Town of Smithfield Rhode Island 2019 Operating Budget

Transcription

1 Town of Smithfield Rhode Island 2019 Operating Budget Smithfield Town Hall 64 Farnum Pike Smithfield, RI Phone: (401) Fax: (401) Hours: 8:30 am 4:30 pm Monday through Friday

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3 Town of Smithfield OFFICE OF THE TOWN MANAGER 64 FARNUM PIKE SMITHFIELD, RHODE ISLAND TELEPHONE: (401) FACSIMILE: (401) RANDY R. ROSSI, MBA, CGFM TOWN MANAGER April 14, 2018 Citizens of the Town of Smithfield; The Honorable Paul M. Santucci, President and Members of the Smithfield Town Council Dear Citizens and Members of the Smithfield Town Council: In accordance with Town Charter, I respectfully present for your review the Town Manager s Proposed Town of Smithfield Budget Program for Fiscal Year Education, general administrative services, public safety, recreation and social services for its residents has always been the focus for the Smithfield Budget document presentation. The audited financial results for the Fiscal Years ended 2016 and 2017, the Adopted Fiscal Year 2018 budget, and the Proposed Fiscal Year 2019 budget presented below provide a synopsis of the five funds presented in this document. Fiscal Year Fiscal Year Fiscal Year Fiscal Year Audited 2016 Audited 2017 Adopted 2018 Proposed 2019 General Fund: Municipal Fund $ 31,490,741 $ 31,219,852 $ 34,016,984 $ 34,710,123 School Fund 35,255,711 36,951,087 38,268,535 39,781,053 Total General Fund $ 66,746,452 $ 68,170,939 $ 72,285,519 $ 74,491,176 Enterprise Fund: Sewer Fund $ 3,135,209 $ 3,411,788 $ 3,942,843 $ 4,216,653 Water Fund 1,481,454 1,430,372 2,308,109 1,986,675 Ice Rink Fund 709, , , ,428 Total Enterprise Fund $ 5,326,625 $ 5,558,547 $ 7,150,404 $ 7,093,756 Total All Funds $ 72,073,077 $ 73,729,486 $ 79,435,923 $ 81,584,932

4 General Fund Overview On the Expenditure side, the total proposed General Fund budget is $74,491,176 as illustrated below: Town of Smithfield Proposed Expenditures Fiscal Year Budget Percent School $39,781, % Municipal 30,836, % Capital Improvements 1,521, % Debt Service 2,352, % Total Proposed Expenditures $74,491, % This funding proposal represents a $693,139 increase in Municipal Services less additional capital funds of $512,160 for the School Department, for a total Municipal Budget increase of $180,979. The School Department s budget displays an increase of $1,512,518 which is comprised of a State Aid increase of $1,506,332 and no increase in the Town s Appropriation for the proposed Fiscal Year The Municipal Directors have worked hard through this year s budget process as we have begun to implement zero based budgeting while working to maintain necessary service levels. The Capital Expenditure Schedule in the General Fund section of the budget indicates the proposed capital projects that will be funded from the Capital Reserve Fund, specific escrow funds and from current

5 fiscal year tax dollars. Proposed capital items from the Enterprise Funds (Sewer, Water and Ice Rink) are listed separately from the General Fund Expenditures within their own appropriate budget. Major municipal highlights of the Fiscal Year budget include the following: Continue the departmental presentation restructuring process as required by State implementation of the transparency portal. Highway Resurfacing decreased by $100,000. Public Safety increased by $435,673. Board of Canvassers increased by $29,824 to account for the upcoming statewide primary and general election. Post-Employment Benefits Trust Contribution increased by $50,000 to $200,000. Reserve Fund decreased by $20,000. Veteran s Tax Exemption increasing from $4,000 to $6,000. NO TAX RATE INCREASE! Property Tax Program After taking into consideration the optimum revenue resources available, a tax rate was established with emphasis on maintaining essential services to town residents. The Fiscal Year budget reflects maintaining all tax rates at the current level including both Real Estate Tax Rates and the Tangible Tax Rate. The Real Estate Tax Levy is comprised of approximately 74% residential and 26% commercial. Motor Vehicle Tax Program For Fiscal Year the Motor Vehicle Phase Out exemption will be $2,000 per vehicle. Once again, the State will reimburse the Town based on the first $500 per vehicle for Fiscal Year Additionally, the State has begun a six-year program to eliminate the Motor Vehicle Tax by Fiscal Year 2024 which is being accomplished by gradually reducing the tax rate cap and the assessment ratio that is applied to the National Automobile Dealers Association of New England (NADA). In conjunction with the elimination of the Motor Vehicle Tax, the State plans to distribute the permanent growth in sales tax to the municipalities and fire districts to offset the lost revenue from the elimination of the tax revenue. Veteran s Tax Exemption Program The Town is in the process of phasing in the veteran s tax exemption over the next three years to reach an exemption of assessed value in the amount of $10,000 in fiscal year The current exemption of assessed value is set at $4,000 and will increase to $6,000 based on the proposed budget. Revenue Resources All State Revenue budget projections utilized in this budget represent the latest proposals by Governor Raimondo released on January 18, 2018, which may have additional possible amendments before being enacted by the General Assembly as a final document.

6 A summary of revenue sources is as follows: Town of Smithfield Anticipated Revenue Fiscal Year Amount Percent State Revenues $ 3,540, % Local Non-Property Tax Revenue 2,534, % Revenue for Capital and Operations 2,567, % School State Aid 7,714, % Tax Levy 58,135, % Total Anticipated Revenue $ 74,491, % Enterprise Funds In the Enterprise Expenditure Funds proposed budget, the sewer usage fee requires a per unit fee of $335 plus the applicable IPP (Industrial Pretreatment Program) fee. The per unit fee has increased by $10 from the previous fiscal year. The Providence Water Supply Board provides the entire Smithfield Water Department with its water resources. Currently there are two other private water districts in the town: Greenville and Providence Water who acquired the East Smithfield Water District in January of last year.

