Steering Committee Structure R E C O M M E N D A T I O N S F R O M T H E G O V E R N A N C E C O M M I T T E E M A Y 1 6,

Transcription

1 Steering Committee Structure R E C O M M E N D A T I O N S F R O M T H E G O V E R N A N C E C O M M I T T E E M A Y 1 6,

2 Agenda 1. C H A R G E O F C O M M I T T E E 2. P R O C E S S 3. W O R K T O D A T E 4. R E C O M M E N D A T I O N S 5. T I M E L I N E

3 Charge of Committee

4 Governance Committee Charged with making recommendations to update the structure of the CoC Steering Committee with the the goals of: Enabling fullest participation of all key stakeholders Improving functional meetings Increasing competitiveness against HEARTH regulations.

5 Members Jeannette Ruffins, co-chair (provider) Victoria Shire, co-chair (at-large) Eileen Lynch (Steering Committee co-chair) Aleida Valentin (government) Peter Malvan (consumer) Suzanne Reisman/Julee King (provider) Jason Lippman/Cris Parque (coalition) Garen Nigon, CUCS

6 Process

7 How We Work Committee met weekly Committee co-chairs updated Steering Committee co-chairs Members of committee represent best interests of their stakeholder group Abt Associates provided assistance reviewing best practices in governance structures of other CoCs nationally

8 Work to Date

9 Work Presented to Date Survey of current membership regarding potential conflict of interest categories Supported first Call for Comments process, now replicated Amendments to by-laws regarding quorum, amendments process, presented and voted.

10 Recommendations F O R F U L L T E X T O F R E C O M M E N D A T I O N S, P L E A S E S E E C A L L F O R C O M M E N T S, A T T A C H M E N T A.

11 Process Presenting today a package of recommendations Call for Comments will launch immediately, due June 3. Response to Call for Comments, and final bylaws language will be distributed 6/11. Vote on package of recommendations at June 20 Steering Committee meeting

12 Steering Committee Membership Goals: Ensure participation of key stakeholders in broadest sense. Create a point of entry for new voices. Ensure continuity of expertise balanced with opportunity for new voices. Maintain membership size that enables business to be conducted.

13 Voting Members Current Structure Proposed Structure 8 consumers 8 coalitions 8 government 3 at-large 3 co-chairs 5 consumers 8 coalitions 8 government 3 at-large 3 co-chairs

14 SC Co-Chairs Current Structure Proposed Structure 3 seats 3 seats One permanent seat for collaborative applicant 2-year, staggered terms

15 Terms Current Structure Proposed Structure Annual terms All seats elected each year Rewnewable 2-year terms Staggered terms Renewable

16 Rep/Alternate Structure Current Structure Proposed Structure Representative/alternate Coalition rep/alt team may both be providers Unfilled seats remain vacant Representative/alternate Coalition rep/alternate team must include a nonfunded/non-applicant party. If voting seat not filled, open seat can be filled in at-large election.

17 At Large Voting Members Current Structure Proposed Structure Representative/ alternate team Any interested party Representative/ alternate team Currently funded or applicant organizations not eligible. Individuals can not name an alternate.

18 Consumer Voting Members Current Structure Proposed Structure 8 members + 8 alternates elected as 16 individuals 5 members + 5 alternates elected as pairs Consumers to represent consumer advocacy organizations

19 Standing Committees Current Structure Nominating Committee Data Management Committee Grievance Committee Evaluation Committee PQI Committee Policy and Advocacy Gaps and Needs Ad hoc: Governance, Veterans, Youth Proposed Structure Governance Committee Includes the functions of the current Governance and Nominating Committees Data Management Committee Grievance Committee Evaluation Committee PQI Committee Ad hoc: continues as needed; the Policy and Advocacy Committee and the Gaps and Needs Committee issues would be handled by ad hoc committees for those issues.

20 Other Committee Recommendations Appeals to evaluation scores / PQI decisions / and all other appeals be handled by the Grievance Committee Steering Committee co-chairs be added as standing members of the Grievance Committee.

21 Committee Structure Leadership: two co-chairs, one a voting member PLUS one consumer, one coalition, one at-large, one government member, one provider. These members do not have to be voting members of the Steering Committee. Additional Committee members can be named to committee based on the need for increased representation or required expertise Must state decision making process (consensus or >50% Committee Leadership. All committees must identify a secretary to record and post minutes. All committees must submit a proposed schedule of annual meetings and determine which meetings will be open to the broader CCoC membership

22 Consumer Committee Purpose of the Consumer Committee: communicate the decisions and policy priorities of the CoC to consumers of homeless services in New York City; serve as a conduit for the concerns of consumers of CoC services, and any noticeable service gaps noted by consumers of homeless services in New York City. Annual commitment to a defined project of issue and strategic importance to the Steering Committee.

23 Consumer Committee Two co-chairs. selected by a vote of the Consumer Committee. One co-chair must be a voting member. Part of the consumer nominating process will include an attestation by a coalition/group/agency/house of worship, that the consumer is engaged in activities external to the CCoC that align with the mission of ending homelessness or are working with a group of consumers significantly represented among the NYC homeless population.

24 Next Steps

25 Next Steps Presenting today a package of recommendations Call for Comments will launch immediately, due June 3 to nyccoc@cucs.org. (2 formats) Response to Call for Comments, and final motion language will be distributed 6/11. Vote on package of recommendations at June 20 Steering Committee meeting

26 Next Steps The (new) Governance Committee will plan the upcoming election. The (new) Governance Committee will develop further recommendations for conflict of interest based on the composition of the Steering Committee. The (new) Governance Committee, in consultation with the Steering Committee co-chairs, will be tasked with developing further recommendations for the composition of each committee, including procedures for Committee leadership appointments, and issues of conflict of interest as it relates to Committee leadership and membership. The (new) Governance Committee will create conflict of interest policy.