Planning & Regulatory Services

Transcription

1 Planning & Regulatory Services 2017 Additional Draft Operating details Budget here Titles & Subtitles in Arial Narrow Budget Committee of the Whole 225 East Beaver Creek Road, Richmond Hill, ON L4B 3P4 T RichmondHill.ca

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3 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT Index Pages Budget Narrative Department Overview 1 15 Administrative Services Development Planning Policy Planning Development Engineering Building Permits / Inspections By-law & Licensing Enforcement & Parking Enforcement Business Cases Zoning Section Business Case Manager Development, Zoning 32 Senior Planner, Zoning 33 Planner I, Zoning 34 Department Assistant, Zoning 35 Urban Designer, (Senior Planner) Director, By-law and Licensing Enforcement By-Law Policy Officer By-Law Enforcement Officer 50 54

4 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTAL SUMMARY Overview The Planning and Regulatory Services department is responsible for planning, policy development, implementation and ongoing monitoring of progress and realization of the vision for the physical (land use) future of the Town. Part of this responsibility includes enforcement of the Town s by-laws as well as enforcement of the building code. The Planning and Regulatory Services department is responsible for bringing all aspects of land use policy planning, application review as well as regulatory functions under one coordinated umbrella. The workgroups responsible for commenting on applications and for permits, compliance, inspection and enforcement all work together to foster a common approach and common expectations, aiming for consistent outcomes that achieve the goals of the Official Plan and the Strategic Plan in a positive way. The Planning & Regulatory Services Department is comprised of the following five divisions: Administrative Services Development Planning: Development Engineering & Transportation: Policy Planning: Regulatory Services: Development Planning Subdivision & Site Plan Engineering Urban Design Permits / Inspections Committee of Adjustment Transportation Heritage Properties By-Law & Licensing Enforcement Storm Water Management Grading/Permits Official Plan and Land Use Studies Park Planning and Natural Heritage Administrative Monetary System (AMPS) Parking Control Animal Services At the October 24, 2016 meeting, Council considered a staff report on the Management Structure Review (SRCAO.16.31) that provided results of the review and recommended a revised management structure. At that meeting, Council received the staff report and directed staff to present separate business cases for the five new positions identified in the recommended management structure for consideration during the 2017 Budget Committee of the Whole Operating Budget deliberations. The five positions are: Director, By-law and Licensing Enforcement Director, Natural Environment Manager, Capital Asset Management Planning Project Manager, Asset Management Planning Manager, Economic Development 1

5 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued Staff have prepared business cases for 4 of the 5 positions and they are included in the 2017 Operating Budgets for the Planning and Regulatory Services (Director, By-Law and Licensing Enforcement), Environment and Infrastructure Services (Manager, Capital Asset Management Planning and Project Manager, Asset Management Planning) and Office of the CAO (Manager, Economic Development). The business cases for the Director, Natural Environment position has not been included in the budget as staff will be first determining the role of this new Division before bringing forward a business case. The Three-Year Staffing Plan presented to Council during the 2016 draft Operating budget deliberations for 2017 are the same as the new full time staffing requests presented for this budget with the exception of an additional By-Law Policy Coordinator. This position will keep policies and municipal by-laws up to date, and emerging legislative changes reflected in the Town s Municipal By-laws The 2016 ACCOMPLISHMENTS are as follows Development Planning Completed Cell Tower Protocol Update Completed Bond Crescent Neighbourhood Infill Development Area Study Reached OMB settlement for Catalia/OGO ( Inc. & Ontario Inc.) Reached partial OMB settlement for CIM Developments Policy Planning Successful Parkland Court Appeal David Dunlap Observatory Park Master Plan Weldrick West Tertiary Plan Update to Town-wide Heritage Registry American Planning Association Award for Sustainability Metrics Negotiated settlements of several Official Plan appeals Development Engineering & Transportation Completed Flood Remediation Class EA for Yonge Street/Elgin Mills Flood Vulnerable Area Completed Grade Separation Prioritization Study in conjunction with Strategic Initiatives Completed Traffic Signal Conversion of Advance Left Turn Signals across the Town (3 signals) Completed Pedestrian Safety Improvements at Cassata Avenue and Frank Endean Approved 3 new Crossing Guard locations Engaged in the Region s Transportation Master Plan Update, Metrolinx s RER process and associated Actively involved in a number of OMB hearings including CIM, Golden Heights, Buttonville Airport, Catalia Actively involved in Technical Advisory Committee for the YRRTC Yonge Street Bus Rapid Transit Addressed 122 Traffic Complaints in 2016 and issued 49 work orders to improve traffic operations and safety Processed applications for 33 special events, parades and film permits Actively involved in York Region s EA Studies Completed Background Study input for existing and new Area Specific Development Charge By-Laws and Town Wide Engineering Services Development Charge Processed 100 Grading Complaints; 225 Site Alteration Permits; 31 Site Plans for Residential Infill; 35 Consent Applications (subject to technical review) 7 Subdivision Registration; 9 Subdivision Assumptions; 20 MOE Environmental Compliance Applications; 293 Engineering Approvals; 194 inspection requests for site plans (excludes single family) 3 assumptions and end of maintenance for municipal infrastructure associated with site plan developments; and 194 letters of credit release requests for site plan compliance 2