7 Through the use of its operational budget, the Ice Rink Fund must anticipate repairs, maintenance and long term projects. Summation A community needs to seek and develop innovative ideas for strategic planning and business forecasting. New ideas for consideration and possible adoption need to be at the forefront of a viable municipal and school system. One example is the collaboration of the school grounds maintenance becoming a municipal function under the Parks and Recreation Department. Other aspects for consideration will continue to be an ongoing process as we enter this fiscal year s cycle. In order to maintain a municipal community s ability to deliver necessary services to its residents, budgeting now requires an emphasis on what is essential. Consistently, as in my previous Town Manager budget submissions, my priority has always been to maintain a minimum tax rate increase and preserve an appropriate current level of services through utilization of other sources of available funds with a steady focus on the future. The Town must continue to maintain a solid financial position through structurally balanced operations and maintenance of fund balance. The Town s bond rating (Moody s Aa2 and Standard and Poor s AA) reflects the Town s healthy financial position due to a consistent conservative budgeting approach, maintenance of healthy reserves, and tight fiscal control. I am grateful for the Town Council s support and leadership throughout the decision-making process in developing this budget. I d like to thank and acknowledge our Department Directors, our finance team, and the members of the Financial Review Commission for their assistance in the preparation of this year s budget and the dedication that they hold to the Town of Smithfield. Additionally I would like to further thank our team of directors and hardworking staff members who work diligently to provide quality services to the community and always working toward the betterment of the Town. The Public Hearing on the Fiscal Year budget is scheduled for Tuesday, May 8, 2018, and the Financial Town Meeting is scheduled for Thursday, June 14, 2018, both located in the Smithfield High School Auditorium beginning at 7:00 p.m. All registered voters in Smithfield are welcome to attend and participate in discussions. Respectfully submitted, Randy R. Rossi Town Manager

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9 Town of Smithfield, Rhode Island PROPOSED OPERATING BUDGET FISCAL YEAR 2019 TOWN COUNCIL Paul M. Santucci, President Alberto J. LaGreca, Jr., Vice-President Maxine A. Cavanagh Suzanna L. Alba T. Michael Lawton TOWN MANAGER Randy R. Rossi DEPARTMENT DIRECTORS Animal Control Warden Thomas B. Taylor Building Official James P. Cambio Emergency Management Director Todd S. Manni Engineer Kevin Cleary Finance Director Randy R. Rossi Fire Chief Robert W. Seltzer Human Resources/Personnel Susan M. Pilkington Library Director (East Smithfield) Cynthia Muhlbach Library Director (Greenville) Dorothy J. Swain Ice Rink Manager Thomas J. Tullie Parks & Recreation Director Robert G. Caine Planning & Economic Dev. Director Michael A. Phillips Police Chief Richard P. St. Sauveur Human Services Director Karen L. Armstrong Public Works Director/Water Supt. Gary Tikoian (Interim) Senior Center Director Karen L. Armstrong School Superintendent Dr. Judith Paolucci Tax Assessor Drew Manlove Town Clerk Carol A. Aquilante

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11 BUDGET DELIBERATION AND ADOPTION PROCESS The Council conducts a hearing on the proposed budget submitted by the Manager in May of each year, based upon requests submitted by Town departments and municipally supported agencies. The Council then makes modifications, and its recommended budget is placed before the Financial Town Meeting. The Financial Town Meeting of the Town of Smithfield is held annually in June. Eligible Smithfield residents, who must be registered voters, determine the tax levy for the coming fiscal year as the result of their vote upon the proposed municipal budget. Each activity of the budget may be debated and voted upon. Increases in the Councilrecommended budget require an 80% favorable vote (commonly referred to as the 80% Rule ) to open discussion. Following discussion, a simple majority is required for approval. Motions to reduce the Council-recommended budget shall be signed and presented in writing to the Town Council at the public hearing on the budget. In the event the motion or resolution is rejected by the Town Council, the person may then present the same Motion or Resolution at the Financial Town Meeting proving that the person files in a copy in writing with the Town Clerk at least ninety-six (96) hours prior to the Financial Town Meeting. The Town Moderator, who is appointed by the Council, conducts the Financial Town Meeting. The Town Council sits as the Budget Committee and responds to questions, along with the Town Manager and staff, regarding the recommended municipal budget. The moderator conducts the meeting, ensures that the Rules of Order are enforced, and provides adequate opportunity for discussion upon each issue. The following is the budget deliberation and adoption process: Budget Calendar FY 2019 ACTIVITY DATE Finance Director Submits Budget Forms to Department Directors and Agencies. January 5 Departments Submit Budget Requests to Finance Director.. February 2 Departments Submit Budget Requests to Town Manager.... February 9 Town Manager Transmits Without Modification Proposed Budget Reports to Council. March 8 Town Manager Submits Proposed Budget to Council... April 13 Budget Summaries Made Available for All Town Residents.. April 26 Council Conducts Public Hearing and Makes Amendments It Deems Appropriate May 8 Financial Town Meeting Adopts Budget It Deems Appropriate June 14 Start of New Fiscal Year. July 1

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13 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $ Year Expenditure History and FY 2018 Projected Expenditures School Expenditures Town Expenditures 2018

14 53.4% Proposed FY 2019 Operating Budget Pie Distribution 6.1% 12.7% 10.7% School Dept % Public Works Dept % Police & Animal Control % Fire Dept % General Government - 4.7% Parks & Recreation, Senior Center and Libraries - 3.6% Municipal Obligations, including Debt Service and Municipal Capital Improvements - 8.8% 4.7% 3.6% 8.8%

15 Budget Message Town Manager s Budget Message Listing of Town Officials Budget Deliberation and Adoption Process Table of Contents Budget Summary Tax Rate Disclosure Summary and Analysis Exhibit A Tax Rate Information Summary 22 Year Comparison Exhibit B Summary of Revenues, Transfers and Expenditures Exhibit C on a Budgetary Basis General Fund Actual and Anticipated Revenues General Fund (FY ) Exhibit D Revenue Detail Summary General Fund Exhibit E Expenditures - Summary by Department Exhibit F General Fund and Enterprise Funds (FY ) Proposed Capital Improvement Projects Budget Exhibit G Operating Expenditures - Appropriated FY 2018, Exhibit H Requested FY 2019, Manager Recommended FY 2019, and Percent Change (Recm d. FY 2019/Appro. FY 2018) for General Fund and Enterprise Funds. General Fund Balance Sheet Exhibit I Summary of Debt Service to General Fund Expenditures Exhibit J Charter Amendment Balances Exhibit K General Fund (Appropriations) Table of Contents Building & Zoning Department I-1 Finance Department Treasurer-Tax Collector I-2 Tax Assessor I-3 Fire Department I-4 Libraries East Smithfield Public Library I-6 Greenville Public Library I-7 Recreation Senior Center I-8 East Smithfield Neighborhood Center I-9 Planning and Economic Development I-10 Police Department I-11 Animal Control Division I-12 Public Works Department Operations I-13 Special Projects I-15 i i

