,525) 0 (185,525) Sales and Services Physicians & CRNAs 612, , , ,109 10, , , ,701 Sales and Services Pharmacy Sales and Services Other 14,792,371 1,134,497 1,455,948 14,470,920 (877,899) (277,796) 13,870, ,870, ,870,817 All Other Sources TOTAL 15,508,351 1,325,512 1,565,974 15,267,889 (275,216) 354,680 14,637, ,637, ,637, P:\Financial Quarterly Reports\ \2ndQtr\EACMC_QTR_2_ _Quarterly Revenues and Expenditures Template 1/25/2010

120 LSUHSC-Huey P Long Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Adjusted Operating Budget 1st Quarter nd Quarter rd Quarter th Quarter Cumulative Total Revenues General Fund 12,686,938 3,942,055 2,956, ,898,596 Statutory Dedications Interim Emergency Board Interagency Transfers 43,774,298 1,763,460 23,982, ,746,003 Interagency Transfers - Federal Stimulus Self Generated Revenues 1,330, , , ,085 Federal Funds 4,547, , , ,174,001 Total Revenues 62,339,336 6,466,330 28,003, ,469,685 Expenditures by Object: Personal Services 33,009,567 6,805,743 8,171, ,977,371 Operating Expenses 15,493,291 3,517,235 3,481, ,999,188 Other Charges 13,383,707 1,066,974 2,703, ,770,904 Acquisitions and Major Repairs 452,771 19, , ,564 Expenditures by Function: Academic Expenditures Non-Academic Expenditures 62,339,336 11,409,244 14,661, ,071,027 Total Expenditures 62,339,336 11,409,244 14,661, ,071,027 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State Appropriations Restricted Fees Sales and Services of Educational Activities Auxiliaries Endowment Income Grants and Contracts Indirect Cost Recovered Gifts Federal Funds Hospitals 14,862,849 15,296,141 15,836, All Other Sources TOTAL 14,862,849 15,296,141 15,836, Overview and Analysis of Campus Operations Huey P. Long Medical Center's intereagency transfer increased in the second quarter because HPLMC received their Uncompensate Care Claim (UCC) in October. HPLMC's expenditures are within their Operating Budget. The large increase in acquisitions is due to one time equipment expenditures. HPLMC's restricted operations have not changed significantly during the second quarter. 118

121 Operating Budget Development Beginning Operating Budget 1st Quarter nd Quarter Campus: Budget Adjustments 3rd Quarter LSUHSC-Huey P Long 4th Quarter Adjusted Operating Budget Revenues General Fund 12,686, ,686, % Statutory Dedications % Interim Emergency Board % Interagency Transfers 43,774, ,774, % Interagency Transfers - Federal Stimulus % Self Generated Revenues 1,330, ,330, % Federal Funds 4,547, ,547, % Total Revenues 62,339, ,339, % % change to Beg Op. Budget Expenditures by Object: Salaries 25,346, ,346, % Other Compensation 695, , % Related Benefits 6,968, ,968, % Total Personal Services 33,009, ,009, % Travel 30, , % Operating Services 8,822,814 0 (1,454,142) 7,368, % Supplies 8,094, ,094, % Total Operating Expenses 16,947,433 0 (1,454,142) ,493, % Professional Services 11,043, ,043, % Other Charges 332,799 0 (150,000) 182, % Debt Services % Interagency Transfers 553, ,604,142 2,157, % Total Other Charges 11,929, ,454, ,383, % General Acquisitions 452, , % Library Acquisitions % Major Repairs % Total Acquisitions and Major Repairs 452, , % Total Expenditures 62,339, ,339, % Expenditures by Function: Instruction % Research % Public Service % Academic Support (Includes Library) % Academic Expenditures Subtotal Student Services % Institutional Support % Scholarships/Fellowships % Plant Operations/Maintenance % Hospital 62,339, ,339, % Transfers out of agency % Athletics % Other % Non-Academic Expenditures Subtotal 62,339, ,339,336 Total Expenditures 62,339, ,339, % Use next page for Detailed Explanation 119