6 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued Regulatory Services Completed Animal Services Contract Process By-Law for Sales of Young Animals in Pet Stores 2015 Annual Report (Building Services) Initiated Administrative Monetary Penalty System (AMPS) Program Re-Initiated Planning Regulatory Management (PRM) System Initiated Ticket Tracer Program Upgrade (joint with IT) The 2017 PRIORITIES are as follows Development Planning Neighbourhood Infill Townhouse Study Implement Planning Regulatory Management (PRM) System Update Interim Growth Management Strategy (IGMS) Protocol Implement Bill 73 Regulations Implement Site Plan Inspection Protocol Initiate Comprehensive Zoning By-Law Project Policy Planning Downtown Local Centre Secondary Plan Yonge & 16 th Avenue Key Development Area (KDA) Secondary Plan Yonge & Bernard Avenue Key Development Area (KDA) Secondary Plan PRM Project Implementation Community Improvement Plan Public Realm Design Guidelines Development Engineering & Transportation Hiring all vacant positions Develop Standard Operating Procedures and Safety Protocols for various staff positions PRM Project Implementation Completion of the Residential Permit Parking Study EA for North/South Collector West side of Yonge Street (Garden to 16th) Commence Updates to Town s Transportation Master Plan and Pedestrian and Cycling Master Plan Commence Traffic Operation and Safety Toolbox Assessment Commence Travel Demand Management (TDM) Strategy Actively participate on Metrolinx s Regional Transportation Plan update Actively participate in Region s development of TMP Policies Continue to participate on Regional EA s and Studies 3

7 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued Regulatory Services PRM Project Implementation Replace Parking Ticket Management System Administrative Monetary Penalty System (AMPS) Implementation Building Permit Fee Review Create Technical Audit Program for Building Inspections Schedule Performance Review and Safety Audit with Building Inspectors Safety for Sign & Building Inspectors through Roads Bruce Endicott Illegal Basement Apartment SOP (Fire, Building, Zoning, By-law) Develop Infill housing protocol Participation in the Ministry of Natural Resources & Forestry s Tall Wood Building Guideline Noise By-Law Review Taxi Licensing By-Law Review Full-Time Staff Complement Head Count Approved Draft Budget Budget Administrative Services Development Planning Development Engineering & Transportation Policy Planning Regulatory Services Permits and Inspections By-Law, Licensing, Parking Enforcement Subtotal New Staffing Requests 7 Total

8 Director, Policy Planning TOWN OF RICHMOND HILL Planning & Regulatory Services Organizational Chart Commissioner, Planning & Regulatory Services Director, Development Engineering Director, Development Planning Director, Regulatory Services/CBO Executive Administrative Assistant Supervisor, Support Services Service Coordinator Total Approved Staff Complement 131 Full time Chart D Revised: November

9 Planning & Regulatory Services Administrative Services Organizational Chart Supervisor, Support Services Receptionist/Clerk Typist ( 3 ) Compliance Clerk Development Process Coordinator ( 5 ) Building Services Coordinator ( 2 ) Technical Services Coordinator Technician Total Approved Staff Complement 14 Full time Chart D5 Revised: June

10 Planning & Regulatory Services Development Planning Organizational Chart Director, Development Planning Administrative Assistant Manager, Development Site Plans Manager, Development - Subdivisions Secretary/Treasurer Committee of Adjustment Senior Planner Site Plans ( 2 ) Senior Planner Subdivisions ( 2 ) Assistant Secretary/Treasurer Committee of Adjustment Planner II Planner II ( 2 ) Planner I Planner I Planning Technician Site Plan Inspector Total Approved Staff Complement 17 Full time Chart D3 Revised: May

11 Planning & Regulatory Services Policy Planning Organizational Chart Director, Policy Planning Administrative Assistant Manager, Policy Manager, Urban Design Manager, Park & Natural Heritage Planning Senior Planner Policy ( 2 ) Planner II Parks Planning & Policy Coordinator Planner II Urban Design/Heritage Planner Tree Preservation/Landscape Planner Planner I Parks Planner Planning Researcher Parks Planning Technician Total Approved Staff Complement 16 Full time Chart D1 Revised: May

12 Planning & Regulatory Services Development Engineering & Transportation Organizational Chart Director, Development Engineering & Transportation Administrative Assistant Manager, Transportation Manager, Development Engineering (Site Plans, InFill & High Rise Construction) Manager, Development Engineering (Stormwater Management & Subdivisions) Senior Traffic Analyst Transportation Engineer Development Engineering Programs Coordinator (Site Plans) Development Engineering Programs Coordinator (Subdivisions) Traffic Analyst ( 2 ) Senior Transportation Planner Project Coordinator Site Plans ( 3 ) Project Coordinator (Subdivisions) ( 2 ) Development Engineering Technologist ( 2 ) Grading Technician Total Approved Staff Complement 20 Full time Chart D2 Revised: December 2016 *position is not incremental Headcount 9

13 Planning & Regulatory Services Regulatory Services Organizational Chart Director, Regulatory Services/CBO Administrative Assistant Manager, By-law & Licensing Enforcement Manager, Administrative Monetary Penalty System Manager, Plans Review & Compliance Supervisor, Policy, Legislative & Regulatory Services Supervisor, ByLaw & Licensing Enforcement Supervisor, Parking Control Enforcement Parking Control Coordinator Screening Officer Administrative Monetary Penalty System Coordinator Building Engineer ( 4 ) Mechanical Plans Examiner Zoning & Compliance Report Examiner ( 3 ) Building Permit Coordinator By-law & Licensing Enforcement Officer ( 11 ) Parking Control Facilitator Parking Control Clerk Parking Clerk (Contract) Coodinator, Plans Review Senior Plans Examiner Customer Service Representative ( 2 ) Licensing & Enforcement Coordinator By-law & Licensing Clerk ( 3 ) Parking Enforcement Officer ( 8 ) New Organization Effective 2017 Plans Examiner ( 3 ) Total Approved Staff Complement 61 Full time Manager, Inspections Supervisor, Building Inspections Sr. Building Inspector ( 5 ) Building Inspector ( 2 ) Sr. Plumbing Inspector ( 2 ) Chart D4 Revised: November