16 Parks and Recreation Department I-16 Town Engineer I-17 School Department I-19 Town Clerk I-21 Town Manager Town Manager's Office I-22 Town Hall I-24 Human Services I-25 Emergency Management Agency I-26 Legislative and Policy Direction I-27 Town-Aided Programs I-29 Boards and Commissions Affordable Housing Advisory Board I-30 Conservation Commission I-30 Planning Board I-30 Zoning Board of Review I-30 Board of Canvassers I-30 Economic Development Commission I-30 Soil Erosion Commission I-30 Land Trust Commission I-30 Board of Assessment Review I-30 Smithfield Historic Preservation Commission I-30 Financial Review Commission I-30 Asset Management Commission I-30 System-Wide Municipal Obligations I-31 Municipal Debt Service I-32 Municipal Capital Improvements I-34 Enterprise Funds Table of Contents, Continued General Fund (Appropriations), Continued Smithfield Sewer Authority II-1 Smithfield Water Supply Board II-4 Smithfield Ice Rink II-6 Supplementary Information Organization Chart Personnel Salary Summary Capital Improvement Program: FY 2019 Funding Summary ii

17 BUDGET SUMMARY

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19 EXHIBIT A TAX RATE DISCLOSURE Town of Smithfield BUDGET ANALYSIS FISCAL YEAR Current Year - Proposed Gross Net Assessed Assessed Valuation Exemptions Valuation Residential - Real Estate 1,443,050,950 (4,475,163) 1,438,575,787 Commercial - Real Estate 498,282,270 (8,000) 498,274,270 Real Estate - Frozen (Market Value) 561,671,100 (15,649,035) 546,022,065 Motor Vehicle 191,194,598 (35,518,943) 155,675,655 Tangible Property 153,248,420 (17,401,018) 135,847,402 Proposed Prior Year Tax Levy Tax Rate Tax Rate Increase $ Increase % Residential - Real Estate 25,261, % Commercial - Real Estate 9,168, % Real Estate - Frozen 9,382,647 Motor Vehicle 6,071, % Tangible Property 8,251, % 58,135,006 Tax Levies Proposed Year Tax Levy 58,135,006 Budget Expenses GROSS Budget $ 74,491,176 Prior Year Tax Levy 57,541,414 TOTAL Revenues 16,356,170 Levy Increase - Amount 593,592 NET Budget (Tax Levy) $ 58,135,006 Levy Increase - % 1.03% Current Estimated Tax Levy $ 58,135,006

20 EXHIBIT B Town of Smithfield FISCAL YEAR 2019 TAX RATE INFORMATION SUMMARY TAX RATE PERCENT TAX RATE PERCENT TOTAL AMOUNT OF AMOUNT FROM OTHER RESIDENTIAL RATE COMMERCIAL RATE TAX FUND BALANCE ESCROW FUNDS TOTAL REAL ESTATE (1) CHANGE REAL ESTATE CHANGE LEVY UTILIZED UTILIZED BUDGET FY 2019 $ % $ % $ 58,135,006 $ 600,000 $ 2,567,827 $ 74,491,176 FY % % 58,127, ,000 3,155,000 72,285,519 FY 2017 Revaluation % ,132, ,000 2,765,000 69,045,313 FY % 55,094, ,000 2,253,300 67,028,007 FY % 53,767, ,000 2,230,000 64,785,731 FY 2014 Revaluation (3) % 51,713, ,000 2,679,182 64,224,223 FY % 50,485, ,744 3,346,375 62,048,443 FY % 49,357, ,000 4,661,500 61,942,487 FY 2011 Revaluation % (2) 48,233, ,000 3,818,674 60,619,089 FY % 46,156,583-3,500,373 60,970,586 FY % 44,064,149-3,820,444 61,538,789 FY 2008 Revaluation % 41,966,249-2,375,833 58,235,323 FY % 39,873,408-2,217,704 54,947,763 FY % 37,721,249-2,198,266 51,766,323 FY 2005 Revaluation % 35,369,460-2,334,444 49,264,872 FY % 33,020,550-3,331,472 48,100,401 FY % 32,372,871-1,647,627 44,336,416 FY 2002 Revaluation % 29,800, ,000 1,040,000 40,622,741 FY % 27,891,542-1,314,000 38,183,918 FY % 27,754, ,500 36,236,885 FY % 25,521,694 1,220,000 1,413,334 34,374,592 FY % 24,391,296 1,375,000 1,457,500 33,429,754 Notes: The town has utilized $7,551,744 in Fund Balance and $52,531,528 in escrow funds in prior years budgetary procedures. 1) The tax rate for motor vehicles remains constant at $39.00 per thousand. The Phase out exemption is applied based on State mandates. 2) Percentage is based on rate increase, actual tax increase was a 4.5% increase due to revaluation 3) Percentage increase is calculated using the revaluation adjusted rate.