122 Operating Budget Development Campus: LSUHSC-Huey P Long Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. Quarter 1: No Report Quarter 2: Expenditures by Object: The second quarter reflects the transfer of ORM premium budget from Operating Services to IAT and a realignment of budget from Other Charges to IAT. Report on changes to Significant Funding Issues Quarter 1: No Report Quarter 2: No Report; The mid year budget reduction of $959,233 is not reflected in the numbers above -- but will be reflected in Quarter

123 Overview of Unrestricted Revenues and Expenditures Actual Amount for each Quarter Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total % Actual to Budget Revenues General Fund 12,686,938 3,942,055 2,956,541 6,898, % Statutory Dedications % Interim Emergency Board % Interagency Transfers 43,774,298 1,763,460 23,982,543 25,746, % Interagency Transfers - Federal Stimulus % Self Generated Revenues 1,330, , , , % Federal Funds 4,547, , ,550 1,174, % TOTAL 62,339,336 6,466,330 28,003, ,469, % Expenditures by Category Salaries 25,346,146 5,154,389 6,161,608 11,315, % Other Compensation 695, , , , % Related Benefits 6,968,370 1,473,968 1,835,661 3,309, % Total Personal Services 33,009,567 6,805,743 8,171, ,977, % Travel 30,468 3,299 2,499 5, % Operating Services 7,368,672 1,330,665 1,563,676 2,894, % Supplies 8,094,151 2,183,271 1,915,778 4,099, % Total Operating Expenses 15,493,291 3,517,235 3,481, ,999, % Professional Services 11,043, ,164 2,134,856 3,021, % Other Charges 182,799 79,436 8,993 88, % Debt Services % Interagency Transfers 2,157, , , , % Total Other Charges 13,383,707 1,066,974 2,703, ,770, % General Acquisitions 452,771 19, , , % Library Acquisitions % Major Repairs % Total Acquisitions and Major Repairs 452,771 19, , , % TOTAL 62,339,336 11,409,244 14,661, ,071, % by Function Instruction % Research % Public Service % Academic Support (Includes Library) % Academic Expenditures Subtotal % Student Services % Institutional Support % Scholarships/Fellowships % Plant Operations/Maintenance % Hospital 62,339,336 11,409,244 14,661,783 26,071, % Transfers out of agency % Athletics % Other % Non-Academic Expenditures Subtotal 62,339,336 11,409,244 14,661, ,071, % TOTAL 62,339,336 11,409,244 14,661, ,071, % Campus: LSUHSC-Huey P Long 121 P:\Financial Quarterly Reports\ \2ndQtr\HPLMC_QTR_2_ _Quarterly Revenues and Expenditures 1/25/2010

124 Overview of Unrestricted Revenues and Expenditures Campus: LSUHSC-Huey P Long Discuss significant revenues collected and expenses incurred variances in relation to the budget. Quarter 1: No Report Quarter 2: The mid year budget reduction of $959,233 is not reflected in the numbers above -- but will be reflected in Quarter 3. Revenues: The hospital received its first UCC payment of $21M in October as reflected under Interagency Transfers. Expenditures by Category: Total Personal Services are up in the second quarter due to a third payroll in December. Professional Services are up in the second quarter due to timing of payments based on received invoices. Other Charges-IAT increased for the second quarter due to the first of three installments being paid to ORM. Acquisitions increased due to the one time purchase of medical equipment. 122 P:\Financial Quarterly Reports\ \2ndQtr\HPLMC_QTR_2_ _Quarterly Revenues and Expenditures 1/25/2010

125 Overview of Restricted Funds Campus: LSUHSC-Huey P Long Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations % Restricted Fees % Sales and Services of Educational Activities % Auxiliaries % Endowment Income % Grants and Contracts Federal % State and Local % Private % Indirect Cost Recovered % Gifts % Federal Funds % Hospitals Hospital - Commercial/Self-Pay % Physician Practice Plans % Medicare % Medicaid % Uncompensated Care Costs (UCC) % Sponsored Grants & Contracts 2,422, , , , % Sales and Services Physicians & CRNAs 925, , , , % Sales and Services Pharmacy 2,125, , , , % Sales and Services Other 350,000 26,486 16,990 43, % All Other Sources % TOTAL 5,822, ,165 1,220, ,982, % 123 P:\Financial Quarterly Reports\ \2ndQtr\HPLMC_QTR_2_ _Quarterly Revenues and Expenditures 1/25/2010