14 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued 2017 Budget Highlights Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % Expenditures Personnel - Full-Time Personnel - Casual Contracts / Services Materials / Supplies Other Expenditures Transfer to Other Funds Total Expenditures Revenues User Fees and Fines Reserve and Reserve Funds Total Revenues Net Budget $ 11,778,310 $ 10,427,778 $ 13,485,600 $ 14,397,200 $ 911, $ 456,716 $ 600,511 $ 437,500 $ 389,000 (48,500) (11.1) $ 704,570 $ 533,840 $ 750,700 $ 772,700 22, $ 350,132 $ 229,952 $ 407,100 $ 435,500 28, $ 22,172 $ 17,361 $ 82,700 $ 129,100 46, $ - $ - $ - $ 82,300 82,300 - $ 13,311,900 $ 11,809,442 $ 15,163,600 $ 16,205,800 $ 1,042, % $ (7,687,129) $ (9,527,114) $ (7,569,500) $ (8,305,200) $ (735,700) (9.7) (1,261,893) (1,868,600) (2,030,600) (1,658,800) 371, $ (8,949,022) $ (11,395,714) $ (9,600,100) $ (9,964,000) $ (363,900) -3.8% $ 4,362,878 $ 413,728 $ 5,563,500 $ 6,241,800 $ 678, % Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 13,485,600 $ 131,200 $ 780,400 $ - $ - $ 14,397,200 Personnel - Casual 437,500 1,600 (50,100) ,000 Contracts / Services 750,700 9,000 13, ,700 Materials / Supplies 407,100 10,200 18, ,500 Other Expenditures 82,700-46, ,100 Transfers to Other Funds , ,300 Total Expenditures $ 15,163,600 $ 152,000 $ 890,200 $ - $ - $ 16,205,800 Revenues User Fees and Fines $ (7,569,500) $ (53,200) $ (682,500) $ - $ - (8,305,200) Reserves & Reserve Funds (2,030,600) (31,200) 403, (1,658,800) Total Revenues $ (9,600,100) $ (84,400) $ (279,500) $ - $ - $ (9,964,000) Net Budget $ 5,563,500 $ 67,600 $ 610,700 $ - $ - $ 6,241,800 11

15 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued Summary by Division Expenditures Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % Administrative Services Development Planning Policy Planning Dev Engineering & Transportation Regulatory Services Permits and Inspections By-Law, Licensing, Parking Enforcement Total Expenditures Revenues Administrative Services Development Planning Policy Planning Dev Engineering & Transportation Regulatory Services Permits and Inspections By-Law, Licensing, Parking Enforcement Total Revenues Net Budget Administrative Services Development Planning Policy Planning Dev Engineering & Transportation Regulatory Services Permits and Inspections By-Law, Licensing, Parking Enforcement Total Net Budget $ 1,348,626 $ 1,258,662 $ 1,659,500 $ 1,778,100 $ 118, ,614,200 1,456,619 1,899,700 2,138, , ,847,661 1,706,200 2,000,100 2,073,300 73, ,879,472 1,530,562 2,424,700 2,572, , ,107,403 2,814,123 3,649,200 3,669,100 19, ,514,538 3,043,276 3,530,400 3,974, , $ 13,311,900 $ 11,809,442 $ 15,163,600 $ 16,205,800 $ 1,042, % Actuals Actuals Budget Budget Unfavourable $ (11,753) $ (14,025) $ (11,000) $ (19,000) $ (8,000) (72.7) (2,200,999) (2,833,295) (1,810,800) (1,905,900) (95,100) (5.3) (141,731) (138,480) (142,500) (151,300) (8,800) (6.2) (305,667) (982,496) (1,063,500) (997,100) 66, (4,456,105) (5,571,875) (5,013,800) (5,033,700) (19,900) (0.4) (1,832,767) (1,855,543) (1,558,500) (1,857,000) (298,500) (19.2) $ (8,949,022) $ (11,395,714) $ (9,600,100) $ (9,964,000) $ (363,900) -3.8% Preliminary Variance Actuals as of 30-Nov-16 Approved Draft (Favourable) 31-Dec-15 Actuals Budget Budget Unfavourable $ 1,336,873 $ 1,244,637 $ 1,648,500 $ 1,759,100 $ 110, (586,799) (1,376,676) 88, , , ,705,930 1,567,720 1,857,600 1,922,000 64, ,573, ,066 1,361,200 1,574, , (1,348,702) (2,757,752) (1,364,600) (1,364,600) - - 1,681,771 1,187,733 1,971,900 2,117, , $ 4,362,878 $ 413,728 $ 5,563,500 $ 6,241,800 $ 678, % 12

16 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY Budget Change Explanations Budget Budget 2016 Net Budget $ 5,563,500 EXPENDITURES Full-time Salaries & Benefits 13,325,500 13,456, , % Due to Step Level increases coupled with higher benefit deductions. Casual Wages & Benefits 236, ,400 1, % Minimum wage increase of students Personnel Services - Total 13,562,300 13,695, , % Contracts/Services Administrative Services Consulting - 10,000 10, % Parking Control Incremental Change % Change Over Prior Year Consulting & General Contracts 6,000 5,000 (1,000) (16.7%) Materials/Supplies Building Permits / Inspections Uniforms/Clothing 6,500 9,000 2, % By-Law & Licensing Enforcement Uniforms/Clothing 9,000 11,500 2, % By-Law & Licensing Enforcement Tuition 800 1, % Parking Control Tuition 1,200 2, % Explanation New account set up for contingency purposes. Removed General contracts budget no longer required Increased to reflect Officers badge renewal costs Increased to reflect Officers badge renewal costs Increased to reflect past trends Increased to reflect past trends Policy Memberships 10,300 14,000 3, % Increased to reflect memberships category changes for certain staff 19, % Total Expenditures 152, % REVENUES User Fees & Fines Development Planning Development Revenues (1,259,400) (1,294,500) (35,100) (2.8%) Increase based on Tariff of Fees By-Law. Committee of Adjustment COA Revenues (551,400) (562,400) (11,000) (2.0%) Policy Planning Tree Compensation (10,000) (5,000) 5, % Development Engineering & Transportation Development Engineering Revenues (115,700) (127,800) (12,100) (10.5%) Increase based on Tariff of Fees By-Law. Decrease to reflect redirection of fees to new Terrestrial Natural Heritage Area Reserve established for Tree coverage paid through development process Increase to reflect actual trending Reserves and Reserve Funds Policy Planning Transfer from Reserves (89,000) (94,800) (5,800) (6.5%) Increased recovery from Insp. Reserve to offset COLA and step increase of Parks Planner position Development Engineering Transfer from Reserves (766,000) (771,500) (5,500) (0.7%) Increased recovery from Dev. Engineering Reserve to offset step rate increases of positions funded Building Permits / Inspections Trf to/(from) Building Permit Rate Stabilization Reserve Fund (993,800) (1,013,700) (19,900) (2.0%) Increase recovery from Building Permit Reserve to offset the increase in full time benefits cost deductions Total Revenues (84,400) (1.5%) Base Budget 67, % % Change Over 2016 Net Budget 1.2% 13