21 Town of Smithfield GENERAL FUND SUMMARY OF REVENUES, TRANSFERS AND EXPENDITURES ON BUDGETARY BASIS FISCAL YEAR 2019 EXHIBIT C REVENUE AND TRANSFERS: Appropriated Projected Anticipated FY FY FY 2018 FY 2018 FY 2019 School State Aid $ 5,309,806 $ 5,887,100 $ 6,207,913 $ 6,207,913 $ 7,714,245 School Receipts - Miscellaneous 327, , , , ,000 Property Taxes 55,243,808 56,202,307 58,109,058 58,109,058 58,135,006 Intergovernmental Revenue 2,498,622 2,686,282 2,538,548 2,538,548 3,540,098 Licenses, Fees and Permits 938,783 1,044, , , ,000 Departmental Revenue ,000 50,000 50,000 Miscellaneous 1,169, , , , ,000 Transfers from Fund Balance 4,936,122 4,812, , , ,000 Revenue for Capital Exp. and Operations 1,602,771 1,404,594 3,155,000 3,155,000 2,567,827 Total Revenue and Transfers $ 72,026,732 $ 73,020,673 $ 72,285,519 $ 72,285,519 $ 74,491,176 EXPENDITURES: General Government $ 2,535,825 $ 2,582,730 $ 3,405,191 $ 3,304,651 $ 3,521,208 Public Safety 10,285,016 10,607,090 17,000,675 16,764,803 17,436,348 Public Works 3,621,847 3,639,203 4,533,918 4,593,387 4,572,632 Public Health and Assistance 28,938 26,938 25,540 20,158 25,540 Recreation and Senior Center 789, ,360 1,177,009 1,168,271 1,214,031 Libraries 1,283,079 1,321,571 1,374,433 1,374,433 1,414,008 Education 35,255,711 36,951,087 38,268,535 38,327,518 39,781,053 Miscellaneous 9,300,284 8,869,003 2,613,898 2,613,898 2,653,155 Debt Service 1,883,594 1,952,897 2,389,575 2,389,575 2,352,063 Municipal Capital Improvements 1,762,923 1,332,062 1,496,745 1,441,750 1,521,137 Total Expenditures $ 66,746,452 $ 68,170,939 $ 72,285,519 $ 71,998,445 $ 74,491,176 EXCESS OF REVENUES AND TRANSFERS OVER EXPENDITURES INCLUDING RUBS 2 $ 5,280,280 $ 4,849,734 $ 0 $ 287,074 $ 0 Note: 1. FY 2016 nd 2017 are audited amounts. 2. RUB = Reappropriated Unexpended Balance

22 EXHIBIT D Town of Smithfield GENERAL FUND ACTUAL AND ANTICIPATED REVENUES FISCAL YEAR 2019 MISCELLANEOUS STATE & LOCAL REVENUES Appropriated Projected Anticipated FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 School Aid State Aid Schools 5,309,806 5,887,100 6,207,913 6,207,913 7,714,245 State Revenues School Housing Aid 385, , , , ,000 Municipal Incentive Aid 101,997 2, Payment-in-lieu of Taxes - University/Airport 625, , , , ,295 Telephone Tax 265, , , , ,766 Hotel Tax / Meals Tax 864, ,374 1,087,611 1,087,611 1,036,238 Motor Vehicle Phase-out 255, , , ,759 1,071,799 Local - Non-Property Tax Revenue School Miscellaneous 327, , , , ,000 Departmental Revenue ,000 50,000 50,000 Local Miscellaneous 414, , , , ,000 Licenses, Fees and Permits 938,783 1,044, , , ,000 Impact Fees 300, ,000 Interest on Invested Funds 125,073 22,417 75,000 75,000 75,000 Interest on Taxes 329, , , , ,000 Revenue for Capital Exp. and Operations Revenue for Capital Exp. and Operations 1,602,771 1,404,594 3,155,000 3,155,000 2,567,827 Fund Balance Transfers from Fund Balance 4,936,122 4,812, , , ,000 Total Miscellaneous Revenue 16,782,924 16,818,366 14,176,461 14,176,461 16,356,170 Local Property Tax Revenues Local Taxes (Tax Levy) 55,243,808 56,202,307 58,109,058 58,109,058 58,135,006 TOTAL - ACTUAL AND ANTICIPATED REVENUES $ 72,026,732 $ 73,020,673 $ 72,285,519 $ 72,285,519 $ 74,491,176

23 EXHIBIT E Town of Smithfield GENERAL FUND REVENUE DETAIL SUMMARY FISCAL YEAR 2019 ANTICIPATED REVENUE - GENERAL FUND FY Miscellaneous State & Local Revenue State Revenues School Housing Aid $ 400,000 Payment-in-Lieu of Taxes - University & Airport 763,295 Telephone Tax 268,766 Hotel Tax / Meals Tax 1,036,238 Motor Vehicle Phase-out 1,071,799 Total - State Revenues: 3,540,098 Local - Non-Property Tax Revenue Local Miscellaneous - Town 1,120,000 Local Miscellaneous - School 389,000 Impact Fees 70,000 Reserve for Future Tax Assessments 600,000 Interest on Invested Funds 75,000 Interest on Taxes 280,000 Total - Local Miscellaneous: 2,534,000 Total - State & Local Revenues 6,074,098 Revenue for Capital Expenditures and Operations Sewer Enterprise Fund 200,000 Rescue Billing Fund 1,100,000 Police Capital Equipment Escrow Fund 167,827 Capital Reserve Fund 500,000 Municipal Contingency 600,000 Total - Capital Expenditures and Operations Revenues 2,567,827 School Revenues - State Aid State Aid School 7,714,245 Local Property Tax Revenues Local Taxes (Tax Levy) 58,135,006 TOTAL - ANTICIPATED REVENUE $ 74,491,176