126 Overview of Restricted Funds Campus: LSUHSC-Huey P Long Report on Quarterly Activities Quarter 1: No Report Quarter 2: The 2nd quarter revenue increased primarily due to timing of payments being received. 124 P:\Financial Quarterly Reports\ \2ndQtr\HPLMC_QTR_2_ _Quarterly Revenues and Expenditures 1/25/2010

127 Overview of Restricted Operations Campus: LSUHSC-Huey P Long Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees Sales & Svcs of Educ. Activ's Auxiliaries Endowment Income Grants and Contracts Federal State and Local Private Indirect Cost Recovered Gifts Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs Sponsored Grants & Contracts 1,957, , ,492 1,767, , ,734 1,420, ,420, ,420,868 Sales and Services Physicians & CRNAs 1,791, , ,934, ,887 12,001 2,343, ,343, ,343,281 Sales and Services Pharmacy 1,203, , ,661, ,185 2,562 2,129, ,129, ,129,529 Sales and Services Other 9,910,243 26,486 4,174 9,932,555 16,990 6,726 9,942, ,942, ,942,819 All Other Sources TOTAL 14,862, , ,873 15,296,141 1,220, ,023 15,836, ,836, ,836, P:\Financial Quarterly Reports\ \2ndQtr\HPLMC_QTR_2_ _Quarterly Revenues and Expenditures 1/25/2010

128 126

129 LSU System Office Unrestricted Operations Quarterly Revenues and Expenditures Executive Summary Actual Amount for each Quarter in Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Revenues General Fund 9,415,259 2,906, ,179, ,086, Statutory Dedications 1,250,000 1,373,930 (123,930) 0 0 1,250,000 Interim Emergency Board Interagency Transfers Interagency Transfers - Federal Stimulus Self Generated Revenues Federal Funds Total Revenues 10,665,259, 4,280,543, 2,056,031, 0 0 6,336,574, Expenditures by Object: Personal Services 2,807, , , ,846,908 Operating Expenses 384, , , ,419 Other Charges 7,473, , , ,637,704 Acquisitions and Major Repairs Expenditures by Function: Academic Expenditures Non-Academic Expenditures 10,665,259 1,852,866 2,097, ,950,031 Total Expenditures 10,665,259 1,852,866 2,097, ,950,031 Restricted Operations Acct/Fund 1st Quarter Fund 2nd Quarter Fund 3rd Quarter Fund 4th Quarter Fund Balance Balance Balance Balance Balance State Appropriations Restricted Fees Sales and Services of Educational Activities Auxiliaries Endowment Income Grants and Contracts 0 (24,324) 819, , ,499 Indirect Cost Recovered Gifts 10,820 10,820 10,820 10,820 10,820 Federal Funds Hospitals All Other Sources 66,447,620 85,360,865 79,173,311 79,173,311 79,173,311 TOTAL 66,458,441 85,347,362 80,003,630 80,003,630 80,003,630 Overview and Analysis of Campus Operations This is LSU System has drawn 59% of it's anticipated state funds. Of this 6.3 million state dollars, the System Office has spent 62%. For the expenditures by object, the System Office has budgeted funds that will ultimately be transferred to other entities such as ACRES, Truancy Assessment, and DNA Storage and Sequencer entirely as an Other Charge. Much of this activity will occur in the third and fourth quarters The LSU System Restricted Operations have not changed significantly except for grants and contracts. This is primarily due to a state grant from the Board of Regents for the Healthcare Workforce Development program. These funds will be transferred to the appropriate campuses during the third quarter. 127