17 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued Budget Change Explanations Budget Budget Incremental Change % Change Over Prior Year Explanation Growth Full Time Staffing Annualization Admin & Technical Services Development Process Coordinator 29,900 76,100 46,200 Development Planning Site Plan Inspector 33,700 86,700 53,000 Policy Planning Summer Interns 18,900 18,900 - Development Engineering & Transportation Manager, Development Engineering (Site Plan & High Rise/Infill) 80, ,500 71,700 Dev Eng. Programs Coordinator (Subdivision) Upgrade 9,200 9,200 - Development Engineering Technologist 37,300 97,600 60,300 Senior Traffic Analyst 39, ,100 63,600 Project Coordinator (Contract) (2) 181,800 97,800 (84,000) Transfer from Inspection Reserve (181,800) (97,800) 84,000 Programs Annualization Administrative Penalty System (AMPS) AMPS Manager 117,300 Temp. Parking Clerk 33,900 Hearing Officer 13,000 Program Supplies, Minor Capital 36,000 Late Payment Fees - Parking (162,500) MTO Registered Owner Search Fee (11,400) Increase Recovery Screening Reviews (108,600) Transfer to AMPS Stab Reserve 82,300 - Annualization costs for the position approved in the 2016 Budget process. Annualization costs for the position approved in the 2016 Budget process. Annualization costs for the positions approved in the 2016 Budget Process Annualization costs for the positions approved in the 2016 Budget Process New program implemented by Council to start July 1, 2017 SRPRS April 2017 start June 2017 start 14

18 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENTMENTAL SUMMARY OVERVIEW Continued Budget Change Explanations Budget Budget Incremental Change % Change Over Prior Year Explanation New Program Request Building Permits / Inspections Building Permits Revenues (400,000) Increased to reflect trend in development Trf to/(from) Building Permit Rate Stabilization Reserve Fund 400,000 - New Full Time Staffing Requests Administrative Services Department Assistant (Zoning) 28,200 Sept start Transfer from Tax Rate Stabilization RF (8,000) 20,200 Development Planning Manager Development (Zoning) 105,600 Transfer from Tax Rate Stabilization RF (33,000) 72,600 July start Senior Planner - Zoning 42,400 Transfer from Tax Rate Stabilization RF (8,000) 34,400 Sept start Planner I - Zoning 21,400 Transfer from Tax Rate Stabilization RF (8,000) 13,400 Nov start 120,400 Policy Planning Urban Designer (Senior Planner) 59,000 July start Transfer from Tax Rate Stabilization RF (8,000) 51,000 By-Law & Licensing Enforcement Dir, By-Law Licensing & Enforcement (Conversion) 24,100 24,100 April start By-Law Policy Coordinator Transfer from Tax Rate Stabilization RF 54,700 (8,000) 46,700 July start By-Law Enforcement Officer Transfer from Tax Rate Stabilization RF 61,500 (8,000) 53,500 July start 124,300 Total Growth 610,700 % Change Over 2016 Net Budget 11.0% Incremental Change 678, % Net Budget 6,241, % 15

19 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT ADMINISTRATIVE SERVICES Program Description The role of the Administrative Services group is to: Provide professional support services for the day-to-day operations of the Department including agenda coordination, office management and coordination, budget preparation and monitoring, policies and procedures, records management and document control and supervision of clerical and support staff. Provide professional support services in the preparation of all base maps for reports, display maps and drawings to complement specific land use studies and graphic requirements of the Department and to maintain and revise location maps, zoning maps and Official Plan maps Budget Highlights Expenditures Personnel - Full-Time Personnel - Casual Contracts / Services Materials / Supplies Other Expenditures Total Expenditures Revenues User Fees Reserves & Reserve Funds Total Revenues Net Budget Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % $ 1,263,457 $ 1,143,696 $ 1,498,800 $ 1,602,100 $ 103, ,755 43,720 5,600 5, ,000 10,000-82,414 69, , ,400 5, ,200 8,000 8, $ 1,348,626 $ 1,258,662 $ 1,659,500 $ 1,778,100 $ 118, % $ (11,753) $ (14,025) $ (11,000) $ (11,000) $ (8,000) (8,000) - $ (11,753) $ (14,025) $ (11,000) $ (19,000) $ (8,000) -72.7% $ 1,336,873 $ 1,244,637 $ 1,648,500 $ 1,759,100 $ 110, % Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 1,498,800 $ 29,200 $ 74,100 - $ - $ 1,602,100 Personnel - Casual 5, ,600 Contracts / Services 10, ,000 Materials / Supplies 147,100-5, ,400 Other Expenditures 8, ,000 Total Expenditures $ 1,659,500 $ 39,200 $ 79,400 $ - $ - $ 1,778,100 Revenues User Fees $ (11,000) $ (11,000) Reserves & Reserve Funds - - (8,000) - - (8,000) Total Revenues $ (11,000) $ - $ (8,000) $ - $ - $ (19,000) Net Budget $ 1,648,500 $ 39,200 $ 71,400 $ - $ - $ 1,759,100 16