24 EXHIBIT F Town of Smithfield GENERAL FUND & ENTERPRISE FUNDS EXPENDITURES - SUMMARY BY DEPARTMENT FISCAL YEAR 2019 FY 2018 FY FY Department FY 2016 FY 2017 Appropriation Request Town Manager's 1 Building Official 249, , , , ,610 2 Treasurer-Tax Collector 517, , , , ,896 3 Tax Assessor 189, , , , ,829 4 Fire Department 5,349,530 5,565,754 7,827,476 7,943,450 7,943,450 5 East Smithfield Library 504, , , , ,849 6 Greenville Library 778, , , , ,159 7 Senior Center Department 298, , , , ,925 8 East Smithfield Neighborhood Center 19,979 19,979 19,979 19,979 19,979 9 Planning and Economic Development 125, , , , , Police Department 4,821,192 4,909,665 8,990,397 9,421,771 9,298, Animal Control 114, , , , , Public Works 3,621,847 3,639,203 4,533,918 4,778,325 4,572, Parks and Recreation 470, , , , , Town Engineer 127, , , , , School Department 35,255,711 36,951,087 38,268,535 39,781,053 39,781, Town Clerk 256, , , , , Town Manager 270, , , , , Town Hall 140, , , , , Human Services 7,938 5,938 11,040 11,040 11, Emergency Management Agency 12,119 11,344 19,066 32,525 32, Legislative and Policy 606, , , , , Town-Aided Programs 51,492 51,690 47,950 49,000 48, Board of Affordable Housing Board of Assessment Review Board of Canvassers 13,361 46,243 19,000 48,824 48, Conservation Commission 13,044 13,859 17,750 17,750 17, Economic Development Commission 1, ,050 2, Land Trust Commission 2,253 1,525 4,650 4,650 4, Planning Board 2,600 2,225 4,700 1,700 1, Soil Erosion Committee ,125 1,125 1, Zoning Board 6,889 5,088 13,170 11,500 11, Other Boards & Commissions - - 7,550 4,500 4, System-Wide Municipal Obligations 9,269,792 8,838,313 2,580,448 2,586,035 2,619, Municipal Debt Service 1,883,594 1,952,897 2,389,575 2,352,063 2,352, Municipal Capital Improvements 1,762,923 1,332,062 1,496,745 3,223,010 1,521,137 Total General Fund Expenditures 66,746,452 68,170,939 72,285,519 76,584,980 74,491,176 1 Smithfield Sewer Authority 3,135,209 3,411,788 3,942,843 4,316,653 4,216,653 2 Smithfield Water Supply Board 1,481,454 1,430,372 2,308,109 1,986,675 1,986,675 3 Smithfield Ice Rink 709, , , , ,428 Total Enterprise Fund Expenditures 5,326,626 5,558,546 7,150,404 7,193,756 7,093,756 TOTAL EXPENDITURES $ 72,073,077 $ 73,729,485 79,435,923 $ 83,778,736 81,584,932 * Beginning in Fiscal Year the Town budget will reflect the allocation of benefits into departmental budgets in an effort to implement state reporting requirements.

25 EXHIBIT G Town of Smithfield GENERAL FUND CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 2019 FIRE DEPARTMENT 4th Payment on New Engine 2 $ 100,000 Protective Clothing 15,000 New Rescue Truck - Payment 1 50,000 Total Fire Department $ 165,000 POLICE DEPARTMENT Police Vehicles $ 100,000 Excavation & Construction Firearms Training Facility 15,000 1st Payment on Lease Vehicles 52,827 Total Police Department $ 167,827 PARKS AND RECREATION DEPARTMENT Compact Tractor - John Deere $ 40,000 Deerfield Park LED Street Lighting & Poles 38,000 Whipple Field Complex Entrance & Parking Design 10,000 Total Parks Department $ 88,000 PUBLIC WORKS DEPARTMENT John Deere Backhoe (710 Series) (Payment 3 of 3) $ 63,750 Compressor for DPW Shop 15,000 6-Wheel Plow Truck Replacements (2) (Payment 1 of 3) 115,000 Guardrail Replacement 30,000 Building Upgrades, window and door replacement 20,000 Total Public Works Department $ 243,750 TOWN HALL New and Rehab Town Hall Parking Area $ 25,000 Total Town Hall $ 25,000 LEGISLATIVE AND POLICY Esmond Mill Drive Bridge $ 75,000 RIPDES Storm Water Program 30,000 Municipal Building Lighting Conversion Program 60,000 Dog Park Plan Development and Construction 15,000 School Department Capital 512,160 Historical Preservation/Exchange Bank 11,400 East Smithfield Neighborhood Center Renovations 70,000 Total Legislative and Policy $ 773,560 SENIOR CENTER 29 Passenger Van (Payment 1 of 3) $ 28,000 Heating System Replacement (Gas Boiler) 30,000 Total Senior Center $ 58,000 PROPOSED CAPITAL IMPROVEMENT PROJECTS $ 1,521,137 LESS: REVENUE TOWARD PROJECTS Police Department Equipment Account $ 167,827 Fire Department - Rescue Billing 165,000 Capital Reserve Fund 500,000 Impact Fees 70,000 Total Revenue/Grants Toward Projects $ 902,827 TOTAL TAX LEVY UTILIZED FOR PROPOSED CAPITAL IMPROVEMENT PROJECTS LESS REVENUE TOWARDS PROJECTS $ 618,310

26 EXHIBIT H Town of Smithfield GENERAL FUND & ENTERPRISE FUNDS OPERATING EXPENDITURES BY DEPARTMENT FISCAL YEAR 2019 COMPARISON OF FY 2018 APPROPRIATED AND FY 2019 RECOMMENDED FY 2018 FY 2018 FY FY Amount Percentage Department Appropriation Projected Requested Town Manager's Change Change 1 Building Official 388, , , ,610 51, % 2 Treasurer-Tax Collector 660, , , ,896 (8,110) -1.23% 3 Tax Assessor 303, , , ,829 11, % 4 Fire Department 7,827,476 7,595,422 7,943,450 7,943, , % 5 East Smithfield Library 540, , , ,849 15, % 6 Greenville Library 834, , , ,159 24, % 7 Senior Center Department 451, , , ,925 4, % 8 East Smithfield Neighborhood Center 19,979 19,979 19,979 19, % 9 Planning and Economic Development 214, , , ,887 (5,380) -2.51% 10 Police Department 8,990,397 8,987,079 9,421,771 9,298, , % 11 Animal Control 182, , , ,679 11, % 12 Public Works 4,533,918 4,593,387 4,778,325 4,572,632 38, % 13 Parks and Recreation 705, , , ,128 32, % 14 Town Engineer 246, , , ,656 (2,997) -1.21% 15 School Department 38,268,535 38,327,518 39,781,053 39,781,053 1,512, % 16 Town Clerk 404, , , ,620 (5,640) -1.40% 17 Town Manager 360, , , ,836 67, % 18 Town Hall 190, , , ,688 (15,058) -7.89% 19 Human Services 11,040 5,658 11,040 11, % 20 Emergency Management Agency 19,066 19,066 32,525 32,525 13, % 21 Legislative and Policy 548, , , ,312 (14,042) -2.56% 22 Town-Aided Programs 47,950 47,950 49,000 48, % 23 Board of Affordable Housing Board of Assessment Review (150) % 25 Board of Canvassers 19,000 16,000 48,824 48,824 29, % 26 Conservation Commission 17,750 17,150 17,750 17, % 27 Economic Development Commission ,050 2,050 1, % 28 Land Trust Commission 4,650 4,650 4,650 4, % 29 Planning Board 4,700 1,700 1,700 1,700 (3,000) % 30 Soil Erosion Committee 1, ,125 1, % 31 Zoning Board 13,170 9,500 11,500 11,500 (1,670) % 32 Other Boards & Commissions 7,550 4,250 4,500 4,500 (3,050) - 33 System-Wide Municipal Obligations 2,580,448 2,580,448 2,586,035 2,619,655 39, % 34 Municipal Debt Service 2,389,575 2,389,575 2,352,063 2,352,063 (37,512) -1.57% 35 Municipal Capital Improvements 1,496,745 1,441,750 3,223,010 1,521,137 24, % Total General Fund Expenditures 72,285,519 71,998,444 76,584,980 74,491,176 2,205, % 1 Smithfield Sewer Authority 3,942,843 3,947,843 4,316,653 4,216, , % 2 Smithfield Water Supply Board 2,308,109 2,308,859 1,986,675 1,986,675 (321,434) % 3 Smithfield Ice Rink 899, , , ,428 (9,024) -1.00% Total Enterprise Fund Expenditures 7,150,404 7,079,800 7,193,756 7,093,756 TOTAL EXPENDITURES $ 79,435,923 $ 79,078,244 $ 83,778,736 $ 81,584,932 2,149, % * Beginning in Fiscal Year the Town budget will reflect the allocation of benefits into departmental budgets in an effort to implement state reporting requirements.