130 Operating Budget Development Campus: Budget Adjustments Beginning Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter LSU System Office Adjusted Operating Budget % change to Beg Budget Revenues General Fund 9,415,259 9,415, % Statutory Dedications 1,250,000 1,250, % Interim Emergency Board 0 Interagency Transfers 0 Interagency Transfers - Federal Stimulus 0 Self Generated Revenues 0 Federal Funds 0 Total Revenues 10,665, ,665, % Expenditures by Object: Salaries 2,100,254 2,100, % Other Compensation 240, , % Related Benefits 467, , % Total Personal Services 2,807, ,807, % Travel 73,876 73, % Operating Services 269, , % Supplies 41,379 41, % Total Operating Expenses 384, , % Professional Services 1,276,428 1,276, % Other Charges 6,196,599 6,196, % Debt Services 0 Interagency Transfers 0 Total Other Charges 7,473, ,473, % General Acquisitions 0 Library Acquisitions 0 Major Repairs 0 Total Acquisitions and Major Repairs Total Expenditures 10,665, ,665, % Expenditures by Function: Instruction 0 Research 0 Public Service 0 Academic Support (Includes Library) 0 Academic Expenditures Subtotal Student Services 0 Institutional Support 10,591,606 10,591, % Scholarships/Fellowships 0 Plant Operations/Maintenance 73,653 73, % Hospital 0 Transfers out of agency 0 Athletics 0 Other 0 Non-Academic Expenditures Subtotal 10,665, ,665,259 Total Expenditures 10,665, ,665, % Use next page for Detailed Explanation 128

131 Operating Budget Development Campus: B d t Adj t t Budget Adjustments Narrative Variance Analysis and Program Adjustments. Explain any funds moving from academic to non-academic. Currently, no budget adjustment have been necessary. LSU System Office Report on changes to Significant Funding Issues No significant changes. 129

132 Overview of Unrestricted Revenues and Expenditures Revenues Campus: LSU System Office Actual Amount for each Quarter % Actual to Operating Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Total Budget General Fund 9,415,259 2,906,613 2,179,961 5,086, % Statutory Dedications 1,250,000 1,373,930 (123,930) 1,250, % Interim Emergency Board 0 0 Interagency Transfers 0 0 Interagency Transfers - Federal Stimulus 0 0 Self Generated Revenues 0 0 Federal Funds 0 0 TOTAL 10,665,259 4,280,543 2,056, ,336, % Expenditures by Category Salaries 2,100, , ,081 1,038, % Other Compensation 240,629 48,282 57, , % Related Benefits 467, , , , % Total Personal Services 2,807, , , ,846, % Travel 73,876 18,919 25,136 44, % Operating Services 269, , , , % Supplies 41,379 7,594 11,930 19, % Total Operating Expenses 384, , , , % Professional Services 1,276, , , , % Other Charges 6,196, ,498 24, , % Debt Services Interagency Transfers 0 0 Total Other Charges 7,473, , , ,637, % General Acquisitions Library Acquisitions 0 0 Major Repairs 0 0 Total Acquisitions and Major Repairs TOTAL 10,665,259 1,852,866 2,097, ,950, % by Function Instruction 0 0 Research 0 0 Public Service 0 0 Academic Support (Includes Library) 0 0 Academic Expenditures Subtotal t Student Services 0 0 Institutional Support 10,591,606 1,795,932 2,071,037 3,866, % Scholarships/Fellowships 0 0 Plant Operations/Maintenance 73,653 56,934 26,128 83, % Hospital 0 0 Transfers out of agency 0 0 Athleticsti 0 0 Other 0 0 Non-Academic Expenditures Subtotal 10,665,259 1,852,866 2,097, ,950, % TOTAL 10,665,259 1,852,866 2,097, ,950, % 130 P:\Financial Quarterly Reports\ \2ndQtr\BOS_ _Quarterly Revenues and Expenditures Template_1_04_10_2 1/26/2010