20 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT ADMINISTRATIVE SERVICES Continued Base Expenditures Full-time Salaries & Benefits have increased due to step level of new staff combined with fixed rate benefit increases. Contract/Services increased $10,000 due to a consulting account to be established for unanticipated work during the year. Growth Full Time Staffing Annualization Council approved service level increased by $46,200 to reflect the annualization of a Development Process Coordinator as approved in the 2016 budget process. Growth New Full time Staffing Requests Staffing requests of $25,200 for a Department Assistant, Zoning to start July

21 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT DEVELOPMENT PLANNING Program Description The role of the Development Division is to: Process, review and make recommendations to Council regarding development applications submitted in accordance with the Planning Act and Municipal Act. They are considered in the context of official plan policies and accepted planning principles. Such applications would include Official Plan and Zoning By-law Amendments, plans of subdivision, site plans, condominium, part lot control, Committee of Adjustment, Sign By-law Amendment and related matters. Report to and make recommendations to Council, assist and liaise with other departments, developers, applicants, residents and public agencies on matters related to planning and development applications. Appear at the Ontario Municipal Board and other administrative tribunals in defence of the decisions of Council and/or staff recommendations related to planning matters. Also under the Development Division umbrella is the Committee of Adjustment. The Committee of Adjustment is empowered to: vary a zoning by-law where, in its opinion, the change is minor; approve the enlargement or extension of a building; approve the change in use of a non-conforming building or land; interpret the meaning of the zoning by-law, where the by-law is written in general terms; and grant consents for severances, easements, rights of way, power of sale and validation of title Budget Highlights Expenditures Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % Personnel - Full-Time Personnel - Casual Materials / Supplies Other Expenditures Total Expenditures $ 1,489,077 $ 1,269,289 $ 1,840,900 $ 2,038,900 $ 198, , ,939 24,300 24, ,282 17,391 26,500 26, ,000 49,000 41, $ 1,614,200 $ 1,456,619 $ 1,899,700 $ 2,138,700 $ 239, % Revenues User Fees Reserves & Reserve Funds Total Revenues Net Budget (2,200,999) (2,833,295) (1,810,800) (1,856,900) (46,100) (2.5) (49,000) (49,000) - $ (2,200,999) $ (2,833,295) $ (1,810,800) $ (1,905,900) $ (95,100) -5.3% $ (586,799) $ (1,376,676) $ 88,900 $ 232,800 $ 143, % 18

22 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT DEVELOPMENT PLANNING - Continued 2017 Budget Highlights Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 1,840,900 $ 19,800 $ 178,200 $ - $ - $ 2,038,900 Personnel - Casual 24, ,300 Materials / Supplies 26, ,500 Other Expenditures 8,000-41, ,000 Total Expenditures $ 1,899,700 $ 19,800 $ 219,200 $ - $ - $ 2,138,700 Revenues User Fees (1,810,800) (46,100) (1,856,900) Reserves & Reserve Funds - - (49,000) - - (49,000) Total Revenues $ (1,810,800) $ (46,100) $ (49,000) $ - $ - $ (1,905,900) Net Budget $ 88,900 $ (26,300) $ 170,200 $ - $ - $ 232,800 Base Expenditures Full-time Salaries & Benefits have increased due to step level of staff combined with fixed benefit rate increases. Base Revenues Development Revenues increased reflective of fee increases approved in the Tariff of Fees By-Law. Growth Full Time Staffing Annualization Council approved service level increased by $53,000 to reflect the annualization of a Site Plan Inspector as approved in the 2016 budget process Growth New Full Time Staffing Requests Staffing requests in the amount of $117,200 is included to establish a Zoning division which includes a Manager of Development, Zoning, Senior Planner, Zoning, and a Planner I, Zoning to in

23 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT POLICY PLANNING Program Description The Policy Planning Division develops and implements a wide range of municipal planning policy initiatives including the development and review of the Town's Official Plan. They also conduct area land use studies and provide up-to-date research on a variety of planning topics including the environment, housing, parks and open space, demographics, infrastructure, transportation and the economy. The division provides policy development and recommendations on heritage matters as well as detailed urban design reviews of all new development within the Town. It plays a key role in monitoring changes in the regional and provincial policy and legislative environment in which the Town operates and provides expert advice to Council on such matters. The Division is also responsible for the policy development and implementation of the Town s Public Art Program. This area is responsible for all aspects of parks, trails and open space planning and policy development. This area is also responsible for conducting studies, carrying out detailed analysis, and recommending and applying goals, objectives and policies related to parks and open space lands across the Town. This area also reviews all development applications regarding potential impacts on the Town s natural environment Budget Highlights Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % Expenditures Personnel - Full-Time Personnel - Casual Contracts / Services Materials / Supplies Other Expenditures Total Expenditures Revenues User Fees Reserves & Reserve Funds Total Revenues Net Budget $ 1,733,235 $ 1,566,973 $ 1,895,700 $ 1,955,600 $ 59, , ,331 38,800 40,400 1, ,476 22,562 46,500 46, ,963 13,334 19,100 22,800 3, ,000 8, $ 1,847,661 $ 1,706,200 $ 2,000,100 $ 2,073,300 $ 73, % $ (47,931) $ (57,080) $ (53,500) $ (48,500) $ 5, (93,800) (81,400) (89,000) (102,800) (13,800) (15.5) $ (141,731) $ (138,480) $ (142,500) $ (151,300) $ (8,800) -6.2% $ 1,705,930 $ 1,567,720 $ 1,857,600 $ 1,922,000 $ 64, % 20