27 EXHIBIT I Town of Smithfield GENERAL FUND BALANCE SHEET FISCAL YEAR ENDED JUNE 30, 2017 ASSETS Cash, Investments, and cash equivalents $ 21,395,597 Property taxes receivable 2,272,766 Due from other funds, entities and intergovernmental receivable 1,176,887 TOTAL ASSETS $ 24,845,250 LIABILITIES, DEFERRED INFLOW, AND FUND BALANCE Liabilities: Accounts payable and accrued expenses $ 578,867 Due to other funds and intergovernmental payable 6,144,373 Other Liabilities 1,027,295 Total Liabilities 7,750,535 Deferred Inflow of Resources: Unavailable tax and fee revenue 931,717 Fund Balance: Non-spendable 1,340,454 Restricted 37,625 Committed 7,835,554 Assigned 2,422,816 Unassigned 4,526,549 Total Fund Balance 16,162,998 TOTAL LIABILITIES, DEFERRED INFLOW OF RESOURCES, AND FUND BALANCE $ 24,845,250

28 EXHIBIT J Town of Smithfield Summary of Debt Service to General Fund Expenditures (Gross of Outside Revenue) Budget Fiscal 2019 % Fiscal 2018 % $ Change %Change Municipal Budget $ 32,358, % $ 31,627, % $ 730, % Debt Service 1,538, % 1,554, % (15,953) -1.03% Total Municipal $ 33,896, % $ 33,182, % $ 714, % School Budget $ 39,781, % $ 38,268, % $ 1,512, % Debt Service 813, % 834, % (21,559) -2.58% Total School $ 40,594, % $ 39,103, % $ 1,490, % Operating Budget $ 72,139, % $ 69,895, % $ 2,243, % Debt Service 2,352, % 2,389, % (37,512) -1.57% Total Budget $ 74,491, % $ 72,285, % $ 2,205, %

29 EXHIBIT K Town of Smithfield Charter Amendment Balances Fiscal Year 2019 Unassigned Fund Balance June 30, 2017 $ 4,526,549 Land Trust Capital Reserve Fund Cash Balance as of June 30, 2017 $ 226,841 $ 1,341,640 Fiscal Year '17 Designated Contributions 7,525 30,100 Cash Balance Available 234,366 1,371,740 Fiscal Year 2018 Expenditures - (500,000) Estimated Cash Balance June 30, 2018 $ 234,366 $ 871,740 Fiscal Year Proposed 2019 Expenditures - (500,000) Estimated Cash Balance June 30, 2019 $ 234,366 $ 371,740

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31 GENERAL FUND 1

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33 GENERAL FUND DEPARTMENT: Building & Zoning ACTIVITY: General Operating Narrative: This department is responsible for interpreting and enforcing the State of Rhode Island Building Code and Property Maintenance Code, the Americans with Disabilities Act, the Town of Smithfield Zoning Ordinances and various sections of the Town Ordinances. The department also responds to complaints, corrects violations, processes permit applications and numerous other related functions. Objectives: 1. Keep staff well-trained and educated on current and proposed regulations to ensure proper code enforcement. 2. Continue to maintain an exemplary rating under the Insurance Service Office (ISO). 3. Enhance code enforcement activity through two, full-time deputy officials to perform proactive inspections to enforce Zoning Board Resolutions, Town Ordinances and Building Code compliance. 4. Assist the Town Planner in updating the Comprehensive Community Plan, Land Use Regulations and Zoning Ordinances. 5. Continue to maintain the Town Hall building. 6. Continue to improve customer service. BUDGET SUMMARY Building Official's Office FY FY FY FY FY Actual Actual Budget Projected Recommended Salaries & Wages 171, , , , ,431 Benefits 66,288 63, , , ,379 Utilities 1,344 1,152 2,000 2,000 1,500 Publications - - 1,200 1, Official Travel Expenses 6,634 3,113 10,500 10,500 4,000 Office Expenses 1,810 3,270 5,800 5,800 4,300 Miscellaneous 2,821 3,377 6,000 6,000 3,500 Operations Sub-Total: 249, , , , ,610 Capital Improvements OVERALL TOTAL: 249, , , , ,610 PROGRAM NOTES Salaries and Wages: FY 2019 reflects applicable management and union salary amounts. Includes $30,000 for part-time inspectors. Official Travel Expense: Includes $1,500 for gas and oil and $2,500 for vehicle maintenance for three vehicles. Miscellaneous: Includes $3,500 for attendance by Building/Zoning Official and Deputies to statemandated conferences for certification. RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 1