133 Overview of Unrestricted Revenues and Expenditures Campus: LSU System Office Discuss significant revenues collected and expenses incurred variances in relation to the budget. All of the LSU System's Statutory Dedications were drawn in the first quarter. Statutory dedicated funds were over credited to our account during the first quarter, but this was corrected in the second quarter. The Plant Operations/Maintenance function includes the annual insurance payment to Office of Risk Management. The related benefits expenditure object is 50% greater than the anticipated budget due to all of System Office employees 'related benefits being charged to the unrestricted related benefit account (whether or not the employee is paid from unrestricted or restricted funds). At year end, there will be a transfer to properly charge the appropriate accounts. The operating services and professional services expenditures by category have large variances due to pass throughs such as such as ACRES, Truancy Assessment, and DNA Storage and Sequencer recorded entirely as an Other Charge. In the past, all Truancy Assessment funds were sent to LSU to reimburse the program for its costs. Due to a change in the appropriation bill, this year the System will retain the funds (along with the DNA storage and Sequencer pass throughs) and the System will pay the campus upon being invoiced for expenses incurred. All other objects and functions are in line with budget expectations. 131 P:\Financial Quarterly Reports\ \2ndQtr\BOS_ _Quarterly Revenues and Expenditures Template_1_04_10_2 1/26/2010

134 Overview of Restricted Funds Campus: LSU System Office Actual Revenues/Transfers for each Quarter Estimated Revenues & Transfers 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cumulative Revenues & Transfers % Collected State Appropriations 0 Restricted Fees 0 Sales and Services of Educational Activities 0 Auxiliaries (List) Endowment Income 0 Grants and Contracts Federal 0 State and Local 836, ,500 Private 48,182 51,713 99,895 Indirect Cost Recovered 0 Gifts 100,000 25,682 25,060 50, % Federal Funds 0 Hospitals Hospital - Commercial/Self-Pay 0 Physician Practice Plans 0 Medicare 0 Medicaid 0 Uncompensated Care Costs (UCC) 0 All Other Sources 117,275,000 29,734,049 19,505,621 49,239, % TOTAL 117,375,000 29,807,913 20,418, ,226, % 132 P:\Financial Quarterly Reports\ \2ndQtr\BOS_ _Quarterly Revenues and Expenditures Template_1_04_10_2 1/25/2010

135 Overview of Restricted Funds Campus: LSU System Office Report on Restricted Budget On the Overview of Restricted Funds form, first quarter revenue is as anticipated, with the largest portion of the revenues associated with premiums for the LSU Health Plan. The private grant is from the LSU System Research and Technology Foundation to reimburse System support to the foundation. At the end of the year, this account will have a zero balance. The State grant is from the Board of Regents Workforce Development program. The System Office will transfer the funds to the campuses in the third quarter. 133 P:\Financial Quarterly Reports\ \2ndQtr\BOS_ _Quarterly Revenues and Expenditures Template_1_04_10_2 1/25/2010

136 Overview of Restricted Operations Campus: LSU System Office Actual Amount for each Quarter Show Expenditures As Positive 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Expenses, Expenses, Expenses, Expenses, Acct/Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Transfers, & ICR Fund Balance Revenues Restricted State Appropriations Restricted Fees Sales & Svcs of Educ. Activ's Auxiliaries (List) Endowment Income Grants and Contracts Federal State and Local , , , ,500 Private 48,182 72,506 (24,324) 51,713 44,391 (17,001) 0 (17,001) 0 (17,001) Indirect Cost Recovered Gifts 10,820 25,682 25,682 10,820 25,060 25,060 10, , ,820 Federal Funds Hospitals Hospital - Commercial/Self-Pay Physician Practice Plans Medicare Medicaid Uncompensated Care Costs All Other Sources 66,447,620 29,734,049 10,820,804 85,360,865 19,505,621 25,693,175 79,173, ,173, ,173,311 TOTAL 66,458,441 29,807,913 10,918,992 85,347,362 20,418,894 25,762,625 80,003, ,003, ,003,630 P:\Financial Quarterly Reports\ \2ndQtr\BOS_ _Quarterly Revenues and Expenditures Template_1_04_10_2 1/26/

137 Report on Restricted Operations On the Overview of Restricted Operations form, the all other sources account/fund balance includes funds for (1) the appropriated Electronic Medical Record program including interest earned, (2) the System Technology Transfer activity, (3) associated with the operation of the System Human Resource Benefits Office, (4) royalty income from System mineral leases, (5) the LSU System Health Plan, and (6) other operational balances. The LSU System Restricted Operations have not changed significantly except for grants and contracts. This is primarily due to a state grant from the Board of Regents for the Healthcare Workforce Development program. These funds will be transferred to the appropriate campuses during the third quarter. P:\Financial Quarterly Reports\ \2ndQtr\BOS_ _Quarterly Revenues and Expenditures Template_1_04_10_2 1/26/