24 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT POLICY PLANNING Continued 2017 Budget Highlights Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 1,895,700 $ 10,100 $ 49,800 $ - $ - $ 1,955,600 Personnel - Casual 38,800 1, ,400 Contracts / Services 46, ,500 Materials / Supplies 19,100 3, ,800 Other Expenditures - - 8, ,000 Total Expenditures $ 2,000,100 $ 15,400 $ 57,800 $ - $ - $ 2,073,300 Revenues User Fees $ (53,500) 5, (48,500) Reserves & Reserve Funds (89,000) (5,800) (8,000) - - (102,800) Total Revenues $ (142,500) $ (800) $ (8,000) $ - $ - $ (151,300) Net Budget $ 1,857,600 $ 14,600 $ 49,800 $ - $ - $ 1,922,000 Base Expenditures Full-time Salaries & Benefits increased due to step level of staff combined with fixed benefit rate increases. Casual wages and benefits increased to reflect the hourly increase in minimum wage for students. Materials/Supplies have increased in membership costs to reflect memberships required for new staff. Base Revenues Tree Compensation revenues decreased to reflect the change in program. A new Terrestrial Natural Heritage Area Reserve has been established for Tree Coverage fees paid through the development process. Transfer from Inspection Reserves increased to reflect the step level increase of the Parks Planner position which is funded from this reserve. Growth New Full Time Staffing Request Staffing request of $49,800 is included for an Urban Designer (Senior Planner) to start July

25 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT DEVELOPMENT ENGINEERING & TRANSPORTATION Program Description The Development Engineering and Transportation Division of the Planning & Regulatory Services Department is responsible for development related engineering services, and storm water management, as well transportation for the Town. This Division oversees the following: Processing and coordination of development applications including technical review of new subdivision and site plan applications Coordination of construction related to Development Applications Design of storm water quantity and quality control related development Administration of the MOEE Transfer of Review process Grading and Site Alteration Permits, Utility Coordination Transportation Planning Traffic Safety and Engineering Signage, Signal Design, Illumination, Speed Limits, and Parking Regulations 2017 Budget Highlights Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % Expenditures Personnel - Full-Time Personnel - Casual Contracts / Services Materials / Supplies Other Expenditures Total Expenditures Revenues User Fees Reserves & Reserve Funds Total Revenues Net Budget $ 1,769,914 $ 1,424,518 $ 2,086,800 $ 2,367,700 $ 280, ,909 82, , ,500 (84,000) (37.9) 21,244 2,350 38,500 38, ,780 13,678 26,200 26, ,625 7,070 51,700 2,100 (49,600) (95.9) $ 1,879,472 $ 1,530,562 $ 2,424,700 $ 2,572,000 $ 147, % $ (133,267) $ (161,496) $ (115,700) $ (127,800) $ (12,100) (10.5) (172,400) (821,000) (947,800) (869,300) 78, $ (305,667) $ (982,496) $ (1,063,500) $ (997,100) $ 66, % $ 1,573,805 $ 548,066 $ 1,361,200 $ 1,574,900 $ 213, % 22

26 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT DEVELOPMENT ENGINEERING & TRANSPORTATION Continued 2017 Budget Highlights Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 2,086,800 $ 35,700 $ 245,200 $ - $ - $ 2,367,700 Personnel - Casual 221,500 - (84,000) ,500 Contracts / Services 38, ,500 Materials / Supplies 26, ,200 Other Expenditures 51,700 - (49,600) - - 2,100 Total Expenditures $ 2,424,700 $ 35,700 $ 111,600 $ - $ - $ 2,572,000 Revenues User Fees $ (115,700) (12,100) (127,800) Reserves & Reserve Funds (947,800) (5,500) 84, (869,300) Total Revenues $ (1,063,500) $ (17,600) $ 84,000 $ - $ - $ (997,100) Net Budget $ 1,361,200 $ 18,100 $ 195,600 $ - $ - $ 1,574,900 Base Expenditures Full-time Salaries & Benefits increased due to step level increases of new staff combined with fixed benefit rate increases. Base Revenues Development Engineering revenues increased reflective of the fee increase approved in the Tariff of Fees By-Law. Transfer from Development Engineering Review Reserve increased to reflect COLA increase of staff funded from this reserve. Growth Full Time Staffing Annualization Council approved service level increased by $195,600 to reflect the annualization of a Manager, Development Engineering (Site Plan & High Rise/Infill), Development Engineering Programs Coordinator (Subdivisions) upgrade, Development Engineering Technologist, Senior Traffic Analyst and a Project Coordinator (Contract) as approved in the 2016 budget process 23

27 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT BUILDING PERMITS/INSPECTIONS SECTION Program Description The Building Permits/Inspections program includes architectural, structural, mechanical and zoning disciplines in the enforcement of the Ontario Building Code and other applicable laws. The Plans Review and Compliance Section services all Building Permit types in the architectural, structural, and mechanical disciplines. In addition, the Section is responsible for the application of zoning by-laws to Building Permit applications and for the answering of lawyers' compliance requests regarding property transactions. The Building Inspection Section enforces the Ontario Building Code and other applicable laws through field inspections and the review of reports. The effort associated with this service, continues to increase as developments become larger and more complex. The investigation of general complaints is part of the Inspection Section's level of service. Our current level of service does not include field mechanical review for residential construction, and 'final exterior inspections'. The Building Code Act provides municipalities with powers to impose building permit fees, and in establishing fees under the Act, The total amount of the fees must not exceed the anticipated reasonable cost of the principal authority to administer and enforce this Act in its area of jurisdiction. The requirements of the Act do not limit municipalities to the costs directly related to the service; building permit fees can include indirect corporate management costs related to the provision of service and could include costs related to future compliance requirements or fee stabilization reserve fund contributions. The Town developed a strategy for service stabilization, in that the Building Permit Stabilization Reserve Fund should be maintained to reduce the resourcing and budgetary challenges associated with a cyclical economic downturn and ongoing legislative requirements under the Building Code Act. The Town underwent a Building Permit Fee Review in 2013, and Council approved fee increases to address significant under recovery of processing costs and fee structure adjustments were required to sustain future operations Budget Highlights Expenditures Personnel - Full-Time Personnel - Casual Contracts / Services Materials / Supplies Other Expenditures Transfers to Other Funds Total Expenditures Revenues User Fees and Fines Reserves & Reserve Funds Total Revenues Net Budget Preliminary Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % $ 3,014,850 $ 2,731,451 $ 3,495,700 $ 3,513,100 $ 17, ,278 16,983 27,800 27, (8,047) - 5,500 5, ,929 61, , ,700 2, ,393 4,544 15,000 15, $ 3,107,403 $ 2,814,123 $ 3,649,200 $ 3,669,100 $ 19, % $ (3,503,551) $ (4,646,975) $ (4,020,000) $ (4,420,000) $ (400,000) (10.0) (952,554) (924,900) (993,800) (613,700) 380, $ (4,456,105) $ (5,571,875) $ (5,013,800) $ (5,033,700) $ (19,900) -0.4% $ (1,348,702) $ (2,757,752) $ (1,364,600) $ (1,364,600) $ - 0.0% 24

28 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT BUILDING PERMITS/INSPECTIONS SECTION Continued 2017 Budget Highlights Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 3,495,700 $ 17,400 $ - $ - $ - $ 3,513,100 Personnel - Casual 27, ,800 Contracts / Services 5, ,500 Materials / Supplies 105,200 2, ,700 Other Expenditures 15, ,000 Transfers to Other Funds Total Expenditures $ 3,649,200 $ 19,900 $ - $ - $ - $ 3,669,100 Revenues User Fees and Fines $ (4,020,000) - (400,000) - - $ (4,420,000) Reserves & Reserve Funds (993,800) (19,900) 400, (613,700) Total Revenues $ (5,013,800) $ (19,900) $ - $ - $ - $ (5,033,700) Net Budget $ (1,364,600) $ - $ - $ - $ - $ (1,364,600) Base Expenditures Full-time Salaries & Benefits increased due to step level increase of staff combined with fixed benefit rate increases. Materials/Supplies increased in uniforms/clothing costs due to officers badge renewals. Base Revenues Transfer from Building Permit Reserves increased $17,400 to reflect the increase in personnel costs. Building permits and other revenues are budgeted at $4,020,000, the same level from the 2016 budget. Building Permits related expenditures are budgeted at $3.6 million (direct costs) and $1.4 million (indirect costs) totalling $5.0 million. Following strategy for service stabilization, net surpluses or net deficits from Building Permit operations may be transferred to, or drawn from the Building Permit Rate Stabilization Reserves to stabilize cyclical revenue fluctuations. The 2017 budget includes a $993,800 transfer from the Building Permit Rate Stabilization Reserve. Growth New Program Request Building Permit revenues increased $400,000 to reflect the upcoming increase growth in the Town of Richmond Hill. The increase in revenues is offset by a decrease in the Transfer from Building Permit Reserve which is the stabilization strategy as described above. 25

29 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT BY-LAW, LICENSING & PARKING ENFORCEMENT SECTION Program Description The Regulatory Services Division is responsible for addressing by-law and licensing violations, investigating by-law related complaints, ensuring compliance of Town by-laws and issuing and administering a variety of licenses and permits. The By-law Enforcement Officers of the By-law section investigate and enforce the Town s regulatory by-laws including property standards (standards for heat, condition of properties, structural issues, etc.), graffiti, dumping, noise, signs, fences, pool enclosures, long grass and weed control, tree preservation, waste management, site plan violations, front yard parking, as well as Provincial legislation including Zoning violations (illegal use issues) under the Planning Act. Staff in this section initiate charges and periodically provide evidence in court to support convictions. This section is also responsible for the preparation of all prosecution related matters for the Town. This includes charges initiated by Enforcement staff, Building Services staff (Building Inspectors), the OSPCA (contracted to enforce the Town s Animal Control by-laws), and Fire Prevention. Licensing The Licensing section receives and processes business license applications, and issue the appropriate licenses for certain businesses as regulated by the Town's Licensing By-laws. These include: Second Hand Goods retailers, Tobacco sales, newspaper boxes, arcades, pool halls, and massage parlours. They also issue licenses pertaining to taxis, limousines, tow-trucks, refreshment vehicles, and dogs. AMPS The Administrative Penalty System section is a newly created function for the enforcement, processing and resolution of parking by-law infractions for the Town of Richmond Hill. This program will commence on July 1, 2017 to address dealing with minor parking by-law infractions in a manner that is fair, effective and efficient, as well streamline the enforcement process and increase compliance with the Town of Richmond Hill s parking by-law. The AMPS program of enforcement transfers parking by-law disputes from the courtroom to the municipality through the use of independent Screening and Hearing Review Officers who are able to modify, cancel or affirm penalties. This approach aids in reducing congestion in the courts as well as providing a more local and accessible dispute resolution system. (SRPRS ) Parking Control The Parking Control section enforces the provisions of the Parking Control by-law (Chapter 1116 of the Town of Richmond Hill Municipal Code) on public roadways as well as of private property (Fire Routes and Disabled parking ONLY). There are currently 8 Parking Control Officers who work 24 hours a day, 7 days a week on 2 shifts. They respond to complaints, as well as patrolling the Town as a whole. Animal Services The By-law, Licensing and Enforcement Section of the Regulatory Services Division are responsible for overseeing the provision of animal control services in the Town of Richmond Hill. This responsibility includes the provision of all labour, equipment, machinery, materials and facilities that may be necessary for the performance of such service. The Town contracts out for the provision of Animal Services, which provides patrol and enforcement weekdays between the hours of 7 a.m. and 10 p.m. and weekends between the hours of 8 a.m. and 5 p.m. During their patrols, the officers will attend to complaints as well as patrol parks and other areas for dogs running at large and ensuring that the owners clean up after their dogs. The Animal Services contract also includes the provision of shelter services 26

30 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT BY-LAW, LICENSING & PARKING ENFORCEMENT SECTION - Continued 2017 Budget Highlights Expenditures Personnel - Full-Time Personnel - Casual Contracts / Services AMPS & Parking Contracts By-Law Property Clean Up By-Law Weed Control By-Law Hearing Fees Animal Control Contracts Materials / Supplies Other Expenditures Transfers to Other Funds Total Expenditures Revenues User Fees and Fines Reserves & Reserve Funds Total Revenues Net Budget Preliminary Variance 2016 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable % $ 2,507,777 $ 2,291,851 $ 2,667,700 $ 2,919,800 $ 252, , , , ,400 33, , , , ,200 12, ,000 18,000 12, ,196-25,000 25, ,816 14,445 22,000 22, ,300 1, , , , , ,764 55,358 83,000 99,900 16, ,154 3,547-47,000 47, ,300 82, $ 3,514,538 $ 3,043,276 $ 3,530,400 $ 3,974,600 $ 444, % $ (1,789,628) $ (1,814,243) $ (1,558,500) $ (1,841,000) $ (282,500) (18.1) (43,139) (41,300) - (16,000) (16,000) -- $ (1,832,767) $ (1,855,543) $ (1,558,500) $ (1,857,000) $ (298,500) -19.2% $ 1,681,771 $ 1,187,733 $ 1,971,900 $ 2,117,600 $ 145, % Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 2,667,700 $ 19,000 $ 233,100 $ - $ - $ 2,919,800 Personnel - Casual 119,500-33, ,400 Contracts / Services 660,200 (1,000) 13, ,200 Materials / Supplies 83,000 4,000 12, ,900 Other Expenditures , ,000 Transfers to Other Funds , ,300 Total Expenditures $ 3,530,400 $ 22,000 $ 422,200 $ - $ - $ 3,974,600 Revenues User Fees and Fines (1,558,500) - (282,500) - - (1,841,000) Reserves & Reserve Funds - - (16,000) - - (16,000) Total Revenues $ (1,558,500) $ - $ (298,500) $ - $ - $ (1,857,000) Net Budget $ 1,971,900 $ 22,000 $ 123,700 $ - $ - $ 2,117,600 27

31 2017 Draft Budget PLANNING & REGULATORY SERVICES DEPARTMENT BY-LAW, LICENSING & PARKING ENFORCEMENT SECTION - Continued Base Expenditures Full-time Salaries & Benefits have increased due to step level increases combined with fixed rate benefit increase. Contract/Services have decreased due to a reduction of general contracts account no longer required in Parking control. Materials/Supplies increased in uniforms/clothing costs due to officers badge renewals. Other Expenditures increased due to tuition cost increase for staff development. Growth Program Annualization In September 2016, Council directed staff to establish the Administrative Monetary Penalty System in the Town of Richmond Hill (SRPRS ) starting July The program consisted creating the following positions a Manager, AMPS, Temporary contract parking clerk, a Hearing Officer to get the program established, as well program supplies, expenses and revenues for the 2017 budget process Growth New Staffing Requests Staffing requests of $123,700 is included for a Director, By-Law Licensing & Enforcement to start April 2017, a By-Law Policy Coordinator and a By-Law Enforcement Officer to start July

32 Overview BUSINESS CASE - NEW STAFF REQUEST Manager of Development Zoning Section Senior Planner Planner I Zoning Clerk In accordance with Section 26(9) if the Planning Act and Section 5.6 of the Town s New Official Plan, a new Comprehensive Zoning By-law shall be prepared. It is noteworthy that all development within the Town is currently regulated by numerous area specific (parent) zoning by-laws, and as such this project would culminate with the Town s first comprehensive zoning by-law. Notwithstanding the statutory requirement for a Comprehensive Zoning By-law, the harmonization of the existing zoning bylaws together with the introduction of new zone categories and standards which implement the new Official Plan will assist all those requesting to undertake any form of new development or re-development within the Town. The preparation of this Comprehensive Zoning By-law is an extremely complex and large scale undertaking as it affects every property within the Town. It is also vitally important that the document be written in clear language to provide clarity and consistency to all user groups to implement the Town s new Official Plan and achieve the New Kind of Urban vision. Program Description The Comprehensive Zoning By-law would be undertaken in 3 phases over a 5 year period. Phase 1 would include background reviews, identification and analysis of zoning issues, preparation of studies/technical papers and strategic directions reports. Phase 2 would be the preparation of the draft Comprehensive Zoning By-law, with the ultimate expectation of the adoption of the By-law by Council thereafter. Phase 3 would deal with any and all appeals to the Ontario Municipal Board. Throughout the entire process there would be a considerable amount of time dedicated to public and stakeholder consultation and education, meetings with technical working groups, public agencies and Town departments, providing status updates and receiving comments/advice from Department Heads, Steering Committee and People Plan Task Force, as well as Council. An in-house staff Team led by a new Manager of Development Zoning Section would lead this project. The Team structure (Appendix A ) is to be comprised of a combination of new full-time and contract staff. External consultants will also be retained as necessary. In addition to the Manager, a new Senior Planner and Planner I are recommended to be part of the full-time employee complement. A Zoning Clerk will be required to assist this project team. They would perform all administrative duties, manage staff calendars, arrange meetings, assist in the production of all documents and reports and maintain files. Functionally, the Zoning Clerk will be assigned to the Zoning By-law project but administratively they would be within the Administrative and Technical Services Section and report to that Supervisor (Appendix B ). Another Senior Planner, an Urban Designer II and a Researcher are recommended to be added on a contract basis. The Manager of Development Zoning Section, will report directly to the Director of Development Planning (Appendix C ).Their responsibility will be to manage all aspects of this project including: preparation of project terms of reference; recruitment and management of professional and support staff, including external consultants; manage project budget; oversee all research; manage the activities of Project Steering Committee; oversee preparation of all documents and reports to Council and various teams engaged in the project, i.e. technical working groups, steering committee, department heads and Council; 29