34 GENERAL FUND DEPARTMENT: Finance ACTIVITY: Treasurer-Tax Collector Narrative: A full-time Deputy Treasurer who also serves as the Tax Collector heads this office. The Deputy Treasurer is required by State statute to receive and take charge of all revenues belonging to the Town Treasury and to account for the same. The Deputy Treasurer is the agent of the Town designated to collect taxes and other revenue. Objectives: 1. Strengthen financial accounting procedures to facilitate the fiscal year-end audit function. 2. Maintain five-year Financial Plan. 3. Maximize the collection of tax, sewer and water revenues. 4. Monitor, evaluate and account for the Capital Improvement Program. 5. Work to improve relations with citizens through increased employee-customer relations training. 6. Maximize investment returns while minimizing risk. 7. Increase government transparency for taxpayers and other governmental agencies. 8. Monitor the management and maintenance of approved budgetary expenditures. 9. Evaluate and maintain the Post-Employment Benefits Reporting and Trust. 10. Continue to strengthen internal controls. 11. Maintain department operations to continue timely completion of annual audits and standards necessary to achieve the Government Financial Officers Association Certificate of Achievement for Excellence in Financial Reporting. The Town has earned this honor for nine consecutive years. BUDGET SUMMARY Treasurer-Tax Collector's FY FY FY FY FY Office Actual Actual Budget Projected Recommended Salaries & Wages 368, , , , ,089 Benefits , , ,807 Utilities 4,142 2,157 3,500 3,500 3,000 Publications Official Travel Expenses Office Expense 2,485 2,578 14,450 14,450 12,200 Tax Sale & Expenses * 140, ,011 45,000 75,000 45,000 Miscellaneous 2,047 1,451 3,500 3,500 3,500 Operations Sub-Total: 517, , , , ,896 Capital Improvements OVERALL TOTAL: 517, , , , ,896 PROGRAM NOTES Salaries and Wages: FY 2019 reflects applicable management and union salary amounts. Office Expense: Includes an appropriate amount for equipment service contracts and printing of forms. Miscellaneous: Dues for National and RI Government Finance Officers Association, Tax Officials Association, National Association of Purchasing Managers, related meetings and conferences. Tax Sale Expense: Legal fees and other related expenditures for the sale and collection of real, personal and tangible property in arrears for taxes. RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 2

35 GENERAL FUND DEPARTMENT: Finance ACTIVITY: Tax Assessor Narrative: The primary role of the Assessor s Office is to ensure fair and equitable taxation in the Town of Smithfield. This equity is achieved through the development of assessed market values for all real and tangible property in the Town. The assessments are updated according to RIGL , with real estate value updates every three years and a full revaluation, including the physical collection of property data, every nine years. The most recent assessment update was competed as of December 31, The Assessor s Office also certifies an annual motor vehicle tax roll, maintains property and mapping information, administers exemptions for seniors, veterans, and disabled taxpayers, as well as administering the local business registration ordinance. Objectives: 1. Provide exemplary service to patrons and be a resource for information and clarity in the assessment process. 2. Continue to coordinate the GIS program and update Town maps. 3. Maintain an accurate and efficient assessment program in order to promote tax equity. 4. Improve communication with the public and increase efficiency in the ways that the Assessor s Office interfaces with taxpayers. BUDGET SUMMARY Tax Assessor's Office FY FY FY FY FY Actual Actual Budget Projected Recommended Salaries & Wages 181, , , , ,322 Benefits ,849 96,285 96,457 Utilities Publications Official Travel 3,600 3,372 3,600 3,600 4,000 Office Expenses 1,620 2,023 2,600 2,600 4,050 Miscellaneous 1,705 2,489 3,000 3,000 1,400 Operations Sub-Total: 189, , , , ,829 Capital Improvements OVERALL TOTAL: 189, , , , ,829 PROGRAM NOTES Salaries and Wages: FY 2019 reflects applicable management and union salary amounts. Official Travel: Car allowance for Assessor and mileage for staff. Office Expense: Includes $1,000 for office supplies, $850 for printing and $2,200 for education and training. Miscellaneous: Includes education and training for staff, professional dues, IAAO National Conference, New England Regional Association of Assessing Officers Conference, and GIS related seminars. RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 3

36 GENERAL FUND DEPARTMENT: Fire Department ACTIVITY: General Operating Narrative: The Fire Department is staffed by fifty-eight (58) members providing administrative services, dispatch services, fire suppression, emergency medical services, and rescue services to the Town s inhabitants. These services are provided by two full-time Rescue Companies and one parttime, daytime Rescue Company providing Emergency Medical Services (EMS), staffed by Paramedics and EMT-Cardiacs. The Department has two full-time Engine Companies providing fire suppression as well as support to the EMS Division. The Department s Ladder Truck is not staffed but is cross-staffed by the rescue crew working out of the Log Road Station. Specialty teams include an underwater Dive-Rescue Team, a Special Operations/Technical Rescue Team, and a Tactical EMS Team. The Fire Prevention Bureau is the Department s proactive arm performing plan review and fire code enforcement inspections for new and existing residential and commercial occupancies. Annual inspections are also conducted at all schools, daycares, and businesses with liquor licenses. The Fire Prevention Bureau s public education program continues to be the most effective means of delivering our fire safety message to our Town s school children, daycare children, elderly population, and various community groups. The Department s EMS division delivers CPR and first aid training to businesses in Town, nursing home staff, school department staff, police department, Town employees, daycare centers, and members of the general public. The Department has been actively training our EMT-Cardiacs to Paramedic advanced training. The Department currently has a total of eight (8) Paramedics. The advanced level care provided by this division has resuscitated many lives as well as reduced the impact of trauma on many emergency calls. Firefighters and EMS personnel last year responded to a total of 4,604 emergency calls for service. The Fire Department Study Implementation Task Force, whose mission was to review and make final recommendations from the study of the Fire Department that was conducted by Kramer & Associates Group, titled Analysis of Fire Department Facilities and Operations, completed its work in March of 2018 and forwarded a recommendation report to the Town Council in April of Objectives: 1. Work with the Town Council to procure property and construct a new fire station to service the northeast end of Town. 2. Continue to update all Department Rules, Regulations, and Standard Operating Procedures. 3. Complete the communications upgrade project by installing the remaining simulcast radio equipment to the newly installed antenna tower located on Burlingame Road. This final stage of the project will improve radio communications for Fire, Police and the Department of Public Works. 4. Implement initiatives to improve the Insurance Services Office (ISO) Public Protection Classification (PPC) for the Town of Smithfield which will benefit insurance rate savings for Smithfield residents and business owners. 5. Continue the community education initiative of what the fire service offers the citizens of Smithfield. 6. Continue the implementation of our Special Operations Team. 7. Continuation of training improvements of the Dive-Rescue Team. 8. Continue the implementation of our Tactical EMS Team. RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 4

37 GENERAL FUND DEPARTMENT: Fire Department ACTIVITY: General Operating (continued) BUDGET SUMMARY Fire Department FY FY FY FY FY Actual Actual Budget Projected Recommended Salaries & Wages 4,828,214 5,046,960 5,164,060 5,129,500 5,368,621 Benefits 17,581 19,004 2,180,616 1,981,300 2,103,828 Utilities 85,586 84,542 62,500 63,500 62,000 Personnel Supplies/Services 99, , , , ,000 Supplies & Maintenance 282, , , , ,000 Office Expenses 9,532 7,519 7,500 7,000 7,000 Miscellaneous 26,404 26,931 25,000 30,622 32,000 Operations Sub-Total: 5,349,530 5,565,754 7,827,476 7,595,422 7,943,450 Capital Improvements OVERALL TOTAL: 5,349,530 5,565,754 7,827,476 7,595,422 7,943,450 PROGRAM NOTES Salaries: FY 2019 reflects applicable union and management salary amounts. Personnel Supplies/Services: Reflects an amount for protective gear clothing and fire prevention. Miscellaneous: Includes $30,000 for education and training and $2,000 for dues and conferences. Capital Improvements: Please refer to Page I-34 Municipal Capital Improvements $100,000 4th Payment on New Engine 2 Funded from Rescue Billing Fund 15,000 Protective Clothing Funded from Rescue Billing Fund 50,000 New Rescue Truck Payment 1 Funded from Rescue Billing Fund RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 5

38 GENERAL FUND DEPARTMENT: Libraries ACTIVITY: East Smithfield Library Narrative: Originally there were the Bernon Public Library and the Esmond Free Public Library. In 1872, the Bernon Mills Company founded a public library in the village of Georgiaville, and in 1916, the Esmond Mills contributed space and money to start the Esmond Library. In 1967, the Trustees of both Libraries decided to incorporate into what is known today as the East Smithfield Public Library. The library is supported by the Town of Smithfield, the State of Rhode Island Grant- In-Aid (G-I-A) Program, private grants, fund raising, endowment funds, and donations. Use of the library is free. The library has recently installed a new parking lot, removed asbestos from basement, purchased 11 new computers and monitors, 7 ipads, and 18 Launchpads. Our professional staff provides all information services to the public. Objectives: 1. Increase children and adult programming to meet community needs. 2. Continue meetings of the Smithfield Library Council. 3. Promote cooperative purchases, services, and programming for The Libraries of Smithfield. 4. Provide equitable funding for The Libraries of Smithfield. 5. Pursue development of a long-range plan for The Libraries of Smithfield. 6. Hire a consultant to complete a needs assessment for the library. 7. Repaint hallway ceiling. 8. Update electrical system. 9. Replace the roof. 10. Install a new telephone system. 11. Replace canopy curtains. 12. Convert Special Collections room on second floor into space for patron use. BUDGET SUMMARY East Smithfield FY FY FY FY FY Public Library Actual Actual Budget Projected Recommended Salaries & Wages 471, , , , ,720 Utilities 32,600 33,600 31,580 24,235 34,485 Official Travel Expense Supplies & Maintenance 8,300 8,300 7,300 7,228 7,300 Office Expenses 42,050 44,800 39,900 40,917 51,900 Miscellaneous 75,700 86,700 82,100 78,928 86,600 Operations Sub-Total: 630, , , , ,505 Anticipated Income (125,000) (120,000) (130,000) (130,000) (130,000) Increase(Decrease) in Net Assets (889) (26,752) (13,016) - (51,656) TOWN APPROPRIATION: 504, , , , ,849 PROGRAM NOTES Note: Budget approved is for appropriation total only. RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 6

39 GENERAL FUND DEPARTMENT: Libraries ACTIVITY: Greenville Library Narrative: The Greenville Public Library has been serving the Town of Smithfield since It is a non-profit corporation supported by dues and contributions from Library Association members, the Town of Smithfield, Rhode Island grant-in-aid, private grants, and income from endowments and savings. The Library is governed by an elected Board of Trustees and employs both support staff and professionals holding Master of Library and Information degrees. The Library is open every day during the school year and only closed on Sundays during the summer. In addition to books, movies, reference and other traditional library services, the Library offers services 24 hours a day via its website, including audio books, electronic books, research databases, music, movies and full-text magazine downloads, along with language instruction. It also offers tutoring, both on-line and in-house, individual e-tablet instruction, one-on-one computer training, programs for all ages, makerspace services that include a 3D printer and Wi-Fi available within the building and outside of the building within the range of the parking lot. Study and meeting areas in the building are available free of charge to non-profit groups and individuals. Objectives: 1. To continue to offer a more diverse and greater number of programs for all ages. 2. To continue to services to the home-bound population. 3. To continue to expand our partnership with the Smithfield Historic Preservation Commission. 4. To continue to pursue specialized grants. 5. To continue to collaborate with the East Smithfield Library, government and community agencies, and businesses within the Town. 6. To update our Technology Plan. 7. To design a new website. 8. To update our Children s Room technologies. BUDGET SUMMARY Greenville Public FY FY FY FY FY Library Actual Actual Budget Projected Recommended Salaries & Wages 654, , , , ,330 Utilities 31,876 32,782 35,900 34,712 35,900 Official Travel Expense 1,735 2,087 2,500 2,531 2,500 Supplies & Maintenance 42,757 45,191 47,940 46,000 46,000 Office Expenses 62,698 67,060 77,900 71,677 72,500 Miscellaneous 155, , , , ,098 Operations Sub-Total: 949,462 1,005,509 1,086,524 1,068,223 1,093,328 Anticipated Income (237,828) (273,874) (252,224) (252,224) (235,169) Debt Service Increase(Decrease) in Net Assets 67,068 70,428 (155) 18,146 - TOWN APPROPRIATION: 778, , , , ,159 PROGRAM NOTES Note: Budget approved is for appropriation total only. RUB - Reappropriated Unexpended Balance * Amount Sufficient Estimated at Amount Shown I - 7