138 BOGALUSA MEDICAL CENTER INDEPENDENCE EARL K. LONG MEDICAL CENTER - BATON ROUGE LALLIE KEMP REGIONAL MEDICAL CENTER - INDEPENDENCE LEONARD J. CHABERT MEDICAL CENTER - HOUMA MEDICAL CENTER OF LOUISIANA - NEW ORLEANS UNIVERSITY MEDICAL CENTER - LAFAYETTE W.O. MOSS REGIONAL MEDICAL CENTER - LAKE CHARLES TO: Dr. John V. Lombardi President LSU System FROM: Dr. Roxane Townsend Interim Chief Executive Officer LSU Health Care Services Division DATE: January 21, 2010 RE: Quarterly Budget Report For Quarter Ended December 31, 2009 We have compiled the Quarterly Budget Report for the Quarter Ended December 31, 2009, for the LSU Health Care Services Division. Major developments during this quarter included: Budget: HCSD had one BA7 approved during the 2nd quarter: BA7#4 - $1,340,419 Redistributed BA7#3, which was a carry forward of FY09 State General Fund for University Medical Center of Lafayette Telehealth project, to four other hospitals participating in the Telehealth project Earl K. Long Medical Center in Baton Rouge, Lallie Kemp Medical Center in Independence, Leonard J Chabert Medical Center in Houma, and W O Moss Medical Center in Lake Charles. Actual: Operating Budget HCSD received approximately 70% of its $424.6 million Uncompensated Care Cost (UCC) budget from the Department of Health & Hospitals (DHH) during this quarter. These funds are placed in an escrow account in the State Treasury and drawn as needed for cash flow. During the 2 nd Quarter, HCSD drew $163 million UCC funds for operating cash, with $130 million remaining in escrow. o Updated UCC schedules are being prepared to submit to DHH to draw additional UCC funds earned. Early estimates of allowable UCC indicated that HCSD would earn $11.9 million less that its $424.6 million budget. HCSD continues to monitor revenues and expenditures and expects to have sufficient cash receipts to cover cash expenditures, through a reduction of expenditures and increased collections of cost report settlements. Restricted Funds Budget There were no major changes to HCSD s restricted funds budget during this quarter. LSU HEALTH CARE SERVICES DIVISION P. O. BOX BATON ROUGE, LOUISIANA PHONE: FAX:

139 During the 2 nd quarter, HCSD was apprised that it would have a mid-year budget cut of $2.5 million, or 3.02% of its total State General Fund budget in accordance with Executive Order No. BJ HCSD submitted BA7#5 on January 11, 2010 for the mid-year budget cut. The cuts include reductions to physician contracts by delaying or eliminating new hires, some replacements, and some new positions. In some instances, payments to physicians are actually decreasing or their positions are being eliminated. University Medical Center in Lafayette has plans and agreement from two physicians to cancel their contracts. In these cases, services that were previously performed by these practitioners will no longer be available. The impact from these actions is that patients will continue to have long waits and the LSU Health System will prioritize the delivery of care only to those with the highest acuity level. The cost of some care for prisoners will no longer be able to be covered by the LSU HCSD budget. The Health Care Services Division hospitals will no longer provide prescription medications to prisoners without reimbursement. A contract with Mary Bird Perkins Cancer Center for radiation treatment for prisoners is being cancelled. The Department of Corrections (DOC) will have to cover the cost of these services. The medications can still be acquired through the hospitals at 340B pricing, but DOC will need to reimburse LSU. The specific effects of BA7#5 will be reported in the 3 rd Quarter. It is unknown at this time what impact mid-year cuts to DHH will have on HCSD regarding our Medicaid and Uncompensated Care expenditure authority. Should you need additional information or clarification, please contact Judy Albin at , or Nona Westmoreland at cc: Dr. Fred Cerise Dr. Jaquetta Clemons John Antolik LSU HEALTH CARE SERVICES DIVISION P. O. BOX BATON ROUGE, LOUISIANA PHONE: FAX: